Attach 2 - PWS FSPB_PM and Repair Service.pdf

Performance Work Statement For

Fighter Size Paint Booth Maintenance, Repair, Training, and Emergency Services

1.0. Description of Services. The contractor will provide all necessary tools, equipment, transportation, personnel, labor, supervision, and management required to perform preventative maintenance, as-needed repairs, training, and emergency services for one (1) Global Finishing Solutions (GFS) Fighter Size Paint Booth (FSPB), serial number U118049, located on the 309th Aerospace Maintenance and Regeneration Group (AMARG) complex at Davis-Monthan Air Force Base (DMAFB), AZ, on the ramp near building 7442.(Appendix A, Maps) The goal of the services is to ensure a safe, efficient, and reliable paint booth for AMARG.

1.1. Basic Services. The contractor will provide maintenance and repair services in accordance with the Original Equipment Manufacturer (OEM) Standard Maintenance Procedures (SMP) for the FSPB, which includes, but is not limited to, the following systems found in Appendix B, Maintenance and Training. The contractor will provide training for AMARG on maintenance, troubleshooting, and operations of the GFS FSPB.

1.2. Preventative Maintenance Schedule (PM). The contractor will create and submit an PM schedule by email to the AMARG Point of Contact (POC) team. The schedule must outline the maintenance plan for the FSPB. The maintenance plan must, at a minimum, include all systems and components listed in Appendix B and any additional maintenance in OEM manuals. The schedule must specify:

• Description of system

• Description of component

• Maintenance/inspection to be performed

• Proposed frequency on which the preventative maintenance to be performed, and references for the preventative maintenance (Manuals/Training Materials).

The PM schedule must be submitted in the format (word, excel) as shown in Appendix B. The contractor will propose all frequencies of PM tasks in accordance with OEM manuals or other justification. The contractor will provide the schedule, along with any subsequent revisions, to AMARG POC for acceptance no later than five working days before the scheduled service start date. If the contractor is unable to adhere to the schedule, they will promptly notify the designated AMARG POC representative.

1.3. Preventative Maintenance. The contractor will perform on-site scheduled Preventative Maintenance (PM) for the FSPB in accordance with industry standards, the manufacturer's recommendations (GFS SMP), and the tasks outlined in accordance with the approved PM schedule.

1.4. Repairs.

1.4.1. Repair Services. The contractor will provide on-site routine repair services as required. Routine repairs are defined as any replacement of parts or services not included in the standard OEM preventative maintenance (PM) schedule. Prior to commencing any repairs, the contractor shall submit a detailed service report to the AMARG POC for technical acceptance and Contracting Officer (CO) for approval. The service report will include an itemization of all parts and labor required to complete the repair and must be provided in an electronic format (preferably Microsoft Word, Excel, or PDF). At a minimum, the report must include the following information:

• Component details (name, part number, etc.)

• Identification of the servicing technician

• Detailed breakdown of all parts and labor costs associated with the necessary repairs

• Lead time and estimated service date

Root Cause Analysis and Corrective Actions: The contractor will conduct a root cause analysis and determine appropriate corrective actions for all failures of equipment/parts that occur prior to their expected end of service life. For the purposes of this contract, expected end of service life is determined by the manufacturer's specifications as provided in the OEM manuals, which the contractor is expected to consult. (Example: An HVAC fan belt fails 3 months after annual inspection, significantly earlier than its expected service life as defined in the OEM documentation.)

Root cause documentation will include at minimum:

• Component details (name, part number, etc.)

• Date and brief description of the failure

• Summary of the investigation methodology

• Identified root cause(s) of the failure

• Recommended immediate corrective action(s)

• Recommended preventative action(s) to avoid recurrence

• Supporting evidence (if applicable)

All repair services must be performed in accordance with industry standards and GFS specifications. The contractor will ensure that all work is completed to a high standard, and that all repairs are thoroughly documented and reported to the AMARG POC. The contractor must have capabilities to troubleshoot and repair or replace GFS Programmable Logic Controller (PLC) and Human Machine Interface (HMI).

1.4.2. Repair Service Evaluation. All repair work requires prior approval of the CO. No parts will be ordered or repair services rendered without prior approval of the CO in accordance with the terms and conditions of the contract. The Government will determine when repairs are required and cost-effective. If a repair is estimated to exceed $5,000, including parts and labor, the Government reserves the right to solicit a second quote from another qualified contractor.

1.4.3. Repair and Emergency Service Calls. The designated AMARG POC will initiate service calls to the contractor when equipment repairs are required. Upon receipt of a service call, the contractor must respond within twenty-four (24) hours, excluding weekends and Federal Holidays, to acknowledge the request and provide an estimated time of arrival for the repair technician. The contractor will make every effort to complete the repair in a timely manner following the technician's arrival on-site.

The designated AMARG POC will initiate an emergency service call to the contractor when immediate equipment repairs are required. Upon receipt of a service call, the contractor must respond within 24 hours, excluding weekends and Federal Holidays, to acknowledge the request, provide an estimated time of arrival for the repair technician to be on AMARG site within 72 hours of emergency service call. The contractor must make every effort to complete the repair in a timely manner following the technician's arrival on-site.

Service calls will be placed between the hours of 7:00 a.m. and 3:30 pm, Monday through Friday, except Federal Holidays. The Government reserves the right to prioritize the needed repairs based on operational impact and safety considerations.

1.4.4. Repair Delays: Notification and Revised Estimated Completion Date. If the contractor is unable to complete repairs within seven (7) days due to unforeseen circumstances, the contractor must promptly notify the designated AMARG POC in writing. The notification must include, at a minimum:

• A detailed explanation of the cause of the delay

• A revised estimated completion date for the repairs

• A description of the actions being taken to mitigate the delay

1.5. Service Call Authorization. Upon contract award, the Contracting Officer will provide the contractor with a list of authorized AMARG personnel who are designated to place repair service calls.

The contractor must only accept and respond to repair service calls from the authorized personnel list.

1.6. Inspection/Repair/Calibration/Service Acceptance Report (SAR). Upon completion of the annual preventative maintenance and any repairs or services, the contractor will prepare a comprehensive Service Acceptance Report (SAR) that documents the work performed. The SAR must be a detailed report that includes, but is not limited to, the following information:

• A description of the work performed

• The dates and times of the work performed

• The names and qualifications of the personnel who performed the work

• A list of any parts or materials used, including the manufacturer, model, and serial number (if applicable)

• A description of any testing or inspection performed to verify the work

• The results of any testing or inspection, including any deficiencies or discrepancies noted

• A statement of acceptance or rejection of the work performed, including any recommendations for future maintenance or repairs

• The signature of the contractor's representative

The contractor will provide a legible and complete SAR report to the AMARG POC prior to submitting invoices in Wide Area Workflow (WAWF). The SAR report must be in a format approved by the Government and submitted in electronic form (preferably in Microsoft Word or Adobe PDF format).

The Government reserves the right to reject any invoice in WAWF submitted without a complete and acceptable SAR report. If an invoice in WAWF is rejected due to a missing or incomplete SAR report, the contractor must not resubmit the invoice until a complete and acceptable SAR report has been provided to the AMARG POCs.

The contractor will maintain a record of all SAR reports, including the date and time of submission, and will provide a copy of the SAR report to the government upon request.

1.7. Replacement Parts and Materials. AMARG will supply OEM parts/material to the contractor. If a part or material is needed that is not stocked, the contractor will notify the AMARG POC and provide a detailed cost estimate for the procurement of the required part or material. Prior to ordering any parts or materials, the contractor must obtain written approval from the AMARG POC or the Contracting Officer. Cost estimates must include, at a minimum, the following information:

• A description of the part or material required

• The quantity of the part or material required

• The estimated cost of the part or material

• The proposed source of the part or material

• The expected delivery date of the part or material

• The contractor must not order any parts or materials without prior approval from the AMARG

POC or the Contracting Officer. All parts and materials provided by the contractor must be in new condition, meet all OEM specifications and requirements. Refurbished or used parts and materials will not be accepted without prior written approval from the AMARG POC or the Contracting Officer.

The Government will not be liable for any costs or expenses incurred by the contractor for parts or materials ordered without prior approval from the AMARG POC or the Contracting Officer. The contractor is responsible for any costs or expenses incurred as a result of ordering parts or materials without prior approval and will not be reimbursed for such costs or expenses.

The contractor will maintain a record of all parts and materials ordered, including the date and time of order, the quantity and description of the parts or materials, and the cost of the parts or materials. The contractor will provide a copy of this record to the AMARG POC or the Contracting Officer upon request.

1.8. Warranty. The contractor must provide a comprehensive warranty for all completed preventative maintenance and repair services, ensuring that the work is free from defects in labor and materials for at a minimum period of one (1) year, commencing on the date of completion and acceptance by the AMARG POC. During the warranty period, the contractor is responsible for correcting any deficiencies in materials or workmanship, as directed by the Contracting Officer, at no additional cost to the Government. All parts and materials supplied by the contractor must carry the standard OEM commercial warranty, which must be equivalent to, or better than the warranty provided by the OEM for similar parts and materials. The contractor will provide the Government with a copy of the OEM warranty documentation, including the warranty period, terms, and conditions, for all parts and materials supplied. The contractor's warranty obligations will include, but not be limited to, the following:

• Correction of any defects in materials or workmanship that are discovered during the warranty period

• Replacement of any defective parts or materials with new or refurbished parts that meet or exceed the OEM specifications

• Performance of all necessary repairs or maintenance to ensure that the work is restored to a condition that is free from defects

• Provision of all necessary labor, materials, and equipment to perform the warranty work

The Government will notify the contractor in writing of any defects or deficiencies discovered during the warranty period, and the contractor will respond promptly to correct the defects or deficiencies. The contractor will maintain a record of all warranty work performed, including the date and time of the work, the nature of the defects or deficiencies, and the corrective actions taken.

1.9. Contractor Qualifications. All work performed under this contract must be conducted by technicians who possess the necessary skills, knowledge, and experience to perform the required tasks.

Upon request, the contractor will provide documentation of training certification and proof of experience to the Government. Service technicians assigned to this contract must possess a sound mechanical aptitude, as well as the ability and working knowledge to troubleshoot, diagnose, and repair the FSPB.

• Lead Technician. The Lead Technician assigned to this contract must possess all necessary certifications, qualifications, and training to perform preventative maintenance, inspections, and repairs on the FSPB. The Lead Technician must be present on-site for all services performed under this contract and is responsible for overseeing and directing the work of any other personnel assigned to the repair. To be considered a Lead Technician, the individual must meet the following requirements: Possess all necessary certifications, qualifications, and training to perform preventative maintenance, inspections, and repairs on the FSPB

• Be present on-site for all services performed under this contract

• Be responsible for overseeing and directing the work of any other personnel assigned to the repair

• Be the primary POC for the Government regarding the repair and is responsible for ensuring all work is performed in accordance with contract requirements and OEM specifications

• Only one Lead Technician will be designated per service event.

1.9.2. Helper Technician. All personnel performing work on this contract as a Helper Technician, and working under the direct supervision of the Lead Technician, must meet the following minimum requirements:

• Possess at least one year of experience in the repair and maintenance of equipment similar to the FSPB

• Have a strong understanding of the equipment's mechanical and electrical systems, and be able to perform routine maintenance and repair tasks under the guidance of the Lead Technician

• Be able to follow instructions and work safely and efficiently on the equipment

1.10. Training Services. The contractor will provide training to a maximum of 10 AMARG personnel on the operation, safety, troubleshooting, and maintenance of the FSPB. This training will cover all systems and components listed in Appendix B and OEM manuals.

1.10.1. Training Scope. The training must include, but not be limited to, the following topics:

• Standard Operating Procedures (SOPs): Detailed instruction on safe and correct operation of the FSPB for its intended purpose.

• Preventative Maintenance (PM): Practical, hands-on or demonstration training for AMARG personnel to perform all tasks outlined in Appendix B. This includes proper use of tools, lubrication techniques, safety protocols, and documentation requirements.

• Troubleshooting: Guidance on diagnosing common FSPB issues. This includes interpreting error codes, using diagnostic equipment (if applicable), and performing basic troubleshooting steps.

• Safety Procedures: Emphasis on all safety protocols related to FSPB operation and maintenance.

1.10.2. Training Materials. The contractor will provide high-quality training materials, in English, to all trainees either in person or through email. These materials will be well-organized, easy to understand, and appropriate for the skill level of the trainees. Materials include but not limited to:

• Training Manual: Comprehensive guide covering all training topics, ideally with diagrams, checklists, and troubleshooting flowcharts.

• Presentation Slides: Visual aids to support instructor-led training sessions.

• Reference Materials: Copies of relevant sections from the FSPB’s OEM manuals, specifically related to operation, maintenance, and safety.

1.10.3. Training Schedule and Delivery

• Training schedule will be submitted within 1 month of contract award through email.

• Training schedule will be submitted in format shown as example in Appendix C, Training

Schedule Example, clearly defining the system, components, tasks, reference, and when training will be provided with expected duration of training for all PM and operations.

• Training may be delivered through a combination of classroom instruction, hands-on demonstrations, and practical exercises.

• The contractor will ensure that all trainees have ample opportunity to ask questions and demonstrate their understanding of the material.

• The contractor will provide hands-on or demonstration training in conjunction with proposed preventative maintenance.

1.10.4. GFS Proprietary Systems Training. If the contractor’s training personnel are not certified by GFS to provide training on proprietary Programmable Logic Controllers (PLCs) and Human Machine Interface (HMI) systems, the contractor must subcontract the OEM (GFS) to provide this specialized training portion. The cost of this OEM-provided training must be included in the contractor’s overall proposal.

1.11. Non-Personal Services. The Government and the contractor agree that the services provided under this contract are non-personal services. The Government will not exercise supervision or control over the Contractor’s employees.

1.12. Continuation of Essential Contractor Service. The requirements in PWS paragraphs 1.2 through 1.4.3 have been determined to be mission essential, in accordance with the Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services. The contractor providing essential services shall be prepared to continue providing such services, in accordance with the terms and conditions of their contract, during periods of crisis.

1.12.1. Essential Contractor/liaison Services Plan. In accordance with DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services provision, offerors must provide with their offer a written plan describing how it will continue to perform the essential contractor/liaison services listed in the PWS. The required contents of the mission essential plan can be found in the DFARS 252.237-7024 provision.

1.12.2. Contractor Mission Essential Employee Identification. Upon contract award, the contractor shall provide the name, address, and telephone number of a point of contact for purposes of continuation of essential DoD contractor services during crisis. The contractor shall also provide the names of contractor employees having military mobilization recall commitments and have adequate plans for replacing those employees in the event of mobilization, in accordance with DoDD 1200.7., Screening the Ready Reserve, and DoDD 1352.1, Management of Regular Reserve Retired Military Members, which the contractor shall provide with their offer.

2.0. General Information.

2.1. Contract Manager/Point of Contact (CM/POC). The contractor will appoint a Contract Manager (CM) or Point of Contact (POC) who will be responsible for overseeing and coordinating all contractor-performed services and schedules under this contract. The CM/POC will serve as the primary point of contact between the contractor and the Government and will be authorized to act on behalf of the contractor on all matters related to the daily execution of the contract.

Upon contract award, the contractor will provide the Contracting Officer with the name, telephone number, and email address of the designated CM/POC. The CM/POC must be available to respond to inquiries, requests, and emergency service calls from the Government during normal working hours, between 7:00 am to 3:30 pm, Monday through Friday, except Federal Holidays.

The CM/POC will have full authority to act for the contractor on all matters related to the contract, including but not limited to:

• Coordinating and scheduling contractor-performed services

• Responding to emergency service calls and requests for assistance

• Providing technical guidance and support to contractor personnel

• Resolving issues and disputes related to contract performance

• Communicating with the Contracting Officer and other Government representatives

• The CM/POC will be responsible for ensuring that all contractor personnel are aware of and comply with the terms and conditions of the contract and will take prompt action to address any issues or concerns that may arise during contract performance.

If the CM/POC is unavailable or unable to perform their duties, the contractor will designate an alternate CM/POC and provide the Contracting Officer with the alternate’s name, telephone number, and email address.

2.2. English Language. All contractor employees performing work under this contract must possess a high level of proficiency in the English language, including the ability to read, write, speak, and understand English fluently. This is essential to ensure that contractor employees can effectively communicate with Government personnel, understand and follow instructions, and perform their duties safely and efficiently.

The contractor will ensure all employees assigned to this contract meet the following language proficiency requirements:

• Be able to read and understand English language documents, including technical manuals, instructions, and safety procedures

• Be able to write clearly and accurately in English, including the ability to complete reports, forms, and other written documentation

• Be able to speak and communicate effectively in English, including the ability to participate in meetings, discussions, and conversations with Government personnel

• Be able to understand and follow English language instructions, including the ability to comprehend and respond to verbal and written directions

The contractor will verify the language proficiency of all employees assigned to this contract and will provide documentation of their language proficiency upon request. The Government reserves the right to test the language proficiency of contractor employees at any time during the performance of the contract.

2.3. Contractor Employee Conduct. The Government reserves the right to remove any contractor employee from the AMARG and DMAFB premises who:

• Endangers the safety of persons or property

• Engages in behavior that is inconsistent with professional conduct, including but not limited to:

o Violating security protocols or procedures o Failing to comply with safety regulations or guidelines o Engaging in harassment, bullying, or other forms of misconduct

• Poses a risk to military security or national security interests

• Is found to be incapacitated or under the influence of alcohol, drugs, or other substances while on duty

• Engages in any other behavior that is deemed to be detrimental to the performance of the contract or the interests of the Government The removal of a contractor employee from the premises does not relieve the contractor of its obligation to perform the services specified in this contract. The contractor must ensure that all employees are aware of and comply with the standards of conduct and behavior expected of them while working on the AMARG and DMAFB premises.

The Government will provide written notice to the contractor of any removal of a contractor employee, including the reason for the removal and any supporting documentation. The contractor must maintain a record of all removals and provide a copy of this record to the Government upon request.

2.4. Contractor Travel on DMAFB. While on DMAFB, contractor employees must adhere to specific access and movement restrictions. This includes refraining from loitering, limiting travel to designated work areas, and promptly departing the base upon completion of work. Contractor employees must also comply with all DMAFB access control procedures, including checking in and out with security personnel, wearing identification badges, and following established routes. They must avoid restricted areas and cooperate with the Government in enforcing these rules. The contractor is responsible for ensuring employee compliance. The Government reserves the right to revoke access privileges for non-compliance. The contractor will ensure that all employees are aware of and comply with these access and movement restrictions. The Government reserves the right to revoke the access privileges of any contractor employee who fails to comply with these restrictions.

Real ID Requirement. Beginning May 7, 2025, Davis Monthan Air Force Base will require all visitors seeking base access to possess a REAL ID in accordance with the REAL ID Act of 2005 and DoD Manual 5200.08 Vol 3, Physical Security Program: Access: to DoD Installations.

Federal installations, including Davis-Monthan AFB, will no longer accept non-marked state-issued identification cards after May 6, 2025. As mandated by the Department of Homeland Security (DHS), state-issued licenses and identification cards must include a REAL ID-compliant marking–star markings, “Enhanced” verbiage, etc.—indicating adherence to federal standards. Enhanced Driver’s Licenses (EDLs) issued by Washington, Michigan, Minnesota, New York and Vermont are also acceptable for federal purposes. Although most EDLs do not contain the REAL ID star marking, they meet DHS criteria for access.

To obtain a REAL ID, individuals must visit their state’s driver licensing agency website for documentation requirements. At a minimum, applicants must provide proof of full legal name, date of birth, Social Security number, two proofs of address and lawful status. States may impose additional requirements. Minors under 18 years of age are not required to present REAL ID-compliant credentials for travel or base access, but their accompanying adult must be compliant.

Individuals issued a “LIMITED-TERM” REAL ID—commonly non-citizens with documentation such as a Permanent Resident Card, visa, or employment authorization—must present the same documentation when requesting access to DMAFB.

Common REAL ID-compliant credentials include U.S. passports, permanent resident cards and other identification approved under DODM5200.08v3. Current Defense Biometric Identification System (DBIDS) badges are not impacted by this change. However, new or replacement DBIDS badges will only be issued upon presentation of REAL ID-compliant credentials. When screening visitors for DBIDS Contractor Badges and EAL sponsorship visitation requests, it is the direct responsibility of the DoD-affiliated sponsor to verify that the personnel they are requesting badging or visitation for are REAL ID compliant.

For DBIDS contractors, Visitor Control Center badging personnel will confirm contractors’ REAL ID compliance when they come to receive their DBIDS badge. Security Forces personnel will verify visitors’ driver’s licenses and identification cards to ensure REAL ID compliance is met. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

Security Forces entry controllers will verify REAL ID compliance of visitors when verifying their credentials with Entry Authorization Lists. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

For more information on REAL ID compliance and requirements, visit www.dhs.gov/real-id.

For questions regarding access to Davis-Monthan AFB, contact the 355th Security Forces Squadron Pass and Badge Office at 520-228-3224.

2.5. Federal Holidays. In observance of these federal holidays, the contractor is not be required to perform services on the designated holiday or on the day set aside for the holiday, if it falls on a weekday. The contractor will ensure that all work is completed, and all necessary preparations are made to ensure a safe and secure work environment before departing for the holiday.

If a federal holiday falls on a Saturday or Sunday, the Government will observe the holiday on the preceding Friday or following Monday, respectively, as designated by the Government. The contractor will be notified in advance of any changes to the holiday schedule or any other special instructions related to holiday observance.

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday (Presidents Day) Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans’ Day Thanksgiving Day Christmas Day

2.6. Safety. The contractor must comply with all applicable local, state, and federal laws and safety regulations, including but not limited to the Occupational Safety and Health Act (OSHA) and other relevant laws and regulations. This includes, but is not limited to, compliance with regulations related to:

• Workplace safety and health

• Environmental protection

• Labor laws and regulations

• Transportation and traffic laws and regulations

• The contractor is exclusively responsible for ensuring compliance with all applicable laws and regulations and will take all necessary steps to protect the health and safety of its employees.

The Government is not liable or responsible for the contractor’s compliance or noncompliance with these responsibilities.

The contractor will provide all necessary personal protective equipment (PPE) to its employees to perform the services required under this contract. This includes, but is not limited to, providing PPE such as hard hats, safety glasses, gloves, and respirators, as well as ensuring that all employees are properly trained in the use and maintenance of such equipment.

The contractor will also ensure that all employees are aware of and comply with all applicable safety regulations and procedures, including but not limited to:

• Hazard communication and chemical safety

• Fall protection and scaffolding

• Electrical safety and lockout/tagout

• Fire safety and emergency evacuation procedures

The Government reserves the right to inspect the contractor’s work site and equipment to ensure compliance with applicable laws and regulations. The contractor will cooperate fully with any such inspections and take prompt action to correct any deficiencies or hazards identified during the inspection.

2.7. Work Area. The contractor must always keep work areas free from accumulations of waste, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor will leave the work area and premises in a clean, neat, safe and workmanlike condition.

The contractor will remove and properly dispose of all job-related waste material.

2.8. Smoking in Air Force (AF) Facilities. The Air Force has implemented a strict no-smoking policy in all AF facilities, with limited exceptions. In accordance with Air Force Instruction (AFI) 40- 102, Tobacco Use in the Air Force, smoking and the use of tobacco products are prohibited in all Air Force facilities, except in designated smoking areas.

2.9. Illegal Substances. The possession, use, distribution, or purchase of illegal substances including medical prescribed marijuana is strictly prohibited on all military installations, including DMAFB and the AMARG. This policy applies to all individuals with base access, including contractor employees, subcontractors, and visitors. This prohibition applies to all controlled substances as defined by federal, state, or local law. The contractor will ensure all contractor employees with base access comply with this policy and do not possess or use illegal substances. This responsibility also extends to all subcontractors and their employees, who must also comply with this policy. Contractor personnel found to be in possession of illegal substances will be immediately barred from the installation and subject to arrest and prosecution by local authorities. Repeated or egregious violations of this policy may result in termination of the contract and/or debarment from future contracting opportunities. The contractor must ensure that all employees and subcontractors are aware of and comply with this policy to avoid these consequences.

All contractor personnel must comply with all local, state, and federal laws concerning the possession and use of illegal substances, including the Controlled Substances Act (21 U.S.C. § 801 et seq.), the Arizona Revised Statutes (A.R.S. § 13-3401 et seq.), and the Tucson City Code (TCC § 14-1 et seq.).

The contractor is responsible for ensuring that all employees and subcontractors are aware of and comply with these laws and regulations and must take all necessary steps to prevent the possession or use of illegal substances on DMAFB.

3.0. Security Requirements.

3.1. List of Employees. Upon contract award, the contractor will provide to the Contracting Officer a comprehensive list of all contractor employees who will perform services on DMAFB and AMARG. The list will include the following information for each employee:

• Full name

• Social Security Number (SSN) or alternative identification number (e.g., Individual

Taxpayer Identification Number (ITIN))

• Driver’s license number and State of issue or other Government-issued identification number

• Job title and role

• Supervisor’s name (if applicable)

The list will also identify foremen, supervisors, and superintendents, and indicate their level of authority and responsibility. Security and Privacy: The contractor will ensure that all employee information is handled in accordance with relevant laws and regulations, including the Privacy Act of 1974 (5 U.S.C. § 552a) and the Social Security Number Privacy Act of 1974 (42 U.S.C. § 405©(2)©(viii)). The contractor will also comply with all applicable base access and security regulations.

3.2. Safeguarding of Classified and Other Information. The contractor must ensure all contractor employees handle classified and sensitive information in accordance with applicable laws, regulations, and security protocols. This includes information that is classified as Top Secret, Secret, or Confidential, marked as “For Official Use Only” (FOUO) or “Sensitive But Unclassified” (SBU), or considered sensitive or confidential due to its nature or potential impact on national security, personnel, or operations. Contractor employees are strictly prohibited from disclosing or revealing classified or sensitive information to unauthorized parties, discussing or commenting on it in public or with unauthorized individuals, using it for personal gain or to benefit a third party, removing or copying it from authorized areas without proper clearance and authorization, or sharing or transmitting it through unauthorized channels or means.

The contractor must ensure that all contractor employees with access to classified or sensitive information have the necessary security clearances and authorizations and provide training and guidance on the proper handling and safeguarding of such information. The contractor will implement and enforce procedures to prevent unauthorized access, disclosure, or use of classified and sensitive information, and assume responsibility for the actions of its employees. In the event of an incident or suspected incident of unauthorized disclosure or misuse of classified or sensitive information, the contractor will report it to the Contracting Officer and the relevant security authorities immediately. Failure to comply with this provision may result in termination of the contract, revocation of security clearances, prosecution under applicable laws and regulations, or other administrative or disciplinary actions.

3.3. Pass and Identification Items. The contractor will obtain and maintain all necessary pass and identification items for contractor employees and non-Government owned vehicles that require access to DMAFB and the AMARG to perform contract work. This includes, but is not limited to, base access badges, vehicle decals, and other identification documents as required by the base security regulations.

The contractor will ensure that all pass and identification items are properly issued, used, and returned in accordance with base regulations and procedures. The contractor is also responsible for ensuring that all employees and vehicles are properly identified and authorized to access the base, and that all pass and identification items are surrendered or returned upon termination of employment or contract completion.

3.4. Retrieving Identification Media. The contractor will retrieve all identification media, including vehicle passes, from employees who leave the contractor’s employment for any reason, including termination, retirement, or resignation, prior to the expiration of the contract. This includes base access badges, vehicle decals, identification cards, and other security-related documents. Upon an employee’s departure, the contractor will notify the Contracting Officer in writing within one business day of departure, and provide the employee’s name, date of departure, and reason for departure (if applicable).

The contractor will then return all retrieved identification media to the issuing office, as designated by the Contracting Officer, within two business days of the employee’s departure. The contractor will also confirm in writing that all identification media have been retrieved and returned, and that the employee’s access to the base has been terminated. This process will also be followed upon contract completion, at which time the contractor will retrieve and return all remaining identification media to the issuing office and provide written confirmation to the Contracting Officer.

3.5. Traffic Laws. Contractor employees are required to comply with all traffic regulations and laws applicable to DMAFB and the AMARG, including state traffic laws. This includes, but is not limited to, adhering to posted speed limits, obeying traffic signals and signs, and following all base-specific traffic regulations. Contractor employees are subject to random vehicle speed control checks, and failure to comply with base traffic regulations may result in disciplinary action, including the loss of base driving privileges, debarment from the base, or other administrative action. While driving on DMAFB and AMARG, contractor employees are strictly prohibited from:

• Using cell phones unless they are hands-free devices

• Failing to wear a seat belt, which is mandatory for all drivers and vehicle passengers

• Engaging in any other behavior that may distract from safe driving or pose a risk to themselves or others

3.6. Random Personnel and Vehicle Searches. Contractor personnel and their vehicles are subject to random searches while on DMAFB and the AMARG. These searches are conducted to ensure the safety and security of the base and its personnel. Contractor personnel who refuse to submit to a search will be denied entry to the base and may face additional consequences, including loss of base driving privileges or debarment from the base. If a contractor employee refuses to be searched or is found to be in possession of contraband, they may be subject to disciplinary action, including:

• Denial of entry to the base

• Loss of base driving privileges

• Debarment from the base

• Other administrative action, as deemed necessary by the base authorities

Contractor Responsibilities: The contractor remains responsible for performing all contract services, even if a contractor employee is detained or denied entry to the base due to a search or other security-related issue. The contractor will ensure that all contractor employees are aware of and comply with the random search policy, and that they understand the consequences of refusing to submit to a search or being found in possession of contraband.

3.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from having weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB and AMARG.

3.8. For Official Use Only (FOUO). The contractor will follow Department of Defense Directive (DoDD) 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements, which sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees will not be kept by the contractor and surrendered at once to an appropriate DMAFB and AMARG authority.

3.9. Reporting Requirements. Contractor employees will at once report to an appropriate DMAFB or AMARG authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

3.10. Physical Security. Contractor employees handle safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor will secure all DMAFB and AMARG facilities, equipment, and materials.

3.11. Environmental Protection Compliance

3.11.1. Environmental Management. The contractor will comply with the most stringent environmental federal, state, and local laws and regulations and Air Force policies, instructions, and plans. The United States Government is not exempt from compliance with environmental regulations.

The contractor will maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on DMAFB during the work associated with this contract.

3.11.2. Adherence to the DMAFB Contractor Environmental Guide (CEG). Adherence to CEG is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the CEG. Upon contract award, the contractor will complete Appendix F and submit it to the Contracting Officer. The CEG is available in the attachments of the solicitation.

3.11.3. Environmental Management System (EMS) Awareness Training. The contractor will comply with the DMAFB CEG in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers, supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the CEG.

Training registration and login instructions can be found in Appendix E, Environmental Management System (EMS) Awareness Level Training Login Instructions, of the CEG. The contractor will submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training.

3.11.4. Environmental Laws and Regulations. The contractor will comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor will comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc.

resulting from violations. The contractor will immediately notify the COR when violations occur and cooperate fully with fire department personnel and Government investigators.

3.11.5. Environmental Permits. Contractor personnel will comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor will treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor will also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs will be considered as having been included as a factor in the contractor's bid price.

3.11.6. Hazardous Materials/Waste. The contractor is responsible for the proper management of both hazardous and non-hazardous waste. The contractor will segregate hazardous or regulated materials and non- hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste:

Proper Management and Disposal, of the CEG. The contractor will coordinate all hazardous shipments with the 355th Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-

4840.

3.11.7. Hazardous Material (HAZMAT) Handling. The contractor must have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the CEG, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor will plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance for Submission of Safety Data Sheets for Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the CEG for details. The contractor will maintain one copy of the MSDS’s for each HAZMAT line item used within the work site, so contractor employees have access to the MSDS’.

3.11.8. Prohibited Substances/Chemicals. The contractor will not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

3.11.9. Hazardous Materials/Waste Spills. The contractor will take every reasonable precaution to prevent spills of HAZMAT and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor will comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor will clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the CEG. The contractor will bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

3.11.10. Spill Containment Kits. The contractor will ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor will make spill containment kits available for inspection by Government personnel, upon request.

3.11.11. Hazardous Materials Disposition. The contractor will dispose of oil cans, oil residue, and any oil-soaked material (e.g., rags and/or paper towels, granulated materials and sand) at a permitted site off-base. The contractor will transport and dispose of all waste in accordance with Federal, State, and local environmental laws and regulations.

4.0 Services Summary.

Performance Objective

Paragraph

Performance Threshold

1. Preventative Maintenance

Schedule

1.2.

No more than (2) subsequent changes to the Preventative Maintenance Schedule (5) days prior to scheduled start.

2. Preventative Maintenance service on the FSPB.

1.3. No exception - 100% Annual Preventative

Maintenance per calendar year.

3. Respond to repair all service calls within 24 hours.

1.4.3

No more than (2) late responses per year.

4. Onsite Response time of less than 72 hours for emergency services.

1.4.3.1

No more than (1) late responses per year.

5. Repairs within (7) days of scheduled service.

1.4.4 No more than (2) unscheduled repair delays outside

of the (7) days without notifying the AMARG POC.

6. Inspection Repair Calibration Service Acceptance Report

(SAR)

1.6. No more than (3) late/incomplete SAR reports post

service.

7. Training Schedule

1.10 Contractor will submit a proposed training schedule

within 1 month after contract award.

8. Training Materials

1.10.1 No exceptions – 100% PM tasks require training

material references.

9. Training Tasks

1.10.3 No exceptions – 100% PM tasks require scheduled

training or demonstrations.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1. Utilities. The Government will provide the contractor with a source of electricity.

5.2. Emergency Services. The Government will provide security forces services (call 228-4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor must call 228-3333 for emergency medical services.

6.0 Acronyms. A list of acronyms utilized during this PWS and their definition:

Acronym Definition Acronym Definition

AF Air Force ITIN Individual Taxpayer Identification Number

AFI Air Force…