Attach 1 - Inclinometer Readings SOW 20250528.pdf

FA4610-25-Q-XXXX

VSFB Inclinometer Readings Contract

STATEMENT OF WORK (SOW)

FOR

INCLINOMETER READINGS AT

HONDA RIDGE AND CDT ACCESS ROADS

VANDENBERG SPACE FORCE BASE, CA

28 May 2025

TABLE OF CONTENTS

Part 1: General Information Page 3 Part 2: Specific Tasks Page 5 Part 3: Government-Furnished Services Page 7 Part 4: Contractor-Furnished Items and Equipment Page 8 Part 5: Definitions Page 9 Part 6: Acronyms Page 10 Part 7: Service Summary Items Page 11 Part 8: Deliverables Page 12

Appendices Appendix A: Vandenberg SFB Inclinometer Locations Site Map Appendix B: Historical Inclinometer Readings at Honda Ridge and CDT Access Roads Appendix C: VSFB Environmental Compliance Specifications 01-57-20, dtd. March 2022

Part 1

GENERAL INFORMATION

1.0 Description of Services. The Contractor shall furnish all labor, supervision, management, tools, supplies, materials, equipment, transportation, incidental engineering, and any other items necessary to provide readings, and submit reports and findings for 13 existing inclinometers as described in this Statement of Work (SOW). The installed inclinometers are located on Honda Ridge and CDT Access Roads located on South Vandenberg SFB, which are important access roads required for long-term mission-critical support and stability. The performance of inclinometer readings is currently beyond the technical capabilities of SLD 30 personnel. The Contractor will provide the required services identified in this SOW to fulfill the Government’s requirement for dedicated monitoring of the road’s stability.

1.1 Background. The 30 Civil Engineer Squadron (CES) is a key player in assuring access to space by providing mission infrastructure support to real property facilities and transportation systems for the Launch and Test Range System and Western Range operations at the Space Launch Delta (SLD) 30, Vandenberg Space Force Base (VSFB), California. 30 CES’ main objective is to ensure high performance confidence levels required to maintain over 200 miles of paved roads and streets essential for the transport of missile and space guided weapons, as well as support of aircraft test and evaluation missions in support of the Department of Defense (DoD), National Reconnaissance Office (NRO), Missile Defense Agency (MDA), Federal Aviation Administration (FAA), National Aeronautics & Space Administration (NASA), and several other commercial space and governmental agencies. The intent of this requirement is to obtain inclinometer readings on nine (9) existing inclinometers installed on Honda Ridge Road and four (4) existing inclinometers installed on CDT Access Road. (See Appendix A, VSFB inclinometer site map for exact site locations.)

1.2 General Requirements. All work shall be accomplished in accordance with (IAW) industry standards, manufacturer specifications, and all applicable Federal, State and local laws, statutes, regulations and directives.

1.3 Period of Performance. The period of performance (PoP) shall begin within 15 days after the award of the contract. Any requests for alternate work hours, or an extension to the PoP, must be submitted in writing at least 48 hours in advance to the Contracting Officer (CO) for review and approval.

1.4 Type of Contract. The Government will award a Firm-Fixed Price contract.

1.5 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officer’s Representative (COR) and other Government personnel, may meet periodically with the Contractor to review the Contractor's performance.

1.6 Key Government Personnel. The following personnel are considered key personnel by the Government: 30 CONS/PKB Contracting Officer (CO), Bldg. 8500, ext. (805) 606-1506; the 30 CES Requirements and Optimization (R&O) office subject matter expert, Bldg. 11439, ext. (805) 606-0293; and the 30 CES Service Contracts COR program office, Bldg. 11439, ext. (805) 606-2330.

1.7 Hours of Operation. The Government’s Program Office conducts business between the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, except for Federal holidays or when Vandenberg SFB is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closures.

1.8 Recognized Federal Holidays. The Contractor is not required to perform services on recognized Federal holidays.

The dates of these holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February

Memorial Day - last Monday in May Juneteenth Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If the holiday falls on Saturday, the preceding Friday is when the holiday will be observed. If the holiday falls on a Sunday, the following Monday is when the holiday will be observed. If the Federal holiday falls on a scheduled service day, the Contractor will reschedule services for the first day after the holiday observance.

Part 2

SPECIFIC TASKS

2.0 Scope of Work.

2.1 Inclinometer Readings. The Contractor shall provide a highly qualified technician to perform inclinometer readings at nine (9) sites on Honda Ridge Rd. and four (4) sites on CDT Access Rd. (see Appendix A, VSFB Inclinometer Site Map for exact locations). During the first (base) contract year, the contractor will perform readings on all existing inclinometers two times as follows: 1) Perform initial readings between September 1s and October 15th; 2). Perform a second set of readings between April 15th and August 1st. Thereafter, the Contractor will provide one-time annual readings on all 13 existing inclinometers between April 15th and August 1st. (CLIN X001)

2.2 Location and Calibration of Inclinometers. The 13 existing inclinometers range in depth from 27 feet to 58 feet.

It is highly desirable that the same inclinometer reader be used when performing readings to reduce potential calibration errors in the resulting data. Inclinometer readings shall be taken in both the north-south direction, “A axis”, and in a parallel east-west direction, “B axis”. Inclinometer readings data shall be recorded at two-foot intervals, and a table will be provided in the Contractor’s submittals which lists the readings taken at each depth. In their first readings report, the Contractor will include the initial readings from the historical data listed in Appendix B, Historical Inclinometer Readings. NOTE: Inclinometers #I-24 and #I-25, on Honda Ridge Rd., are newly installed; therefore, historical data is not available for these two locations.

2.3 Contractor Submittals/Reports. The Contractor is required to provide a detailed report of the readings in PDF format after completion of each set of readings at VSFB’s 13 inclinometer sites as described in SOW para 2.1 and 2.2.

The Contractor’s reports shall include any findings, conclusions and recommendations obtained from the readings and shall be signed and wet-stamped, embossed, or digitally stamped by a registered engineering geologist or geotechnical engineer licensed in the State of California. Contractor’s inclinometer readings reports are due ten (10) business days after the completion of the Contractor’s readings.

2.4 Contractor Invoicing. The Contractor shall invoice electronically to the Defense Finance Accounting Service (DFAS) using Wide-Area Workflow (WAWF) website, https://piee.eb.mil/, within thirty (30) calendar days after completion of the work described in this SOW.

2.5 Contractor Employees. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees by the wearing of identification tag or company uniform that shall include the company’s name/logo and employee’s name. The Contractor shall provide company identification tags or company uniform at no additional cost to the Government. Upon completion of the Contract, or an individual employee’s employment, the Contractor shall retrieve all identification media issued by the 30th Security Forces Squadron (30 SFS) and immediately surrender it to the Government.

2.5.1 Contractor personnel shall comply with and ensure that any subcontractor personnel comply with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

2.5.2 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person has received approval in accordance with (IAW) DoD 5500.7-R, “Joint Ethics Regulations” (JER), dated 15 May, 2024.

2.5.3 The Contractor shall not employ persons for work on this Contract if such employee is identified to the https://piee.eb.mil/

Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2.6 Security Requirements.

2.6.1 Contractor Employees. At all times while performing work on the SLD 30 VSFB installation premises, the Contractor’s employees shall comply with all VSFB security requirements imposed by the SLD 30 Installation Commander. The Contractor needs to be aware that entry requirements are subject to change due to SLD 30 VSFB responses to real-world situations.

2.6.2 Main Base Access. Current security access restrictions at the Santa Maria Gate, VSFB main entry point, require all Contractor commercial vehicles which are the size of a standard bread delivery truck or larger to enter through the Lompoc/Pine Canyon Gate (located at the intersection of Santa Lucia Road and Pine Canyon Road). There is a commercial vehicle check-in area in the right lane, and the Contractor may be required to submit to a vehicle search prior to gaining entry to the base. The Contractor should plan and allow for delays due to in-place security procedures.

2.6.3 Base Access Letter. To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery with logo and shall include the Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates requiring access to VSFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596 at VSFB Main Gate.

The Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur.

Entry requirements are subject to change, without notice, due to installation and world situations.

2.6.4 Contractor Personnel. Upon employment, and after the contractor’s base access letter is on file with the Security Forces, all contractor employees shall apply for vehicle passes and individual identification badges at the Vandenberg SFB, 30 SFS Visitors Control Center, Building 17596, at VSFB Main Gate. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. The contractor shall surrender all passes and identification badges to the 30 SFS on the first workday following completion or termination of the contract or contractor’s employee’s employment. The contractor shall not employ people for work on this contract if such an individual is identified by the 30 SFS as a potential threat to the health, safety, security, or operational mission of the installation and its population.

2.6.5 Contractor’s Security Manager. Upon Contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of Contract award, the Contractor’s Security Manager shall contact the 30th Civil Engineer Squadron (30 CES) Unit Security Manager, located in Building 11442, ext. (805) 605-2059, for assistance in accomplishing Contractor personnel security requirements.

2.6.6 Restricted and Controlled (R/C) Areas. Contractor performance within R/C areas shall require the Contractor to comply with various levels of security and established personnel security entry control procedures. Contractor employees working in restricted/controlled areas must speak, understand, read, and write English.

2.7 Contractor Vehicles. Each Contractor vehicle shall have the company name/logo prominently displayed on each side panel of the vehicle whenever the vehicle is on Vandenberg SFB property. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

2.8 Government Liability for Loss or Damage. The Government will not be liable for any loss or damage to the Contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.

Part 3

GOVERNMENT-FURNISHED SERVICES.

3.0 Government-Furnished Services.

3.1 The Government shall provide police and fire protection. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The Government shall provide emergency medical treatment for life-threatening emergencies only until a civilian ambulance arrives. Call the 24-hour Security Forces 24-hour Operations Center at ext. (805) 606-5377, or (805) 606-3911, for assistance.

3.2 Damage to Government Facilities and Property: The Contractor shall reimburse the Government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the Contractor. The Contractor shall replace all damaged or lost Government furnished facilities, Government furnished equipment and Government furnished materials at no cost to the Government. Contractor will call the 24-hour, 30 Civil Engineer Damage Control Center (DCC), Bldg. 11439, at ext. (805) 606-1856 to report the incident.

Part 4

CONTRACTOR-FURNISHED ITEMS AND EQUIPMENT

4.0 Contractor Furnished Items. Except for items identified as Government-Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components and facilities to fulfil the requirements of this contract. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought on VSFB. Energy efficient tools and equipment shall be used whenever available.

4.1 System and Equipment Replacement. The Contractor shall maintain the integrity and performance of existing inclinometers.

4.2 Warranty Management. Prior to performing repair work, the Contractor shall report to the Government all defects in workmanship, material, parts, or improper system installations found by the Contractor which shall be covered by a warranty. The Contractor is responsible for knowing which equipment and components are covered by the original warranty and the warranty duration.

Part 5

DEFINITIONS

5.0 Definitions. The following is a list of terms that may require further definition.

5.1 Contractor. A supplier or vendor awarded a Contract to provide specific supplies or service to the Government. The term used in this Contract refers to the prime.

5.2 Contracting Officer (CO). A person with authority to enter, administer, and or terminate Contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

5.3 Contracting Officers Representative (COR). An employee of the Government appointed by the Contracting Officer to administer the Contract. Such appointments shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical directions to the Contractor as long as that direction is within the scope of the Contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the Contract.

5.4 Defective Service. A service output that does not meet the standard of performance associated with the Statement of Work (SOW).

5.5 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

5.6 Hazardous or Incompatible Waste. For this SOW, hazardous and incompatible waste is defined as but not limited to any oils, greases, flammables, chemicals, metals, and other material that is listed or described in Article 3 (Discharge Prohibitions and Limitations) in VSFB’s Permit I-004.

5.7 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a Contract by the Key Personnel listed in the SOW. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the individuals that are listed in the proposal.

5.8 Physical Security. Actions that prevent the loss or damage of Government property.

5.9 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

5.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of the end product or service shall meet contractual requirements.

5.11 Workday. The number of hours per day the Contractor provides services in accordance with their contract.

5.12 Work Week. Monday through Friday, unless otherwise specified in the contract.

Part 6

ACRONYMS

AFFARS Air Force Federal Acquisition Regulation Supplement AFI Air Force Instruction AFOSH Air Force Occupational Safety and Health Standard BHPO Base Historic Preservation Officer CAER Community Awareness and Emergency Response CES Civil Engineer Squadron CCE Contracting Center of Excellence CFR Code of Federal Regulations CO Contracting Officer CONS Contracting Squadron CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CY Calendar Year DCC Damage Control Center DFARS Defense Federal Acquisition Regulation Supplement DFAS Defense Finance Accounting System DoD Department of Defense EIAP Environmental Impact Analysis Process EPA Environmental Protection Agency EPA-CPG Environmental Protection Agency Comprehensive Procurement Guidelines EPP Environmental Protection Plan FAR Federal Acquisition Regulation FFP Firm-Fixed Price GFS Government-Furnished Services HAZMAT Hazardous Materials HMI Human Man Interface IAW In Accordance With NEPA National Environmental Policy Act NOV Notice of Violation OCI Organizational Conflict of Interest OSHA Occupational Safety and Health Administration PIEE Procurement Integrated Enterprise Environment POC Point of Contact PST Pacific Standard Time QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCADA Supervisory Control and Data Acquisition SOW Statement of Work SLD Space Launch Delta SFS Security Forces Squadron VSFB Vandenberg Space Force Base WAWF Wide Area Workflow

Part 7

SERVICE SUMMARY (SS) ITEMS

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

SOW

REFERENCE

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

SS #1

CLIN X001 - Inclinometer Readings.

Perform readings at all 13 existing Government-owned Inclinometers as identified in this SOW.

SOW Para 2.1, 2.2, and 2.3

No more than three (3) write-ups by the COR per task for unsatisfactory or incomplete contractor reports/submittals.

100% Inspection/ Validation

Methods of Surveillance Definitions:

100% Inspection Validation: Appropriate for tasks that occur at one time or infrequently. Inspect and evaluate performance each time task is performed.

Part 8

DELIVERABLES

DELIVERABLE FREQUENCY NO. OF

COPIES

FORMAT SUBMIT TO

Contractor’s Inclinometer Readings Report with Readings, Findings, Conclusions and Recommendations

Submit report to 30 CES Program Office NLT 10 business days after taking inclinometer readings (See SOW para 2.3)

Two Adobe PDF file

30 CES/CEOER,

Requirements and Optimization (R&O) Program Office, 1172 Iceland Ave., Bldg. 11439, VSFB, CA 93437-6011

Electronic 2-in-1 Combo in Wide-Area-Workflow (WAWF) Procurement Integrated Enterprise Environment (PIEE) Contractor Invoice

NLT 30 days after completing work (See SOW para 2.4 )

N/A 2-in-1 Electronic Invoice

WAWF (PIEE) Business Suite website (https://piee.eb.mil/)