Attach 3 - Terms and Conditions.pdf

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT:

The Contractor shall provide services in accordance with these terms and conditions and the Statement of Work (SOW) when requested by the Contracting Officer, or an authorized caller during the period of performance (PoP). The PoP will be determined at the time the agreement is made.

2. EXTENT OF OBLIGATION:

The Government is obligated only to the extent of authorized calls actually placed against this blanket purchase agreement (BPA).

3. PRICING:

a. Prices to the Government shall be as low as or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

b. The contractor shall furnish a signed price list periodically as requested by the Contracting Officer. If the contractor requests a change to the price list, the price list must be submitted to the Contracting Officer at least seven days prior to the effective date. The BPA number shall be shown on the price list. The price list is not effective until approved by the Contracting Officer.

c. If an item is not on the Approved price list, the contractor must submit an updated price list to the Contracting Officer for approval before any services are accomplished.

d. Initial price list shall be provided at time of acceptance of this agreement by the contractor.

e. Price list is expected to remain relatively firm with consideration to be given to market and labor trends.

f. Annual price lists are required to be submitted to the Contracting Officer, thirty

(30) days prior to the new performance period year.

4. PURCHASE (CALL) LIMITATION:

No individual call under the agreement shall exceed $2,500.00.

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS:

A list of individuals authorized to purchase under this BPA, identified either by title of position or by name of individual(s), organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the Contracting Officer.

6. DELIVERY TICKET:

All services under this agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

a. Name of supplier

B. Blanket Purchase Agreement number

c. Date of call/purchase

d. Purchase (Call) number

e. Itemized list of items/services furnished

f. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

g. Date of delivery or shipment

7. INVOICES:

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during the billing period, identifying the delivery tickets (call numbers) covered therein, stating their total dollar value, and supported by receipted copies of the delivery tickets.

This requirement will be paid with Government Purchase Card (GPC)

8. TERMINATION AGREEMENT:

This Blanket Purchase Agreement may be unilaterally terminated at any time by a thirty-day (30) notice by either the Contractor or the Government.

9. SUBCONTRACTING:

The contractor shall not subcontract without prior written approval of the Contracting Officer. The capabilities of any approved subcontractor shall meet the minimum standards required by this agreement.

TERMS AND CONDITIONS