Attach 1 - PTS.pdf

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

Version: 003

EUCOM Humanitarian Assistance Program

STEFAN VODA

HOSPITAL

DESIGN/BUILD RENOVATION

Stefan Voda, Moldova

OHASIS MD-HA-2020-00040371

46°31'02.6"N 29°40'26.9"E

Dec 2020

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

Contents

1. GENERAL REQUIREMENTS

1.1. TAXATION

1.2. GENERAL LEGAL REQUIREMENTS AND REPRESENTATION

1.3 CONSTRUCTION STANDARDS

1.4 OMISSIONS FROM THE PROJECT SPECIFICATIONS

1.5 GENERAL DESIGN/BUILD CONTRACT DESCRIPTION

1.6 CONSTRUCTION PERMIT OR AUTHORIZATION – CONSTRUCTION PERMIT

1.7 MEASUREMENTS AND QUANTITIES

1.8 PROHIBITED ITEMS

1.9 START OF CONSTRUCTION

1.10 RESPONSIBILITY FOR NEW MATERIALS

1.11 DESIGN PREPARATION AND REVIEW

1.12 DESIGN-BUILD PROCEDURE

1.13 CONSTRUCTION/DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

1.14 CONSTRUCTION SCHEDULE (BAR CHART IS AUTHORIZED)

1.15 SAFETY: ACCIDENT PREVENTION PLAN

1.16 COORDINATION

1.17 RESPONSIBILITY AND OWNERSHIP OF REMOVED MATERIALS

1.18 SPECIAL SITE CONDITIONS

1.20 SUBMITTALS – TECHNICAL INFORMATION

1.21 DELIVERABLE

1.22 PICTURES

1.23 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

1.24 QUALITY CONTROL AND QUALITY CONTROL PLAN

1.25 CONSTRUCTION SIGN

1.26 PAYMENT – USING WAWF IS REQUIRED

1.27 SCHEDULE OF PRICES

1.28 UTILITIES

1.29 DAMAGES/IMPACT TO EXISTING FACILITIES

1.30 CLEANING

1.31 SPARE PARTS AND MATERIALS

1.32 WARRANTY AND TRAINING

1.33 CLOSE-OUT PROCEDURE

2 STATEMENT OF WORK

2.1 LOCATION OF PROJECT

2.2 GENERAL SCOPE OF WORK – STRUCTURE OF THE CONTRACT

2.3 GENERAL BASIS OF DESIGN

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

2.4 CLIN0001 - BASE-BID: COMPLETE RENOVATION OF 720 M² OF 2ND FLOOR

2.4.1 NEW LAYOUT

2.4.2 DEMOLITIONS

2.4.3 FLOORING

2.4.4 WALLS

2.4.5 CEILINGS

2.4.6 DOORS AND SIGNS

2.4.7 WINDOWS AND WINDOW BLINDS

2.4.8 ELECTRICAL

2.4.9 EMERGENCY POWER (UPS – Medical Grade) – 5 KVA

2.4.10 TELEPHONE / INTERNET / COMMUNICATIONS

2.4.11 FIRE ALARM

2.4.12 SINKS (ALL WITHOUT PEDESTAL)

2.4.13 HEATING SYSTEM

2.4.14 VENTILATION

2.4.15 DRAINAGE LINES

2.4.16 VERTICAL SEWER LINES (FROM WORK AREAS UNTIL BASEMENT)

2.4.17 WATER LINES

2.4.18 WATER HEATERS (Maximum 10 units)

2.4.19 FIRE HOSES

2.4.20 HEAT PUMPS

2.4.21 SPECIFIC REQUIREMENTS FOR SPECIFIC ROOMS

2.4.21.1 WALL RAILING

2.4.21.2 HOSPITAL RATED CURTAINS

2.4.21.3 STAINLESS STEEL KITCHEN FURNITURE IN ROOM 30

2.4.21.4 KITCHENETTE

2.4.21.5 LOCKERS, BENCH AND HANGERS (IN ROOM 26)

2.4.21.6 SHOWERS

2.4.21.7 BIDETS AND TOILETS

2.4.21.8 TOILET FOR HANDICAPPED AND BARS IN ALL BATHROOMS

2.4.21.9 CEILING CLOCK

2.4.21.10 SHELVES

2.4.21.11 JANITOR’S ROOMS AND AREAS

2.4.21.12 BALCONIES

2.4.22 COMMEMORATIVE PLAQUE (2 units)

2.4.23 Pictures to Describe the Scope of Base-Bid

2.5 CLIN0002 – CONTRACT OPTION-1: GENERAL SCOPE OF WORK

2.5.1 NEW LAYOUT

2.5.2 SWEDISH WALL FOR PHYSIOTHERAPY (Room#1)

2.5.3 MIRROR FOR EXERCISE (Room#01)

2.5.4 AC6 LAMINATE FLOORING (Room#01)

2.5.5 LAUNDRY ROOM SPECIAL REQUIREMENTS

2.6 CLIN0003 – CONTRACT OPTION-2: GENERAL SCOPE OF WORK

2.6.1 AREAS UNDER THE SCOPE OF WORK

2.6.2 NEW LAYOUT

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1. GENERAL REQUIREMENTS

1.1. Taxation

This construction/renovation contract is subject to the Moldovan Government Decision No.

246 of 08.04.2010 on the application of the zero rate of VAT on the supply of goods and services in the country and providing tax and customs exemptions for ongoing projects of technical and investment assistance covered under the international treaties to which the Republic of Moldova is part. As such, the US Government will not pay VAT on any invoices related to this construction contract. The contractor is required to coordinate with the US Embassy and with competent Moldova authorities in order to implement the procedures as required by the Moldovan Government in order to obtain the VAT TAX EXEMPTION that applies to this contract as detailed and specified in the referenced Moldovan regulations.

Contractor shall start the tax exemption within 7 days after award of this contract. Contractor is required to make all necessary coordination and to allow for time for approval of the VAT Tax Exception. A minimum of 3 months and a maximum of 5 months are estimated for processing all required documentation after its submission until the name of the Prime Contractor is published on the official Moldovan Government publication "Monitorul Oficial". The contractor should have the tax exemption process finalized before they start actual construction works and before they contract for any service related with this contract.

It is the contractor's responsibility to properly and adequately follow the requirements of the applicable Moldovan regulations in order implement of a tax free contract environment as it may be applicable for the prime contractor, subcontractors and suppliers. Per existing legislation the Moldovan Government will not register for VAT exemption any of the subcontractors, for any of the projects. The US Government SHALL NOT be responsible to pay any taxes for this contract resulting from a contractor's failure to implement the proper procedures or from not complying with the timelines or from not following any other requirements of the Moldovan regulations which guarantee tax exemption exclusively as detailed and in compliance with their regulations.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.2. General Legal Requirements and Representation

As used throughout the contract, the following terms have the meaning set forth below:

- Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

- Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract..

No waiver by the US Government: The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

The project execution is based on the following principles:

- Strict compliance with US Federal Acquisition Regulations including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Moldovan technical and legal regulations, with special emphasis on the specific technical regulations regarding the design, renovation and construction of hospital and other Health Care facilities in Moldova, including regulations for people with special needs (wheelchairs).

- Strict compliance with Moldovan Safety regulations, unless the US safety regulations

(USACE EM 385-1-1) is more strict and not in conflict with the Moldovan safety regulations, in which case, the US safety regulations shall be applied.

- Compliance with technical and administrative requirements described in this document.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.3 Construction Standards

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Moldova governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Moldovan codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

Construction Standards. All construction shall must meet relevant Moldovan building codes, shall use designs/materials consistent with other Moldovan construction, and shall require minimal maintenance. If no building standards exist in Moldova for a particular item of work, construction shall meet the standards called for by the International Building Code (IBC) (https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/).

1.4 Omissions from the Project Specifications

The design shall be based upon the requirements described in the previous pages. If any installation is not specified in this section, but it is required for the formal acceptance of the renovated, improved or rebuilt areas and/or works, the contractor shall consider this installation to be part of the contract, and they shall use commercial grade materials and equipment in compliance with Moldova Code and common construction practice.

The work shall meet all requirements of this Request for Proposal (RFP) package. Drawings to be as required in this RFP and with sufficient detail to communicate the design to the US Government, Moldova authorities, final beneficiary, contractor’s staff and sub-contractors. Material selection, specifications and installation to be as described in these Performance Technical Specifications 9PTS) and in strict compliance with Moldova regulations. The PTS are a guideline for the design package. If an item in the project design is included in this PTS, the requirements of the PTS and applicable local codes shall govern. If an item in the project design is NOT included in the PTS, the requirements of applicable local codes shall apply.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational hospital area and ambulance shelter/entrance shall be considered part of this contract.

The beneficiary (Municipality of Stefan Voda and Hospital staff) will participate in the development of the design and construction, and their expertise and deep knowledge of the requirements shall be considered during the design stage. However, they shall be limited by the requirements of these technical specifications.

The Monitoring Entity shall participate, review and approve the design. They shall take responsibility over the design documents. Nevertheless, the Monitoring Entity shall not have any authority to add, delete or modify work in this project, and shall only provide their recommendations to guarantee strict compliance with applicable regulations on Moldova. If they recommend a different and more expensive technical alternative to some technical alternative outlined in this document, but the one provided in this document does not violate Moldova regulations, the contractor only has a contractual obligation to follow the technical alternative outlined in this document.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.5 General Design/Build Contract Description

This is a 100% DESIGN-BUILD contract and the contractor shall provide the corresponding technical projects or designs for each element of work, as specified in paragraph 2. This document is a Performance Technical Specifications (PTS) for a full Design-Build project. This PTS includes a description of the required finished work. This means that the contractor is responsible to:

- Make necessary designs as required by this PTS for the different items of work

- Obtain NAVFAC’s acceptance of the designs and the approval of the beneficiary and all pertinent and competent Moldovan authorities, including the Ministry of Health and the Municipality of Stefan Voda.

- Obtain required formal technical approvals from competent and required Moldovan authorities, including the necessary expert review by third party company and/or “technical expertise” as required by Moldovan regulations for the scope of work included in this contract, which shall be paid by the contractor.

- Execute the construction/renovation works

- Obtain the acceptance of NAVFAC and the partial and final approvals by the competent and required Moldovan authorities and third party experts for the executed construction works.

The contract includes all necessary items of work in order for the renovated areas to be certified in compliance with latest Moldovan standards and regulations for healthcare facilities, with the additional features and elements described in this document.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in Moldova and in the Municipality of Stefan Voda.

The contractor shall hire the services of a licensed architect to design all works with all items described in this document. For those items of work which do not require a formal Construction Permit or design, the licensed architect shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the beneficiary and to the Contracting Officer Representative the works that they are proposing to perform.

All works to be executed as required by Moldovan regulations, with the required foreman licensed in Moldova, and technical supervision licensed in Moldova.

As required by Moldovan regulations, for those elements that are required by Moldovan regulations, the contractor shall hire (and pay for) the services of a “Revision Entity - Expertise” authorized by the Government of Moldova to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the completed works. This company would report directly to the US Government representative and the beneficiary if required by the Moldovan regulations, but all their services shall be paid by the contractor. In case the Moldovan regulations do not allow for the contractor to be the client for this independent review, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Municipality, a representative from the Ministry of Health, or other agency authorized by the Contracting Officer

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

The contractor’s final designs and sketches shall be signed, stamped and certified by a licensed architect in Moldova. The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Moldova and the Municipality of Stefan Voda and the different agencies involved in the process.

Note: The contractor needs to be familiar with the regulations of Moldova, in order to account for the different required permits, reviews and authorizations for renovations of healthcare facilities.

1.6 Construction Permit or Authorization – Construction Permit

The contractor shall obtain formal written authorization from the competent Moldovan authority to perform the works included in the scope of work of this project.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Moldovan regulations, in order to obtain these Permits or Authorizations. The contractor is responsible to pay for any third party inspection or expertise that may be required by Moldovan regulations for the scope of work of this project. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Moldova for any renovation works in healthcare facilities.

The contract includes third party review of all items of work which are required as per Moldovan regulations. In case the Moldovan regulations do not allow for the contractor to be the client for this independent expert company, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Contracting Officer Representative or other agency authorized by the Contracting Officer.

The contract requires not only the Construction Permit for the main renovation construction works, but other permits by different agencies, such as the electrical supply, gas, water, telephone or Internet provider that may be required by the scope of work of this contract. The contract includes all necessary coordination with all incumbent Moldovan agencies involved in the design, renovation and construction of Health Care facilities in Moldova. This includes paying for any official fee or tariff that these companies or agencies may have for the connection and for preparation of the necessary reports and technical studies.

No work shall be performed until the contractor sends to the Contracting Office Representative verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract.

1.7 Measurements and Quantities

This contract complies with the US Federal Acquisition Regualtions, and as such, measurements and quantities of materials and work are not provided, and if any are provided, the contractor shall be responsible to verify on site. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

The US Government is not responsible for any mistake in the contractor’s measurements or assumptions of field conditions.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.8 Prohibited Items

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of incandescent lighting

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

- The use of materials containing asbestos is prohibited.

1.9 Start of Construction

The Project Manager (PM) or Contracting Officer Representative shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provides written evidence that they comply with all legal requirements in Moldova in order to perform the works described in these PTS.

- Provides copy of the required permits or authorizations from the competent Moldovan authority authorizing the execution of the works

- Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the site.

- The Contracting Officer Representative accepts their Accident Prevention Plan. See the guidelines for preparation of the APP attached to the solicitation package.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

1.10 Responsibility for New Materials

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

Picture#41. Simplified flow diagram for design acceptance process.

(CO = Contracting Officer)

1.11 Design Preparation and Review

The design phase has different phases, which will require the contractor to provide, submit and process different documents, drawings, permits and/or calculations for approval or acceptance of all parties involved in the design process. The US Government representative shall not approve the design, but they shall “accept” the design. It is the contractor’s designing team responsibility to “approve” the design once “accepted” by the US Government representative. The contractor shall follow the required steps in Moldova for this type of design.

The Performance Technical Specification (PTS) are a guideline for the design package.

- If an item in the project design is included in the PTS, the requirements of the PTS and applicable local Moldovan and international codes shall govern.

- If an item in the project design is NOT included in the PTS, the requirements of applicable local Moldovan and international codes shall govern.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished facility shall be considered part of this contract. The contractor shall hire the necessary and required licensed architects/engineers to prepare the necessary design in accordance with the scope of work of this contract, and with the technical and quality requirements described in this document.

The contractor shall perform the work in strict compliance with the construction codes and regulations of Moldova. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authority, and those permits that are required for the utility connections. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. No work shall be executed until the corresponding construction permit is issued by the competent authority, and a copy provided to the COR.

For those items required by the Scope of Work, which are not specified herein, the contractor shall follow the applicable Moldovan Codes and Regulations

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.12 Design-Build Procedure

A design-build contract means that the contractor is responsible not only to perform the works described in this document, but to prepare all necessary designs and technical projects.

The contractor shall be responsible, and it shall be part of their contract, to perform all works included in their designs. All designs shall include the items of work included in this document, as well as those items of work not included in this document, but required by Moldovan regulations in order to have perfectly operational and functional facilities.

This document includes conceptual sketches, which shall be used as part of the basis of design of this contract. However, it is the contractor’s responsibility as part of this contract to prepare the new conceptual designs, final design and full technical projects.

This contract includes the preparation of the required designs, technical projects, geotechnical reports, surveys, permits, certifications as well as any required coordination with local authorities.

The contract also includes processing and paying for any potential fees that may be required in order to obtain the required Construction Permits.

The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects. The contractor shall visit and inspect the work site prior to submission of their offer to the US Government. The contractor may consult with the Municipality of Stefan Voda if any information of the site conditions is necessary, in coordination with the representative and Project Manager from the United States Office of Defense Cooperation in Chisinau: Mr. Trestianu dorin.trestianu2.ln@mail.mil, and Mr. Alexandr Cerchez alexandr.cerchez.ln@mail.mil who are also be responsible to coordinate the site visits.

Once the final design is prepared, it shall be accepted by the COR before the contractor sends it to the local authorities to obtain the corresponding Construction Permit. The accepted final design will be incorporated into the contract.

- Conceptual/Initial design (or 35% design): The contractor shall start with this phase immediately after contract award. The contractor shall provide a conceptual, initial or 35% design showing the general layout of all work included in the contract, which shall include the minimum required spaces and some of their finishes and contents. The 35% design shall include the proposed materials and finishes, and it shall describe the proposed design in minimum detail to verify that the next phases of the design shall comply with the minimum requirements of this contract, including the Moldova regulations. The 35% Concept Design is intended to assure all lay-out requirements are clearly met before proceeding with the rest of the design. The contractor designing team shall coordinate with the beneficiary representatives and the Monitoring Entity before submitting the 35% design to the US Government representative for acceptance. The US Government representative shall review the concept design submission for compliance to these Technical Requirements and to verify acceptance by the beneficiary and the local authorities, and with the RFP package. The Contracting Officer representative will provide written comments to the contractor.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

- Final Certified Design: Once the final design has been approved by local authorities, the contractor shall submit a copy properly approved, signed and certified by the “Revision Entity” and by the architect and different engineers that may have participated in the design, as required by Moldova Code and regulations. The Final Certified design shall be provided to the US Government representative together with the formal authorization or construction permits from the competent local Moldova authorities. The design phase shall not be considered to be complete, and therefore payment for the design shall not be authorized, until the contractor provides a copy of the required construction permits, authorizing the contractor to perform all the works included and detailed in the design.

1.13 Construction/Design Schedule and Contractual Milestones

Perform all work within 700 calendar days after contract award. Provide a bar chart with a minimum of 50 activities. Indicate planned start and completion dates for design and construction.

In addition to the contractual requirement to complete all construction works within the 700 calendar days after award of the contract, the contractor shall comply with the following required milestones. Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information: Coordinate with the US Embassy representative within 14 days after contract award date

Construction sign Install within 45 days after contract award.

Text and design to be approved by US Embassy in Chisinau.

Construction/Design Schedule Submit within 45 days after contract award date

Accident Prevention Plan and Quality Control Plan

Submit within 45 days after contract award date.

Conceptual Design Submit within 90 days after contract award date

Final inspection notification The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by Moldovan regulations, with minimum of 1 year for all the works. Warranty starts the day after all works are accepted by the Contracting Officer.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.14 Construction Schedule (bar chart is authorized)

Perform all work within 700 calendar days after contract award. Within 45 days after contract award, the contractor shall provide a construction schedule including a minimum of 50 activities, and clearly defining the different phases.

1.15 SAFETY: Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS AND PERSONNEL AT THE SITE SHALL TAKE PRECEDENCE OVER ANY

OTHER FACTOR.

The contractor shall use the format or guidelines included in the solicitation package to prepare the Safety Plan or Accident Prevention Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of the Moldovan Safety Law.

No work shall start at the job site until the Accident Prevention Plan is received and accepted by the COR.

Execution of this construction contract requires compliance with Moldovan and United States Army Corps of Engineers Safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM385-1-1, the contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by Moldovan regulations/legislation.

- Safety of the people shall be the highest priority of the contractor.

- The contractor shall comply with the Safety Manual of the US Army Corps of

Engineers (EM-385-1-1), wherever this US manual has more stringent safety requirements than those required by Moldovan Code and these requirements are not in conflict with local safety regulations. A digital copy of this manual can be found here:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

- In accordance with previous safety paragraphs, the contractor shall provide an accepted copy of their Accident Prevention Plan before any work is authorized to start.

- The contractor is responsible for the safety of the contractor’s employees, subcontractors, visitors and the general public, as they could be affected by this construction project. Contractor shall provide proper fences or barricades to separate the construction areas from the rest of areas of the installation.

- The contractor is responsible to comply with Moldovan Safety Code. All costs of compliance with safety and with Moldovan safety regulations are the responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor.

- Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Moldovan Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non-dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Moldovan law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Moldovan Law.

The contractor shall organize the employee training in the field of health and safety at work.

This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

- The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub-contractors repaired and restored to pre-damage condition, as approved by the PM or Contracting Officer Representative (COR), at no cost to the Government.

- The Contractor shall comply with all applicable safety regulations of Moldova, including all required record keeping.

- The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

- Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work and existing installations likely to be damaged as a result of the construction activities (i.e. roofing work).

- Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

- Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

- Report all injuries to any person and damage to any property not belonging to the contractor immediately to the COR (Contracting Officer Representative).

Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

- Contractor shall have a minimum of 5 new hard hats available at the job site for the official visitors.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.16 Coordination

All coordination with the beneficiary shall be the responsibility of the contractor. The Contracting Officer shall be notified of any disputes between agencies or approvals that will affect Contract duration or Contract Price.

The contractor shall include into their bid the fact that the hospital will continue its operation during the performance of the works. The contractor shall be given access to all the work areas at the same time. However, the other floors of the hospital shall remain operational and the contractor shall provide the necessary dust protection to avoid any dust from entering into operational areas of the hospital.

The contractor is responsible to provide the manpower to move any existing furniture from the areas to be renovated to a location to be provided by the beneficiary, within the Municipality of Stefan Voda. The contractor is not responsible in case something is damaged or broken during the transportation. If something is too delicate or fragile, the beneficiary shall move it themselves or assume responsibility in case it is damaged by the contractor. Once the works are completed, the contractor is responsible to make everything back to its original location. The contractor is not responsible for cleaning equipment or furniture to be moved.

All works shall be closely coordinated with the beneficiary.

1.17 Responsibility and Ownership of Removed Materials

All refuse or salvaged materials are the property of the beneficiary (Hospital Administration), and therefore they shall be moved to a location within the plot of land of the hospital facility. Prior to moving them to the location to be indicated by the beneficiary, they shall be properly cleaned. The contractor shall not be held responsible in case something is damaged or broken during its removal or transportation. This applies to elements such as the old doors, piping of lighting fixtures.

Those elements that are not requested by the beneficiary shall become the property of the Contractor and shall be disposed of, off-site, in accordance with applicable Moldovan regulations.

The Contracting Officer Representative may ask for receipts of proper disposal of debris, or excess materials.

In summary, everything to the removed belongs to the beneficiary unless otherwise indicated by the beneficiary.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.18 Special Site Conditions

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

1.19 Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local languages.

1.20 Submittals – Technical Information

The contractor shall provide technical information on all materials and equipment to be incorporated to the job site. This information must be sent to and accepted by the COR before they are purchased by the contractor. Any material or equipment utilized at the job site that is not approved by the representative of the Contracting Officer and that if found not to comply with the requirements of this contract (or Moldovan Legislation) shall be removed at no cost to the US Government.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.21 Deliverable

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in the tables below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets the technical requirements listed on this Performance Technical Specifications.

Administrative deliverables:

Conceptual Design Prefinal design Final design Construction Permit Accident Prevention Plan Quality Control Plan Schedule of Prices Act of Acceptance Warranty letter List of spare parts and training Final documents

Technical deliverables shall include

Construction sign design Fire Detection System Hand driers Porcelain floor tiles Cables Mirrors Wall tiles Doors Toilets Wall tile metal edge protection Radiators Sinks Metal ceiling panels Heat pumps Faucets Water heater Homogeneous linoleum Structural steel Electrical conduits Door signs Commemorative plaque design Electric panel Water piping Acoustic ceiling panels Light switches Stainless steel cabinetry Lockers Lighting fixtures Bench Paint Electrical receptacles Shower flooring

1.22 Pictures

The contractor shall send weekly and representative digital pictures of their construction by e-mail once construction starts, showing construction progress. These pictures shall be used to monitor the contractor’s performance and to validate the progress monthly invoices. The US Government will not process payments unless the contractor provides complete and verifiable evidence of the work performed.

Failure to provide updated pictures will impact the ability of the Contracting Officer to validate and therefore to pay for the invoices.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.23 Certifications, Licenses, Permits, Fees, etc.

The contractor shall be legally capable of performing construction and design works in Moldova, as required by Moldovan regulations. The contractor shall possess the necessary licenses and authorizations in order to be able to perform the design and construction activities described in this document in strict compliance with Moldovan legislation.

All workers employed or performing any works for this construction project shall be legally capable of performing such works in Moldova. This includes work permits for any worker who is not a legal resident in Moldova.

The Contractor shall be responsible for determining, processing, requesting and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to permits for on-site and off-site hauling, demolition/disposal, construction activity, utilities, communications, etc. The contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the COR. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements. The Contracting Officer Representative may require at any time evidence of proper construction licensing of the contractor.

Coordinate all permit requirements with the competent local authorities or with the COR as required. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission.

Contractor shall be responsible for complying with environmental laws, regulations and requirements.

1.24 Quality Control and Quality Control Plan

The contractor is responsible for the quality of the works and for the quality control of their activities. Within the timeframe allowed for the submission of documentation before starting the works, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that he plans to perform to ensure the quality required by these Technical Requirements and his design is obtained.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may [not] serve as the Site Safety and Health Officer. Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

The Quality Control Manager is responsible for the QC program. The Superintendent may serve as the Quality Control Manager on this project. The QC Manager must have a minimum 5 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training or similar approved local certification In Annex 1, it is included a guideline to prepare the Quality Control Plan.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

Example of typical required construction sign

1.25 Construction Sign

Immediately after award the contractor shall prepare and install on site a construction sign with the following characteristics and information on it:

- Wood / plasticized sign with minimum dimensions 2.5 meters wide by 1.5 meter high

- Letters and logos prepared by an specialized company and designed for outdoor installation

- Flags of Moldova and the United States of America

- The following text: THE RENOVATION OF THIS FACILITY IS FUNDED BY THE UNITED

STATES EUROPEAN COMMAND AND PROVIDED TO THE PEOPLE OF STEFAN VODA.

EXECUTIVE AGENT: US EMBASSY IN MOLDOVA. CUSTOMER: US NAVAL FACILITIES

ENGINEERING COMMAND. PRIME CONTRACTOR:?

- Start and completion dates.

- Same text in Romanian.

Design and Construction – Renovation of Stefan Voda Hospital, Moldova ID-40371

1.26 Payment – Using WAWF is required

Contractor requests for payment must conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27. All invoices will be submitted through the Wide Area Work Flow (WAWF) system.

** NO ADVANCE PAYMENT IS AUTHORIZED **

Payment shall be performed following the principle of payment for completed work. Payment shall be phased as detailed herein:

- Partial monthly payments as agreed with the Contracting Officer Representative, and in accordance with the Schedule of Prices as described in section 7.22. For design, maximum of 5% authorized of the elements included in the particular design, which can only be authorizxed for payment when they are accompanied by the corresponding construction permit or authority to do the works included in the design.

- Maximum of 80% (cumulative) is authorized until the final inspection is completed and all potential deficiencies are corrected. No payment over 80% is authorized until all work included in the contract is completed; including expertise approval where required.

- Final invoice (100%) shall be paid once final inspection is completed and all potential defects identified in the final inspection are properly corrected.

Content of Invoice: Requests for payment in accordance with the terms of the contract must consist of documents provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but there are no limits on the number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it must be provided as instructed by the contracting officer).

1. Contractor's Invoice on NAVFAC Form 7300/30, must show, in summary form, the basis for arriving at the amount of the invoice.

2. Contractor's Estimate for Voucher/ Contract Performance Statement on NAVFAC Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract.