Attach 3_MarketResearchSurvey_FFV.doc

MARKET RESEARCH

Produce Long Term Contract: The Government is conducting a new round of market research for Full Line Fresh Fruit and Vegetables (FF&V) in the Oahu, Hawaii to be re-solicited. The solicitation will be for the support of Department of Defense (DoD) and Non DoD Ship customers in Oahu, Hawaii There are two attached Excel files.

Attachment 1 -Schedule of Items is an estimated usage report for a 12 month period of the contract.

Attachment 2 – Customer List is a list of all the proposed delivery points.

If interested, please answer the questions below, as well as provide any additional feedback/comments you may have.

Maximum Ceiling for 4 years (30 Sep 2023 – 29 Sep 2027): $7,400,000.00 Any questions? Feel free to contact:

Michael Juan, Contract Specialist, Email: michael.juan@dla.mil Jean Ross, Contracting Officer, Email: jean.ross@dla.mil

COMPANY NAME:

CAGE CODE:

# OF EMPLOYEES:

POINT OF CONTACT:

PHONE:

E-MAIL:

1.

Would you be interested in bidding and delivering Full Line FF&V to ALL customers listed in the attached customer listing?

Yes No

a. If YES, please provide brief description on how/why you would be able to service all customers.

b. If NO, would you be able to service any of the listed customers? If so, which ones? If not interested at ALL, please indicate below

c. What would be your firm’s minimum dollar delivery requirement, if any?

d. Is your firm a Full Line FF&V vendor?

Yes No

e. Have you done business with the Federal Government in the past? If yes, when, how long, and what areas?

f.

Are you registered in SAM.GOV( https://www.uscontractorregistration.com/ ) AND do you maintain a valid PACA license?

Yes No

g. Is your firm a small or large business (small businesses have <500 employees)?

Small Business Large Business

2. Please provide any additional comments/information about your company that you feel may be beneficial to help us better understand your firm’s capabilities to deliver to all the customers listed. Also, indicate your firm’s ability to use the internet based systems STORES (EDI) for cataloging, invoicing and ordering. (More information on STORES is listed on page 4).

Please e-mail all responses and feedback to Michael Juan, Contract Specialist, michael.juan@dla.mil; Jean Ross, Contracting Officer, jean.ross@dla.mil by June 12, 2023 We appreciate your time and consideration for replying to the questionnaire!

Total Order & Receipt Electronic System (STORES) DoD Customers will order using the Subsistence Total Order and Receipt Electronic System (STORES) catalog. STORES EDI information can be found in attachment. The vendor is responsible for establishing and maintaining the STORES catalog in accordance with attachment.

1. Accessed via the Internet, STORES is the Government’s translator/ordering system that is capable of accepting orders from any of the Services, i.e. Army, Air Force, Navy, or Marines, individual ordering systems and translating them into an Electronic Data Interchange (EDI) format. In addition, this information is passed to DLA Troop Support for the purposes of contractor payment and customer billing.

2. Customers will be able to order all of their requirements through STORES.

The System will transmit orders to the vendor and DLA Troop Support.

3. The awardee shall be required to interface with STORES and must be able to support the following EDI transactions:

Electronic Invoice

Payment Voucher Information

Catalog (Outbound - Vendor to DLA Troop Support)

Purchase Order Receipt

Functional Acknowledgement

4. The vendor shall have access to the Internet and be able to send and receive electronic mail

(email).

5. Unit prices must be formatted not more than two (2) places to the right of the decimal point in all ordering catalogs.

6. Vendors are required to utilize the Government’s item descriptions on all electronic ordering catalogs (832 transmissions) as well as on its invoices, delivery ticket to customer and 810 invoice transaction set.

7. The offeror may be required to transmit 810, 832, and 997 transactions, prior to award and during proposed evaluations, in order to demonstrate its EDI capability.

8. The vendor will utilize the DLA Troop Support invoice reconciliation process, or other such systems as may become available, to the maximum extent, towards the goal of correcting invoices early and facilitating the payment process.

9. In the event the STORES system or the vendors interface is not operational, the vendor must provide alternate ways for the customer to order (e.g., by fax by phone, pick up orders, etc.)

A complete description of these transaction sets is included in the “EDI Implementation

Guidelines” has been provided as an attachment.

CUI