Attach 4. BPA Terms and Conditions - Cable and Internet.pdf

BPA Terms and Conditions

1. DESCRIPTION OF AGREEMENT

This is a pre-priced BPA issued by Kirtland Air Force Base as an acquisition tool for Cable and Internet.

This order is effective upon signature of the Contracting Officer and will expire 5 years from the start date of the Ordering Period. This agreement may be terminated at any time by either party and may be rewritten or revised at the option of the Contracting Officer. Any such revision shall be accomplished by modification to this BPA. Obligation is only incurred against this order when a call is placed for a specific service and amount. The contractor shall furnish the services described below, if and when requested by the Contracting Officer or the authorized representative during the period of this BPA. The resulting BPA will be reviewed annually and, if necessary, updated at that time.

2. SERVICES/PRODUCTS TO BE FURNISHED

Cable and Internet Subscripitons

3. EXTENT OF OBLIGATION

The Government is obligated under this BPA only to the extent of the authorized calls placed by authorized personnel identified or the Contracting Officer.

4. PRICING

Prices to the Government shall be as low as, or lower than, the prices charged to the most favored customers for comparable quantities, under similar terms and conditions, in addition to any discount for prompt payment. Prices of this BPA are set by the contractor’s published price list as approved by the Contracting Officer. The contractor shall notify the Contracting Officer of any changes pertaining to the terms and conditions of the BPA.

5. PRICELISTS OF SUPPLIES/SERVICES TO BE PROVIDED

The supplier shall furnish a pricelist for all requested supplies and/or services to be provided. Pricelists shall be updated prior to any price changes, or on an annual basis. The Government shall not pay more than prices shown on the current approved price list at the time the call is placed.

6. PURCHASE LIMITATION

This BPA will have a master limit of $331,000.00 and an individual call limit of $7,000.00. Individual calls against this BPA shall not exceed $7,000.00, without prior approval from the Contracting Officer or the GPC Office.

7. INDIVIDUALS AUTHORIZED TO PLACE CALLS

A list of individuals authorized to place calls under this BPA, identified by title of position, and organization component shall be furnished to the contractor by the Contracting Officer. The contractor is responsible for proper verification of authorized persons by either returning such calls as listed by their duty phone, or by contacting the Contracting Officer. The contractor shall record the individual name of the persons that make call in accordance with their authorized position.

8. INSPECTION AND ACCEPTANCE

Acceptance shall be indicated by signature and date on the delivery ticket(s), after quantities and inspection of items has been performed. Any exceptions shall be noted by the receiving activity. The contractor will ensure delivery tickets are signed by the receiving activity each time a service is rendered.

9. DELIVERY TICKETS

All services under this agreement shall be accompanied by delivery tickets or sales slips which shall contain the following minimum information:

(i) Name of supplier

(ii) Blanket purchase agreement number

(iii) Date of purchase

(iv) Purchase number

(v) Itemized list of supplies or services furnished

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment

10. INVOICES

A summary of invoices shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services performed during a billing period, identifying the delivery tickets covered therein, stating total dollar value, and supported by their receipt copies of the delivery tickets.

A summary invoice shall be submitted as follows:

- Submit in duplicate

- Submit one invoice per month or upon termination of this BPA for all calls completed during the billing cycle. The billing cycle is from the 1st of the month to the last day of the month. (Payment will not be made on partially completed calls.)

- Invoice will list each call separately.

- Receipt copies of tickets will support total dollar value by call number

- Submit invoices via email to:

Lt Col Amanda Patton - amanda.patton@us.af.mil Maj Carly A. Lazos - carly.lazos@us.af.mil Mr. Daniel J. Lynn - daniel.lynn.1@us.af.mil Mr. Iafeta Iafeta Jr. - iafeta.iafeta.4@us.af.mil

11. PAYMENT

Payment may be made through DFAS by Electronic Funds Transfer (EFT) for call orders exceeding $25,000.00. The contractor shall have the ability to accept credit card payments and EFT payments.

DFARS Clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports will be enforced with the use of the Wide Area Workflow (WAWF) system.

12. DELIVERY TIME/PERIOD OF PERFORMANCE

To be cited by individual calls.

13. SHIP TO

Location indicated by individual calls.

14. REGISTRATION

Contractor shall enter their Representation and Certifications online on System for Award Management (SAM) https://sam.gov/. It is the contractor’s responsibility to review the entered information for accuracy.

mailto:amanda.patton@us.af.mil mailto:carly.lazos@us.af.mil mailto:iafeta.iafeta.4@us.af.mil https://sam.gov/