Attach 1 SOW RTP DDC Maintenance.pdf

Forest Service

US Department of Agriculture (USDA)

Statement of Work

Annual and Preventative Maintenance for Direct Digital Control Systems Research Triangle Park Forest Sciences Laboratory

Durham, NC

Contents Project General Information

1.0 Project Location

2.0 Scope of Work

3.0 Background

Contractor Requirements

4.0 Technical Requirements/Tasks

4.1 South Building Roof Replacement ....................................................................... Error! Bookmark not defined.

4.2 South Building Steel Roof Decking Repair – Not to Exceed ............................... Error! Bookmark not defined.

4.3 South Building Lower West Entrance Canopy Replacement ............................... Error! Bookmark not defined.

4.4 North Building Roof Replacement ....................................................................... Error! Bookmark not defined.

4.5 OPTION ITEMS: Roof Mounted Exhaust Fan Replacement ............................... Error! Bookmark not defined.

5.0 Materials

6.0 Submittals

7.0 Government Furnished

8.0 Travel

9.0 Contractor’s Key Personnel

10.0 Government’s Key Personnel

11.0 Schedule

12.0 Security Requirements

13.0 Clean Up/Disposal

14.0 Data Rights

15.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Annual and Preventative Maintenance for Direct Digital Control Systems General Information

1.0 Project Location

3041 East Cornwallis Road Durham, NC 35°54'27.3"N, 78°51'38.7"W https://maps.app.goo.gl/Z7C5cH6GgvmswJqSA

2.0 Scope of Work

• Annual and preventative maintenance services as generally described below for the direct digital control

(DDC) systems at the Research Triangle Park Forest Sciences Laboratory.

3.0 Background

The Forest Science and Assessment Center (FSAC) and associated controlled equipment include:

A single story office building, enclosing 5,205 gross square feet of conditioned space, constructed in 2018. The HVAC system consists of 4 Variable Refrigerant Flow (VRF) heat pump split systems:

• ACCU-1/VRV 2-7, 10-tons- 6 ducted indoor units connected via a branch selector box and an energy recovery ventilator (ERV-1);

• CU-1/DSS-1, 2 tons, cooling only;

• CU-2/DSS-2, 2 tons, cooling only;

• CU-3/DSS-3, 2 tons, cooling only.

The Forestry Science Laboratory (FSL) “Main Building” and associated controlled equipment include A two-story office/laboratory building enclosing 13,672 gross square feet of conditioned space, constructed in 1962. The HVAC system** is a two-pipe heating/cooling configuration consisting of:

• one 2MMBTU/hr natural gas boiler;

• one 80-ton air-cooled chiller;

• four primary air handling units;

• 37 fan coil units.

• one 2-ton heat pump split system for a dedicated server room

**All system components, except for main circulation piping, were recently replaced (2018-2020)..

No potentially hazardous materials are expected to be encountered during the execution of work under this Scope of Work.

Contractor Requirements

4.0 Technical Requirements/Tasks

PLANNED INSPECTIONS

Semi-annual onsite visits to address any special customer requirements and manufacturer’s guidelines. During each semi-annual inspection, devices will be tested to insure proper operation. After each inspection, a test form will be completed and a copy left with the customer stating results and recommendations on the system. Annually, contractor shall conduct comprehensive testing of the complete system in conjunction with the regular inspection activities.

PLANNED PREVENTATIVE MAINTENANCE

Semi-annual onsite visits shall also include servicing consisting of adjusting the system and a test of the operation of the system in conformance with the requirements of generally accepted industry standards and factory recommendations and for compliance with original design or other applicable standards. After each inspection, a test form will be completed and a copy left with the customer stating results and recommendations on system.

EMERGENCY REPAIRS

Emergency service calls are included. Repairs of control system components, indicated in the Material List table below, including applicable parts and labor will be made to the system as discovered through inspections. If an emergency repair is determined to be not related to the systems covered by this contract, stop working, notify the COR of the situation and prepare a proposal for the necessary repair. Repairs outside of the scope of the contract will be addressed through a separate contract action.

https://maps.app.goo.gl/Z7C5cH6GgvmswJqSA

SOFTWARE SUPPORT

16 Hours of Remote Support annually to be used as needed.

SOFTWARE UPDATES

Quarterly (4) software checks/updates a year to confirm the most current software available is installed.

5.0 Materials

The following table lists the specific products included in the DDC system and the associated HVAC equipment type.

These products and all associated accessories and components need for a fully functional installation are covered by the inspection, maintenance and repair requirements described in the SOW:

6.0 Deliverables

Item

No.

Deliverable /

Item Title Description Frequency Delivery

Format Due By

001a Inspections Inspections to confirm and document proper functionality and performance of the control system and all associated devices.

Semi-Annual Inspection/PM summary PDF via email

1 week after completion of each semi-annual site visit

001b Preventative Maintenance

Adjust and calibrate control devices per manufacturer’s guidelines to ensure and document proper operation of the system

Semi-Annual Inspection/PM

PDF via email

1 week after completion of each semi-annual site visit

002 Emergency Repairs

Onsite response to address issues with indicated control components

As needed Service Order summary PDF via email

1 week after completion of each emergency repair

003 Software Support Data protection and data recovery

As needed Service Order

PDF via email

1 week after completion of each software support instance

004 Software updates Software support and updates

Quarterly, based on manufacturer’s release schedule

Service Order summary PDF via email

1 week after completion of each software update

Inspection/PM summary report – include a Service Order summary describing the overall work completed and any recommendations for repairs/replacements and a “System Check” report from the Delta Controls software indicating the point-in-time operation conditions of all equipment with any inconsistencies noted.

7.0 Government Furnished

Access to the work site during normal business hours (0730-1700 M-F, excluding Federal Holidays) Parking and storage areas in the vicinity of the work area. Coordinate final locations with SPOC.

120V power supply in the vicinity of the work area. Contractor shall provide any required extension cords Potable water supply in the vicinity of the work area. Contractor shall provide any required hoses.

Access to public restrooms

8.0 Travel

Travel costs associated with the work shall be included in the overall fixed price provided in response to this SOW.

9.0 Contractor’s Key Personnel

Contractor’s Key Personnel and associated key duties are noted below. Any proposed changes to Key Personnel shall be approved by the COR prior to implementation.

(1) Key Personnel Qualifications (no more than 10 pages, 8.5 x 11-inch document size; 10 pitch Arial Font or larger).

Include the following:

(a) Include resume(s) for Key Personnel for conducting the “expanded” pre-acquisition environmental site assessment Resumes must demonstrate that all minimum Key Personnel Qualifications identified in the SOW will be met by all proposed primary and alternate key personnel.

(b) Supporting narrative showing how Key Personnel qualifications meet or exceed minimum requirements.

(c) Company Capabilities Statement.

10.0 Government’s Key Personnel

Contracting Officer (CO): TBD Contracting Officer’s Representative (COR): Jason Anderson, Jason.L.anderson@usda.gov, 828-712-1923 Site Point of Contact (SPOC): Ed Vaughan, edwin.w.vaughan@usda.gov , 706-424-4131

11.0 Schedule

The Contractor shall begin performance within 14 calendar days and complete it within 30 calendar days after receiving authorization to begin work from the Contracting Officer. All work shall be scheduled during normal business hours unless specifically authorized by the Contracting Officer (CO).

12.0 Security Requirements

Contractor’s employees and subcontractors are required to check in with the site point of contact every day prior to beginning work. The SPOC will coordinate daily requirements for sign in and provide access to work areas as needed.

13.0 Clean Up/Disposal

Contractor shall provide daily removal of work-related debris and trash from the building to the disposal location.

Contractor shall provide final cleaning to restore workspace to original condition or better.

Onsite Dumpster is NOT available for use by the Contractor.

The Contractor is encouraged divert as much material as possible from disposal in a solid waste landfill by utilizing salvage businesses for the recyclable content generated from the work.

14.0 Data Rights

All data collected and information produced will be for the exclusive use of the USDA Forest Service unless and until authorized for other uses.

15.0 Section 508 – Electronic and Information Technology Standards N/A

Attachment mailto:Jason.L.anderson@usda.gov mailto:edwin.w.vaughan@usda.gov