Attach 1 - SOW - Broadcast - Production - Sound.pdf

PRODUCTION/BROADCAST, SOUND, AND NARRATION

STATEMENT OF WORK (SOW)

Thunder Over the Sound/Air & Space Expo Keesler Air Force Base (AFB) and Biloxi, MS

1-2 November 2025

1. PRODUCTION/BROADCAST - SOW

1.1. SCOPE: Due to the specialized nature of the duties performed air show, a highly trained and proficient individual must be used. The contractor requested shall provide all services required to perform the work described in this SOW. The contractor shall provide these services according to the specifications contained herein and in accordance with the publications listed below.

1.1.1. DESCRIPTION OF PRODUCTION/BROADCAST, SERVICES/REQUIREMENTS

1.1.1.1. Must have experience with at least six (6) large Air Shows (50,000+ attendees) and at least four (4) air shows on Department of Defense installations within the past two (2) year.

1.1.1.2. Company should be able to produce a minimum of 2.5 hours with up to 3.5 hours of hosted, continuous live streaming coverage of the event on the 2 weekend days of the Keesler Air Show during the beach performance timeslot.

1.1.1.3. Provide consultation services (via phone or electronic means) upon receipt of contract award through 2 November 2025.

1.1.1.4. Conduct live interviews with base leadership, performers, celebrity attendees, and local government representatives on topics such as base mission and roles, state of the city, future plans and more as coordinated by 81 TRW and/or City of Biloxi Public Affairs personnel.

1.1.1.5. Provide live sports-style coverage of flight demonstrations using multiple long-lens cameras and operators, and a director experienced with filming high-speed air show acts.

1.1.1.6. Extensive, immersive production elements including act intros, on-screen graphics identifying aircraft, pilots, maneuvers, facts and figures.

1.1.1.7. Top-quality, professional performance and production is a must. Event likely to attract attention of national media as well as senior Air Force officials.

1.1.1.8. Location. Services shall be performed at Kessler AFB, MS 39543 and the City of Biloxi on Biloxi Beach.

1.1.1.9. Open House. Activities for The Thunder Over the Sound Air & Space Show 2025 will start on 31 October 2025. Contractor shall arrive in advance, on 30 October 2025 to help with local promotions, media support, and the arrival program.

1.1.2. PRODUCTION/BROADCAST PRIMARY DUTIES

1.1.2.1. Contractor will provide end-to-end production of an immersive multi-hour, high quality, live telecast of an air show that is distributed on multiple social media and digital video channels including self-owned and affiliate channels, Defense Media streaming, Keesler AFB/City of Biloxi social media channels, local CATV and/or digital TV sub-channels.

1.1.2.2. Contractor will integrate their audio production team for announcers, in-aircraft and air boss audio with corresponding on-screen graphics.

1.1.2.3. Contractor will integrate video features about the base, related recruitment opportunities and roles, local history and additional backstories of performers.

1.1.2.4. Contractor will incorporate sponsor/partner messages, videos and/or logos in live broadcast as necessary.

1.1.2.5. Contractor will include coverage of any additional entertainment that is part of the Air Show event.

1.1.2.6. Contractor will provide a live onboard camera system that is DOD & FAA compliant for real time video transmission from the cockpit of several civilian performers.

1.1.2.7. Contractor will collaborate with 81 TRW and City of Biloxi Public Affairs officials on production content to include USAF messaging, recruiting, and marketing content, and other elements as desired or deemed appropriate by the 81 TRW/PA or the City of Biloxi.

1.1.2.8. Contractor will provide and integrate video from Live On-Board Cameras on multiple aircraft and parachute jumpers during their performance and will secure necessary approvals for placement of cameras in military aircraft (except when prohibited by DOD).

1.1.2.9. Contractor will handle provide late-notice logistical support to ensure successful broadcast.

Nature of minor logistical support can range from wiring and hardware to small infrastructure and services.

1.1.2.10. Contractor will provide satellite transmission and/or hardwired linking capabilities for the broadcast to FM withing FCC guidelines including the use of local FCC licenses and/or towers when necessary.

1.2. MATERIALS:

1.2.1. The following shall be provided by the Production/Broadcast Contractor:

1.2.1.1. On-site production and broadcast services and associated personnel to provide quality Open House/Air Demonstration production/broadcast appropriate for a Top Tier Open House/Air Demonstration.

1.2.1.2. Two (2) professional commentators with a minimum of 2 years of broadcast or air show announcing experience to host the live stream on Saturday and Sunday.

1.2.1.3. Professional broadcast desk and all supporting peripherals to for two (2) commentators and two (2) guests with broadcast headsets.

1.2.1.4. One (1) HD production facility with a minimum of 6 Broadcast cameras and multiple long lenses, standard audio desk with a minimum of 48 input channels and DANTE Capable, 6 input replay system, Xpression graphics system, and a minimum 24 input switcher.

1.2.1.5. Contractor will provide a live onboard camera system that is DOD & FAA compliant for real time video transmission from the cockpit of several civilian performers.

1.2.2. The following shall be provided by the government:

1.2.2.1. Lodging. Number of rooms per request based on quote for duration of attendance quoted.

1.2.2.2. Meals. Lunch, water, and ice will be provided daily (Friday, Saturday, and Sunday) for contractor based on number of crew members on quote

1.2.2.3. Map. A map of the Open House layout upon request.

1.2.2.4. Location. The contractor will be provided a specified location to conduct business.

1.2.2.5. Music License: Keesler AFB will provide music license through ICAS for ASCAP, BMI, and SESAC.

1.2.2.6. Pre-produced multimedia content is provided by the Keesler team no later than 14 calendar days prior to the event. The content is 10 videos of 1 to 5 minutes in length. Formatting or minor editing to fit the feel of the rest of the produced content is expected.

1.2.2.7. Courtesy Vehicle. Rental vehicles/golf carts per request based on quote for duration of attendance quoted

1.2.2.8. List of performers and schedule no later than 14 calendar days prior to the event.

2. ANNOUNCER - SOW

2.1. SCOPE: Due to the specialized nature of the duties performed by the Announcer, a highly trained and proficient individual must be used. The Announcer will narrate the open house and keep the audience aware of ongoing and upcoming events, sponsorship recognition, activities, entertainment and concessions. The highest priority responsibility for the announcer is crowd control during a mishap or emergency. The Announcer must be thoroughly familiar with the mishap/emergency response plan, location of emergency exits, and able to assist appropriate agencies with crowd control in the event of an emergency.

2.1.1. DESCRIPTION OF ANNOUNCER SERVICES

2.1.1.1. Shall narrate the open house/Air Demonstrations and keeps the audience aware of ongoing and upcoming events, sponsorship recognition, activities, entertainment and concessions.

2.1.1.2. The highest priority responsibility for the announcer is crowd control during a mishap or emergency. The announcer shall be thoroughly familiar with the mishap/emergency response plan, location of emergency exits, and able to assist appropriate agencies with crowd control in the event of an emergency.

2.1.1.3. Provide consultation services (via phone or electronic means) upon receipt of contract award through 2 November 2025.

2.1.1.4. Location. Services shall be performed at Kessler AFB, MS 39543 and the City of Biloxi on Biloxi Beach.

2.1.1.5. Open House. Activities for The Thunder Over the Sound Air & Space Show 2025 will start on 31 October 2025. Contractor shall arrive in advance, on 30 October 2025 to help with local promotions, media support, and the arrival program.

2.1.2. ANNOUNCER REQUIREMENTS

2.1.2.1. Must have experience with large Air Shows (50,000+) attendees and at least three (3) air shows on Air Force installations within the past year.

2.1.2.2. Act as liaison with FAA representative and emergency personnel throughout The Thunder Over the Sound Air & Space Show 2025, 31 Oct-2 Nov 2025.

2.1.2.3. Must have experience announcing Complex Air Shows as defined in the FAA’s Flight Standards Information Management System 8900.1 publication, Volume 5, Chapter 9, Section 6.

2.1.3. ANNOUNCER PRIMARY DUTIES

2.1.3.1. Contractor shall perform Announcer duties relating to the narration of and narration management (to include act provided narrators and sound requirements) of all air show activities during the arrival and practice on Friday, 31 October 2025 as well as during The Thunder Over the Sound Air & Space Show 2025, 1 Nov-2 Nov 2025.

2.1.3.2. Contractor shall be present at The Thunder Over the Sound Air & Space Show 2025 pre-show/practice briefing each day, 31 Oct-2 Nov 2025.

2.1.3.3. Contractor shall work closely with the Air Boss to provide the safe and efficient control of scheduled Open House event activities and shall work closely with Air Traffic Control (ATC) arrivals, departures, and ground movements.

2.1.3.4. Contractor shall coordinate with emergency personnel, security forces, airfield management, and any other related entities in handling lost persons, incident response, or any other emergency situation during The Thunder Over the Sound Air & Space Show 2025, 31 Oct-2 Nov 2025.

2.1.3.5. Contractor shall work with the production/broadcast team and with sound engineers to ensure synchronization of message on all simulcasts or broadcasts of The Thunder Over the Sound Air & Space Show 2025 on both digital and FM signals.

2.2. MATERIALS:

2.2.1. The following shall be provided by the Announcer: Narrators/Announcers and associated personnel to provide quality Open House/Air Demonstration narration appropriate for a Top Tier Open House/Air Demonstration.

2.2.2. The following shall be provided by the Government:

2.2.2.1. Lodging. Number of rooms per request based on quote for duration of attendance quoted.

2.2.2.2. Meals. Lunch, water, and ice will be provided daily (Friday, Saturday, and Sunday) for contractor based on number of crew members on quote

2.2.2.3. Map. A map of the Open House layout upon request.

2.2.2.4. Location. The contractor will be provided a specified location to conduct business.

2.2.2.5. Music License: Keesler AFB will provide music license through ICAS for ASCAP, BMI, and SESAC.

2.2.2.6. Courtesy Vehicle. A car/golf cart will be provided by the Government as needed for the duration of the Open House.

2.2.2.7. List of performers and schedule NLT 24 October 2025

3. SOUND SYSTEM/TECHNICIAN - SOW

3.1. SCOPE: The contractor shall provide all functions of sound service on both Keesler AFB and on select parts of the Biloxi Beach. These services include, but are not limited to, supply, transport, setup/removal and storage of all required equipment. The equipment shall be sufficient to provide professional and adequate sound amplification and clarity to the show and VIP/ancillary seating areas as outlined in this SOW. Provided sound services shall be free of major distortion/echo and allow spectators to distinctly hear music, radio transmissions and speech from announcers/narrators. Provided services shall have capability to accommodate requirements of the Thunderbirds, Warbird Teams, other aerial acts, and other media, as needed.

3.1.1. DESCRIPTION OF SOUND SYSTEM/TECHNICIAN SERVICES

3.1.1.1. Provide sound projection ideally suited for music and speech at loud but pleasing volumes.

3.1.1.2. Utilize a speaker system that provides a minimum of 1000 watts of D-Class audio power.

3.1.1.3. At the on-base portion of the Open House event place speakers at a reasonable distance and height to provide optimal coverage for the crowd fence line (approx. 3000 ft long) and the static aircraft display area with no gaps and broadcast sound a minimum of 500 ft into the crowd with ability to modulate sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

3.1.1.4. At the Biloxi Beach performance of the show place speakers at a reasonable distance and height to provide optimal coverage for the crowd at show center (approx. 1000 ft long centered on White Ave.) with no gaps and broadcast sound a minimum of 500 ft into the crowd with ability to modulate sound down in areas requiring less volume (Thunderbird tent, DV tent, etc).

3.1.1.5. Connect all cockpit radio traffic (as desired) directly into the sound system to be heard by the Open House audience.

3.1.1.6. Provide necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Open House event and all performances on the Biloxi Beach.

3.1.1.7. Provide appropriate standalone quiet power generation equipment capable of handling the total power needs as described including backup generation equipment, as well as the fuel required to support the generator throughout the event. Generator noise shall not interfere with sound system components, the Air Boss/Open House coordinator stand, or distinguished visitor areas. Generators shall be placed to provide minimal impact to the audience at both on-base and at the Biloxi Beach.

3.1.1.8. Provide all weather equipment in good operating condition at all times during the show and be consistent with standards and practices that are common to outdoor, public demonstration events.

3.1.1.9. Provide consultation services (via phone or electronic means) upon receipt of contract award through 2 November 2025.

3.1.1.10. Location. Services shall be performed at Kessler AFB, MS 39543 and the City of Biloxi on Biloxi Beach.

3.1.1.11. Open House. Activities for The Thunder Over the Sound Air & Space Show 2025 will start on 31 October 2025. Contractor shall arrive in advance, on 30 October 2025 for evening set up and sound check.

3.1.2. SOUND SYSTEM/TECHNICIAN REQUIREMENTS

3.1.2.1. Contractor shall employ a core of qualified personnel with previous experience in delivering professional sound at large air shows and have experience working with and the necessary equipment to accommodate the special needs of the USAF Thunderbirds and other military and civilian teams.

3.1.2.2. Have the necessary equipment to connect to the Air Boss for cockpit and air traffic audio.

3.1.2.3. Have well trained technicians experienced in Air Show sound who will work with the Open House Director, Air Boss, logistics manager, announcer, and performers in coordination of equipment set-up and Air Demonstration execution.

3.1.3. SOUND SYSTEM/TECHNICIAN PRIMARY DUTIES

3.1.3.1. Contractor shall setup audio package that provides optimal coverage with no gaps on the Open House show on-base contained within the crowd fence line and off-base at show center on Biloxi Beach. Speakers should be placed at a reasonable height to prevent uncomfortable sound levels for people near the show line.

3.1.3.2. Contractor shall provide coverage to VIP tents and grandstands with a capability to separately control sound volume. Speakers shall be positioned to provide comfortable (non-blaring) listening levels in those areas.

3.1.3.3. Contractor shall provide necessary equipment such as a multi-channel mixer, long-range wireless microphones, CD players, and connections for iDevices, (iPhones, iPads, etc.), MP3, and other like devices. Provide any necessary cabling to include XLR cables, if required.

3.1.3.4. Contractor shall provide equipment, cables and connectors necessary to connect cockpit and ATC radio traffic (as desired) directly into the sound system so it can be heard by spectators. Also, provide a press box for audio feeds to the press.

3.2. MATERIALS:

3.2.1. The following shall be provided by the Contractor:

3.2.1.1. All labor, tools, materials, and equipment necessary to provide services described above

3.2.1.2. Provide 2 (two) Air Boss packages for each performance area that includes a VHF base unit, antenna, professional push-to-talk switch, and a headset/mic. Provide capability for second audio output that allows another person to monitor radio transmissions, if requested. Provide capability to interface, as necessary, to the Air Boss’s equipment should he prefer to use his own radio equipment.

Provide backup radio capability.

3.2.1.3. Necessary hook-up to broadcast VHF air-to-ground radio communication over the PA system.

3.2.1.4. Minimum of (2) two audio output connections to allow recording directly from the sound system via XLR, RCA, or ¼ inch feed.

3.2.1.5. Minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized).

3.2.2. The following shall be provided by the Government:

3.2.2.1. Lodging. Number of rooms per request based on quote for duration of attendance quoted.

3.2.2.2. Meals. Lunch, water, and ice will be provided daily (Friday, Saturday, and Sunday) for contractor based on number of crew members on quote

3.2.2.3. Map. A map of the Open House layout upon request.

3.2.2.4. Location. The contractor will be provided a specified location to conduct business.

3.2.2.5. Music License: Keesler AFB will provide music license through ICAS for ASCAP, BMI, and SESAC.

3.2.2.6. Courtesy Vehicle. A car/golf cart will be provided by the Government as needed for the duration of the Open House.

3.2.2.7. List of performers and schedule NLT 24 October 2025.

4. HOLD HARMLESS: The Contractor agrees to identify and hold harmless the United States Air Force, its invitees, heirs, and assigns from all liability and against any demands, actions or causes of action arising out of or relating to “Contractor’s” participation in The Thunder Over the Sound Air & Space Show 2025 including costs, expenses, and attorney’s fees associated with said actions or causes of action. The Contractor shall have in effect a policy of insurance, including liability insurance, covering such events.

5. CONTRACT CANCELLATION: The Contracting Officer (in concert with the Air Show Director) is the Sole Authority to cancel the agreement. Cancellation of the agreement by the Contracting Officer due to weather, natural disaster, Force Protection issues, Health Protection issues, or military contingency will not constitute breach of contract or subject the 81 TRW or its representatives to any liability for damages, if cancelled before scheduled arrival date of the Contractor.

6. ADDITIONAL INFORMATION

6.1. SECURITY REQUIREMENTS. All Contractor Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation (i.e., 81 TRW Plan 31-101, Integrated Defense, or AFI 31- 101, Integrated Defense.). The Contractor shall sign an agreement stipulating the security requirements of this contract.

6.1.1. Base Access. The Contractor shall obtain personal identification passes for all Contractor Personnel and vehicle passes for all Contractor Personnel’s personal vehicles, to include prospective

Contractor Personnel, requiring entry onto KAFB. Additionally, the Contractor shall keep current, for Government inspection, a list of the names of Contractor Personnel employed on this contract. Contractor Personnel shall complete Keesler AFB Form 299, Application for KAFB Identification Card, and submit it through the CO to the Security Forces and Pass and Registration. Vehicle registration, proof of insurance, and a valid driver’s license must be presented for all vehicles to be registered.

6.1.2. Pass and Identification Requirements. Contractor Personnel whose duties require access to KAFB computer system are required to obtain a Common Access Card (CAC). To obtain a CAC, Contractor Personnel shall coordinate with their gaining unit’s security manager or the 81st Communications Squadron Consolidated Client Support Activity (CSA) at 228-376-4335.

6.1.2.1. Applicability.

6.1.2.1.1. These requirements apply to Contractor Personnel requiring entry/access to KAFB for service contracts with periods of performance (POP) exceeding 60 days when a CAC is not issued.

6.1.2.1.1.1. Contract POP begins at performance start date. The POP end date is based on the contract completion date.

6.1.2.1.1.2. These requirements shall be included (flow down) to subcontracts at every tier.

6.1.2.1.2. These requirements do not apply to Contractor Personnel requiring entry/access to KAFB with a POP of 60 days or less. Entry/Access to KAFB for Contractor Personnel with a POP of 60 days or less will be coordinated between the Contractor and the 81st Security Forces Squadron (81 SFS).

6.1.2.1.3. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Integrated Defense, 8 Oct 09, and AFI 31- 501, Personnel Security Program Management, 27 Jan 05, as applicable.

6.1.2.1.4. Contractor Personnel are not covered by Federal Acquisition Regulation (FAR) 52.222- 3, Convict Labor, for the purposes of entry/access to installations/locations.

6.1.2.2. Badging System Data Requirements.

6.1.2.2.1. The Contractor shall provide the following to the Contracting Office:

6.1.2.2.1.1. “Listing of personnel requiring access/entry.” The list shall contain the following:

(a) Contract number.

(b) Contract award date.

(c) POP dates.

(d) Work site(s) or location(s).

(e) Each employee’s full name and Social Security Number (SSN). For those without SSNs, a working visa or Permanent Resident Card with a Resident Alien number must be provided, or base entry will be denied.

(f) Identify up to two (2) Contractor Personnel for designation as “sponsor” authorities.

Badges will identify the Contractor Personnel with sponsorship privileges.

6.1.2.2.1.2. Completed KAFB Form 299 shall authorize Security Forces to fingerprint Contractor Personnel and conduct additional background checks. The consent form will outline the following:

(a) The Contractor Personnel for the purpose of the KAFB Form 299.

(b) The information on the form is collected IAW 18 U.S.C. 1382 and DoD Directive 5200.8, both of which permit installation commanders to limit access to installations for security reasons.

(c) Completion of the form is voluntary.

(d) Agreement to provide a specimen of fingerprints.

(e) Awareness of a list of “disqualifying factors.”

(f) Consent and authorization for Security Forces to conduct background screening and to compare fingerprints against State and Federal criminal databases.

(g) Knowing and willful false statements on the form can be punished by a fine, imprisonment, or both (10 U.S.C. 1001).

(h) The consent form shall remain valid for 24 months after the end of the contract.

6.1.2.2.2. The Contractor Personnel list and consent form(s) shall be submitted as follows:

6.1.2.2.2.1. 81 SFS/PASS & ID e-mail account: 81 sfs.pass.id@us.af.mil. Personnel list must be submitted IAW the PWS. The signed KAFB Form 299 must be submitted in person to the 81 SFS/PASS & ID office.

6.1.2.2.2.2. Refer questions regarding the Contractor Personnel list and KAFB Form 299 to 81 SFS/PASS & ID at 228-377-1845 or 228-377-3844.

6.1.2.3. Background Checks.

6.1.2.3.1. Upon receipt of the KAFB Form 299 with a copy of Driver’s License and Social Security card, a background check will be accomplished. Background checks will be categorized as favorable or unfavorable. Unfavorable background checks contain any one of the “disqualifying factors.” Any person with an unfavorable background check will be denied entry/access to the installation.

6.1.2.3.2. “Disqualifying factors” include:

6.1.2.3.2.1. Barred from entry/access to any military installation or facility.

6.1.2.3.2.2. Wanted by federal or civil law enforcement authorities.

6.1.2.3.2.3. Name appears on any federal agencies “watch list” or “hit list” for criminal behavior or terrorist activity.

6.1.2.3.2.4. Conviction of firearms or explosives violation within the past seven (7) years.

6.1.2.3.2.5. Incarcerated regardless of offense or violation.

6.1.2.3.2.6. Conviction of aggravated assault, armed robbery, felony drug possession, drug possession with intent to sell, or drug distribution within the past seven (7) years.

6.1.2.3.2.7. Conviction of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, or child molestation.

6.1.2.3.2.8. Terrorist or terroristic threats or repetitive history of criminal history.

6.1.2.3.2.9. Currently serving parole or probation for a felony case.

6.1.2.3.2.10. U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

6.1.2.3.3. An unfavorable background check/denial may be appealed through the 81 SFS/PASS & ID. The appeal shall include a signed letter of rebuttal and any associated supporting documentation to the 81 SFS/PASS & ID.

6.1.2.3.4. Given a reasonable cause, condition, or reason, these requirements do not circumvent the installation/location commander’s unilateral authority to deny or withdraw any individual’s entry/access to an installation/location.

6.1.2.3.5. Badge and Fingerprint Schedule. 81 SFS/Pass & ID will notify the Contractor upon completion of background checks. Badging and fingerprinting shall be scheduled by contacting the Contractor by phone. Contractor Personnel shall report to the 81 SFS/Pass & ID with a photo ID issued by a federal/state organization (i.e. Driver’s License, State ID card, U.S. Passport, etc.).

IAW the Real ID Act, Individuals will no longer be able to access Air Force installations with a state-issued identification card or driver's license from Minnesota, Missouri, Washington or American Samoa beginning 15 Aug 2016. If no approved photo ID is shown, a badge will not be issued.

6.1.2.3.6. Change in Employee Entry/Access Status (Deletions).

6.1.2.3.6.1. No later than five (5) workdays after a change in status for Contractor Personnel requiring entry/access, the Contractor shall return identified badges to the 81SFS/Pass & ID.

6.1.2.3.6.2. The Contractor shall notify the Contractor Personnel of their change in status for entry/access.

6.1.2.3.6.3. Unfavorable fingerprints shall constitute immediate deactivation of the issued badge(s) to the disqualified Contractor Personnel.

(a) 81 SFS may confiscate badge(s) of the Contractor Personnel present on base at the time of the unfavorable result notification. 81 SFS may escort the Contractor Personnel from KAFB IAW Security Forces guidelines.

(b) 81 SFS/Pass &ID shall notify Contractor of an unfavorable fingerprint result and request the Contractor to return the badge IAW this PWS (unless already confiscated).

6.1.2.3.7. Badge Loss/Replacement.

6.1.2.3.7.1. Contractor Personnel requiring a replacement badge shall contact the 81 SFS/Pass &ID at 228-377-3844 to schedule a badge appointment.

6.1.2.3.7.2. Lost badge(s) require a signed letter from the Contractor and Contractor Personnel that lost the badge requesting replacement of badge(s) due to loss or damage.

6.1.2.3.8. Contract Completion, Return of Badges. No later than five workdays after contract completion, the Contractor shall return all badges to 81 SFS/Pass & ID. All badges are returned collectively by the Contractor, not incrementally/individually by the Contractor Personnel. The badge turn-in shall identify the contract name.

6.2. RECORDS. The Contractor shall create, maintain, and provide Government-owned/Contractor-held records, regardless of media, in performance of this contract IAW the following directives:

AFI 33-322, Records Management Program, 4 Jun 12, Incorporating Change 2, 25 May 17, AFGM 2018-01, 26 Apr 18, and Keesler AFBGM2017-01, 31 Oct 17

AFMAN 33-363, Management of Records, 1 Mar 08; Incorporating Change 2, 9 Jun 16, AFGM2017-01, 2 Jun 17, and Keesler AFBGM2018-01, 12 Feb 18

AFI 33-364, Records Disposition—Procedures and Responsibilities, 22 Dec 06, Incorp. Change 1, 6 Nov 14 AFGM2017-01, 25 May 17

Air Force Information Management System database (AFRIMS) (access through the Air Force Portal at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm)

Air Force Electronic Records Management Solution

6.2.1. The Contractor shall segregate the Government-owned records from the Contractor-owned records and identify all records required to be created by the PWS on the AFRIMS records inventory. The Contractor shall create and maintain paper and electronic records (\\52mahg-fs-106) as appropriate. The Contractor shall maintain the software and background data to retrieve official electronic Government records throughout the lifecycle of the records.

6.2.2. The Contractor maintains and disposes of records IAW the AF records disposition schedules.

6.2.3. Electronically Stored Information (ESI). The Contractor shall maintain Government owned electronic non-official records on the organizational shared network drive according to subjective categories (example: template, common, reference material, and working files). The Contractor shall grant the base records manager access to all files located on the organizational shared network drive. The Contractor shall maintain the official electronic records on the base designated shared network drive (\\52mahg-fs-106) IAW the Air Force Electronic Records Management System and AFMAN 33-363, Chapter 6.

6.2.4. Upon completion of this contract, all Government-owned/Contractor-held records (regardless of media) received, created, maintained, or provided in the performance of the PWS shall be turned over to the Government. Background electronic data and records specified for delivery to the contracting agency must be accompanied by sufficient technical documentation and software to permit the Air Force to use the data.

In the event of default or non-performance, the Government will have access to all records in order to ensure mission support is not interrupted.

6.2.5. Contractor-Owned Records. The Contractor shall maintain records that relate exclusively to the Contractor’s internal business or are of a general nature not specifically related the performance of work under the contract separately from the Government-owned records.

6.2.6. Freedom of Information Act (FOIA) Program. The Contractor shall comply with the requirements of DoD 5400.7/AFMAN 33-302, Freedom of Information Act Program, 27 Apr 18. If the Contractor receives a FOIA request, the Contractor shall ensure it is delivered immediately to the base FOIA manager (81 CS/SCOK) for processing. The FOIA manager will task a Government official who, as the authorized official, will make the decision on releasing Government records.

6.2.7. Privacy Act Program. The Contractor shall create, maintain, and destroy Privacy Act data IAW AFI 33-332, The Air Force Privacy and Civil Liberties Program, 12 Jan 15, Incorporating change 1, 17 Nov 16;

and Privacy Act systems of records notice(s) (http://dpcld.defense.gov/Privacy/SORNs.aspx). The Contractor shall not create or maintain a Privacy Act system of records prior to public notice. If the Contractor receives a Privacy Act request, the Contractor shall be responsible for searching for the records and providing those records to a Government official who, as the authorized official, will make the decision on releasing the Government records.

6.2.8. Functional Requests. A functional request is a written request for DOD records received from any person (including a member of the public), or a business that does not cite either the FOIA or Privacy Act.

The Contractor shall be responsible for searching for the records and providing those records to a Government official who, as the authorized official, will make the decision on releasing the Government records.

6.3. SECURITY:

6.3.1. Security Clearance: National Agency Check with Written Inquiries (TIER 1). As a minimum, Contractor personnel shall successfully complete a Tier 1 before operating Government-furnished workstations that have access to AF automated information systems. Requests for Contractor personnel hired at the beginning of the contract shall be submitted to the Government not later than 45 workdays from the contract start date. Requests for Contractor personnel hired subsequent to contract start date shall be submitted to the Government not later than 10 workdays from the Contractor personnel’s first duty day.

Contractor personnel receiving unfavorable Tier 1’s shall not be employed. The Government will submit requests for investigations on AF IMT 2583, Request for Personnel Security Action, at no additional cost to the Contractor. Any personnel with access to classified material will be submitted by the Contractor’s Facility Security Officer (FSO) for a Secret security clearance. The Contractor shall comply with the requirements of DOD 5200.2-R, Personnel Security Program; AFI 31-501, Personnel Security Program Management, 25 Jan 05; and AFMAN 33-152, User Responsibilities and Guidance for Information Systems, 1 Jun 12.

6.3.2. Contractor personnel shall comply with the requirements of AFI 71-101, Volume 1, Criminal Investigations, 4 Feb 15 and AFI 71-101, Volume 2, Protective Service Matters, 23 Jan 15. These regulations require Contractor personnel to report any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified Defense information to their immediate supervisor. The immediate supervisor of Contractor personnel shall brief on this requirement during initial on-base assignment and as required thereafter.

6.3.3. The Unit Security Manager will assist the Contractor with any Joint Personnel Adjudication System (JPAS) Joint Clearance and Access Verification System (JCAVS) and eQIP by Design information for inputting Tier 1’s with assistance from 81 TRW/IP.

6.3.4. Security Monitoring: The Contractor shall comply with all security requirements. Submit reports, classified if appropriate, of any information coming to their attention concerning any of their employees who have been cleared or are in the process of being cleared for access to classified information, which indicates that such access or determination may not be clearly consistent with the national interest. Reports shall be submitted to the Defense Industrial Security Clearance Office (DISCO) immediately upon notification of any adverse information, change in employee’s status, official investigation, or any other reason. In addition, a copy of this report shall be furnished to the Contracting Officer’s Representative(s) (COR(s)) and 81 TRW Installation Commander (81 TRW/CC).

6.3.5. Listing of Employees: The Contractor shall maintain a current listing of all Contractor personnel.

The list shall include Contractor personnel’s names, Social Security numbers, and level of security clearance.

The list will be validated and signed by the FSO and provided to the CO, COR, Base Visual Information Manager (BVIM), 81 TRW/IP, Unit Security Manager, and FSO prior to the contract start date. Updated listings shall be provided when a Contractor personnel’s status or information changes. Documents will be marked as FOUO as a minimum.

6.4. PHYSICAL SECURITY: The Contractor shall safeguard all Government property, including controlled forms provided for Contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials shall be secured.

6.5. SAFETY

6.5.1. Obligations: Contractors shall comply with the Occupational Safety and Health Act (OSHA, Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926. The detailed provisions of the act for accident prevention are directly applicable to all Contractor operations. Contractors shall comply with applicable AFI 91-203 Air Force Consolidated Occupational Safety Instructions. Prime Contractors are also responsible for ensuring any sub-contractors also adhere to OSHA Guidance. OSHA compliance officers visit Contractor worksites on the installation.

6.5.2. Responsibilities: Following is a list of responsibilities for Contracting, Contractor, and Wing Safety personnel.

6.5.2.1. Contractor Responsibilities.

6.5.2.1.1. Contractors are responsible for ensuring all industrial safety provisions are followed.

6.5.2.1.2. Contractors must report all accidents involving Air Force people, property, or equipment damage, and any Contractor personnel injured in the performance of the Air Force contract to the CO.

6.5.2.1.3. Take immediate corrective action to comply with safety regulations if informed of a violation by the CO.

6.5.2.2. Contracting Officer (CO) Responsibilities:

6.5.2.2.1. Inform Contractor of non-compliance with safety regulations, which may cause injury to Air Force personnel or property.

6.5.2.2.2. Notify Wing Safety of any injuries or damage to AF property reported by the Contractor, in performance of an Air Force contract.

6.5.2.3. Wing Safety Responsibilities.

6.5.2.3.1. 81st Training Wing Safety Personnel will periodically monitor Contractor operations to ensure safety regulation compliance as it applies to Air Force personnel and equipment.

6.5.2.3.2. Wing Safety personnel are available to the CO for technical assistance on matters pertaining to accident prevention.

6.5.2.3.3. Notify the CO if a safety procedure or condition exists which requires correction by the Contractor.

6.5.3. Safety Rules: Contractors shall pay particular attention to the following safety rules and ensure strict compliance while on the installation.

6.5.3.1. General Safety Rules While on the Installation.

6.5.3.1.1. Ensure adequate lighting and barricading is available and used for day and night operations.

6.5.3.1.2. Use proper shoring during trenching operations.

6.5.3.1.3. Post proper warning signs at indoor and outdoor operations.

6.5.3.1.4. Secure materials when doing high work, during high winds, or when high winds are forecasted.

6.5.3.1.5. Use warning signs, barricades, or flagmen when operations present a hazard to drivers, pedestrians, or workers.

6.5.3.2. Traffic Rules While on the Installation. All drivers, mobile equipment, and vehicles must comply with applicable federal, state, and local laws.

6.5.3.2.1. Seat belts are mandatory for all passengers as well as drivers

6.5.3.2.2. An approved bicycle helmet is required to be properly worn while riding bicycles on the installation.

6.5.3.2.3. Drive the speed limit:

6.5.3.2.3.1. Base proper speed limit is 25 mph or as posted.

6.5.3.2.3.2. Housing area speed limit is 15 mph.

6.5.3.2.3.3. Parking lot speed limit is 5 mph.

6.5.3.2.4. Give full attention to the operation of the vehicle. Do not operate any form of electronic device while driving to include cellular phones, iPads, laptops, etc. Mobile electronic devices are only allowed to be utilized while driving if equipped with a hands-free option such as Bluetooth.

6.5.3.2.5. Park in designated areas and IAW Keesler AFB Instruction (KAFBI) 31-218, Installation Traffic Code.

6.5.3.2.6. No riding in the beds of trucks, buckets of front-end loaders, or tandem riding on vehicles designed for one-person operation.

6.5.3.2.7. Use safety chains in addition to towing hooks when towing equipment.

6.5.3.2.8. Place a light on the rear of equipment being towed during the hours of darkness.

6.5.3.2.9. Mark overhanging portions of loads with warning flags or lights.

6.5.3.2.10. When driving or using a crane or cherry picker, be cautious around power lines crossing the road and don't position booms closer than 10 feet to overhead high voltage lines.

6.5.3.2.11. Ensure electrical work is IAW the National Electric Code.

6.5.3.2.12. Upon encountering troop formations on the installation:

6.5.3.2.12.1. Maintain 50-foot distance behind formations until signaled to pass by the troop commander. When signed to pass troop formation, do not exceed 10 mph while passing.

6.5.3.2.12.2. When passing from the front, proceed without stopping, but slow to 10 mph while passing.

6.6. SMOKING IN AETC FACILITIES: Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Free Living, 4 Mar 15, outline the procedures used by the commander to control smoking in our facilities. Contractors and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

6.7. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): All Contractor personnel shall complete Environmental Management System (EMS) Awareness training prior to commencement of any activities.

Training is available through the Air Force Advanced Distributed Learning Service (ADLS), the Environmental Awareness Course Hub (TEACH), or through the Environmental Office (KBOS/CEV).

6.8. HAZARDOUS MATERIALS: In the event that hazardous materials will be used in the execution of this contract, the Contractor shall be required to obtain authorization from the Installation Hazardous Materials Management Program before ordering or purchasing the hazardous product, IAW AFI 32-7086, Hazardous Materials Management, 2 Feb 15. This authorization process may take up to two weeks, which should be considered in the performance period of this contract.