Attach 1- PWS Emergency Cleanup.pdf

Performance Work Statement Emergency Cleaning and Restoration Services

Wright-Patterson AFB, Ohio

1 March 2023

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, materials, supplies, transportation, and supervision necessary to provide emergency cleaning and restorative services in the aftermath of a weather event, the consequence of failing infrastructure, or any unforeseen event requiring immediate services to mitigate harm to government property, or threats to human health. Service shall be provided on an as needed, 24-hour emergency availability basis at Wright-Patterson AFB, Ohio.

1.1. Emergency cleaning requirements could be necessary as a result of fire, firefighting efforts, malfunctioning fire suppression systems, faulty infrastructure, violence (biohazards or the presence of potentially threatening pathogens - some deriving from a human source), vandalism, storms, etc. Specific cleaning/disinfecting/restorative requirements will be individualized based upon the nature and the scale of the event.

1.2. A list of persons authorized to request emergency response cleaning and restoration services will be provided to the Contractor prior to the starting date of this Blanket Purchase Agreement (BPA). Calls placed IAW this BPA shall only be accepted/performed by the Contractor if a call is initiated by an Authorized Representative of Civil Engineering.

1.3. The Contractor shall perform all work under the auspices of a qualified supervisor.

At all times the contractor shall employ sufficiently skilled labor in accordance with Federal, State, and Local labor laws, and have readily available sufficiently sized commercial equipment, commensurate with the scope of the cleaning/restoration requirement. Each of the Contractor’s Employee’s shall be properly equipped to accomplish the job and be in possession of Contractor owned equipment and supplies at all times.

1.4. The Contractor shall arrive on-site and make an independent professional assessment to provide an itemized written quote for the COR (Contracting Officer’s Representative) to approve prior to the start of work. If circumstances prevent the Contractor from providing a written quote, a verbal quote is acceptable in its absence with the approval of the COR who can validate the level of service needed.

1.5. Service Requirements

1.5.1. The contractor shall respond on-scene as soon as possible, no later than two hours of being contacted by an authorized representative of Civil Engineering to assess the situation, and determine a cleaning, disinfecting, and restorative service approach, tailored to each emergency.

1.5.2. The contractor shall communicate their best-practice strategy to the COR, to systematically restore all affected areas in a way non-damaging to government property or the environment with a site-specific cleaning/restorative/remediation plan.

1.5.3. Provide a written estimate for Contractor provided services.

1.5.4. Provide all trained labor, experienced supervision, suitably sized effective commercial equipment as required to effectively manage water damage, mold remediation, smoke and soot removal, deodorization, sanitation, air filtration, odor removal, collection, and disposal of debris to return the affected area and indoor environment to a pre-event state.

2. EMERGENCY CLEANING/RESTORATION REQUIREMENTS

2.1. Water Extraction. The contractor shall extract water from hard floors, carpets, furniture, etc., using either hot water extraction or dry chemical extraction. Following water extraction, the area shall be free of standing water and debris.

2.2. Carpet Restoration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. All items (i.e., chairs, tables, trash receptacles, partitions, filing cabinets, mats/rugs, or other easily removable items) shall be moved to clean carpets underneath and then returned to their original locations after the carpet has dried. Mold inhibitor shall be placed on the identified areas to prevent mold growth.

2.3. Clean/Disinfect. All floors, windows, walls, baseboards, etc., shall be cleaned/disinfected so no dirt, debris, blood, feces or other bodily fluids, sewage, or mold is visible. Walls and partitions shall be free of dirt, scum, mildew, and residue.

Disinfecting is the application of a germicidal solution to the surfaces to kill or neutralize 99.9% of the material containing or supporting the growth of bacterial/viral organisms.

2.4. Non-Carpeted Floors (Hard Floors, Vinyl Tile, Ceramic Tile, Wood, Concrete, etc.)

Emergency cleanup shall include, but is not limited to, removal of water, soil, debris, and sewage resulting from accidents, leaks, spills, plumbing system breaks or backups, storm/fire/smoke damage, and weather conditions, etc. Cleaning shall be accomplished by the most appropriate method. All floor maintenance cleaning solutions shall be removed from baseboards, furniture, trash receptacles, etc.

3. CONTRACTOR PRE-EMPLOYEMENT/SECURITY CONCERNS

3.1. Tier1 (T1). This Blanket Purchase Agreement (BPA) involves performance in controlled areas. Contractor employees that will require access to controlled areas must possess or obtain a favorable T1. The contractor shall identify the Authorized Caller in advanced of those employees that will require access to controlled areas and do not possess a current T1. The Government will initiate the T1 and, pending its outcome employees performing services in controlled areas will be escorted at all times by government personnel.

3.2. The contractor is responsible for ensuring employees comply with all security requirements as imposed by the Base Commander while its employees are on the installation. The contractor shall also follow the instructions of each organization commander pertaining to security.

3.3. The contractor shall not be granted access to classified information but shall be required to perform duties in controlled areas where classified information is processed and stored. If the contractor inadvertently gains access to classified information, the contractor shall notify 88 SFS/SFAI at (937) 255-4443 within 30 minutes of the incident.

The COR will also notify 8 Civil Engineer Group (GEG) Security Manger as soon as possible to ensure reporting requirements are met.

4. AUTHORIZED CLEANAING MATERIAL

4.1. Cleaning and Disinfecting. The contractor shall furnish a listing of all cleaning and restroom supplies expected to be utilized during this BPA period. After the initial approval, any new cleaning supplies added to the BPA will need prior approval before beginning used on the installation. The cleaning inventory supply list shall contain the following information:

Product Name Manufacture Item Use Disposal procedures if material remains after usage.

Storage of item

The contractor shall be responsible for the proper disposal of all their cleaning supplies. A Safety Data Sheet (SDS) shall also be provided for each disinfecting supply item and employees shall be trained, by the Contractor on the proper use and disposal of each item.

All cleaning items shall be non-flammable.

NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

4.2. Hazardous Material Identification. SDSs are required as specified in the latest version of Federal Standard No.313 (including revisions adopted during the term of the BPA) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the contractor upon BPA award. Failure to provide SDSs or certificate when requested could result in the contractor being considered non-responsive and result in cancellation of the BPA.

4.3. Cleaning Products/Solutions required in the performance of this PWS shall meet at a minimum, Green Seal Product Standard (http://greenseal.org). If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines

(CPG) (http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) shall meet the minimum recovered (recycled) content.

Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Agriculture (USDA) (http://www.usda.gov). Supplements or amendments to listed publications from any organizational level may be issued during the life of the BPA.

4.4. Hazardous Materials (HAZMART). The government (HAZMART personnel) will inventory all chemicals that the contractor brings onto Wright-Patterson AFB, or any property under the control of Wright-Patterson AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

4.5. Spill Response. The contractor will be briefed on Wright-Patterson AFB spill response procedures. The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

4.5.1. The contractor shall notify the base civil engineers at (937) 257-3131, the CO and the Authorized Caller within 15 minutes of occurrence. Liability for the spill or release of such substance rests solely with the contractor, 40 CFR 302 can be accessed at. http://www.access.gpo.gov/nara/cfr/waisidx-03/40cfr302-03.html or http://www.gpoaccess.gov/cfr/index.html.

5. GENERAL INFORMATION

5.1. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

5.2. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Wright-Patterson AFB.

5.3. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

5.4. Physical Security. If working after normal business hours, the Contractor shall coordinate with the Facility Manager or COR to ensure that all doors, windows, and gates giving access to government facilities are secured. All lights except night lights, will be turned off before leaving the premises. The contractor shall report any building damage or potential hazard immediately to the COR.

5.5. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this BPA. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that they identify personnel easily and quickly for reasons of safety and personal protection.

5.5.1. While on-site, the Contractor’s personnel shall conduct themselves in a professional workmanlike manner. Smoking shall not be permitted at Wright- Patterson, except in government identified smoking areas.

5.5.2. The government is authorized to restrict the employment under this BPA of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.5.3. Hazardous conditions shall be immediately remedied or secured by the Contractor’s qualified and trained personnel to prevent further damage and/or protection of all personnel from exposure or injury. The contractor shall also be responsible for training and protection for all employees of the contract, while engaged in the performance of any work or services under this agreement, as to the safeguards used and precautions taken, for the proper handling of infectious materials. Verification of training must be presented with submittal of bids for this requirement.

6. SAFETY

6.1. Safety Requirements and Reports. The contractor shall preform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR/CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

6.2. The contractor has developed and maintains a safety program to promote safety, ensure accident prevention, provide incentive to work safely, and reducing potential for personnel or property damage.

6.3. The contractor will provide a copy of their safety plan and provisions for their staff’s PPE (Personal Protective Equipment), and proof of bloodborne pathogen training.

7. VOLUNTARY PROTECITON PROGRAM (VPP)

7.1. Applicability: This section of the PWS applies to “Applicable Contractors” as defined below.

7.2. Definitions:

Applicable Contractor: A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART): The number of recordable injuries and illness case per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in each period.

Total Case Incident Rate (TCIR): Total number of recordable injuries and illness cases per 100 full-time employees that a site has experience in each time frame.

7.3. Voluntary Protection Programs. The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

7.4. Requirements: Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operation on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

The contractor shall submit a Safety and Health Plan and corresponding site safety.

checklist to the Contracting Officer not later than 10 calendar days after contract award.

The contractor’s plan shall include appropriate measures to ensure the contractor react promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazardous in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health.

Identify the application of the safety and health plan to subcontractors.

Identify the roles and responsibilities of the following individuals with respect to safety and VPP: Management, Supervisors, Employees, and Safety Coordinator.

Identify applicable safety rules and regulations.

Include a worksite hazard analysis to include base-line hazard identification and require control measures.

Include a job site analysis to include hazards of tasks required to control measures Identify employee safety and health training requirements and the documentation process.

Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

Include employee hazard reporting procedures.

Identify individual(s) responsible for corrective action of hazards.

Identify first aid/injury procedures.

Identify procedures for accident investigation and reporting.

Identify emergency response procedures.

Identify the process for tracking controlled hazardous in contractor work areas.

7.5. The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

7.6. The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

8. COMBATING TRAFFICING IN PERSONS

Combating Trafficking in Persons (CTIP) is a worldwide problem posing a transnational threat involving violations of basic human rights. The DoD has a zero-tolerance policy for Trafficking In Persons (TIP).

As part of the 2013 National Defense Authorization Act, the Pentagon is required to take action against any contractor engaging in any activities related to labor trafficking, sex trafficking and child soldiering.

The COR will monitor contractor’s performance regarding trafficking in persons such that non-compliance with FAR 52.222-50, Combating Trafficking in Persons (CTIP), is immediately reported to the Contracting Officer. The COR will maintain a log for annual review of all concerns.

In accordance with FAR Clause 52.222-50(c) and (d), the contractor shall immediately report all suspicious activity of its employees to the Contracting Officer and COR. The contractor shall familiarize its employees with the United States Government’s policy regarding CTIP by going to the following DoD CTIP website: https://ctip.defense.gov/Home.aspx.

All DoD military and civilians must receive CTIP awareness training. The Contracting Officer shall convey the information to the DoD CTIP Law Enforcement Support Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA). http://ctip.defense.gov. The Department of State’s Office is to Monitor and Combat Trafficking in Person at http://www.state.gov/j/tip.

9. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORING APPLICATION

(eCMRA) The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later then 31 October of each calendar year. Should contractors have issues using SAM, they should contact the Federal Service Desk at https://www.fsd.gov.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the contractor’s name and contract number associated with the data.

User Manuals: User manuals for government personnel and contractors are available at the SAM link at https://www.sam.gov and then click Help. There is an additional guidebook located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

10. INVOICING

The invoice MUST include the following information and/or attached documentation:

Name, address, and contract information of the business entity.

The complete BPA number and/or Task or Delivery Number.

Description, price, square footage, and quantity of services delivered or rendered, identified, and differentiated by line-item numbers (s) including dates service was provided for that task.