Attach-2 PWS Waste Water Treatment Plant 5 Mar 20.pdf

PERFORMANCE WORK STATEMENT

FOR

WASTEWATER TREATMENT PLANT

OPERATION AND MAINTENANCE

CANNON AFB NM

5 March 2020

APPROVED:

Contracting Officer Date

Solicitation No. FA4855-20-R-0006 Attachment 1 Contract No. FA4855-xxxxx 5 Mar 2020

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. General Wastewater Treatment Plant Operations

1.2. Preventive Maintenance Inspection (PMI) Program

1.3. Corrective Maintenance, Repair and Replacement (CMRR)

1.4. Sampling and Laboratory Analysis

1.5. Sludge, Grit and Grease Disposal

1.6. Documentation

2. SERVICES SUMMARY (SS)

PO-1 through PO-6

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. General

3.2. Facilities

3.3. Real Property Installed Equipment (RPIE)

3.4. Computer Equipment

3.5. Grounds and Building Maintenance

3.6. Refuse Container and Collection

3.7. Insect and Rodent Control

3.8. Utilities

3.9. Telephone

3.10. Publications

4. GENERAL INFORMATION

4.1. Personnel

4.2. Security Requirements

4.3. License Requirements

4.4. Safety and Health Plan

4.5. Quality Control Plan

4.6. Quality Assurance

4.7. Re-performance of Service

4.8. Progress Meetings

4.9. Key Control

4.10. Hours of Operation

4.11. Performance of Services During Crisis

4.12. Environmental Requirements

4.13. Contractor Provided Laboratory Equipment

4.14. Freedom of Information Act Program

4.15. Contractor Manpower Reporting Requirements

4.16. General Housekeeping Duties

4.17. Telephone Service/Electronic Mail

5. APPENDICES

A. Publications B. Facility Descriptions C. Historical Sampling and Analytical Schedule D. Unscheduled Maintenance Worksheet

E. Deliverables

PERFORMANCE WORK STATEMENT (PWS)

FOR

WASTEWATER TREATMENT PLANT OPERATION & MAINTENANCE

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, parts, equipment, certified personnel and labor, necessary to ensure that wastewater treatment plant (WWTP) services are performed at Cannon AFB (CAFB), in accordance with all federal, state, and local laws and regulations.

1.1. GENERAL WASTEWATER TREATMENT PLANT OPERATIONS. WWTP

operations shall be conducted in order to provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. This is for the operation, maintenance and repair of all equipment at the WWTP including, but not limited to, a manual bar screen, a mechanical bar screen, two influent pump stations (one is currently out of service), three Sequencing Batch Reactors (SBR) with total capacity of approximately 1.5 million gallons per day (MGD), one aerobic digester, one chlorine contact chamber, two Screw Pumps, one Huber Grit and Grease Unit, 13 flow meters, grit and sludge drying beds, one Hi-Tech Grit and Grease Unit, one Auger Monster®, one Raw Wastewater Storage Basin with pump, one Effluent Storage Basin with three pumps, one AquaDisk® Filter Unit with cloth media, six four SBR aeration blowers (one backup), two digester aeration blowers, six chemical pumps, SCADA system, and one SolarBee. The plant shall operate 24 hours a day, 7 days a week. Such operations shall include general operation of plant equipment, valves and piping, sampling and lab analysis, waste and effluent disposal, and other related services. Facility operations and effluent discharge practices shall comply with all applicable federal, state, and local regulatory standards, including the New Mexico discharge permit requirements. If the discharge permit lapses, expires or is terminated for any reason, the Contractor shall continue to operate the WWTP in accordance with permit requirements unless directed by the Contracting Officer.

1.1.1. Flow meters require visual inspection at least monthly; and field calibration at least annually and upon repair or replacement of a flow measurement device. The Contractor shall be responsible for all flow meter visual inspections and field calibrations at the WWTP (including Parshall Flumes), CAFB Golf Course’s Driving Range and Pump house, and at the main base Softball Fields/Dog Park area. The Contractor shall adhere to the visual inspection and field calibration terms and conditions stated in the New Mexico Ground Water Discharge Permit, to include any required documentation and reports.

1.1.2. The Contractor shall be responsible for ensuring all requirements are met for flow meters, to include parts or unit replacement. Exception: 27 SOCES will be responsible for parts or meter replacement at the Golf Course Driving Range and Pump house and main base Softball Fields/CAFB Dog Park area only.

1.2. PREVENTIVE MAINTENANCE INSPECTION (PMI) PROGRAM. The Contractor shall implement a PMI program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The Contractor’s PMI plan shall include inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the Contracting Officer (CO) for acceptance within 30 calendar days after contract award. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. At the end of each year, each equipment item within every system included in this contract shall have been addressed. The PMI program is to be established based upon manufacturers' recommendations, handbooks, operating/service manuals, Contractor expertise, and general engineering judgments. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The Contractor shall update schedules as necessary to reflect any changes in equipment inventory. Any proposed changes to the PMI schedules must be submitted to the CO for acceptance.

1.2.1. Preventive Maintenance Work. The Contractor shall perform PM actions and identify all system, equipment and component deficiencies during PMI in order to return the system, equipment and components to full and proper operating condition. The Contractor shall correct all system, equipment and component deficiencies through corrective maintenance (see para 1.3.)

1.2.2. Preventive Maintenance Reports. The Contractor shall electronically submit, to the Contracting Officer’s Representative (COR), a monthly summary of preventive maintenance work and inspections completed during the previous month, a list of scheduled work or inspections which were not accomplished, and a description of any corrective maintenance requirements noted during the previous week's inspection but not corrected. The report is due the fifth business day following the month covered in the report.

1.2.3. Preventive Maintenance Records. The Contractor shall maintain PM records for each item of equipment included within this contract. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and the name of the person who performed the work. The Contractor shall ensure the records are accurate and current.

1.3. CORRECTIVE MAINTENANCE, REPAIR AND REPLACEMENT (CMRR). CMRR

is work discovered during or outside of PMI that is required to return a system, equipment and components to full and proper operating condition. The Contractor shall bear all CMRR costs up to the Not To Exceed value of the CMRR CLIN. Notify the COR when within 80 percent of ceiling of the CMRR CLIN. NOTE: Digging (such as to repair a below-ground valve) may require an AF Form 103, Work Clearance Request (local form), in order to identify and mark buried utilities. Submit form through the COR.

1.3.1. The Contractor must be diligent in returning malfunctioning or damaged critical WWTP systems to normal operation in minimal time. The Contractor must be aware of systems and components that may have limited or no redundancy, and be prepared to accelerate emergency or urgent repairs.

1.3.1.1. The Contractor shall notify the COR whenever critical components fail, even if the component has a back-up system.

1.3.2. CMRR does not include alteration or modernization (changes beyond maintaining full and safe operation). If the Contractor estimates work may fall outside the scope of CMRR, the Contractor shall submit an Unscheduled Maintenance Worksheet (Appendix D) to the COR within five business days of deficiency discovery. The COR will forward the Worksheet to the CO for CMRR contract scope determination. The CO may also approve alteration/modernization work through a contract modification. NOTE: Manufacturers reserve the right to improve the design of systems, equipment and components at their discretion.

Improved design does not automatically constitute alteration/modernization.

1.3.2.1. All purchase documents shall be made available for review and audit. The CO reserves the right to specify quality, size, efficiency and aesthetic requirements of all items. The Contractor shall document the competitive records of purchases and make available to the Government upon request.

1.3.2.2. Any item with a replacement cost over $1,500.00 removed from equipment or facilities may be inspected by the COR prior to final disposition.

1.3.2.3. Items with a replacement cost over $1,500.00, which are deemed by the COR to be repairable, shall be repaired by the Contractor and put back into service. If repairs are not feasible, not available in a reasonable manner or within a reasonable time, new items may be purchased and used, subject to CO approval.

1.3.2.4. Items with a replacement cost over $1,500.00, which are determined by the COR to be non-repairable shall be disposed of by the Contractor. For items identified by the COR as having salvage value, such as pumps, motors, valves, etc., the Contractor shall coordinate with the COR for recycling or disposition instructions.

1.4. SAMPLING AND LABORATORY ANALYSIS. The Contractor shall provide sampling and on-site laboratory analytical services for process control and regulatory agency operating requirements. Testing that cannot be accomplished on-site shall be the Contractor’s responsibility for the sub-contractor’s accuracies and timely completion. All sampling, testing procedures and laboratory analyses shall be accomplished as described in: 40 CFR (Code of Federal Regulations) Part 136, the CAFB New Mexico discharge permit, and this PWS. The Contractor shall keep a complete set of laboratory records for all laboratory tests to include: date and time of sampling, type of sample, name of sampler, location of sample, test performed, and test results. Assemble results of such laboratory analyses into reports, as addressed in the below paragraphs. Refer to Appendix C for a list of historical sampling frequencies.

1.4.1. Air Force Form 1462 (Water Pollution Control Utility Operating Log, Locally modified version). The Contractor shall submit (electronically) to the CO and COR a completed AF Form 1462 (modified): reports are due by the fifth business day of each month.

The CO or COR will provide the locally modified electronic form for the Contractor’s use.

1.4.1.1. Additionally, the Contractor shall provide, in electronic tabular format, a monthly “Meter Readings” table, (incorporated into the Locally Modified AF1462) which includes: start and end of month readings for discharges to the Golf Course pond, North Playa Lake, influent, volume discharged to the effluent and raw wastewater storage basins and volume discharged through the effluent water transfer station.

1.4.2. The Contractor shall be required to operate the WWTP automatic sample collection devices.

1.5. SLUDGE, GRIT AND GREASE DISPOSAL. The Contractor shall provide sludge, grit and grease disposal at a frequency sufficient to maintain a clean and orderly collection site. The Contractor shall only dispose of sludge after it has achieved at least eighty percent (80%) dry weight by volume. The grit and grease must meet all applicable analysis standards for disposal.

If the sludge, grit and grease do not meet the standards, the product shall be collected and transported to a properly classified disposal site, with location subject to CO approval. Initial disposal shall be to the closest approved landfill, not to exceed a distance of 350 miles from the WWTP. Sludge (Class A) is authorized for land application (disposal) within the fenced area of the WWTP if it meets the requirements, is in accordance with the most current 40 CFR Part 503 (all), and New Mexico discharge permit. Sludge, grit and grease collection and disposal practices shall be accomplished in accordance with the most current 40 CFR 503 (all), 40 CFR 257 paragraph 30, New Mexico discharge permit and New Mexico Administrative Code.

1.5.1. If the sludge, grit or grease is required to be disposed of in an approved landfill, the Contractor shall provide CO and COR with a copy of the disposal documents. The Contractor shall maintain records of all laboratory analysis on file at the WWTP site and made available for CO, or COR review. Original records, receipts, manifests, and logs shall be the property of the Government.

1.5.2. During the life of the contract, the New Mexico discharge permit requirements may change in respect to all required testing. In such an event, the Contractor shall provide all sampling and analysis required by the permit modifications. Additionally, the Contractor shall still be required to provide disposal of the sludge, grit and grease.

1.6. DOCUMENTATION. The Contractor shall be responsible for creation, maintenance, and disposition of reports or records that are specifically required in this PWS, and other reports or records as required in order to meet New Mexico discharge permit and contract requirements.

The Contractor shall prepare all related correspondence and operating reports. All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the Contractor are the property of the Government and shall remain so even upon termination of the contract. The Contractor shall keep these items current at all times. Documentation and records shall be turned over to the Government upon completion of the contract or when requested by the CO or COR. The Contractor shall maintain on-site records of all quality control inspections conducted by their personnel. Records shall include the name of the inspector, date of inspection, what was inspected, discrepancies found, corrective action taken, and date of corrective action. This documentation shall be made available to the Government during the term of the contract and at regular CO or COR visits to the site. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request. The Contractor shall maintain copies on site of the

Quality Control Plan (QCP) and all records throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into Performance Objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The performance threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these performance thresholds means that Contractor quality control is unacceptable. The following is a list of the key Performance Objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective

PWS

Paragraph Performance Threshold

Method of Assessment

Remedy

PO-1: Conduct General Wastewater Treatment Plant Operations.

Provide continuous, cost effective, and efficient treatment of all wastewater. All operations accomplished in accordance with the treatment facility operations manuals and federal, state & local laws and regulations.

1.1, 4.13.5

Zero Contractor-caused or contributed discharge violations.

Periodic Surveillance or Random Sampling

Re-performance within six hours’ notice.

PO-2: Preventive Maintenance Inspection (PMI) Program, Corrective Maintenance and Care of Government Property.

WWTP is operating continuously, safely, and effectively. Preventive maintenance is performed in accordance with (IAW) the PMI program. Corrective maintenance is performed promptly and effectively.

Provide grounds maintenance and general housekeeping at WWTP facilities.

1.2, 1.3, 4.16.

90% of all scheduled PMI items are completed properly and in a timely manner. Corrective maintenance is performed in a manner that maximizes WWTP operation.

Grounds maintenance and housekeeping is performed in a manner that sustains Government Property in a neat and orderly appearance: no more than two customer complaints per month.

Periodic Surveillance or Random Sampling

Re-performance within 72 hours’ notice.

PO-3: Provide Sampling and Laboratory Analysis. Test results are accurate and are IAW applicable operating requirements and conditions.

1.4. Analysis and tests are accurate

100% of the time.

Periodic Surveillance or Random Sampling

Re-performance within 24 hours’ notice.

PO-4: Sludge, Grit and Grease Disposal.

Sludge, grit and grease disposal is IAW federal, state and local laws and regulations.

1.5. 100% of the sludge, grit and grease is disposed of IAW all applicable laws and regulations.

Periodic Surveillance or Random Sampling

Re-performance within 48 hours’ notice.

PO-5: Maintain Documentation and Records.

All documentation and records are maintained, kept current and available for review at all times.

1.6. 100% of documentation and records are maintained, kept current and available for review at all times.

Periodic Surveillance or Random Sampling

Re-performance within 48 hours’ notice.

PO-6: Safety and Health (S&H) Plan.

Compliance with occupational, safety, and health (OSHA) requirements.

4.4. Standard is zero critical defects:

occurs where there is non-compliance with OSHA Standards, a safety incident or mishap is attributed to inadequately or non-performed S&H tasks, or missed or inadequately performed duties jeopardized the S&H of personnel, environment or equipment.

Periodic Surveillance or Random Sampling

Re-performance within 24 hours’ notice.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GENERAL. The Government will provide, without cost to the Contractor, the facilities, equipment, materials, and services identified in this section and/or Attachment 2, Government Furnished Property. The Contractor shall manage, maintain, secure, safeguard and account for the Government-furnished equipment and property provided to the Contractor in order to execute the requirements of this contract.

3.1.1. Government-furnished equipment and property (collectively known as GFP) shall be accounted for using a GFP inventory list and, if needed, a Government-managed internet-based GFP database. The Contractor or Contractor’s on-site employee, such as the Contract Manager (see Section 4.1.) and COR shall verify the condition and quantity of each item on the GFP list annually, within 30 calendar days of the start date for the contract base year and each exercised option year. The Contractor (or Contractor’s on-site employee) shall sign the GFP inventory list to acknowledge responsibility for the items and their condition. The COR will sign the GFP inventory list to signify completion. The Contractor and CO will be provided a copy of the completed document. If needed, the Contractor (or Contractor’s on-site employee) shall also complete custodial responsibility actions in the GFP database, such as acceptance and condition of inventory. If needed, the GFP database internet address, and instructions, will be provided by the Government.

3.2. FACILITIES. The Government will make available the facilities described in Appendix B.

Facilities are in compliance with OSHA. The Government corrects OSHA hazards for facilities in accordance with base-wide Government developed plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary or that the facility, as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor's compliance or non-compliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with plans of abatement subject to base wide priorities. NOTE: The Contractor shall be prepared to perform work under this contract in confined space locations. CAFB authorities reserve the right to designate confined space entry as "Permit-required" or "Non-permit required".

3.2.1. Prior to any Contractor-performed modification or alteration of Government-owned facilities, the Contractor shall notify the CO and provide documentation describing in detail the modification requested. No alterations to the facilities shall be made without specific written permission from the CO; however, in the case of alterations necessary for OSHA compliance, such permission will not be unreasonably withheld. The Contractor shall return the facility to the Government in the same condition as received, except for fair wear and tear and approved modifications. Facilities shall be used for performance of this contract only.

3.2.2. The Government may approve repairs, replacements, and/or improvements to the WWTP not covered by any other part of this PWS. These repairs, replacements, and improvements may be approved if it can be shown that they are necessary due to Government requirement or fault (e.g. poor design, etc.). The Contractor shall submit an Unscheduled Maintenance Worksheet to the COR for forwarding to the CO for potential approval. The Government may request three independent price quotes to help determine price fair and reasonable.

3.3. REAL PROPERTY INSTALLED EQUIPMENT (RPIE). All RPIE provided by the Government, such as pumps, blowers, generators, Auger Monster®, grit classifier, grease collector, etc., is listed in the 27 SOCES Real Property records. Operation and Maintenance (O&M) manuals are available at the WWTP.

3.4. COMPUTER EQUIPMENT. One Government-provided computer, with installed software, is provided for WWTP system SCADA controls.

3.5. GROUNDS AND BUILDING MAINTENANCE. 27 SOCES will provide grounds maintenance for areas greater than five feet outside the fenced area, maintenance of the building structures, and the fence at the WWTP.

3.6. REFUSE CONTAINER AND COLLECTION. The Government will provide one refuse container (such as a 4 cubic yard dumpster) for the Contractor’s use at the WWTP, in order to collect general refuse, grit, grease and screenings for disposal. Grit, grease, and screenings shall pass all applicable tests before being placed in the refuse container. The refuse will be disposed of by the Government. The Government provided refuse container shall not be relocated without COR approval.

3.7. INSECT AND RODENT CONTROL. 27 SOCES will provide insect and rodent control for all facilities.

3.8. UTILITIES. The Government will furnish reasonable amounts of electricity and water as required for the performance of the contract.

3.8.1. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities.

3.9. TELEPHONE. The Government will provide a “Data Line” telephone service (on base service only). The Contractor shall be responsible for providing off-base service and Internet access.

3.10. PUBLICATIONS. Publications and forms applicable to this PWS are listed in Appendix A. The Contractor is obligated to follow those publications and use those forms to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the PWS.

3.10.1. All publications and forms listed, unless otherwise shown, are available through internet websites. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance.

4. GENERAL INFORMATION.

4.1. PERSONNEL.

4.1.1. All WWTP employees must be able to read, write, speak, and understand English.

4.1.2. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

4.1.3. The Contractor shall ensure employees or subcontractors have current and valid driver’s licenses for appropriate vehicles.

4.1.4. The Contractor shall operate, maintain, and staff the WWTP with the appropriate number of personnel and work hours to satisfy all requirements of this contract. The Contractor shall provide an on-site Contract Manager (CM), serving in a full-time position to oversee and coordinate the work described in this PWS. The CM appointment shall be designated in writing to the CO, no later than the contract start date. In addition to required certifications, the CM shall have a minimum of 6 years of experience in work related to performance under this contract. Alternate(s) (if used), who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO.

4.1.4.1. The CM shall be responsible for on-site operations to fulfill contract requirements, to include (but not limited to): New Mexico discharge compliance, WWTP Operators’ continued qualification and training, care and operation of Government equipment and property, workplace health and safety, documentation and record keeping, and communication with CAFB representatives.

4.1.5. The Contractor shall ensure all employees who are responsible for plant operations possess a current appropriate level wastewater treatment certification issued by the State of New Mexico, Certificate copies shall be submitted to the CO no later than the contract start date, and upon employee transitions. The Contractor shall ensure WWTP Operators are fully qualified for a higher certification level, immediately upon a change in WWTP population-served level, IAW New Mexico Administrative Code 20.7.4.

4.1.5.1. The Contractor is responsible for ensuring that all employees remain properly trained, to include the cost of training. The Contractor shall not bill the Government for any training, certification, continuing education or vendor-provided training resulting from Government-provided WWTP improvement projects.

4.1.6. CONTRACTOR TRANSITIONS.

4.1.6.1. Phase In. The Contractor shall establish a plan for organizing, training, coordinating, mobilizing and otherwise accomplishing any and all actions necessary to begin performance of the contract IAW the PWS. To ensure a smooth transition, the Contractor shall submit a Phase-In Plan to the CO with proposal documents.

4.1.6.2. Phase Out. In order to prepare for a situation where a follow-on contract is awarded to other than the incumbent, the Contractor shall provide a phase-out plan for CO approval. This plan shall be provided 120 calendar days prior to contract completion. Contractor personnel shall be available for contract phase-out upon expiration of the contract for continuity of services. The services under this contract are considered mission-essential and therefore must be continued without interruption when, upon contract expiration, a successor must continue the services. The incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successor Contractor.

4.2. Employee Security Training. The Government will provide all necessary security training for Contractor personnel. The Government will also give all necessary briefings and tests pertaining to CAFB regulations. The Contractor shall ensure all Contractor employees receive security training as necessary for contract performance. The Contractor shall maintain records of each individual's training and certifications.

4.2.1. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.2. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms, if provided for Contractor use. At the end of each work period, all applicable Government facilities, equipment, and materials shall be secured and ensure that all lights and water are turned off, heat or air conditioning turned down for reduced energy use, and that all facility doors and windows have been secured.

4.2.3. Traffic Laws. The Contractor and contract employees shall comply with all base traffic laws and regulations. The Contractor is not permitted to use cell phones on CAFB while operating a moving vehicle, unless the device is hands-free.

4.2.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicles or privately-owned vehicle while on CAFB.

4.3. LICENSE REQUIREMENTS. The Contractor shall ensure all employees, who shall be operating the plant, have a valid, current and appropriate level State of New Mexico Wastewater certification. Certification records shall be maintained on file at the WWTP site and readily available for CO or COR review upon request.

4.4. SAFETY AND HEALTH PLAN. The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the CO 30 calendar days after contract award or any contract modification that affects personnel safety and health. This requirement includes preparing, implementing and maintaining a confined space program. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas.

4.5. QUALITY CONTROL PLAN (QCP). The Contractor shall develop and maintain a QCP to ensure WWTP operations provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraphs 1.2 through 1.6 of this PWS. After contract award, the Contractor’s QCP shall be submitted to the CO within 30 calendar days.

4.6. QUALITY ASSURANCE. The Government’s CORs will evaluate the Contractor's performance using periodic on-site inspections, random sampling, and may, at the Government’s discretion, inspect each task to ensure conformance and acceptance prior to payment.

4.7. RE-PERFORMANCE OF SERVICE. When service performed does not conform with contract requirements, the Contractor shall re-perform at no additional cost to the Government.

Performance or re-performance of these services shall commence immediately upon notification by the CO. See Paragraph 2, Services Summary.

4.8. PROGRESS MEETINGS. The CM may be required to meet at least weekly with the COR and the CO during the first month of the contract. Subsequent meetings will be on an as needed basis. However, if the Contractor requests, a meeting will be held.

4.9. KEY CONTROL. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

4.9.1. In the event keys, other than the master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4.10. HOURS OF OPERATION. The Contractor shall set duty hours so as to comply with this PWS in its entirety. As stated in paragraph 1.1., General Wastewater Treatment Plant Operations, the WWTP shall operate 24 hours per day, 7 days per week.

4.10.1. At a minimum, the WWTP shall be staffed weekdays (Monday through Friday) 0600 to 1630 (6:00 AM to 4:30 PM MST/MDT). During weekends (Saturday & Sunday) and Federal Holidays, the WWTP shall be staffed for any 4-hour continuous block between the hours of 0500 to 2000 (5:00 AM to 8:00 PM).

4.10.2. The Contractor shall ensure WWTP non-duty hours are covered by personnel in an on-call status, in order to respond quickly to urgent or emergency situations affecting compliance with this contract. On-call personnel must be able to report to the WWTP within 45 minutes notice of an urgent or emergency situation.

4.10.3. The Contractor shall be responsible for operating the WWTP despite adverse conditions and situations, such as (but not limited to) significant weather situations, natural or human-caused disasters. The Contractor shall continue to comply with contractual requirements.

4.11. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER.

4.11.1. Performance of Service during Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continue performance as necessary in support of the Air Force mission as determined by the functional commander or civilian equivalent and as directed by the CO; exclude requirements of Paragraph

1.5 and 1.5.1 (Sludge Disposal only) and 4.16.1 (Grounds Maintenance). The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. The Contractor shall submit a Mission Essential Contractor Services Plan with proposal documents to the CO.

4.11.2. As found in DFARS 252.237-7024, the Mission Essential Contractor Services Plan shall address, at a minimum:

(1) Challenges associated with maintaining essential Contractor services during extended event, such as a pandemic that occurs in repeated waves;

(2) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(3) The components, processes, and requirements for the identifications, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(4) Any established alert and notification procedures for mobilizing identified "essential Contractor service" personnel; and

(5) The approach for communicating expectations to Contractor employees regarding their roles and responsibilities during a crisis.

4.11.3. The FPCON level may change for real world events or for exercise scenarios which may prevent Contractor employees from entering or leaving the base until the situation has lessened.

Depending on the situation, Contractor employees shall react to FPCON requirements, and participate based on 27 SOW guidance provided through the CO or COR.

4.12. ENVIRONMENTAL REQUIREMENTS. The Contractor shall comply with all federal, state and local laws and regulations concerning the obtaining, use, storage, reporting, control and disposal of Hazardous Materials (HM) and Hazardous Wastes (HW). In performance of this contract, the Contractor shall comply with the requirements of the CAFB and Melrose Air Force Range (MAFR) Civilian Contractor Environmental Guide (See Appendix A). In complying with the CAFB and MAFR Civilian Contractor Environmental Guide, the Contractor shall continue to primarily communicate with the CO or COR.

4.12.1. Focus areas of the CAFB and MAFR Civilian Contractor Environmental Guide include, but are not limited to:

4.12.1.1. The Contractor shall not bring HM onto CAFB, nor use HM on CAFB until the Contractor receives required authorizations.

4.12.1.2. CAFB tracks HM. The Contractor shall coordinate with the COR prior to purchasing HM; and shall provide usage data, typically monthly.

4.12.1.3. The Contractor's disposal of HW shall be coordinated through the COR, for Government disposal.

4.12.2. In the event federal, state and local environmental laws and regulations change during the term of this contract, to include the CAFB and MAFR Civilian Contractor Environmental Guide, the Contractor is required to comply as such laws and regulations come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO. The Contractor shall immediately implement those changes in laws and regulations that result in a decrease or no change in the contract price. Prior to implementing any such laws and regulations that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the laws and regulations giving rise to the increase in cost of performance.

4.12.3. NM discharge violations, to include a sanitary sewer overflow, shall be reported as soon as possible after discovery of the occurrence. The Contractor shall notify the CO or COR of any violations as soon as possible, but within 12 hours. If the above cited personnel are not available, the Contractor shall verbally report the violation to 27 SOCES Customer Service at 575-784-2001. The following information must be provided:

(a) Name, address and telephone number of the person or persons in charge of the facility as well as the owner and or operator of the facility.

(b) Name and address of the facility.

(c) Date, time, duration, location, duration and cause of the discharge.

(d) Source and cause of the discharge.

(e) A description of the discharge, including its estimated chemical composition.

(f) An estimated volume of the discharge.

(g) Any actions taken to mitigate immediate damage from the unauthorized discharge.

(h) Observed environmental impacts from the discharge.

NOTE: For emergency situations, to include hazardous materials incidents, contact the CAFB Fire Department by calling 911. If calling using a cell phone, the call may not go directly to the CAFB Fire Department. The caller must specify Cannon AFB location.

4.12.4. If a spill occurs (to include HM, HW and sanitary sewer overflow) and containment, clean up and disposal require CAFB resources, the Contractor shall be responsible to pay the Government for these resources. NOTE: the 27 SOCES Power Production shop is responsible for the two WWTP backup generators and fuel tanks.

4.12.5. Discharges From Outside Sources.

4.12.5.1. Periodically, the Contractor shall be required to accept and document sewage from transient aircraft lavatories. The Contractor shall not accept wastes with a pH lower than 5.0 or higher than 9.0.

4.12.5.2. Periodically, Aqueous Film Forming Foam (AFFF) or High Expansion Foam may enter the WWTP. The raw wastewater storage basin is available for influent diversion until the water/foam concentration is suitable for plant processing.

4.12.5.3. The Contractor shall provide, and have on hand at all times, a suitable anti-foaming agent to reduce foaming due to AFFF or High Expansion Foam entry into the WWTP. The Contractor shall submit requests to the CO for approval of anti-foaming agent choice (see paragraph 4.12.). There may be times when the Contractor shall work outside normal duty hours to help ensure foam is not discharged from the WWTP (e.g. through use of anti-foaming agents or other means, such as skimming foam from the surface of the chlorine contact basin).

4.12.6. Periodically, the Contractor shall be required to accept certain unique high-volume flows.

The Contractor shall be required to notify the COR immediately regarding unusual events, such as excessively high flows and unusual color of influent.

4.12.7. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). All Contractor personnel shall complete EMS Awareness training prior to commencement of any activities. Training is available through the learning management system called The Environmental Awareness Course Hub (TEACH) at https://cs2.eis.af.mil/sites/10040/WPP/LMS/Installation20Home.aspx?

InstallationID =98&InstallationName=Cannon. Once on the SharePoint site, scroll down to EMS General Awareness Training and click “View Training” to begin the course. The Contractor shall submit the Awareness Training Certificates of Completion to the CO prior to any on-base performance under this contract.

4.12.8. GREEN PROCUREMENT PROGRAM (GPP). The Contractor shall comply with the GPP in accordance with Federal (EO 13423) and DOD and AF (GPP) policy. Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The GPP includes these mandatory components:

(1) Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items: https://www3.epa.gov/epawaste/conserve/tools/cpg/index.htm

(2) Energy Star, energy-efficient products and energy efficient standby power devices:

http://www.eere.energy.gov /

(3) Bio-based products: http://www.biopreferred.gov/

(4) Non-ozone depleting substances: http://www.epa.gov/ozone/snap/lists/index.html

4.12.9. REGULATORY INSPECTIONS. Periodically, Federal or New Mexico authorities may conduct no-notice inspections of the CAFB WWTP. In the event of a no-notice inspection, the Contractor shall inform the CO and COR immediately upon arrival of the inspection team.

The Contractor shall assist the Government in responding to deficiencies identified during regulatory inspections or inquiries from regulatory agencies.

4.12.9.1. If a regulatory agency issues a Notice of Violation (NOV) to the Contractor (or if CAFB is named in place of the Contractor) for a WWTP non-compliance issue, the Contractor shall inform the CO and COR immediately. Within 48 hours of receiving the NOV, the Contractor shall submit a report to the CO and COR. The report shall include a description and cause of the non-compliance, and the period of non-compliance including exact dates and times.

If the non-compliance was not corrected immediately, the report must describe the anticipated time the non-compliance is expected to continue and the steps being taken to reduce, eliminate, and prevent the recurrence of the non-compliance. Any similar report requirements of federal, state and local agencies shall also be prepared by the Contractor and submitted to CO and COR immediately.

4.12.9.2. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor’s negligence, the Contractor shall pay the Government for the amount of that fine plus the Government’s administrative costs. Additionally, the Contractor shall abide by any non-monetary penalties resulting from such violations, including, but not limited to, additional effluent sampling and analysis, preparation of plans, etc., without additional cost to the Government.

4.13. CONTRACTOR PROVIDED LABORATORY EQUIPMENT. The Government will not provide any laboratory ware or equipment unless specifically identified in Paragraph 3.5, Laboratory Equipment. Therefore, the Contractor shall provide all ware and equipment necessary to satisfy the requirements of Paragraph 1.4 of this PWS.

4.14. FREEDOM OF INFORMATION ACT (FOIA) PROGRAM. The Contractor shall comply with DoD Directive 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

4.15. CONTRACTOR MANPOWER REPORTING REQUIREMENTS. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

4.16. GENERAL HOUSEKEEPING DUTIES. The Contractor shall be required to perform general housekeeping duties in and around WWTP facilities to maintain a clean and presentable appearance. The Contractor shall perform all custodial services, as required, to all areas of WWTP facilities (including exterior surfaces), such as floors, walls, windows, counters, sinks and latrines.

4.16.1. The Contractor is responsible for maintaining all grounds around WWTP facilities within the fence and the first five feet outside the fence. All grassy/vegetation areas shall be maintained at 2” to 4” in height at all times. The Contractor shall eradicate all weeds/vegetation growing through joints, cracks, etc. next to WWTP facilities, and within all paved areas. The Contractor shall remove and dispose of all debris, tumbleweeds, or other material from inside the fenced area, on the chain link fence itself, and five feet outside the fence. Tumbleweeds are not allowed to be placed in trash dumpsters. Policing shall be performed as required to keep all WWTP facilities in a neat appearance.

4.16.2. The Contractor shall only use plant recycled wash water for daily maintenance within the contained structures.

4.17. TELEPHONE SERVICE/ELECTRONIC MAIL: The Contractor shall be required to have an email address at the office for correspondence with Government personnel. The Contractor shall arrange for and pay for all telephone/fax and Internet provider service. The Government will provide virus protection software for the Government-provided computer.

5. APPENDICES.

A. Publications B. Facility Descriptions C. Historical Sampling and Analytical Schedule D. Unscheduled Maintenance Worksheet E. Deliverables

APPENDIX A

PUBLICATIONS

PUBLICATION

NUMBER NAME

DATE or DATE

SOURCE APPLICABLE PARAGRAPH

29 CFR 1910

(Code of Federal Regulations)

Occupational Safety and Health Standards (e-CFR website) All

40 CFR 136

Identification of Test Procedures (e-CFR website) Para. 3

40 CFR 257

Criteria for Classification of Solid Waste Disposal Facilities and Practices (e-CFR website) Para. 3.4, 30

40 CFR 503

Standards for Use or Disposal of Sewage Sludge (e-CFR website) All

20.7.4 NMAC

(New Mexico Administrative Code)

State of New Mexico Utility Operator Certification (NMAC website) Para. 20.7.4.13

20.9.8 NMAC

Special Waste Requirements

(NMAC website) Sections: .2, .9, .10, .11, .16, .19

20.9.5 NMAC

Record keeping and Annual Reports

(NMAC website) Section .16

AF Form 103 Work Request Clearance Local Form Para. 1.3.

N/A

CAFB and MAFR Civilian Contractor Environmental Guide 29 June 2018 Chapters 2, 3, 4, 5, 7, 8, 11, 14

N/A Manufacturer’s Operating Instructions N/A All

NOTES:

1. Electronic Code of Federal Regulations (CFR) available at: www.ecfr.gov

2. New Mexico Administrative Code (NMAC) available at: www.nmcpr.state.nm.us/nmac/

3. Air Force electronic publications (AF e-Pubs) available at: www.e-publishing.af.mil/

APPENDIX B

FACILITY DESCRIPTIONS

1. INTRODUCTION.

1.1. Purpose. This Appendix provides a general description of the processes and equipment for wastewater treatment, and effluent pumping at CAFB. These descriptions are designed to present a general understanding of the systems involved, how they function, and how they are interrelated. The WWTP has been in operation since January 1998. The plant was modified in 2008 to include a Grit and Grease Collection System entrance works (or headworks) facility. In 2013, two Screw Pumps and a Huber Grit and Grease Collection System were installed, creating a third headworks facility. Each headworks facility is capable of independent operation through valve selection. There are multiple valves to enable flow into the original entrance works facility, the Hi-Tech Grit and Grease Collection System or the Huber Grit and Grease Collection System entrance works facility.