Attach-4.5-PWS-Trash-Collection.pdf

693JF721R000026

Attachment 4.5: PERFORMANCE WORK STATEMENT (PWS)

Trash Collection, Removal and Recycling Services

General Information

2. GENERAL: This is a non-personal services contract to provide Trash Collection, Removal and Recycling Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

2.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, training and other items and non-personal services necessary to perform Trash Collection, Removal and Recycling Services as defined in the Performance Work Statement, except for those items specified as government furnished property and ser-vices. The Government will provide recycling bins. The Contractor shall train all cleaning personnel in green cleaning. The green cleaning training shall educate cleaning personnel on each green certification requirement for chemical use and cleaning equipment; educate cleaning personnel on the environmental and health hazards; on the maintenance, disposal, and recycling of cleaning chemicals; on dispensing equipment; and on packaging. The training shall also include the importance of dilution control and methods to dilution control. Green Training records shall be maintained by the Contractor and provided to the CO or COR upon request.

2.2. Background: The United States Merchant Marine Academy (USMMA) is an agency of the Maritime Administration (MARAD) managed by the United States Department of Transportation (DOT). Website:

www.usmma.edu

2.3. Objectives: The USMMA is seeking a qualified contractor to provide waste management services to include Trash Collection, Removal and Recycling Services. The Government's objective is for all solid waste collected as a requirement of this contract be removed from the premises and transported to a processing facility for the purpose of remanufacturing or recycling to the maximum extent available.

2.4. Scope: The Contractor shall provide all required personnel, equipment, tools, supplies, supervision, transportation, and any other resources necessary to pick up trash in accordance with USMMA’s specified pick up frequencies, segregate out trash not acceptable for dumping into the Landfill Facility, and transport sorted and acceptable trash to the Landfill Facility in accordance with the local environmental law, standards, and all other terms and conditions contained herein. All solid waste not transported to a processing facility for remanufacture or recycling shall be disposed of only through a solid waste disposal facility certified within the meaning of the Solid Waste Disposal Act (42.U.S.C. 3251 et seq.) as amended by the Resource Recovery Act of 1970 (Public Law 91-5 12), where such facilities are available.

Certification shall be made by the appropriate State Agency responsible for solid waste management, or by the Environmental Protection Agency.

Specific Tasks: The Contractor shall provide services as follows:

I. The Contractor shall adhere to all Federal, State and City, County, Local laws and regulations governing the proper removal and disposal of refuse / waste materials. Only Environmental Protection Agency (EPA) approved dump sites shall be used by the Contractor.

II. The Contractor shall perform in compliance with waste minimization and diversion standards outlined in Executive Order 13834 “Implementing Instructions For Waste Management” utilizing Resource Management (RM) practices.

http://www.usmma.edu/

Website: https://www.epa.gov/sites/production/files/2016-03/documents/insidepages.pdf

III. The Contractor shall demonstrate that they have the appropriate size trash collection vehicles to accommodate the pick-up locations and roadways on the academy grounds as noted in this performance work statement under the Trash Collection, Locations, Containers and Schedule.

IV. Driver personnel employed by the Contractor shall possess a valid New York State’s driver’s license.

V. The Contractor shall adhere to all recycling requirements in effect at the time of award of the contract.

VI. The Contractor shall describe their procedure for recycling as part of submitted proposal.

VII. The Contractor shall implement a waste management program to provide education to personnel on recycling protocols and local guidelines to effectively follow waste management procedures to maximize recycling.

VIII. The Contractor shall propose any recycling incentives available to the government to achieve environmental and energy conservation objectives.

IX. The Contractor shall clearly state what type(s) of refuse is allowed to be placed in dumpsters.

Signs shall be posted on the dumpsters indicating type(s) of refuse.

X. The Contractor shall provide dumpsters as noted on the attached schedule.

XI. Dumpsters shall be removed for cleaning/reconditioning as required or requested but no fewer than twice a fiscal year. If a dumpster needs repair, the dumpster is to be replaced within 2 business days.

XII. The Contractor shall be responsible for clean-up of refuse that spills during removal operations and is not properly loaded into the removal vehicle.

XIII. The Contractor shall be responsible for opening and securing doors for trash removal where dumpsters, bins, cans and baskets may be stored. The Contractor shall be responsible for damage to doors that may occur during the trash removal process.

XIV. The Contractor shall notify the COR of the locations of any overflowing dumpsters so that additional pick-ups can be requested from the Waste Management Company. In addition, the Contractor shall notify the COR of improper disposal of waste materials observed in the course of their work, including trash bags placed outside of dumpster receptacles, trash placed in dumpsters designated for recyclables, and recyclables placed in dumpsters labeled “trash only”, if applicable. Recyclables consist of glass, metals, plastics #1, #2, #4, #5 & #6 and paper (including newspaper, magazines, paper & hard cover books, phonebooks, junk mail and corrugated cardboard). Unsoiled aluminum foil, plastic clamshell containers, paper coffee cups, paper plates, plastic utensils are also recyclable.

XV. The Contractor is not expected to sort trash and recyclables placed in the incorrect receptacles, only to notify the COR of the location and extent of the problem when observed. The Contractor https://www.epa.gov/sites/production/files/2016-03/documents/insidepages.pdf is also responsible for notifying the COR of any situations, which may delay or impede his/her work immediately upon the discovery by the Contractor of such situations.

XVI. Trash and Recyclables Removal: The Contractor shall pick up any trash or recyclables that may fall onto the facility or grounds in the area around collection points during the removal of such collected waste. If the trash or recycling storage areas are in an enclosed area, the Contractor shall be responsible for relocating trash to designated pick up areas as directed by the TPOC, COR, COTR.

XVII. The contractor shall place all trash and recyclables separately in the appropriate dumpsters. The

Contractor will abide by recycling laws and COR-provided guidance in effect during the contract.

XVIII. The Contractor shall provide the Quarterly Waste Estimate Report of the total weights (measured weights or volume estimated) of trash of landfill waste and recycling materials (e.g. mix containers and cardboard) collected to support the Federal Waste Reduction and Recycling reporting requirements. Report Due: 15th of January, April, July, October

XIX. The Contractor shall provide the COR by the 15th of each month a Waste and Recycling Material Report, that specifies the total weight of municipal solid waste and the total weight of recycled material (mixed paper, cardboard, co-mingled, compost).

XX. The Contractor shall maintain an estimate of the weekly amount of trash that is collected to calculate the quarterly report.

XXI. The Contractor shall provide a monthly report of the total weight of trash and recycling collected from USMMA. Due: 10th of each month o If it is not feasible to provide measured weights of collected trash and recycling, the contractor shall estimate: 1) the volume of trash collected each month and 2) the volume of each type of recycling sent to certified recycling facilities each month.

o For example, the contractor may estimate the volume of trash and recycling collected every day for one week and provide the data estimates. The estimates should include the container type, size, location, and usage at pickup (e.g. 50% full, 100% full).

A list of recycling and trash dumpster locations is provided below, but the locations are subject to change.

The Contractor is responsible for checking the labels on each dumpster and placing trash and recyclables in the appropriate containers.

General Requirements

I. Additional pickups and dumpsters may be required throughout the year. Contractor shall provide separate pricing when requested.

II. Contractor shall possess the necessary trucks that can navigate the entire campus and be able to access all pick up locations efficiently.

2.5. Period of Performance: The tentative period of performance (POP) shall be for one (1) Base Period and four (4) 12-month option years as follows:

Base Year: 7/9/2021 – 6/8/2022 Option Year 1: 6/9/2022 – 6/8/2023 Option Year 2: 6/9/2023 – 6/8/2024 Option Year 3: 6/9/2024 – 6/8/2025 Option Year 4: 6/9/2025 – 6/8/2026

2.6. General Information

2.6.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services is performed in accordance with the requirements of the Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work that is being performed and complies with the requirement of the contract. The written comprehensive Quality Control Plan (QCP) shall be delivered within 5 days after contract award. Two copies of the QCP shall be submitted to the Contracting Officer (CO) and Technical Point of Contact (TPOC). The contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Quality Control (QC) plan. Daily performance report, deficiency list, the QCP and other related documents shall be maintained by the Contractor. The documents shall be readily available to the Government at any time during the term of the contract.

2.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.6.3 The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

2.6.4. The Government reserves the right to inspect the Contractor’s performance. The Government will record all surveillance observations. When an observation indicates defective performance, the Technical Point of Contract will request the Contractor’s representative to initial the observation.

2.6.5. The cleaning of surrounding service area: Upon completion of work, the Contractor shall clean waste pick up area within a ten (10) foot radius after the pick-up of trash waste.

2.6.6. The Contractor shall be responsible for the complete clean-up of all spills caused by the Contractor during the transportation of solid wastes and trash pick-up.

2.6.7. Contractor’s failure to remedy spills within one (1) calendar day after the spill incident may result in a reduction in payment to the Contractor in an amount equal to Government cleanup costs.

2.6.8 Eleven (11) Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteeth Day Christmas Day Independence Day

The Contractor is not required to perform services on 11 federal holidays.

2.6.9. Hours of Operation:

The contractor is responsible for conducting business, between the following hours:

• Monday-Friday

6:00AM-10:00AM (Pickups shall be completed no later than 10:00AM)

• Saturday

7:00AM-10:00AM (Pickups shall be completed no later than 10:00AM) Trash collection shall be performed 6 days per week, Monday-Saturday, with the exception of Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.6.10. Place of Performance: The work to be performed under this contract will be performed at the:

United Merchant Marine Academy (USMMA) 300 Steamboat Road Kings Point, NY 11024-1699

2.6.11. Type of Contract: Fully burdened / Firm Fixed Priced (FFP) contract.

2.6.12. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured as applicable.

2.6.13. Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current and valid state of New York driver license.

2.6.14. Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by government in accordance with Federal Acquisition Regulation Subpart 42.5 (Post Award Orientation). The Contracting Officer, Contracting Officers Representative (COR) / Technical Point of Contact, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.6.15. Technical Point of Contact (TPOC): The TPOC monitors all technical aspects of the contract and assists in contract administration and is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The TPOC is not authorized to change any of the terms and conditions of the resulting contract.

2.6.16. Key Personnel: The following personnel are considered key personnel by the government:

Project Manager / Alternate Project Manager. The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Project Manager or Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The Project Manager or alternate shall have 5 years of experience in waste management and recycling at a facility that has at least 10 pick-up locations.

2.6.17. Identification of Contractor Employees: All contract personnel attending meetings and working on the campus are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor personnel will be required to wear identifiable uniform / attire in the performance of this service.

DEFINITIONS & ACRONYMS

2.7. DEFINITIONS AND ACRONYMS:

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.8. ACRONYMS

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative FAR Federal Acquisition Regulation CO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact