Attach 1 - PWS Refuse BPA MISAWA.pdf

PERFORMANCE

WORK STATEMENT

FOR

REFUSE

COLLECTION

Misawa AFB, Japan 4 Feb 2025

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide Green Waste, Mixed Load Waste, Municipal Solid Waste, and Construction and Demolition Debris bins at Misawa AFB. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document

(OEBGD).

1.1. COLLECTION REQUIREMENTS.

1.1.1. Misawa AFB

1.1.1.1. Green Waste (GW). The Contractor shall provide GW bins of a specified size upon request of the government and remove the bins within 48 hours of government notification that the bins are full. The location for the drop off bins will be coordinated between the government and contractor at the time of the request. The contractor shall be paid per pickup of full bins and monthly fees associated with bins.

1.1.1.2. Mixed Load Waste (MLW). The Contractor shall provide MLW bins of a specified size upon request of the government and remove the bins within 48 hours of government notification that the bins are full. The location for the drop off bins will be coordinated between the government and contractor at the time of the request. The contractor shall be paid per pickup of full bins and monthly fees associated with bins.

1.1.1.3. Municipal Solid Waste (MSW). The Contractor shall provide MSW bins of a specified size upon request of the government and remove the bins within 48 hours of government notification that the bins are full. The location for the drop off bins will be coordinated between the government and contractor at the time of the request. The contractor shall be paid per pickup of full bins and monthly fees associated with bins.

1.1.1.4. Construction and Demolition Debris (C&D). The Contractor shall provide MSW bins of a specified size upon request of the government and remove the bins within 48 hours of government notification that the bins are full. The location for the drop off bins will be coordinated between the government and contractor at the time of the request. The contractor shall be paid per pickup of full bins and monthly fees associated with bins.

1.1.2. Points of Collection. Collection shall be made between the hours of 7:00 AM through 5:00 PM Monday through Friday. Collection outside these hours shall require prior coordination of the government. Points of collection shall be left clean, free of mess and debris.

1.1.3. Lawful Disposal Documentation. Following the collection of all GW the Contractor shall provide the CO and COR with documentation that displays that the waste was disposed of in a method that complies with local laws and regulations. The contractor shall submit a report that includes documentation which includes disposal date and method at the conclusion or work or upon request.

1.2 DISPOSAL.

1.2.1. Off-Base Disposal. The contractor shall transport and dispose of all refuse at a permitted off-base disposal site. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.2.2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. Contractor performance to meet these thresholds is critical to mission success.

Performance Objective PWS Section

Performance Threshold

Remedy

SS-1

Provide GW, MLW, MSW, and C&D refuse bins upon request to the government and pick within 48 hours of notification.

1.1.1. No more than two

valid defects during performance period

Re-performance within two hours of notification;

Completion of Corrective Action Report (CAR)

SS-2

Dispose of GW, MLW, MSW, and C&D refuse in accordance with the established local, state, and federal regulations.

1.3.1 Zero deficiencies

permitted

Contractor shall identify solution implementation for approval by CO; Completion of Corrective Action Report.

SS-3 VPP Requirements:

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements.

Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.9.5. 100% of the time; zero deficiencies permitted

Notify CO ASAP after occurrence. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence: Completion of Corrective Action Report

1.3. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated green waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified the Service Summary.

1.4. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. If schedules are requested, the contractor shall provide work schedules to the COR. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2. PERFORMANCE ASSESSMENT

2.2.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within 24 hours of notification by the CO or COR.

2.2.2. Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO. Exceeding the performance threshold of these performance objectives for any two or more consecutive or non-consecutive weeks during a contract period may constitute an immediate Progress Meeting with the Multi-Functional Team (MFT). All remedies shall be in accordance with all terms and conditions as set forth in the contract.

2.2.3. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in this PWS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in this PWS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall meet as required to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GENERAL INFORMATION.

3.1. HOURS OF OPERATION.

Perform integrated green waste management services during normal duty hours and be available (by phone, cell phone, text message or fax) during the Government Program Office’s hours (8:00 a.m. to 5:00 p.m., Monday through Friday) and for after-hours response to refuse problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

3.2. HOLIDAYS & CLOSURES

3.2.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – June 19th

Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October All Souls’ Day – 2 November Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Sant Marian Kamalen Day – 8 December Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. The CO or COR shall provide the contractor with adequate notification if service is required on a Federal Holiday.

3.2.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

3.3. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

3.4. CONTRACT PERSONNEL

3.4.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

3.4.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

3.4.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.5. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

3.6. SECURITY REQUIREMENTS.

3.7. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes. The contractor shall be responsible for obtaining all necessary clearances, cards, passes, decals, or other items required for access of contractor personnel and vehicles to the base or other areas where work will be performed, as well as any and all associated costs. The contractor shall be required to apply for vehicle and personnel identification media at the Base Pass and Registration Section. Upon completion or termination of the contract, the contractor shall ensure all vehicle and personnel identification media are surrendered to the Base Pass and Registration Section.

3.8. Special Qualifications. The service provider shall permit only qualified employee personnel who meet the requirements for access to Misawa AFB, and who hold and maintain the requisite driver's licenses in accordance with all federal, state, and local laws and regulations.

3.9. Contracting Officer and Contracting Officer’s Representative (Quality Assurance Personnel). The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

3.10. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while at Misawa AFB. The treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate.

http://www.ecmra.mil/

3.11. Voluntary Protection Program. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The contractor shall provide a verbal report to the CO as soon as possible following each and any occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. Detailed information on Voluntary Protection Plan (VPP) is available on the OSHA website athttp://www.osha.gov/dcsp/vpp/index.html.

3.12. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.