Attach 2 Statement of Work.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

COAST GUARD MARITIME SECURITY

RESPONSE TEAM WEST

INTRUSION DETECTION SYSTEM

STATEMENT OF WORK (SOW)

GENERAL.

1.0 INTRODUCTION

The United States Coast Guard (USCG) is procuring an Intrusion Detection System to include a control server, control keypads, motion sensors, balance magnetic switches (BMS) for doors, associated hardware, software, installation, warranty, and on-site training for users on board USCG Maritime Security Response Team West (MSRTW), in National City, CA.

2.0 SCOPE

2.1 Summary. The Contractor shall provide all labor, tools, materials, transportation, equipment, supervision, and personnel to install the intrusion detection system, control server/panels, software, hardware, and on site training for USCG MSRTW personnel. The Contractor shall execute activities and tasks consistent with the performance standards and specifications.

2.2 Timetable. Suspense date for IDS project completion is August 30, 2024.

2.3 Hours of Operation. Normal working hours are between the hours of 8:00 AM to 4:00 PM Monday-Friday excluding Federal Holidays, unless otherwise approved by the Contracting Officer (KO) or his/her Point of Contact (POC).

2.4 Safety Requirement. All work shall be conducted in a safe manner and comply with applicable Federal, State and local safety standards and requirements. Work under this contract shall be performed in strict compliance with all applicable Occupational Safety and Health Act (OSHA) regulations and the job site shall be open to random OSHA inspections at all times that work is being performed. The Contractor shall have a designated Safety Manager capable of enforcing applicable safety practices. The Government reserves the right to inspect for compliance with safety standards and requirements. The Contractor is responsible for obtaining all permits and licenses required in performance of this contract and shall provide copies to the KO and POC (if applicable).

2.4.1 Personal Protective Equipment. The Contractor shall provide the appropriate Personal Protective Equipment (PPE) as required by Federal, State, and local laws and regulations at no expense to the employee. The Contractor shall ensure that personnel properly use required

PPE.

The Contractor shall train their personnel on the use and limitations of PPE. The Contractor is responsible to provide safety training mandated by OSHA or other referenced instructions pertaining to the safety program.

2.4.2 Safety Compliance. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions when required. The POC or designated representative may perform no-notice inspections of a Contractor worksite. The Contracting Officer, KO, or designated representative has the authority to issue a stop work order to the Contractor for imminent danger situations.

2.4.3 Safety Inspections. The Contractor shall ensure that work practices comply with applicable Federal and State OSHA standards. The Contractor shall operate an occupational safety and health program to prevent accidents to his or her employees, the public, and Government personnel.

Government personnel may inspect the Contractor’s workspace periodically for Environmental, Occupational, and Safety violations. Abatement of violations will be the responsibility of the Contractor or the Government, as determined by the KO or designated representative. The Contractor shall escort these inspectors while they are in Contractor facilities. The Contractor shall provide information to the inspecting agency if a complaint is filed. Fines levied on the Contractor by Federal, State, or county offices due to environmental, safety, and health violations shall be paid by the Contractor within the timeframe allotted by the authority assessing the fine or, in cases where a deadline is not given, within 30 calendar days.

2.4.4 Mishaps. The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease, verbally to the POC or designated representative immediately after the occurrence and in writing, within 12 hours after the occurrence. The Contractor shall notify OSHA when one or more of their employees are seriously injured and shall be responsible for the costs associated with workman’s compensation programs, forms and reports.

2.4.5 Liability of Damages. The contractor shall be liable for all damages to Government equipment and property when such damage is due to the fault or negligence of the contractor. The contractor shall be responsible for all damages or injury to persons that occur as a result of the contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect the job site, their workers, the public and the property of others.

2.5 Security Requirements. Due to heightened security at USCG Facilities, all contractor employees performing task related to the scope of this work while on-board shall be vetted by the MSRTW Command Security Officer before entrance to the facility is granted unless employee has TWIC, Rapid Gate, CAC card or equivalent. Time spent undergoing entrance to MSRTW Facilities will not be considered a government delay of work or differing site conditions.

3.0 QUALITY OF WORK

3.1 Quality Control. The nature of the work is unsupervised. The Contractor is responsible to monitor the performance and quality of the work.

3.2 Quality Assurance. All services rendered will be subject to Government inspection.

The Contractor shall perform or re-perform work which was not performed in a satisfactory manner, as determined by the KO, at the Contractor’s expense. The Coast Guard will use a 100% quality assurance surveillance method. Inspection of work shall be performed periodically while work is being performed and prior to contractor leaving the site.

4.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

4.1 Supervisory Person. The Contractor shall provide to the Contracting Officer a Key Personnel Contact List, containing the name or names and contact information of the responsible supervisory person or persons authorized to act for the Contractor. The Contractor shall provide the list to the KO and shall include names, telephone numbers, DOB, Driver’s License Number (or state ID), and addresses of designated personnel. The Contractor shall provide an updated list no less than 7 calendar days before changes in key personnel or contract methods take effect. The Contractor shall provide verbal notification to the KO or POC in advance each time the designated person will be absent and an alternate person is performing the duties of the key personnel.

4.1.1. Personnel Roster. 14 days prior to the commencement of work, submit to the Contracting Officer a complete list of contractor personnel including names, ages, drives license number and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists. For any additional personnel identified throughout the performance of this project, submit the above information a minimum of seven 7 days prior to the personnel arriving.

4.2 Authority. The Contractor’s supervisor or alternate(s) shall have full legal authority to act for the Contractor on performance matters pertaining to the daily performance of the contract.

4.3 Employee Conduct. The Contractor shall be responsible for, and shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor’s employees shall observe and comply with all applicable local, State, and Federal laws and regulations. The Contractor shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired with final approval by the KO.

5.0 SPECIFIC TASKS

5.1 General: Provide and Install a three (3) Partition Intrusion Detection System at MSRTW, to include main circuit board and control panels, BMS on applicable doors, motion sensors above false ceilings in the Comms office, along with computer and/or software to manage it (if required). All devices must be hardwired with contractor supplied cable. Secure wiring throughout the space. Provide battery backup integral to the power supply. Final layout will be determined on site by the contractor and Command Security Officer or Area Security Manager.

5.1.1 Install 128 ch. alarm panel on dedicated wall space in Comms TELCO closet. Install (x6) control keypads, (x40) motion sensors in TELCO closets, Comms office (includes above false ceiling), Armory, and 100% internal perimeter and select common spaces, (x34) balance magnetic switch on roll-up, maned, and cage gate doors. See Encl (1) & (2) for technical requirements.

5.1.2 Provide battery (12 hour) backup integral to the power supply.

5.1.3 Provide, install, and test software (if required) on a computer that will be provided by unit personnel, unless software system requires a specialized server computer to run.

Summary: For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury’s Financial Management Service. The service is available free of charge to all Federal agencies and their suppliers. Please refer to the terms of your contract for invoicing instructions specific to your award. Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency:

If your company is already registered to use IPP, you will not be required to re-register Pageand yo4u do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails

5.1.4 Provide and Install ceiling-to-door conduit and wiring for each BMS and Motion sensor (as needed).

5.1.5 Provide and Install Metal pipes for outdoor exposed cables (including Labor, Junction Boxes, and other needed parts).

5.1.6 Test and verify system function and performance is presence of the POC.

5.1.7 Configure zones as directed by the Command Security Officer or Area Security Manager.

5.1.8 Provide and Install Zone Expander as needed

5.1.9 Document the control panel manufacturer and model number without changing the default remote / on-site access codes / data-lock codes.

5.1.10 Configure system to link up with DHS Mega Center. Contractor to fill out Encl 3 (DHS M.A.R.)

5.1.11 Contractor to uninstall all legacy alarm components not being used. Unit to coordinate disposition through HAZMAT and/or electronics recycling (as needed).

6.0 DELIVERABLES

6.1 Upon completion of the job, the Contractor shall submit the following deliverables:

6.1.1 Complete sets of O&M manuals.

6.1.2 Training to USCG staff on operation of the system.

6.1.3 Warranty documentation.

7.0 POINTS OF CONTACT

7.1 Contracting Officer. The USCG’s KO will be assigned at time of award

7.2 Contracting Officer’s Point of Contact & Unit Command Security Officer will be assigned at time of award.

7.3 Area Security Manager will be assigned at time of award

8.0 INVOICE PROCESSING PLATFORM (IPP)

from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

If you are not enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-SMB- FSMS-VendorSupport@uscg.mil.

You will not be able to “sign up” for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist system users:

(Enclosure 1)

Intrusion Detection Systems (IDS)

Security Standards:

a. Balanced Magnetic Switches (BMS) shall be installed on doors (if the IDS is mandatory).

Due to the added cost of BMS, "unbalanced" switches may be used on doors where an IDS is not mandatory.

b. BMS shall be surface mounted or recessed and shall have a minimum of two encapsulated reed switches. The switches shall activate when any disturbance in the balanced magnetic field occurs. Each BMS shall have an over current protective device, rated to limit current to 80 percent on the switch capacity. The BMS shall be rated for a minimum lifetime of one million operations.

c. Line supervision shall be incorporated (if the IDS is mandatory) to detect any signal cutting, shorting, or splicing of the transmission line. Attempts at gaining access to, or substitution or neutralization of any sensor shall be detected and signaled. An alarm shall be indicated at the alarm control center within one second of a line tamper attempt.

Dedicated terminal junction boxes for sensor inputs and connecting cables shall be securely welded or locked and provided with tamper switches. Junction boxes containing phone lines, which carry alarm system signals do not need to be locked, welded, or alarmed. However, if practicable, the room containing such boxes shall be kept locked or alarmed. Visible lines shall be inspected periodically. Due to the added cost of line supervision, it is not necessary if an IDS is not mandatory.

d. A backup power source, capable of sustaining the system for a minimum of four hours, shall be provided to enable uninterrupted operation. Commanding officers shall plan for and include as part of the physical security plan, appropriate measures to be taken in the event of an extended power outage.

e. On/off switches shall be located within the protected area.

f. The IDS shall include a central control station where alarms annunciate. In addition, an audible alarm shall be located outside the protected area. Alarm signals shall be reset only in the protected area or the central control station.

g. The alarm display panel shall indicate secure, access, and alarm status.

Motion Detection:

a. Ultrasonic Systems (Preferred): These systems consist of transceivers, an electronic unit (amplifier) and a control unit. The transmitter generates a pattern of acoustic energy which fills the enclosed area. The receiver, connected to the electronic unit, picks up the standing sound patterns. If they are of the same frequency as the waves emitted by the transmitter, the system will not alarm. Any motion within the protected area will send back a reflected wave differing in frequency from the original transmission. The change

(Enclosure 1) in frequency will be detected, amplified, and the alarm signal will be activated. Multiple transceivers or a transmitter and multiple receivers may be operated from the same control unit for more effective coverage of large or broken areas. This system can only be used indoors.

b. Microwave Systems: These systems closely parallel the operation of the ultrasonic system. A pattern of radio waves is transmitted which is partially reflected back to an antenna. If all objects within the range of the radio waves are stationary, the reflected waves return at the same frequency. If they strike a moving object, they return at a different frequency. The difference in the transmitted and received frequency is detected, thus initiating an alarm signal.

Monitoring:

Monitoring may be accomplished by either unit personnel, security/police force, or a contract monitoring service.