Attach 1_PWS Groundwater Wells.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDWATER WELLS

OPERATION & MAINTENANCE

XX February 2026

30 SLD - VANDENBERG SFB

Table of Contents

Part 1: Groundwater Well Operation & Maintenance Services Part 2: Service Summary (SS) Part 3: Government Furnished Property & Services Part 4: Contractor Furnished Property & Services Part 5: General Information Part 6: Definitions Part 7: Deliverables Schedule Part 8: Estimated Workload Part 9: Publications

Appendix 1 – Environmental Compliance Requirements

1. SCOPE: This is a non-personal services contract to provide groundwater well operation, maintenance, and repair services to Vandenberg Space Force Base (VSFB), CA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: VSFB privatized its water and waste water utility systems per contract SP0600-15-C-8302. All water rights, pumping or purchased (including water allocation permits) remain with VSFB. The noted contract established a point of demarcation (POD) at the flange connection to the well head. The System Owner (SO) owns the piping and valves downstream of the flange. The Government retains ownership of the well casing, pump, motor, column, and well head completion. As a result of the POD, operation and maintenance, and renewals and replacement of the groundwater wells are not included in contract SP0600-15-C-8302. Therefore, a separate contract for the operation and maintenance of the groundwater wells is required.

1.2 Description of Services: The Contractor shall provide non-personal services, including all personnel, equipment, tools, transportation, supervision, and other items and services necessary to provide operation. maintenance, and repair services for (4) four Government-owned groundwater wells identified as water wells 4, 5, 6, and 7A located on Vandenberg SFB, CA. The Contractor shall provide preventive maintenance (PM), standard repair, and emergency repair services for water wells 4, 5, 6, and 7A. The wells operate an average of two (2) months annually. The Contractor’s performance will be based on the Contracting Officer’s (CO) evaluation, Contracting Officer’s designated Representative (COR) evaluation, and the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with all applicable industry, commercial, local, county, state, regional, and federal codes, laws, rules, regulations, and standards.

1.2.1 Operation & Maintenance Services: During normal duty hours, the Contractor shall perform the following standard tasks to operate and maintain water wells 4, 5, 6, and 7A.

Task 1: Operations, Maintenance and Repair/Emergency Services/Record Keeping and Reporting - Labor Only (CLIN 0001) – The CLIN for this Task includes the fully burdened labor costs of Contractor’s employees to perform routine inspections, maintenance, and repairs for water wells 4, 5, 6, and 7A, as well as the associated emergency services, and record keeping/reporting services, as described below. Non-labor costs associated with the performance of this Task 1 are covered under Task 2 (CLIN 0002).

A. Routine Inspections

a. Operational: Inspect well head, check motor control equipment for rodent infestation, inspect for vandalism and tampering with equipment. Daily well checks and inspections when wells are in operation seven days per week for three - month period (October – December).

b. Non-Operational: Inspect well head, check motor control equipment for rodent infestation, inspect for vandalism and tampering with equipment. Weekly well checks and inspections when wells are not in operation one time per week for nine - month period (January – September).

c. Findings will be reported to the CO/COR and will be the responsibility of the

Government to resolve.

d. Operational inspection to monitor pump operating conditions. Operational inspections will check for packing leaks, motor oil levels, instrumentation and control status, vandalism, check valve operation, visual or audible indications of pump malfunction or wear, and in general areas of the well system that is in need of repair or reporting.

B. Preventative Maintenance

a. Operational: Monthly draw down test when wells are in operation for two - month period (October – December).

b. Non-Operational: Monthly draw down test when wells are not in operation for ten -month period (January – September).

C. Routine Maintenance

a. Maintenance required to ensure proper operation of the well motor and pumping components. Examples of routine maintenance include replacement of pump shaft packing, well motor oil changes, lubrication, and housekeeping activities as determined necessary by the Contractor.

D. Routine Repairs

a. Repairs of less than $5000 (fully burdened) that are required to ensure proper operation of the well motor and pumping components. Examples of routine repair activities include but are not limited to minor control panel repairs, fuse replacements, instrument replacement, and bearing replacements. These services are generally infrequent in nature, and usually are required as a result of normal wear and tear.

E. Emergency Services

a. The Contractor shall provide emergency services as follows:

i. Crisis Situations Requiring Utility Support: The Contractor shall respond to Installation emergency and crisis situations that require utility support associated with well operation. The Contractor shall respond to these events with qualified personnel and equipment as soon as possible after notification. In no case will response be longer than those requirements for emergency service requests (i.e. the initial response will be within 1 hour, with supplemental repair crews on site if needed, within 2 hours)

ii. Emergency Repairs: In the event an emergency repair is required as a result of an emergency condition, the Contractor shall immediately notify the CO/COR.

The Contractor shall also provide written notification to the CO identifying the circumstances requiring the repair. Only the Contracting Officer (CO) is authorized to provide verbal/written direction to the Contractor to proceed with the emergency repair. If a contract modification cannot be negotiated and released before accomplishing the emergency repair(s), the Contractor may proceed with the emergency repair only after receiving the CO’s verbal/written direction to proceed with the emergency repair. The Contractor shall make every effort to control incurred costs that result from the emergency repair so that incurred costs are cost effective and provide the best value to the Government.

The CO will initiate price negotiations with the Contractor and will subsequently issue a supplemental agreement to cover the emergency repairs. The supplemental agreement shall be recorded via a contract modification.

iii. Response to Service Interruptions, Contingencies, & Catastrophes: The

Contractor shall employ sound utility practices to ensure continuous, dependable, and reliable operation of the Wells and to minimize the scope and length of any service interruption.

iv. Government Operation: During contingencies and/or in the event of Contractor non-performance, the Government may take over operation of the Wells. Government operation of the Wells shall not be deemed a waiver of the Government’s right to pursue any remedies for Contractor non-performance.

v. Contingencies: The Government reserves the right to perform or supplement performance of contract functions with Government-designated personnel during periods of disaster, emergency, or other conditions that affect the Installation and prevent the Contractor from fulfilling its obligations under the contract. Government personnel shall make every attempt to coordinate with the Contractor/COR and obtain Contracting Officer (CO) authorization before supplementing the Contractor’s performance in these circumstances.

vi. Contractor Non-Performance: The Government reserves the right to perform or supplement performance of contract functions with Government-designated personnel if the Contractor consistently fails to perform its obligations under the contract, receives written notification from the Contracting Officer (CO) of failure to perform its obligations, and has failed to cure the performance failures within a reasonable time.

F. Record Keeping and Reporting

a. The Contractor shall maintain operational records and work orders in a computer -based work order system of computerized managed maintenance system (CMMS). The Contractor shall also submit monthly operations reports to the CO/COR. Monthly reports shall include the following:

i. Monthly total water flow/production per well

ii. Monthly average well drawdown if the well is equipped with water level/drawdown measuring equipment. If the well is not so equipped or the equipment is not functional, one monthly draw down measurement will be performed and reported.

iii. Identified deficiencies and well maintenance or repairs performed during the reporting month.

b. Contractor Management Reporting (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this Contract for the US Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields on the Electronic Contractor Manpower Reporting (eCMRA) website (http://www.ecmra.mil).

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

Task 2: Operations/Maintenance and Repair/Replacements (CLIN 0002) – The CLIN for this Task includes the non-labor costs associated with Contractor’s performance of Task 1, as well as fully burdened labor and non-labor costs for Contractor to provide through subcontractors or other than Contractor employees, the following services to ensure that wells 4, 5, 6, and 7A are maintained efficiently and in good operational order. Examples of such services include but are not limited to maintenance/repair/replacement of motors, meters, pump column, pump shafts, pump volute, well casing, control panel, gate valves, check valve, and well screen. The Contractor shall ensure that all replacement work shall be performed by a certified technician and provide the CO/COR with a copy of their credentials within five (5) business days before commencing work.

The Government shall be responsible for paying the Contractor to perform all Operations/Maintenance and Repair/Replacements work described above. Should the Contractor deem it necessary to perform any repairs in excess of $5000, the Contractor shall provide the Government with a proposal that details the scope of work and provides a cost-estimate breakdown (labor, equipment, materials, G&A, and profit) to perform those repairs. If it is in the Government’s best interest, the CO will initiate negotiations with the Contractor to price the repair work and subsequently issue a supplemental agreement. The supplemental agreement shall be recorded via a contract modification.

2. SERVICE SUMMARY (SS)

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The services summary (SS) and the Contractor’s Operations and Maintenance (O&M) Plan information on contract requirements, the expected level of Contractor performance, and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the clause at FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS PARA Performance Threshold Method of Surveillance

SS # 1.

CLIN 0001, 1001, 2001 -

Routine Inspections

PWS Section 1.2

Two write-ups per month.

COR 100% Inspection/Periodic Surveillance/Validated Customer Complaint.

SS#2

CLIN 0002, 1002, 2002 -

Routine Maintenance

PWS Section 1.2

Two COR write-ups or any combination thereof per month related to poor performance of work.

COR 100% Inspection/Periodic Surveillance/Validated Customer Complaint.

SS # 5.

Comply with the permits, regulations, directives, plans or other compliance operating documents governing VSFB

PWS Section 1.2.9

Zero (0) Significant Notice of Violations (NOV) from the Regulatory Agency Inspector.

COR 100% Inspection/Periodic Surveillance by COR, County, State Inspector/Validated Customer Complaint.

2.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit one (1) copy of a comprehensive written Quality Control Plan (QCP) to the Contracting Officer (CO) along with its quote. The Contractor shall submit one (1) copy of the QCP within five (5) working days with each change made thereafter. After acceptance of the QCP the Contractor shall receive the CO’s written acceptance of any proposed change to the QCP.

A description of the Contractor’s inspection system which should cover, at a minimum, all requirements listed in the Services Summary. The description shall include specifics as to the areas to be inspected on a schedule and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

2.1.1 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

2.1.2 A description of records utilized to document inspections and corrective actions taken.

2.1.3 The Contractor’s inspection records shall be kept throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Upon request, the Contractor shall immediately make these records available to the Government for review/inspection.

2.2 Quality Assurance: The Government shall evaluate the Contractor’s performance to ensure services are received in accordance with the requirements set forth in the contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force records of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer (CO) a contract discrepancy report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR in accordance with instructions provided and return a completed copy to the Contracting Officer (CO) within ten (10) calendar days following its receipt of the CDR.

2.3 Performance Assessment:

2.3.1 Period Validations: The method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.1.1 Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

2.3.1.2 Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one (1) month period shall result in a warning or letter of concern from the CO.

2.3.1.3 Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall constitute an immediate progress meeting with the multi-functional team (MFT). All remedies shall be in accordance with the clause at FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance.

2.4 Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The CO, COR, and other Government personnel as appropriate, and the Contractor shall meet periodically to discuss the Contractor's performance. Topics/issues for discussion include but are not limited to the following: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspection findings, performance objective trends observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrence in future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.1 The meeting minutes will be reduced to writing, signed by the CO and any other parties as deemed appropriate, distributed to the functional area, and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Facilities: None.

3.2 Utilities: None.

3.3 Materials: None.

3.4 Security, Fire, and Medical Services: The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 Telephone: None.

3.6 Solid Waste Collection and Disposal: The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The Contractor shall adhere to all base level recycling programs, including disposal of vegetative/tree waste in specified dumpster collection stations or at recycling collection center on base. The CO or COR shall identify the specific dumpsters to be used for vegetative/tree waste.

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES

4.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under the contract.

4.2 Equipment: The Contractor shall ensure Contractor equipment is utilized for its intended function/purpose.

The Contractor shall also ensure that equipment used in the performance of work under the contract is maintained to be in proper and safe operating condition. Tanks or other containers used for hauling waste shall be covered and shall be leak free. Truck shall be equipped with sanitary type tanks which will prevent leakage and spillage from occurring during operation and transporting of waste.

4.2.1 In the event Contractor-owned equipment or vehicle becomes immobilized on VSFB during performance of the contract, the Contractor shall be responsible for the recovery of all Contractor-owned equipment and vehicles in a safe, timely manner.

5. GENERAL INFORMATION

5.1 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM to 4:30 PM PST, Monday through Friday, except recognized Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the reasons noted above. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.2 Recognized Holidays: The Contractor is not required to perform services on recognized Federal holidays.

New Year’s Day (1 January) Labor Day (1st Monday in September) Martin Luther King Jr.’s Birthday (3rd Monday in January) Columbus Day (2nd Monday in October) President’s Day (3rd Monday in February) Veteran’s Day (11 November) Memorial Day (Last Monday in May) Thanksgiving Day (4thThursday in November) Junteenth (19 June) Christmas Day (25 December) Independence Day (4 July)

5.3 Security Requirements:

5.3.1 At all times on VSFB premises, all Contractor employees shall comply with all VSFB security requirements imposed by the Installation Commander. The Contractor needs to be aware that entry requirements are subject to change due to installation and real-world situations. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services on VSFB. The Contractor shall be responsible for all such media issued to Contractor personnel, and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

5.3.2 Main Base Access: Current security access restrictions at the Santa Maria Gate (Main Base Entry Gate) require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Lompoc Gate only (location at the intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check-pull off area, and the Contractor may be required to pull-off and submit to a vehicle search prior to gaining entry to the base.

The Contractor should plan and allow for delays as a result of in-place security procedures.

5.3.3 Base Access Request: Upon contract award, the CO shall provide the Contractor with an SW Form 539 (Contractor Application for Access) to complete and submit to the 30 SFS at the Vandenberg Visitor’s Control Center, Bldg. 17596. The CO signed SW Form 539 shall designate Contractor points of contact (POC) with vouching authority to request base access for Contractor personnel for purpose of performing of work under the contract.

Designated Contractor POCs shall apply to the 30 SFS at the Vandenberg Visitor’s Control for additional instructions. Due to safety/security requirements, all Contractor personnel performing work on VSFB are subject to background checks.

5.3.4 Security Manager: Upon Contract award, the Contractor shall designate in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of Contract award, the Contractor’s Security Manager shall contact the 30th Civil Engineer Squadron (30 CES) Unit Security Manager (located in Building 11442) for assistance on accomplishing Contractor personnel security requirements.

5.3.4.1 All Contractor personnel shall be thoroughly briefed by the 30 CES Unit Security Manager on established security requirements and procedures as stipulated in the Air Force Policy Directive (AFPD) 31-1, Physical Security Program.

5.3.4.2 The 30 CES Unit Security Manager will provide the necessary security requirements forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30 CES Unit Security Manager will make an appointment for Contractor employee(s) to Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within in two (2) weeks of request. The 30 CES Unit Security Manager can be reached by calling (805) 605-2059.

5.3.4.3 The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or Security Forces personnel when directed as occasional operational requirements, real world activities, or emergencies dictate.

5.3.4.4 Restricted/Controlled (R/C) Areas. Contractor performance within R/C areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. Contractor employees working in restricted/controlled areas must fluently speak, understand, read, and write English.

5.3.4.5 If required, the Facility Manager/user/occupant/requester shall be responsible for providing access, escorts, or temporary visitor access badges for Contractor personnel while performing Contract requirements. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the Facility Manager/requester at the Entry Control Point of the R/C area.

5.3.4.6 At all times while in R/C areas, Contractor employee(s) shall be under direct surveillance of a person from that facility which is authorized to wear a Controlled Area Badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee(s) completes the duties and leaves the area.

5.3.5 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.3.6 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Operations and Maintenance (O&M) Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

5.3.6.1 In the event keys--other than master keys--are lost or duplicated, then the Contractor shall re-key or replace the affected lock or locks only at the direction of the Contracting Officer. However, the Government may replace the affected lock/locks or perform re-keying. When the Government performs replacement of locks or re-keying as a result of the Contractor’s loss or duplication of a key/keys; the total cost of re-keying or the replacement of the lock/locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost shall be deducted from the monthly payment due the Contractor.

5.3.6.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees authorized for their use. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than the Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

5.3.7 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

5.3.8 Contractor Owned Vehicles: All Contractors’ owned vehicles for use under this contract shall be readily identifiable. Identification shall include displaying Contractor name in a clear and unobstructed location on the vehicle.

5.3.9 Contractor Communications Devices: Prior to operating communications devices on the Installation, the Contractor shall obtain approval of the Installation Communication Group by requesting an available clear frequency.

The Contractor shall follow all Installation procedures for operating communications devices on the Installation in accordance with Department of Defense FAR Supplement (DFARS) 252.235-7003, Frequency Authorization.

5.4 Contractor Advertising: The Contractor shall not place or display (nor permit a third party to place or display) advertising of any kind on Government property or on the Contractor’s property located on the Installation.

Reasonable markings on the Contractor’s property, including vehicles, for the purpose of identifying it as the Contractor’s property are permitted.

5.6 Key Personnel: The follow personnel are considered key personnel by the Government: 30 CONS Contracting Officer (CO), 30 CES/CEOES Service Contracts Contracting Officer’s Representative (COR). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1630 hours Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

5.6.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

• Assure that the Contractor performs the requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning aspects of the contract

• Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel.

The CO designates the COR in JAM. A copy of the COR’s designation letter is provided to the Contractor. The designation letter states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting contract.

5.6.2 Contractor Personnel: For purposes of this contract, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractors. The Contractor shall not permit any personnel to work under this contract if such person is identified to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Installation or base populace.

5.6.2.1 The Contractor’s personnel shall present a neat appearance and be readily recognized as Contractor personnel. As required by the Installation, the Contractor shall ensure each employee obtains from Security Forces an identification card that shall include at a minimum the employee’s name, photograph, and Contractor’s name. Each employee shall follow established Installation procedures for displaying their identification card while within the boundaries of the Installation.

5.6.2.2 Employee Certification: The Contractor shall ensure that employees meet all applicable federal, state, local, and Installation certification, licensing, and medical requirements to perform all assigned tasks and functions as defined in this contract.

5.6.2.3 Installation’s Rules Apply to the Contractor: Rules, regulations, directions, and requirements issued by the Installation, or other command authorities, under their responsibility for good order, administration, and security, apply to all personnel who enter the Installation.

5.6.2.4 Conflict of Interest: The Contractor shall not knowingly employ any person who is a U.S.

Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER).

5.6.2.5 Employment of Military Personnel: The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, changing duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

5.6.2.6 Employment of Quality Assurance Representative Personnel: The Contractor is prohibited from employing Quality Assurance Representatives (QAR) who the Contractor knows or should know are responsible for monitoring any contracts/subcontracts awarded to the Contractor.

5.6.3 Invoicing: The Contractor shall invoice electronically on the wide-area work flow e-business suite (WAWF) website (https://wawf.eb.mil) within the first five (5) business days of a given month for the previous month’s services. The Contractor shall invoice according to the WAWF instructions listed in the contract terms & conditions and shall notify the COR upon submittal for processing. The Contractor shall provide supplemental documentation with each monthly invoice to be uploaded in WAWF. Supplemental files shall include work orders issued and other documentation that was generated for each task (inspection records). Supplemental files are used to validate the pricing for the monthly invoicing.

5.6.4 Environmental Compliance: The Contractor shall comply with all applicable environmental laws and regulations, including Installation-specific requirements (collectively, “Environmental Requirements”).

Environmental Requirements include any applicable statute, law, act, ordinance, rule, regulation, order, decree, permit, or ruling of any federal, State, and/or local government, or administrative regulatory body, agency, board, or commission or a judicial body, relating to the protection of human health and/or the environment or otherwise regulating and/or restricting the management, use, storage, transportation, treatment, disposal, and/or any release of a hazardous substance, hazardous waste, pollutant, or other material. Should implementation of response actions with respect to Environmental Requirements interfere with Contractor’s activities under the Contract, such actions may constitute an excusable delay for which Contractor may be entitled to an excuse from performance. See Appendix 1 for further details.

5.6.4.1 Notice of Violation: The Government shall provide the Contractor with a copy of all correspondence with environmental regulatory authorities related to enforcement actions or notices of violation (NOV) within five (5) days of receipt or issuance.

5.6.4.2 Environmental Restoration Program: VSFB is listed on the National Priorities List (NPL) under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA). If the Air Force and the U.S. Environmental Protection Agency (USEPA) have entered into a federal facility agreement/interagency agreement (FFA/IAG), and if applicable to the work performed under this contract, the Government will provide the Contractor a copy of the FFA/IAG and any amendments to it, which exist at the time of contract award. As applicable, future amendments to the FFA/IAG will be provided to the Contractor when they become effective. The Contractor agrees that should any conflict arise between the terms of such agreement as it may presently exist, or may be amended or entered into, and the provisions of this contract, the provisions of the FFA/IAG will take precedence.

6. DEFINITIONS:

Part 6 Definitions

6.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

6.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.4 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

6.5 EMERGENCY CONDITION. An emergency condition is one that is detrimental to the mission of the installation, significantly impacts operational effectiveness, or compromises the safety, health, and life of personnel.

6.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

6.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

6.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

6.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

6.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

6.13 WORK WEEK. Monday through Friday, unless specified otherwise.

6.13 ACRONYMS:

AF- Air Force ACM- asbestos-containing material CMMS- computerized managed maintenance system CO- Contracting Officer COR- Contracting Officer Representative JAM- Joint Appointment Module JER- Joint Ethics Regulations O&M – Operations and Maintenance PM- preventive maintenance POD- point of demarcation PWS- Performance Work Statement QASP- Quality Assurance Surveillance Plan QC- Quality Control QAR- Quality Assurance Representatives SO- System Owner WAWF - Wide Area Workflow VSFB- Vandenberg Space Force Base

Part 7

Deliverables Schedule

Deliverable

Frequency

# of Copies

Medium/Format

Submit To

Operations and Maintenance (O&M) Plan

At contract award conference and anytime there is a change

1 copy Electronically (word document)

Email to CO and COR

Material Safety Data Sheet (MSDS) for all materials used by Contractor on

VAFB

10 days after receipt of contract award and anytime there is a change

1 copy

Electronically (word

Certification and Licenses Anytime there is a change.

Email to CO and COR

Key personnel Anytime there is a change. 1 copy Electronically (word document) Email to CO and COR

Contractor Manpower Reporting

NLT 31 Oct each CY1

N/A Online http://www.ecmra.mil

N/A

Water flow/production per well

Monthly

Email to CO and COR

Monthly average well drawdown

Email to CO and COR

Identified deficiencies and well maintenance or repairs performed during the reporting month

Major Comprehensive well pump and casing inspection of each well

10 Years

Annual Monitoring Report, NPDES General Permit for Drinkng Water Discharges

Annual (Final due to State Water Resources Control Board (SWRCB) on 1 March)

1 copy Electronically (pdf document)

Email to CO, COR, SWRCB, Division of Water Quality, NPDES Unit and 30

CES/CEIEC

Water PM’s http://www.ecmra.mil/

Notifications required by the NPDES General Permit for Drinking Water Discharges (Pre- Notification of Planned Discharges greater than or equal to one acre-foot)

As needed 1 copy Electronically (pdf document)

Water Resources Control Board, Division of Water Quality, NPDES Unit and 30 CES/CEIC Water PM’s

Invoice for services completed 5th of every

Month

N/A

Online WAWF Invoice online in WAWF

1Calendar Year

Part 8

Estimated Workload Data

NAME ESTIMATED

QUANTITY

1 Operation and Maintenance Approx. 72 hours 2 Annual Inspection and testing Approx. 68 hours

Part 9

9. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

Federal Acquisition Regulation (FAR) 52.243-1, Changes -Fixed-Price-Alt 1.

Department of Defense FAR Supplement (DFARS) 252.235-7003, Frequency Authorization Federal Acquisition Regulation (FAR) Subpart 42.5, Post-Award Orientation Department of Defense (DOD) 5500.7-R, Joint Ethics Regulations (JER) National Pollutant Discharge Elimination System (NPDES) General Permit for Drinking Water Discharges and Notice of Applicability form the State Water Resources Control Board, 9 Jun 2017 VSFB Environmental Requirements Specification 01 57 20 Environmental Compliance (APPENDIX 1)

9.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Appendix 1

ENVIRONMENTAL REQUIREMENTS

B1. ENVIRONMENTAL COMPLIANCE REQUIREMENTS

1.1. Vandenberg Space Force Base (VSFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on VSFB. Reference the most current VSFB Environmental Requirements Specification 01 57 20.

1.2. Environmental Coordination: The 30th Civil Engineering Squadron, Environmental Section (30 CES/CEIE) is the single point of contact for coordination with all environmental regulatory agencies.

The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to 30 CES/CEIE.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain VAFB environmental documents and plans from 30 CES/CEIE.

1.3. Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the VAFB AF IMT 332 process. To initiate NEPA and EIAP, submit an AF Form 813 to the Planning Office in 30 CES/CEI. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

1.4. Environmental Audits/Inspections: The Contractor shall support the Government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

1.5. Notices of Violation (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEI and the Contracting Officer within 24- hours of receiving an NOV followed by written notification within three (3) working days.