Att01_243205_SOW_20250123.pdf

XUMU 24-3205

Attachment 1

STATEMENT OF WORK

SYSTEM STUDY

Project Title: Fire Control System Study at Visiting Officer’s Quarters

Project Location: Vandenberg SFB, CA

Base Project Number: XUMU 24-3205

Date: 23 January 2025

1.0 INTRODUCTION

The Architect-Engineer (A-E) shall conduct field investigation and prepare a complete and usable

Engineering Study Report that evaluates the existing fire alarm and notification system to develop an investigative report as a result of on-site investigation, with all relevant design contract documents for the

Government. This Statement of Work (SOW) sets forth the requirements for a full and complete

Engineering Study delivery method for this effort at Vandenberg SFB, CA. The A-E is to provide the

Government with an investigation summary and engineering documentation for the study of the Fire

Control System at the Vandenberg SFB Visiting Officers Quarters (VOQs).

1.1 CURRENT SITUTATION

The existing notification and alarm systems covers 48K square feet of the VOQs across Building(s)

13851, 13852, 13853, 13854, 13855, 13856, 13857, 13858, 13859, 13860, 13861, 13862, 13863, 13864, 13865, and 13866. These facilities are currently supported by one (1) control panel and experiences false triggering of the alarm system due to the control panel being outdated and the associated underground wiring needing replacement. These false alarms cause the fire department and alarm shop to respond and spend extensive man hours inspecting false incidents. For a system that is vital for occupants’ safety, this is an issue that needs to be more reliable. The issue will be resolved by installing a new system that operates effectively. This project will provide the requirements for the new system.

2.0 SCOPE OF WORK

The A-E shall perform the services described in this document.

2.1 GENERAL DESCRIPTION OF PROJECT

The A-E shall investigate, research and propose a solution to bring the below issues up to code compliance and to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall test and evaluate the existing fire alarm and mass notification system (MNS) and develop an Engineering Study Report that researches the current situation, identifies deficiencies, and provides sufficient information to address the deficiencies in the existing notification and fire alarm systems at the VOQs. The A-E shall provide a minimum of three (3) Courses of Action (COA) plus explain the consequences of “Status Quo”. The A-

E’s scope includes, but is not limited to, all research, investigation, and design to:

2.1.1 The A-E shall conduct a site visit/investigation and conduct a visual examination of the fire alarm and notification system, including all components such as control panels, smoke and heat detectors, pull stations, horns, strobes, and wiring.

2.1.2 The A-E shall examine the system’s configuration and programming to include zone configurations, detector settings, alarm response settings, and notification appliance settings.

2.1.3 The A-E shall inspect the system’s power supply and backup systems to include primary and backup power, and power supply wiring and connections.

2.1.4 The A-E shall examine the existing fire alarm panels and controls to include panel configuration and wiring, control module functionality, and annunciator panel functionality.

2.1.5 The A-E shall inspect notification appliances to include horns and strobes, speakers and voice messaging systems, and visual notification appliances.

2.1.6 The A-E shall evaluate suppression, fire pump, standpipe, and smoke management systems.

2.1.7 The A-E shall conduct testing and verification of the system’s functionality to include detector sensitivity testing, alarm signal transmission testing, notification appliance testing, and testing reset and re-arming testing.

2.1.8 The A-E shall conduct the required Fire Protection Design Analysis and Life Safety Plans. The

A-E shall provide the results to the government in accordance with UFC 03-600-01, Fire Protection

Engineering for Facilities.

2.1.9 After completion of the investigation, the A-E will provide a comprehensive Engineering Study

Report detailing findings, conclusions, and provide recommendations for a new system.

2.1.10 Provide Class III Cost Estimation in PACES software format and pdf for all COAs developed.

2.1.11 Research, investigate, field verify, and provide Engineering Study Report for all additional work required to implement any unspecified items necessary to complete this project.

2.2 GENERAL STUDY REQUIREMENTS

The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc. that pertain to the project. All designs shall comply with DoD Unified Facility Criteria (UFC), Unified

Facility Guide Specifications (UFGS), and the Vandenberg SFB Installation Facilities Standards which may be found on the Whole Building Design Guide (WBDG) website or by contacting the Project

Manager (PM).

All designs shall comply with local, State (California) standards, Federal standards including, but not limited to those outlined in the local specifications and Presidential Executive Orders.

All designs shall research and comply with all applicable DoD Instructions, Air Force Instructions, Engineering Technical Letters (ETL), 30SW Instructions (SWI), etc.

The A-E shall ensure all equipment, mechanical, electrical, architectural elements, etc. Meet all applicable codes, standards, etc.

Whenever two codes conflict, the more stringent code shall apply. In any case where a conflict is found the A-E shall document it in writing to the CO for clarification.

Primary technical service shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers/editors, technical writers, graphic artists, Geographic Information Systems (GIS analysts, planners, urban designers, economists, and financial analysts. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, un terms of knowledge and experience, to undertake the specified task to be identified at the task order level. A minimum of one Leadership in Energy and Environmental Design (LEED) Accredited

Professional (AP) is required.

2.3 GENERAL ANALYSIS OF ALTERNATIVE RQUIREMENTS

The A-E is responsible for developing a minimum of three (3) Courses of Action (COA) plus the “status quo” alternative. All alternatives shall be developed to meet the NEPA AF813 requirement.

2.4 APPLICABLE DOCUMENTS

The A-E shall identify and comply with all applicable federal, state and local statutes including but not limited to:

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• American Petroleum Institute Codes

• National Association of Corrosion Engineers

• National Fire Protection Association

• Steel Structures and Painting Council

• National Electrical Code, NFPA No. 70

• National Electric Safety Code (ANSI C2)

• Uniform Fire Code

• National Fire Protection Association (NFPA 101) Life Safety Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations, and

• International Building Code (IBC)

• International Mechanical Code (IMC)

• Mechanical systems – ASHRAE and SMACNA Standards

• International Plumbing Code (IPC)

• ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping Systems

• All Applicable UFC including but not limited to o UFC 1-200-02 High Performance And Sustainable Building Requirements o UFC 3-400-01 Energy Conservation o UFC 3-600-01 Fire Protection Engineering for Facilities o UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• The latest Vandenberg SFB Electrical Guidelines

• Manual of Uniform Traffic Control Devices (MUTCD)- Military, Federal, State

The A-E shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the A-E’s responsibility to identify and comply with all applicable and relevant requirements.

2.5 ENVIRONMENTAL REQUIREMENTS

1. Investigate, design, and meet any requirements for work

2. Construction General Permit and Storm Water Pollution Plan (SWPP) required for site disturbance over 1ac.

3. Low Impact Development (LID) standards shall be applied

4. Meet requirements as defined in the Air Force (AF) Form 813 (if applicable), AF Form 332, and Environmental Specification Section 01 57 20. Not to be modify without permission form CO and PM.

5. Field investigation work may require AF Form 103 Work Clearance Request, see 01 00 00

General Requirements for more information.

2.6 MONITOR REQUIREMENTS

Any and all monitoring (including but not limited to unexploded ordinance (UXO) monitoring, biological monitoring, and avoidance of biologically or culturally sensitive areas) is the responsibility of the A-E.

This may be required based on what is described in the AF Form 103 and AF Form 332. It is the responsibility of the A-E to follow all the proper requirements when performing investigative and research activities. 30CES may be able to provide some assistance with monitoring but this does not relieve A-E of responsibility.

3.0 POST AWARD:

3.1 FIELD INVESTIGATION

After contract award, the A-E shall conduct additional field investigation as needed that will include, but is not limited to, the following:

3.1.1 Record Drawings

The A-E shall research any available electronic and/or hard copy information from the Government

Record Drawing Vault that pertains to the project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions. As-built drawings are limited and may be unavailable or outdated. The A-E shall assume that a thorough site investigation is needed to field verify existing conditions.

3.1.2 Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The

A-E shall visit each site and facility to verify existing conditions that are significant to the project.

Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

3.1.3 Environmental Surveys

If applicable, the A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Government PM shall be used only as a template for updating.

Environmental surveys shall be included in the proposed cost.

3.1.4 Hazardous Materials Surveys

If applicable, the A-E shall perform an Asbestos Survey and Lead Based Paint Survey if any building materials need to be disturbed. This information shall be reviewed and a Hazardous Materials Abatement

Plan produced to address these hazardous materials, if found. The A-E shall conform to the requirements of Vandenberg SFB Environmental Specifications 01 57 20.

3.1.5 Subsurface Features

Unless determined by the scope of work, the A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Government PM in identification of these subsurface features.

3.1.6 Coordination

The A-E is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

3.1.7 Surveying/GIS Files

All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00. This is in addition to any other report or files generated by the survey work.

3.2 COMPUTER – AIDED DRAFTING (CAD)

The A-E shall prepare and submit CAD drawing files and GIS files with each of its design submittals. All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00.CAD Project

Number. The A-E shall use the XUMU (or equivalent) project number as the CAD project number.

3.2.1 Electronic Media

3.2.1.1 The A-E shall ensure to submit the electronic files including all drawing files, X-REFS, and images for the project, including PDF and DWG versions.

3.2.1.2 The A-E shall ensure the electronic drawings are in compliance with the VSFB CAD Standards.

Coordination of the drawings with the 30CES Design Vault is required.

3.2.1.3 The A-E shall submit the electronic drawings on CD-ROM or DVD.

3.2.1.4 The A-E shall ensure the electronic drawings are readable by AutoCAD, using Microsoft

Windows format, without any additional hardware or software.

3.2.1.5 The A-E shall label their disks and their cases with a minimum of A-E firm name, project number, project title, percentage designed, CUI, and the Government PM.

3.2.1.6 Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

3.2.2 Drawings

The A-E shall submit the required size, media, and number of sets, as specified in the Table of

Deliverables for each submittal.

3.2.3 CAD Project File List

The A-E shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The A-E shall ensure the CAD Project File List includes the following specific information.

3.2.3.1 A description of the project

3.2.3.1.1 Project number and title (if multiple projects, list all).

3.2.3.1.2 Any related projects.

3.2.3.1.3 Percentage designed.

3.2.3.2 A description of the project development

3.2.3.2.1 List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files.

3.2.3.2.2 Type of site surveys or investigations performed.

3.2.3.2.3 Site conditions that differ from above drawings.

3.2.3.3 Drawing files

3.2.3.3.1 File names.

3.2.3.3.2 Descriptions.

3.2.3.3.3 Files referenced.

3.2.4 CAD Compliance

The A-E shall perform a batch check and submit results with all electronic submittals. The A-E shall ensure that all submittals meet the CAD requirements of the Vandenberg SFB prior to submission.

It is recommended that the A-E send a qualified CAD representative to attend a 1-hour orientation briefing class covering the use of the VSFB CAD Standards.

1. The CAD Representative shall be experienced in AutoCAD. In addition to the CAD representative, the A-E Project Manager or Design Architect-Engineer may also attend the VSFB

CAD Standards Orientation Briefing to become familiar with the CAD requirements.

2. The VSFB CAD Standards Orientation Briefing may be taken during the Project Orientation Visit or during field investigations, but should be completed prior to the Final Study Submittal.

3. The VSFB CAD Standards Orientation Briefing must be scheduled with the Air Force CAD

Manager at least 1 week in advance. Upon class completion, the A-E Project Manager shall notify the Air Force Project Manager of class completion.

4. The A-E shall obtain all Vandenberg SFB manuals and the CD-ROM package from the Air Force

CAD Manager during the VSFB CAD Standards Orientation Briefing.

5. The A-E may request additional VSFB CAD Standards Orientation Briefings. These will be performed as available.

3.3 NON-GRAPHIC DOCUMNEATION

The A-E shall use a computer to produce all non-graphic documentation as follows

3.3.1.1 All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

3.3.1.2 All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

3.3.1.3 Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

3.4 AF FORM 103 WORK CLEARANCE REQUEST

The A-E shall adhere to all 30 CES Work Clearance Request Requirements. These can be found on the

AF Form 332 and the AF Form 103 (completed by the A-E). The Base CES Customer Service (Building

11439) will assist the A-E with efforts to fully complete the Base Civil Engineering Work Clearance

Request (AF Form 103). The Base CES/CEO will assist in locating underground utilities and issue the AF

Form 103 to the A-E. It is the A-E’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc. Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VSFB for coordination. See 01 00 00 and 01 57 20 for more detail.

4.0 STUDY

The A-E shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide record drawings (both electronically and in hard copy) for retention by the Government. The A-E shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract. Any concept design provided to the A-E is for reference and design coordination use only, may not reflect final design conditions, and shall not be assumed to meet all specifications or CAD standards. The A-E is responsible for all research, interviews, and investigation required for the project.

4.1 PROJECT

The A-E shall accomplish this project as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the A-E with the CO and PM. The A-E shall submit meeting minutes within 2 working days after each teleconference or in-person meeting.

4.2 KICKOFF MEETING

The A-E shall attend the virtual kickoff meeting. The kickoff meeting is a single meeting that is split between 2 parts: Contracting and Project kickoff. The meeting will allow the Government and/or A-E to discuss any specific concerns not previously addressed.

4.2.1 Contracting Kickoff:

Contracting Kickoff Meeting is to discuss contractual items. A-E may ask about any contract issues. The

A-E shall document decisions and meeting minutes and provide with the Draft and Final Engineering

Study Reports.

4.2.2 Project Kickoff:

Project Kickoff Meeting is to discuss kick off the other half is for design meetings. The A-E shall document decisions and meeting minutes and provide with the Draft and Final Engineering Study

Reports.

4.3 DRAFT STUDY REVIEW CONFERNCE

The A-E shall attend one scheduled study review conference, Draft Study Review Conference. Additional conferences will be necessary only if there are issues that cannot be resolved by telephone, as determined by the CO. The study review conferences will be held at Vandenberg SFB to accomplish the following:

4.3.1.1 Review study progress.

4.3.1.2 Provide guidance and design criteria.

4.3.1.3 Ensure that design criteria and regulations are met.

4.3.1.4 Discuss and resolve design review comments from the Government.

4.3.1.5 Prepare a handout and provide a short presentation to the government giving a quick overview of the design similar to the information included in the Executive Summary.

4.4 DRAFT STUDY SUBMITTAL

The Draft Engineering Study Report Submittal shall be representative of the Final Engineering Study

Report and include all major scope items from the A-E. This submittal shall include all details to ensure a full environmental/regulatory review by 30CES Installation Management Flight. The A-E shall prepare the Draft Study Submittal that will include the following:

4.4.1 Study Analysis

The A-E shall prepare the Study Analysis by documenting the decision-making process. The Design

Analysis shall include the following at a minimum:

4.4.1.1 Table of Contents

The A-E shall provide a table of contents. All pages of the Study Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum:

4.4.1.2 Executive Summary

The A-E shall provide a written narrative overviewing the project scope and key project information. The

Executive Summary shall be at the front of the Design Analysis. It shall also be provided as a separate

PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

4.4.1.3 Investigation Report

The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the design. This narrative shall include when it was accomplished, where it was performed and what the relevant result of the work. This section is only a narrative and the supporting data and reports shall be in the Engineering Data section.

4.4.1.4 Written Explanation of Major Design Decisions

The A-E shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection. The discussion shall include at a minimum why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice. This section shall include any code conflicts and how the design addresses the conflict.

4.4.1.5 List of Section Titles and Numbers

The A-E shall prepare a List of Section Titles and Numbers to be used in each project in accordance with the Master Format - Master List of Section Titles and Numbers from the Construction Specifications

Institute (CSI) Manual of Practice. The list shall only include the titles deemed appropriate by the A-E.

4.4.1.6 Engineering Data

The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall sufficient to justify any special requirements that require deviation from normally accepted commercial or Government standards in addition to normal engineering calculations. This should be an appendix.

4.4.1.7 Environmental Surveys

The A-E shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project.

This should be an appendix.

4.4.1.8 Interviews

The A-E shall document all discussions with the Government PM, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence should be an appendix.

Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

4.4.1.9 Manufacturer Data

The A-E shall provide catalog cuts or other manufacturer data of major equipment items. This should be an appendix.

4.4.1.10 Kick-off Meetings Documents

The A-E shall include the kickoff meeting documents as a reference for Engineering Study Report review.

This should be an appendix.

4.4.1.11 Other Supporting Information

Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

4.4.1.12 Draft DD 1354

The A-E shall draft and submit a DD1354 which includes all materials expected to be listed for acceptance of real property after the completed construction. This should be an appendix.

4.4.1.13 Draft Recycled Materials Diversion Form (RMDF)

The A-E shall draft and submit a RMDF which includes all applicable materials. Blank copies are available upon request. This should be an appendix.

4.4.2 Drawings

The A-E shall submit half size copies of updated Drawings plotted on bond. Drawings shall comply with

Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.4.3 CAD Project File List and Computer Files

The A-E shall make final corrections from the Draft Study Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD).

4.4.4 Specifications

The A-E shall prepare the draft version of all project specifications and a draft list of relevant externally available specifications. The Specifications shall be bound or in notebook form and shall follow these guidelines

4.4.4.1 The A-E shall use UFGS as the foundation for specifications. When UFGS does not apply, the A-

E may use any appropriate Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications

Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and

Numbers, 3-part Section Format, and Page Format.

4.4.4.2 The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications unless Vandenberg SFB requires a specific manufacturer for base-wide compatibility.

4.4.4.3 The following Vandenberg SFB standard specification sections shall be inserted into the

Specifications for all projects:

4.4.4.3.1 Section 01 00 00 General Requirements

4.4.4.3.2 Section 01 44 00 Contractor Quality Control

4.4.4.3.3 Section 01 57 20 Environmental Requirements

4.4.4.4 Sections 01 00 00 requires editing and coordination with the Government Project Manager for specific base requirements and restrictions. Section 01 00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from the base document must be documented until the 100% when a clean specification shall be provided. Any editing of VSFB Standard Specifications are not valid until expressly approved from the PM.

4.4.4.5 Elements from the VSFB Specifications may apply to this A-E contract. Refer to documents for details.

4.4.4.6 The A-E shall become familiar with the Vandenberg SFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

4.4.4.7 The A-E shall include VSFB standard specification Section 01 44 00 Contractor Quality Control, or more stringent quality control section, as approved by the PM and the CO.

4.4.5 CAD Project File List and Computer Files

The A-E shall make final corrections from the Draft Study Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD).

4.4.6 Resubmittals

The A-E may be required to resubmit the Study Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the Study Submittal, if major scope items have not been addressed or if it contains sufficient errors that a Study Submittal could not be achieved without major revisions, as determined by the Government. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted.

Each resubmittal shall be labeled as “Study RX” with X being the corresponding resubmittal number.

4.5 FINAL STUDY REPORT SUBMITTAL

After final acceptance of the Draft Study Submittal by the Space Force Project Manager, the A-E shall prepare and submit the Final Study Submittal by updating and incorporating any comments received during the Draft Study Submittal. The A-E shall submit the required originals and number of sets of copies plus all Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD). The Final

Study Submittal shall include all requirements from the Draft Study Submittal with all the required updates. This shall reflect fully complete and ready for conceptual design documents. After final acceptance of the Final Study Submittal by the PM, the A-E shall submit the required originals and number of sets of copies plus all Computer Files.

4.5.1 Resubmittals

The A-E may be required to resubmit the Final Study Submittal if after review the Government determines the submitted Engineering Study Report does not meet the requirements set forth in the contract for the Final Study Submittal or if all changes from the Draft Study Review Conference were not completed. The Final Study will not be accepted if there are any outstanding technical errors or omissions. Each resubmittal shall be labeled as “Final Study RX” with X being the corresponding resubmittal number.

4.6 STUDY DEFICIENCES

Government approval of the Final Engineering Study Report submittal does not relieve the A-E from the responsibility to comply with all applicable codes and regulations. The A-E shall be responsible to correct design deficiencies and provide appropriate revised drawings and specifications to the Government within

5 calendar days of notification by the CO. These design deficiencies may be identified at any time between approval of the Final Study Report submittal and final inspection.

5.0 GENERAL REQUIREMENTS

5.1 QUALIFIED PERSONAL

The A-E shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW.

Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field. All tradesmen performing work in a trade which has a California A-E’s license available shall be licensed or under the direct supervision of a tradesman licensed in the trade being performed.

5.2 SPACE FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Space Force; and shall not be used and/or distributed by the A-E without specific written permission of the PM and CO.

5.3 ENGINEERING REQUIREMENTS

All stamped drawings when applicable shall be reviewed and sealed by an architect or engineer that is registered in the appropriate discipline in the State of California.

5.4 STUDY REQUIREMENTS

The A-E shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the

A-E shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The A-E is responsible for all research, interviews, and investigation required for the project.

6.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None specific to the project.

6.1 STAGING AREA

The A-E, in coordination with the end user and Base CE, will identify space on the jobsite or in a base A-

E staging area where the A-E may deliver non-hazardous materials within the installation. Approval of the staging area is required from Base Planning as part of the AF Form 103.

6.2 EXISTING ENGINEERING PLANS AND RECORD DRAWINGS

The Base CE will provide the A-E access to any existing, available, and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the A-E to be allowed into the 30CES Design

Vault for research on available documents. Access to the 30CES Design Vault will be granted to the A-E after award. The A-E must accomplish a non-disclosure agreement (NDA) for each person accessing the

Vault; a previously filed NDA will not suffice. The A-E’s use of any existing plans, drawings, diagrams, etc. does not relieve the A-E from ensuring the design matches existing site conditions or complying with

Vandenberg SFB CAD Standards.

6.3 BASE REQUIREMENTS

The Base CE will advise the A-E of the location and processes to obtain the following as needed

6.3.1.1 Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

6.3.1.2 Security escorts for work in restricted areas.

6.3.1.3 A paved area where equipment can be cleaned.

6.3.1.4 A set of keys to locks as necessary.

7.0 DELIVERABLES

A description of each deliverable shall be shown below. A table of the project deliverables follows.

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m er

B a se P

O C

E le ct ro n ic

H ar d C o p y ct ro d C o ct ro d C o

Design Quality Control Plan (DQCP) 0 0 1 0 1 0 Within 14 calendar days after Award

Kick-Off Meeting 14 calendar days after Award

TABLE OF DELIVERABLES

Copies Per

Addressee

Delivery Date

C u st o m er

B a se P ct ro d C o ct ro d C o ct ro d C o

Progress Meetings Once a month

Meeting Minutes 1 0 1 0 1 0 2 working days after each meeting

Site Investigation Within 30 calendar days after Kickoff

Meeting

COA Summary Submittal 1 0 1 0 1 0 21 calendar days after Site Investigation

The Government will provide review comments within 21 calendar days of COA submittal

COA Submittal review conference (virtual) within 7 calendar days of receipt of the Government review comments

Draft Engineering Study Report 1 0 1 2 1 0

Within 60 calendar days after COA review conference. Hard copies for all design phases shall be half size drawings.

The Government will provide review comments within 30 calendar days of Draft Study Submittal

Draft Study review conference (in-person) within 7 calendar days of receipt of Government review comments

Final Engineering Study Report 1 0 2 2 1 0

Within 30 calendar days after Government acceptance of Draft Study. Hard copies for all

Final Study phases shall be half size drawings.

The Government will provide review comments, if any, within 30 calendar days of Final Study Submittal

Final Study review conference (virtual), if needed, within 7 calendar days of receipt of Government review comments

Final Study, including Drawings &

Specifications 1 1 2 2 1 0

7 calendar days after Government acceptance of the Final Study Submittal

Incidental Design Documents / Shop

Drawings (AF Form 3000) 1 0 1 0 1 0 At least 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

7.1 PROJECT NAMING STRUCTURE

The A-E shall comply with the most current email and document naming conventions provided by the

Government. These naming conventions may change during the life of the contract and the A-E will be expected to utilize any updates after notification of such changes. Project email address:

243205Bldg13330FireSuppressionRepair@groups.af.mil.

Other than the Progress Schedule and Report (AF 3064 and AF3065), all deliverables and requests for information (RFIs) shall each be sent individually – one submittal package, one RFI package or one day of daily reports. The following table outlines requirements for the email subject when submitting the referenced documents.

PROJECT NAMING CONVENTIONS TABLE

Required Email Subject Format

(examples in italics)

Required File Naming Format

(examples in italics)

Requests for

Information (RFI)

RFI [No.] [Brief Description] Project No._RFI [No.]_[Brief Description]

• RFI 7 Pipe Connections • 123456_RFI 7_Pipe Connections

Submittals Submittal [No.] [Title]

• Submittal 5 Fiberglass Piping

Project No._Sub [No.]_AF3000

• 123456_Sub 5_AF 3000

Project No._Sub [No.]_[Submittal title]

• 123456_Sub 5_Fiberglass Piping

Progress Schedules &

Reports (3064/3065)

Invoice [No.] [Year] [Month]

3064-3065

Project No._Invoice [No.] [Year]

[Month]_3064-3065

• Invoice 4 2024 March 3064-3065 • 123456_Invoice 4_2024 March_3064-3065

Meeting Minutes Minutes [YYYYMMDD] Project No._Meeting_[YYYYMMDD]_Minutes

• Minutes 20240510 • 123456_Meeting_20240510_Minutes

Meeting Agendas Agenda [YYYYMMDD] Project No._Meeting_[YYYYMMDD]_Agenda

• Agenda 20240510 • 123456_Meeting _20240510_Agenda

7.2 DESIGN QUALITY CONTROL PLAN (DQCP)

The A-E shall submit a DQCP that analyzes all project specific design quality concerns and addresses how the prime A-E will ensure a quality design is submitted throughout each design submittal phase and during construction of the project.

8.0 OTHER REQUIREMENTS

The A-E is also responsible for the following:

8.1 WRITTEN SUMMARIES

The A-E shall prepare written summaries of all meetings, field investigations, and design review conferences held in conjunction with this contract. The A-E shall submit them to the Air Force Project Manager for concurrence.

All action items shall clearly state the requested information and the party responsible for providing the information. This summary should be submitted within 2 working days.

8.2 RECYCLABLE MATERIALS

The A-E shall make every effort to use recyclable materials for all submittal documentation.

8.3 CONTRACTOR PAYMENT INVOICE

The A-E shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006 Wide Area

Work Flow.

8.4 ENERGY EFFICIENCY

Energy-efficient technology and equipment is required for all projects at Vandenberg SFB as mandated by the

Energy Policy Act of 1992.

8.5 SUSTAINABLE FACILITY DEVELOPMENT

In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA and

Executive Order 13101, the Government strongly promotes the use of recycled and recovered materials and products identified in the Environmental Protection Agency's Comprehensive Procurement

Guidelines. These materials and products must meet the requirements of the Specifications, must not delay the progress of work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the Government should also be considered.

Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

9.0 MAILING ADDRESS

9.1 TEAMS EMAIL ADDRESS

243205Bldg13330FireSuppressionRepair@groups.af.mil

9.2 AIR FORCE PROJECT MANAGER (PM)

30 CES/CENMP

1172 Iceland Avenue, Bldg. 11433

Vandenberg SFB, CA 93437

9.3 AIR FORCE CONTRACTING (CS/CO)

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150

Vandenberg SFB, CA 93437