Attach 3_MarketResearchSurvey Kwajalein FFV.pdf

Controlled Unclassified Information (CUI)

Source Selection Information – See FAR 2.101 and 3.104

Controlled by: DLA Troop Support Indo-Pacific Controlled by: Procurement Office Hawaii CUI Category: PROCUREMENT Distribution/Dissemination Controls: FED ONLY POC: Bradley Ah Nee / bradley.ahnee@dla.mil

MARKET RESEARCH SURVEY

Subsistence Long Term Contract: The Government is requesting information for Fresh Fruits & Vegetables (FF&V) Support for DoD & Non-DoD Customers – Kwajalein Atoll.

You are not required to answer all questions, but any responses you do provide will be greatly appreciated.

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Contract Number/Name: SPE302-25-R-0008

Guaranteed Minimum: $210,000.00 Maximum Ceiling Amount: $31,500,000.00

Period of Performance: March 5, 2026 – March 4, 2031

Contract Term (Years): 5 Years

RFI Close Date/Time: September 10, 2025 at 0800 HST

Please provide response to bradley.ahnee@dla.mil & allison.higashi@dla.mil

COMPANY NAME:

CAGE CODE:

POINT OF CONTACT:

PHONE:

EMAIL:

1. Cold Chain Management

• Describe your cold chain process from point of origin to delivery at Kwajalein.

o How do you maintain temperature control during transport, staging, and handoff?

• What temperature range do you maintain for leafy greens and other highly perishable items during transit?

• What type of temperature monitoring and logging systems do you use to verify compliance with USDA standards?

mailto:bradley.ahnee@dla.mil mailto:allison.higashi@dla.mil

Source Selection Information – See FAR 2.101 and 3.104

2. Transportation & Logistics

• What transportation method(s) will you use to deliver FF&V to Kwajalein (e.g., AMC airlift, commercial cargo, barge)?

• Do you have access to AMC-supported airlift operations, or do you have established relationships with commercial carriers serving Kwajalein?

• What is your typical transit time from point of shipment to final delivery at Kwajalein?

3. Packaging & Handling

• How is your FF&V packaged to preserve quality and minimize damage during long-haul transport?

• Do you use insulated containers, gel packs, or other protective measures for high-respiration items (e.g., berries, herbs, leafy greens)?

• What procedures are in place to prevent ethylene-sensitive product spoilage during mixed loads?

4. Receiving & Inspection at Destination

• What procedures do you follow to ensure FF&V is within acceptable quality and temperature ranges upon delivery to Kwajalein?

• Are you able to provide receiving personnel with temperature logs or documentation upon request?

Source Selection Information – See FAR 2.101 and 3.104

5. Contingency Planning

• How do you handle delays, missed flights, or disruptions that could affect FF&V freshness during transit to Kwajalein?

• Do you have contingency storage or re-icing capabilities at staging points (e.g., Oahu or Guam)?

6. Origin & Staging Capabilities

• Where will you source and stage FF&V shipments intended for Kwajalein delivery (e.g., Oahu, Guam, or elsewhere)?

• Do you operate or partner with a USDA-inspected facility for consolidation and staging?

• What certifications (e.g., PACA license, USDA GAP/GHP, HAACP) do your facilities or suppliers hold?

7. Coordination with AMC or Air Cargo

• Have you previously coordinated with AMC (Air Mobility Command) or other government airlift assets for produce delivery?

• If using AMC, what is your process for scheduling cargo space, prepping shipments, and delivering to AMC staging points (e.g., Hickam AFB)?

• If using commercial air freight or barge, how do you ensure temperature integrity and timely arrival to the atoll?

Source Selection Information – See FAR 2.101 and 3.104

8. Temperature Compliance & Monitoring

• Do you use real-time temperature tracking or data loggers during transit?

• Can you provide temperature data upon delivery to verify cold chain integrity?

• What is your corrective action process if a shipment exceeds the USDA-recommended temperature range during transit?

9. Product Quality & Handling

• How do you ensure FF&V items meet USDA Grade No. 1 or better upon arrival at Kwajalein?

• What handling procedures do you use to minimize bruising, wilting, or spoilage during long-distance transport?

• Do you implement ethylene management strategies (e.g., separation of ethylene-producing and ethylene-sensitive items)?

10. Shelf Life & Freshness

• What minimum shelf life do you guarantee upon delivery for highly perishable items (e.g., lettuce, herbs, berries)?

• What are your cut-off times for orders and lead times for deliveries to Kwajalein?

• How frequently can you support deliveries to Kwajalein (e.g., weekly, bi-weekly)?

Source Selection Information – See FAR 2.101 and 3.104

11. Experience & References

• Have you previously supplied FF&V to remote or Pacific island locations under government or commercial contracts?

• Can you provide references or examples of similar deliveries where cold chain and USDA compliance were successfully maintained?

Please e-mail all responses and feedback to:

bradley.ahnee@dla.mil & allison.higashi@dla.mil RFI

Close Date/Time: September 10, 2025 at 0800 HST

We appreciate your time and consideration for replying to the questionnaire!

mailto:bradley.ahnee@dla.mil mailto:allison.higashi@dla.mil

Source Selection Information – See FAR 2.101 and 3.104

Additional Details Page

Contractors may use this page to clarify or supplement their Market Research RFI responses.

Please reference the relevant section and question number.

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Section: Receiving & Inspection at Destination – Bullet 2 Additional details...

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