ATT1_ PERFORMANCE WORK STATEMENT.pdf

*Cover Page*

PERFORMANCE WORK STATEMENT

FOR

PORTABLE LATRINE

AND

SEWAGE DISPOSAL SERVICES

Beale AFB, California

31 January 2024

*Cover Page*

FA468624Q0007

FA4686-XX-X-

Performance Work Statement

PERFORMACE WORK STATEMENT

FOR

PORTABLE LATRINE AND SEPTIC TANK SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all supervision, coordination, equipment, and personnel to transport, deliver, maintain, service and all other items and/or services necessary to provide portable latrine rental, servicing, and septic tank services at Beale AFB, California.

Additionally, the Contractor shall perform to the standards as written within the contract as well as meet all Local, State, and Federal Regulations.

1.1. SERVICE REQUIREMENTS.

1.1.1. Routes/Schedules Submittals. The Contractor shall establish vehicle routes and service schedules.

They will be submitted to the COR within five (5) calendar days prior to the start of contract performance.

Services shall be accomplished between the hours of 0630 and 1630, Monday through Friday.

1.1.2. Frequency of Service. 34 portable latrines and 27 hand wash stations shall be serviced weekly.

Government-owned portable latrines (2 single units and 1 double unit) and 4 Septic Tanks shall be serviced on an “as-needed” basis. The Contractor is responsible to inspect all Government-owned latrines and septic tanks monthly.

1.1.3. Additional Rental and/or Service. The CO may require the Contractor to provide additional service (e.g. new portable latrine, handicap latrine, and hand wash station rental and servicing, service of existing latrines above the stated frequency listed in section 1.1.2) for situations that cannot be reasonably anticipated by the Government. The Contractor shall respond within 24 hours of notification.

Occasionally, additional portable latrines and hand wash stations may be needed for special events. Special events on average last 1-3 days, but latrines and hand wash stations may need to be placed ahead of the event. The COR will request these portable latrines and handwash stations at least 5 days prior to the event.

Following the event, the Contractor will be responsible for collecting the latrines and hand wash stations within 24 hours or by an agreed upon time with the COR. Additional rental equipment shall be provided for a period up to seven (7) days for special events, and thirty (30) days for monthly rentals from the date of delivery by the Contractor. All additional equipment shall be relocatable at no charge at the request of the government COR or CO. Please see below average for extra services that have been requested. These amounts are not guaranteed.

Portable Latrines: 31 extra rentals per year Hand Wash Stations: 31 extra rentals per year

1.1.3.1 Additional Cleaning and Servicing. If additional cleaning and servicing is required above the stated frequency (once per week, Ref 1.1.2), portable latrines shall receive one (1) additional cleaning and servicing per week. Unit(s) requiring additional cleaning and servicing shall be identified by the Government to the Contractor. Please see below average for extra services that have been requested.

These amounts are not guaranteed.

Extra Cleanings: 22 extra cleanings per year Septic Tank: 5 services per year for all tanks

1.1.4. Inclement Weather/Holiday Schedule. The Contractor shall perform all services during periods of inclement weather. In cases of severe weather and federal holidays listed below, the CO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated or the next business day if the missed day was a holiday.

1.1.4.1 Federal Holiday List. New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day.

1.1.5. Latrine and Hand Wash Station Placement. Contractor shall place latrines and hand wash stations in accordance with Attachment 1 – Map Overviews. Latrines shall be placed as close to noted locations as possible and shall be placed on paved surfaces when possible. The Contractor shall also position latrines to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and/or other potential obstructions.

1.1.6. Relocations. All relocations shall be at NO additional cost to the Government for permanent and additional rentals, if the Government determines it is necessary to relocate portable latrine(s) and/or hand wash station(s) to another location within the confines of Beale AFB. The Contractor shall respond within 24 hours of notification of relocations.

1.1.7. Deficiencies. The Contractor shall have 24 hours to re-perform any deficiencies or non-compliances in service with any section of this Performance Work Statement and any and all other exhibits and/or attachments. Any non-scheduled services required to correct any deficiencies shall be at no additional cost to the Government.

1.1.8. Secure Areas. Service conducted on the flight line and Air Force Combat Ammunition Center (AFCOMAC) areas require signing in at control points for escort.

1.2. Airfield Coordination. Training must be completed prior to operating vehicles on the flightline.

All employees servicing portable latrines on the airfield shall be required to have an AF Form 483, Certificate of Competency (flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flightline. No equipment shall be left unattended while working on the airfield. The Contractor shall be responsible for ensuring that all foreign objects and debris produced portable latrine servicing is cleared off all taxiways, runways, and aircraft parking aprons before leaving the work area. The Contractor shall coordinate with the COR within 14 days of contract award, to obtain proper airfield driver training.

1.3. Contractor Furnished Property. The Contractor shall provide all portable latrines and hand wash stations listed in Attachment 1. The Contractor is solely responsible to locate, relocate, and otherwise move all latrines and hand wash stations under this contract. Contractor may store additional latrines and hand wash stations on Beale AFB. This location shall be designated by the COR and will aid the contractor reach the 24-hour response timeline listed in section 1.1.3 for special events and emergencies.

1.3.1. Disinfectant/Detergents. The disinfectant/detergent shall be currently Environmental Protection Agency (EPA) registered as a pseudomonicidal, fungicidal and viricidal at the recommended use dilution, even in hard water of 400 PPM (CaC03). The detergent shall be a quaternary ammonia compound or a phenol-based disinfectant containing O-phenylphenol, O-benzyl-chlorophelol, p-tertiary amylphenol.

Use dilution shall be that recommended by the Association of Official Analytical Chemists (AOAC) use dilution confirmation tests. The disinfectant used shall be compatible in use with the local area water, pH of the soil and the specific types of microorganisms, which may be prevalent in the local area.

1.3.2. Portable Latrines and Hand Wash Stations. Latrines and hand wash stations shall be uniform in color; an earth tone shade (tan, brown) is highly preferred. All units will be in new/like new condition and stenciled or labeled (with 6” white lettering on the upper right-hand corner of the door) indicating the station number upon initial delivery to each required location as indicated in Attachment 1. Latrines shall be constructed of polyethylene or similar material that will withstand high winds (up to 60 MPH, as measured by the Base Weather Station). All units shall be placed and secured in such a way that they remain upright and undamaged. Contractor is responsible for re-servicing (at Contractor’s expense) of all latrines within 24 hours of storm if blown over by wind.

1.3.3. Damage. In this event, the United States Government and the Contractor shall address these concerns on a case-by-case basis. Accordingly, the Contractor must notify the COR and CO in writing within three (3) business days upon discovery of any damage(s). An inspection will be made with all parties in attendance to confirm the validity and/or extent of such.

1.3.4. Removal of Contractor Furnished Property. The Contractor shall remove all Contractor Furnished Property from Beale AFB, California within thirty (30) days of written notification by the Contracting Officer in the event of contract expiration (inclusive of any and/or all applicable contract options) or contract termination, in whole or part, (e.g. Termination for Convenience, Default or Cause) at no additional cost to the Government. Furthermore, Contractor Furnished Property not removed shall not constitute a financial obligation to the Government. Additionally, if the Contractor Furnished Property has not been retrieved from Beale AFB, California upon the expiration of thirty (30) days from written notification by the Contracting Officer, the Contractor Furnished Property shall be considered to be donated to the United States Government free from all claims and liability.

1.3.5. Government Owned Portable Latrines. The Government owns (1) double portable latrine unit and (2) single portable latrines that may be moved at the Government’s discretion. Upon Government relocation of any Government furnished latrines, the Government will notify the Contractor of new location so servicing of the unit can continue. Servicing of these latrines are on an as needed basis.

1.4. PERSONNEL.

1.4.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be the Point-of- Contact (POC) for all matters between the Government and the Contractor. The name of this person and an alternate, who shall act for the Contractor when the Manager is absent, shall be designated in writing to the CO. The Contract Manager or alternate shall have full authority to act for the Contractor on all contractual matters relating to daily operation of this contract.

1.4.2. Employees. Contractor personnel shall have their Contractor Badge on them at all times, which verifies them as an employee of the Contractor. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air

Force, either military of civilian, unless such person seeks and receives approval in accordance with applicable Air Force Regulations.

1.4.3. Tasks.

1.4.3.1 Portable Latrines. Inspection/servicing of latrines shall include (but not limited to) emptying tank, refilling tank with disinfectant/detergent as specified in Section 1.2.1, cleaning/disinfecting latrines, deodorizing, and providing a weekly supply of toilet paper. All waste products removed from latrines shall be transported off base and disposed of at an off-base site per any applicable regulations. Interior surfaces shall be hosed down to remove all dirt, stains, etc., and wiped dry with a commercial disinfectant. Exterior surfaces shall be kept free of all dirt, grime, mud, etc.

1.4.3.2 Hand Wash Stations. All hand wash stations provided shall have its gray-water tank emptied and disposed of off-base per any applicable regulations. The freshwater tank shall be re-filled. Soap and towel dispensers shall be restocked. Exterior of hand wash station shall be wiped clean.

1.4.3.3 Septic Tanks. The septic tanks listed in Attachment 2 – Septic Tank Locations, require servicing on an “as needed basis” to include pumping of sewage and disposal off base.

1.4.4. Inspection Log. Contractor shall provide inspection log attached to the inside of each latrine to be initialed by Contractor or designated representative upon completion of weekly service. Inspection log shall indicate the initials of the individual servicing the latrine and the date.

SERVICE SUMMARY (SS). The Service Summary identifies the major service requirements the US Government (USG) is acquiring and provides a basis for measurement between actual Contractor's performance and specific contract requirements. The Government will verify adequacy of performance for the critical or major requirements using any of the quality assurance methods identified in the Quality Assurance Surveillance Plan (QASP). IAW FAR 52.246-4, Inspection of Services-Fixed-Price, the USG has the right to inspect all tasks, not just Performance Objective (PO) items.

Performance Objective PWS Section Performance Threshold

Submission of Vehicle Routes and Service Schedules

1.1.1 Routes/Schedules

Submittals

Submissions shall be maintained (100%) of the time

Servicing of 34 Portable Latrines and 27 Hand Wash Stations

1.1.2 Frequency of

Service

Servicing shall meet standards (100%) of the time

Inspection of Government Owned Latrines and Septic Tanks

1.1.2 Frequency of

Service

Inspections shall meet threshold (100%) of the time

Response within 24 hours of Notification

1.1.3 Additional Rental

and/or Service

Responses shall be given on time (100%) of the time

Providing Additional Rental Equipment

1.1.3 Additional Rental

and/or Service

Additional Equipment shall be provided on time and propriety (100%) of the time

Additional Cleaning and Servicing

1.1.3.1 Additional

Cleaning and Servicing

Additional Cleaning and Servicing shall be provided on time and up to par (100%) of the time

Performance of all services during periods of inclement weather

1.1.4. Inclement

Weather/Holiday Schedule

Performance shall be rendered upto par (100%) of the time

Making up of all missed collections within 24 hours

1.1.4. Inclement

Weather/Holiday Schedule

Performance shall be rendered upto par (100%) of the time

Placement of Latrine and Hand Wash Station

1.1.5. Latrine and Hand

Wash Station Placement

Placements shall be made on time and properly (100%) of the time

Performance in case of Deficiencies

1.1.7. Deficiencies Performance shall be

rendered upto par (100%) of the time

Possession of correct documentation and pass

1.2. Airfield

Coordination

Lapses in possession shall be allowed (5) number of times

Compatibility of Disinfectant

1.3.1 Additional Cleaning

and Servicing

Compatibility of Disinfectant shall be upto par (100%) of the time

Uniformity and Composition or Latrines

1.3.2. Portable Latrines

and Hand Wash Stations

Adherence to Uniformity shall be maintained (100%) of the time

Reporting of Damages 1.3.3. Damage Due and On-Time Reporting shall be done (100%) of the time

Removal of Furnished Property

1.3.4. Removal of

Contractor Furnished Property

Performance shall be rendered up to par (100%) of the time

Servicing of Latrines 1.1.3.5 Government Owned Portable Latrines

Performance shall be rendered up to par (100%) of the time

Performance of Contract Manager

1.4.1 Contract Manager Performance shall be

rendered up to par (100%) of the time

Possession of Contractor Badges

1.4.2. Employees Lapses in possession shall

be allowed (3) number of times

Portable Latrine Service 1.4.3.1 Portable Latrines Portable latrines shall be serviced (100%) of the time

Emptying and Proper Disposal

1.4.3.2 Hand Wash

Stations

Performance shall be rendered up to par (100%) of the time

Servicing of Septic Tanks 1.4.3.3 Septic Tanks Performance shall be rendered up to par (100%) of the time

DELIVERABLES. The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables or their copies shall be submitted via email to the COR and CO.

Deliverable PWS Section Frequency

Inspection Log 1.4.4. Inspection Log Submission of Inspection Log shall be maintained on time, and with propriety (100%) of the time.

13. SECURITY REQUIREMENTS

Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each workday, Contractor shall be responsible for safeguarding and securing all Government property, facilities, equipment and materials available for Contractor use. If exiting the building last, Contractor shall make sure building is properly secured by ensuring all lights and equipment are turned off. When other M&FRC staff members are not present, be responsible for turning off lights in restrooms and hallway, as well as securing outside doors to the building.

Pass and Identification Items. The Contractor shall obtain the pass and identification items required for contract performance. At a minimum, security checks shall be obtained by the Contractor for base access, to receive a Common Access Card, and to operate a vehicle on base.

Retrieving Identification Media. Prior to contract expiration or termination of service the Contractor shall return all identification media to M&FRC sponsor as part of out-processing procedure. Failure to return media shall be reported to Security Forces Squadron for investigation.

Traffic Laws. The Contractor shall comply with base traffic regulations.

1.1.1. Weapons Firearms and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned vehicle or privately owned vehicle while on Beale AFB.

Attachment 1: Portable Latrine Locations

Station # Description

Facility

Port-a- Potty/Handwash

1 Lower Blackwelder N/A P

2 Upper Blackwelder N/A P

3 Miller Lake N/A P

4A CE Maintenance Bay 2540 P

4B CE Maintenance Bay 2540 H

O'Malley Fields/Fitness Zone Area

2467 P

6A Dragon Town 560 P

6B Dragon Town 560 P

6C Dragon Town 560 P

6D Dragon Town 560 H

6E Dragon Town 560 H

6F Dragon Town 561 P

6G Dragon Town 561 P

6H Dragon Town 561 P

6J Dragon Town 561 H

6K Dragon Town 561 H

6L Dragon Town 561 H

7A 548 ISRG SUPPLY 23260 P

7B 548 ISRG SUPPLY 23260 H

8A OMNI 2459 H

9A Search Gate 209 P

9B Search Gate 209 P

9C Search Gate 209 P

9D Search Gate 209 H

10A Ammo Gate P

10B Ammo 1360 P

10C Ammo 1312 P

10D Ammo K4 P

10E Ammo K3 P

10F Ammo K2 P

10G Ammo K2 P

10H Ammo K1 P

10J Ammo K1 P

10K Ammo K1 H

10L Ammo Gate H

10M Ammo K2 H

10N Ammo K3 H

10P Ammo K4 H

10Q Ammo K5 H

11 POGO Shop P

12A Fuels 1017 P

12B Fuels 1017 H

13 Hanger 1058 P

UEWR (PAVE

PAWS) 5764 P

15 DGS Antenna site 23265 P

16A CE Readiness 2565 P

16B CE Readiness 2565 P

16C CE Readiness 2565 P

16D CE Readiness 2565 H

17A Ryden Park P

17B Ryden Park H

18A Commissary H

18B Commissary H

19 BX H

20 Chapel Main Base H

21 Chapel Hill top H

22A SFS 25470 H

22B SFS 25470 H

22C SFS 25470 H

23 DFAC 2490 H

Government Owned Latrines (Serviced as needed)

GOV Single Units 2 EA P

GOV Double Unit 1 EA P

Attachment 2: Septic Tank Locations (Serviced as needed)

Station # Description

Facility

Septic Tanks

S1 Nancy Pad #1 Ammo S

S2 Nancy Pad #2 Ammo S

S3 Nancy Pad #3 Ammo S

S4 Wheatland Search Gate 209 S