ATT2_Performance Work Statement.pdf

Performance Work Statement

For

Contemporary Worship Service Musician and Music Director

Joint Base Elmendorf-Richardson, Alaska

29 April 2020

Solicitation No. FA5000-20-R-0021 ATT2 Performance Work Statement

TABLE OF CONTENTS

SECTION TITLE

1 DESCRIPTION OF POSITION

2 QUALIFICATIONS

3 SERVICES SUMMARY

4 GENERAL CHAPEL/BASE INFORMATION

Solicitation No. FA5000-20-R-0021

Music Director/Musician

Performance Work Statement (PWS)

Faith Group: Protestant

1. CONTRACT POSITION TITLE. Contemporary Worship Service Director (Director and Musician)

1.1 General Scope of Responsibilities. Serves as director and musical accompaniment for regularly scheduled services and specified special services. Contractor shall ensure that all musical selections are appropriate for the specific type of worship service and Christian seasonal music selections. Musical selections should be coordinated with the Contemporary Worship Service Pastor and/or the JBER Senior Protestant Chaplain for guidance. Communicate to ensure that musical selections and instruments support the intent and style of the worship service.

1.2 Specific Responsibilities. Contractor shall provide services in coordination with the chaplain in charge of the service, to include special services/events or seasonal observances. Contractor shall ensure that all musical selections are appropriate for the contemporary style of worship service and Christian season.

1.2.1 The contractor shall provide Music Director and Musician support for weekly choir/worship team rehearsals as required.

1.2.1.2 Musical selections shall be discussed with the Contemporary Family Worship Service Pastor and/or the JBER Senior Protestant Chaplain.

1.2.1.2.1 Music Director shall ensure that musical selections and instrumentation are suited to the venue.

1.2.1.2.2 Music Director shall coordinate, plan, and prepare worship slides (Power Point or other medium) for worship services. Music Director shall communicate with the Contemporary Worship Service Pastor and/or the JBER Senior Protestant Chaplain in preparation of slides to ensure the slides correspond with the worship service. Slides must include the song title, writer credit(s), copyright notice, and the chapel’s Christian Copyright Licensing International (CCLI) license number.

1.2.1.2.3 Music Director shall have the ability to provide professional PowerPoint (or other medium) slides including the words to the worship songs for all worship services.

1.2.1.3 Coordinate with the worship team to adjust the tempo, style of worship and/or choir accompaniment to enhance the congregation's ability to participate in worship.

1.2.1.4 Music Director leads rehearsals in coordination with the Contemporary Worship Service Musicians or Worship Service Chaplain and person in charge of scheduling chapel facilities.

Solicitation No. FA5000-20-R-0021

1.2.1.5 Music Director shall bear any financial responsibility for the purchase of music, except for music funded by the Chaplain Tithes and Offering Fund.

1.2.1.6 Music Director/subcontractors shall be ready to perform no later than 20 minutes prior to the designated starting time of any service, and 30 minutes prior to a special service. The Music Director shall not leave until the service has ended.

1.2.1.7 Music Director/subcontractors shall ensure that all equipment is removed and stored in its designated storage location at the end of the service.

1.2.1.8 Music Director shall maintain a professional decorum and ensure that contract musicians providing services conduct themselves in a professional manner.

1.2.1.9 Music Director/subcontractors providing music services shall present a neat and well-groomed appearance appropriate to the conditions under which the services are being conducted.

Civilian attire shall be in good taste and semi-formal in nature for a worship service. Business casual (no jeans or T-shirts) for other special events. Footwear must be worn at all times.

1.2.1.10 No contract musician reporting for duty who appears recently to have consumed alcohol or taken illegal drugs shall be allowed to perform.

1.2.1.11 Music Director/subcontractors shall avoid representing or allowing themselves to be represented as Chapel Staff or government employees. Contractor will not attend any staff meetings.

1.2.1.12 Notify the Senior Protestant Chaplain, Facility Manager or designee concerning any maintenance problems or requests concerning the instrument(s) and of the chapel facility.

1.2.1.13 Music Director/subcontractor shall provide support for weekly choir/worship team rehearsals as required.

1.2.2 If the Music Director authorized to identify subcontractors provides a substitution, the individual must meet minimum requirements below:

1.2.2.1 Contracted person(s) shall ensure any substitutions of personnel have met the education and/or experience qualifications of replaced individual.

1.2.2.1.1 A résumé of all substitutions will be submitted to contracting office and kept within contracting file.

1.2.2.1.2 All substitutions are subject to a background check per section two of the Performance Work Statement. Any cancellations on behalf of contracted personnel that are not fulfilled with a qualified individual will not be compensated. All substitutions must be approved in writing by the contracting officer five (5) business days before event.

Solicitation No. FA5000-20-R-0021

1.2.2.1.3 Permanent changes of personnel require that replacement personnel meet the complete qualifications of the Performance Work Statement which includes the interview process. All permanent changes to personnel must be approved in writing by the contracting officer thirty

(30) calendar days before start date of new personnel.

1.2.2.1.4 Ability to administer both the documentation of services performed and the timely rendering of payment for subcontractor services (if used) is required.

1.2.2.1.5 Payment for funerals, memorials and other observances shall base on the “Special Service/Special Rehearsal rate as defined in the contract.

Section 2: QUALIFICATIONS

2.1. A degree in the field of music from an accredited institution is preferred. (A minimum of four years of experience in a Protestant worship music program may be substituted.)

2.1.1 Knowledge of Protestant Liturgy and Contemporary Christian music is required. The ability to lead worship while playing an instrument conducive to leading worship and the ability to evaluate any subcontractor’s competence/performance in these areas is required.

2.1.2 Ability to coordinate all music activities of the Contemporary Worship Service is required.

2.1.3 A résumé shall be included with bid submissions and an interview/demonstration of qualifications may be required.

2.1.4 Previous experience in a Protestant military chapel setting is preferred/not required.

2.2 Interview Requirements: Interviews will be conducted after request for quote closure date.

Interviews will be conducted by the Senior Protestant Chaplain and/or members of the JBER Chapel Staff to evaluate interview performance. A contracting officer or specialist will be present throughout all interviews.

2.2.1 Interviews will consist of dialogue, reading sheet music and a musical demonstration.

Music and instrument for demonstration will be provided by the chapel.

2.2.2 Additional musical selections may be brought for demonstration during the interview, however this is not required, nor will it be considered criteria for evaluation.

2.3 Mandatory Background Check:

2.3.1 Submit completed background check applications to the Chaplain Corps background check program manager for processing. It is mandatory that all Music Directors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care Services, and AFI 52-101, Planning and Organizing.

Solicitation No. FA5000-20-R-0021

2.3.2 Derogatory information on background checks can be grounds for automatic termination as referenced in DoDI 1402.5. All other derogatory information must be reviewed and approved by the JBER Senior Chaplain.

2.3.3 Successfully complete the required background checks for this contract within 30 days of hire. The Chaplain Corps shall reserve the right to terminate the contract on failure of a successfully completed background check.

2.3.4 Have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

2.3.5 Re-accomplish a complete background check in the event of a break in U.S. Government service.

2.3.6 Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care Services, or applicable AFI. The Music Director will also ensure that each volunteer remains under Line of Sight Supervision until such a time as the volunteer receives a ‘favorable’ background check as notified by the background check monitor. There is no charge to the Music Director for these Criminal History Background Checks.

2.3.7 However, at all times while children are in the care of that individual and until background checks are complete, the Music Director shall be within sight and continuous supervision of a Chapel staff person whose background check has been completed, a chaperone, or parent/guardian.

Section 3: SERVICES SUMMARY

3.1 Contractor shall plan on providing the services of one (1) Music Director (Director / Musician) for the Contemporary Worship service. Musician and director are the same person.

3.2 All worship services are held in the location(s) indicated below and are subject to relocation.

Contractor will be notified several days in advance of a projected move. All services are performed on Joint Base Elmendorf-Richardson.

3.3 Contemporary duty hours and times for performance include all rehearsals, services, and special services. Requirements vary based on the season/month during this contract. The estimated number of events over the course of 12 months is 124 services/rehearsals.

Service Date/Time Location Amount Director/Musician Sunday JBER Chapel 52 Performances Director/Musician Weekly JBER Chapel 52 Rehearsals Director/Musician Special Service Varied 10 Performances Director/Musician Special Service Varied 10 Rehearsals Approximated Total 124

Solicitation No. FA5000-20-R-0021

3.3 Contractor schedules choir/band rehearsals in coordination with the Service Pastor, the JBER Senior Protestant Chaplain and/or the person who schedules chapel facility usage.

3.4 Contractor shall coordinate pastoral or administrative support for weekly choir/band rehearsals as required.

3.5 Contractor shall provide appropriate music for funerals, memorials and other observances, in cooperation with the chaplain assigned to the service.

Section 4: GENERAL CHAPEL/BASE INFORMATION

4.1 Chapel Specific Terms for Government Requirement

4.1.1 Rehearsal: Rehearsals are held at times other than in conjunction with a performance.

Normally, rehearsals are held in the evenings during the week, but may be scheduled at other times to enhance rehearsal attendance. Rehearsals should be cancelled during “off” seasons if deemed necessary by the JBER Senior Protestant Chaplain. Rehearsals are no less than 30 minutes in duration and require at least three (3) choir/band members to be present. Average rehearsal length is 60 minutes. Rehearsals will be held in a chapel facility.

4.1.2 Performance: Performances are held at the scheduled worship service time. A normal worship service is one (1) hour in duration. On special religious holidays, a worship service may run longer, but not normally longer than 75 minutes. All performances shall include approximately a 15-minute warm-up period prior to the service start time. Location of warm-up may vary depending on facility availability.

4.1.3 Special Service/Rehearsal: Special services include memorial ceremonies or services, funerals, religious holidays, and additional rehearsals (with coordination/approval of JBER Senior Protestant Chaplain, Contemporary Worship Service Pastor and/or person in charge of facility reservations) that might be required for religious holidays.

4.1.3.1 Given the difficult situation presented by the short notice of funerals and memorials, the contractor is strongly encouraged to have a list of potential subcontractors who may perform.

Under normal circumstances, not less than two (2) days’ notice will be provided for special services.

4.1.3.2 Music services for weddings are not included in this contract. Wedding parties are responsible for the cost of any wedding music provided by the Director or subcontracted musician.

4.1.3.3 Special services shall be billed at the same rate as other performances.

4.1.4 Unit: One “unit” is equal to one month of service.

4.2. Base/Facility Information.

Solicitation No. FA5000-20-R-0021

4.2.1. Equipment: The government will provide all necessary equipment, supplies and materials to include equipment mutually agreed upon to fulfill the requirements of this contract (i.e. music and musical instruments).

4.2.2 Service/Utilities. All reasonable quantities of utilities shall be made available to the contractor without cost.

4.2.3 Physical Security: The Director shall be responsible for safeguarding all government property provided for contractor/subcontractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

4.2.4 Key Control: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

All issued keys shall be returned to key control at the close of the contract term.

4.2.5 Base Passes: The contractor will be required to comply with all security and safety clearances that are enforced at Joint Base Elmendorf-Richardson.

Solicitation No. FA5000-20-R-0021