Att. A_Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

Bureau of Alcohol, Tobacco, Firearms, and Explosives

Asset Forfeiture and Seized Property Division

Ammunition Disposal Services

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Table of Contents

1. General

2. Staffing and Access Requirements

3. BPAH Quality Assurance

4. Meetings and Reporting

5. Delieverables (CDRLs)

6. CLIN Structure (FFP – Example) ................................................................................................................... Error! Bookmark not defined.

7. Acceptance, Invoicing, and Payment

8. Performance Standards (QASP summary)

9. Glossary of Abbreviations and Acronyms

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1. GENERAL

1.1. Introduction

ATF protects communities from violent criminals and the illegal use of firearms/explosives. AFSPD applies DOJ Asset Forfeiture policies to remove proceeds and instrumentalities of crime from commerce, supporting field operations with mass ammunition disposals, pre-inspections, and vault moves. This acquisition provides processing, transportation, storage, and destruction of small-arms ammunition, including support to DOJ non-ATF agencies under AFSPD MOUs.

This acquisition is to establish a Blanket Purchase Agreement (BPA) for the Blanket Purchase Agreement Holder (BPAH) to provide processing, transportation, storage, and supply requests for shipping ammunition, and disposal of small arms ammunition services to ATF.

1.2. Objective

Operate a U.S.-based ammunition destruction facility and destroy all ammunition within fifteen (15) calendar days of receipt under the Call/Order. Provide a Certificate of Destruction (COD) to the COR and the shipper within ten (10) business days of destruction.

Submit monthly invoices, an Obligation Status Report, and associated CODs to the COR and/or ACOR for verification of all ammunition received and destroyed. Fulfill supply requests (e.g., bags, boxes, hazardous materials labels) in support of AFSPD/DOJ requirements. Support interagency agreements, including those with the United States Marshals Service (USMS), Federal Bureau of Investigation (FBI), and Drug Enforcement Administration (DEA). Provide on-site mobile ammunition disposal services at locations designated by ATF, as specified in each Call/Order.

1.3. Scope of Work

Upon issuance of a Call/Order the BPAH shall destruct all ammunition delivered to the BPAH’s facility under that Call/Order.

For on-site mobile ammunition disposal services, the BPAH shall coordinate all activities with COR and/or ACOR. Locations designated in accordance with ATF’s requirements shall be identified in each applicable Call/Order.

a) The BPAH shall receive ammunition assets only when authorized by a Call/Order issued under this BPA. Receipt at the BPAH’s facility shall occur during the business hours and conditions specified in Section 1.6. For on-site services, receipt shall occur at ATF’s designated location as specified in the Call/Order.

b) The BPAH shall accept ammunition assets as packaged and shipped, which shall be in accordance with the Department of Transportation (DOT) regulations (specifically 49 CFR § 173.63). If the ammunition asset is sent to BPAH’s facility and is not in compliance with DOT shipping regulations, the BPAH shall reach out to the COR for further review, acceptance determination, and disposal instructions.

c) Upon receipt of ammunition assets under an issued Call/Order, the BPAH shall assume responsibility, including legal and financial liability, for the assets from the point of receipt through final disposition.

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d) The BPAH shall maintain an asset inventory management system for all ammunition assets received under Calls/Orders issued pursuant to this BPA. At a minimum, the system shall include:

i. Asset identifier (CATS ID) (required for all Non-ATF Agencies)

ii. ATF case number (minimum of one ATF case number)

iii. Origin location (city and state or territory)

iv. Asset description (including container number, if applicable)

v. Storage starting date

vi. Type of storage

vii. Assigned Square Footage

viii. Government real time access to inventory data

e) The BPAH shall establish/maintain a separate case file for each Asset managed under a Call/Order. Case files may be electronic or physical but shall be securely stored. Each case file shall include, at a minimum:

i. Intake inspection checklist

ii. Signed Sub Task Order (STO)

iii. Records of asset condition, storage, and disposal

iv. Digital photos and/or video documentation/recordings of destructions

f) If the BPAH identifies a potentially hazardous substance not previously disclosed at any point during receipt, storage, or handling under a Call/Order, the BPAH shall immediately notify the COR for further direction.

g) All assets received under a Call/Order shall be clearly marked with the applicable ATF case number, asset identifier (CATS ID), along with the date of ATF custody. Markings shall be applied directly to the asset, container, or an attached label.

h) The BPAH shall provide digital photographs of all received assets to the COR via email within three (3) calendar days of receipt under a

Call/Order. At a minimum, photographs shall include:

• Storage location

• Container (e.g., conex) and identifying number, if applicable

• Overall asset view

• Detailed images sufficient to identify the assets and scope

i) The BPAH shall sign and date the applicable STO to acknowledge receipt of assets under a Call/Order and submit the completed document to the COR within three (3) calendar days.

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On-Site Mobile Ammunition Disposal Services

j) On-Site Service Requirements- When specified in a Call/Order, the BPAH shall provide on-site mobile ammunition disposal services, which may include:

• Identification and classification of ammunition

• Safe handling and packaging

• Temporary on-site storage, if required

• Transportation to approved disposal facilities

• Demilitarization or destruction in accordance with applicable regulations

• Chain-of-custody documentation and disposal records

k) Mobile Unit Capability and Response- The BPAH shall maintain the capability to deploy mobile units to ATF designated locations identified in Calls/Orders. When a Call/Order is issued, the BPAH shall:

• Respond within the timeframe specified in the Call/Order (typically 24–72 hours)

• Provide trained personnel qualified in explosives safety and hazardous materials handling

• Comply with all applicable safety and regulatory requirements

• Coordinate with the COR prior to site arrival

• Maintain required licenses, certifications, and liability insurance

• Document all collection and disposal activities

1.4. Contract Type

A Firm-Fixed Price (FFP) BPA.

1.5. Period of Performance

The period of performance for this BPA shall be from 01 July 2026 – 31 June 2027, with four (4) 12-month options., unless otherwise terminated in accordance with applicable terms and conditions.

This BPA does not guarantee any minimum quantity of work. Services shall be performed only when authorized by individual Calls/Orders issued during the BPA ordering period.

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On-site mobile ammunition disposal services shall be performed on an as-needed basis or in accordance with scheduled service intervals, as specified in each Call/Order, based on the operational needs of ATF.

1.6. Initial Intake

• The BPAH shall always accept and receive assets from the shipping company during business hours and in the conditions as identified in all of sections 1.3 and 1.7 for initial intake processing and final destruction of the ammunition assets in 1.8 and 1.9.

1.7. Ammunition Disposal Facility Specific Requirements and Tasks Facility Location, Performance Area, and Transition- The BPA Holder (BPAH) shall maintain the capability to provide and operate an ammunition disposal facility that meets the requirements of this PWS throughout the life of the BPA. Facility operations shall be activated and performed only upon issuance of a Call/Order.

Facility Requirements- When a Call/Order requires off-site services, the BPAH shall:

• Provide a facility located within the Continental United States (CONUS), ready to receive assets within 30 calendar days of issuance of the applicable Call/Order

• Maintain a 24-hours per day, 7 days per week, 365 days per year point of contact (POC)

• Provide facility access Monday through Friday, 8:30 a.m. to 5:00 p.m. (local time), with off-hours access available upon advance notice; the COR may request access as needed

• Notify the COR at least two (2) weeks in advance of any holidays or special closures that would suspend operations for more than three (3) business days

Transition Requirements- Upon issuance or completion of Calls/Orders:

• BPAH shall coordinate phase-in activities with the incumbent contractor, if applicable

• The BPAH shall complete phase-out activities within seven (7) calendar days of Call/Order completion, unless otherwise directed by the COR

• Final payment shall be contingent upon COR certification of completed services

Physical Security Requirements-The BPAH shall ensure the facility meets the following physical security requirements for all assets under a Call/Order:

• Interior motion detection and video surveillance systems

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• Alarmed entry points

• Controlled access using card readers or individual access codes

• Access limited to authorized personnel only

• Maintenance of access logs and alarm arm/disarm records

• Submission of a Physical Security Plan to the COR, including facility address, photographs, and access control details

Loss, Theft, or Damage- For any assets under BPAH custody pursuant to a Call/Order:

• The BPAH shall immediately notify the COR of any loss, theft, or damage

• The BPAH shall repair, replace, or reimburse the Government within twenty (20) calendar days

• Incidents involving theft or vandalism shall be reported to local law enforcement and the COR within twenty-four (24) hours, with a copy of the police report provided

Continuity of Operations- The BPAH shall not suspend facility operations for assets under an active Call/Order except for COR-approved maintenance or emergency situations.

BPAH shall ensure that security footage and access logs are reviewed by independent or disinterested personnel, as directed by the COR, for specified time periods.

1.8. Storage

• The BPAH shall provide evidence that it has complied with all laws and ordinances associated with asset storage. Applicable permits shall be kept current throughout the term of the contract.

• The BPAH shall provide orderly and clean indoor and outdoor storage facilities, to include running water and a restroom, and shall be controlled in such a manner as to eliminate standing water, mud, weeds, debris, pests and/or infestations. It shall be the BPAH’s responsibility to correct any issues at their cost.

• If additional storage facilities are required as a result of a need by the BPAH, they must be approved in advance, in writing by the COR.

If the BPAH proposes a different facility during the contract term, the BPAH assumes any costs for relocating currently stored assets to the new facility. The facility must be of standing structure.

• If the BPAH has or can provide automotive destruction services, it must be an alternative source of destruction during the contract term which facilitates efficiency BPAH of must obtain COR’s approval for the STO based on the ammunition weight.

• Assets shall be stored in a manner to preserve their integrity.

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• The BPAH shall notify the COR immediately if any issues arise regarding the condition of any asset.

• The BPAH shall ensure that each pallet is always marked with a corresponding Asset Identification Number (AIN) and AIN item Numbers.

• The BPAH shall keep an up-to-date electronic asset tracking system for all the Government’s property in its possession. This system shall be able to identify exactly where a particular piece of property is located within the storage facility. The COR shall be given access to the BPAH’s electronic tracking system or provided reports of the inventory as requested.

• Any damage to subcontractor property is the responsibility of the BPAH while in the BPAH’s possession

• Conex box delivery and alarm - The Conex box shall be delivered within 48 hours of notification and must be alarmed within 24 hours of delivery. If the BPAH is unable to meet the required timeframe for delivery or alarm, the COR must provide written approval in advance. The BPAH shall provide a high security lock and tamper proof tag if requested in the consignment order. Conex’s used are required to meet the following criteria:

– Prevention of any water damage to include but limited to a watertight space

– Floors must be in good condition

– Doors and latch gear need to operate smoothly

1.9. Disposal and Destruction

COR directs method (e.g., crushing, burning, detonation); isolate ATF ammunition unless COR approves commingling; submit Destruction Plan for COR approval; complete destruction ≤15 days; video/photo each event; issue COD. Each COD must have at least the information below:

1. 3rd Party identifying number

2. Seizing Agents Name

3. Seizing Agency Name with the case number and/or CATS ID(s) provided from the ATF Ammunition Disposal Request Form ATF

4. FedEx or Freight Shipment tracking numbers

5. Number of Packages

6. Ammunition weight total

7. Date of Destruction

8. Method of Destruction

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2. STAFFING AND ACCESS REQUIREMENTS

• BPAH and staff shall not be FFLs nor affiliated with ammunition manufacturing/retail. No BPAH may have had previous suspicions or deemed illegal dealings with ATF or other Law Enforcement Agencies.

• Maintain 24/7 POC; standard business hours 8:30–17:00, Mon–Fri; COR may conduct quarterly and unannounced inspections throughout the BPA/call period of performance.

• Maintain Bound visitor log; deny unauthorized access and notify COR of any incidents.

• All personnel with access to ammunition shall not be prohibited possessors under applicable law.

• Notify the COR within 3 business days of any staff turnover affecting ammunition disposal operations and provide a corrective action plan to prevent processing delays.

• Prime contractor is responsible for all subcontractors and shall attend HQ/site meetings within 48 hours of notice

• Maintain insurance commensurate with inventory value, list ATF as an additional insured. Provide certificates at award, throughout BPA performance, upon any change, and within 24 hours of COR request.

• Track all shipments from pickup to final disposition, including driver, vehicle/fleet, and pickup/drop-off times.

• Provide all required labor, equipment, and materials, including packing supplies and material handling equipment (MHE).

3. BPAH QALITY ASSURANCE

Meet COD timeliness; proactively notify COR of delays with corrective plans; maintain audit-ready files and data integrity

4. MEETINGS AND REPORTING

• Post-Award Kickoff: within 10 business days via MS Teams.

• Intermittent Status Reviews: as requested (Teams/phone/in-person) with 7 days’ notice.

• Monthly Status (Per BPAH): First Monday monthly (or next business day) for each BPA; report prior activities, risks/mitigations, and upcoming plans when specified in a Call/Order.

• Quarterly PMR: teleconference or in-person; include financial status vs. plan and risks/mitigations.

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• Reporting: monthly accruals by the 25th.

5. DELIEVERABLES (CDRLS)

• Intake photos (≤3 business days of receipt).

• Signed STO (≤3 business days of receipt).

• Monthly inventory & activity report when specified in a Call/Order.

• Destruction Plan (per event; prior to execution).

• Destruction media (video/photos) and COD (≤10 business days after destruction).

• Access/Alarm logs upon request.

• Transportation records

• Chain-of-custody documentation

6. ACCEPTANCE, INVOICING, AND PAYMENT

• Acceptance: Services are subject to acceptance by the COR.

• Invoicing: Submit invoices monthly via IPP with CLIN-level detail.

• Withholding: The Government may withhold payment for nonconforming or late deliverables until corrected.

• Pricing (On-Site Mobile Disposal): Services shall be priced on a per-call basis plus fixed rates per pound or per unit of ammunition disposed.

• Specialized Disposal: Additional charges for specialized disposal requirements require COR approval prior to the destruction request to be eligible for payment.

• Documentation: Invoices shall include supporting documentation and service reports.

7. PERFORMANCE STANDARDS (QASP SUMMARY)

Objective Standard Surveillance Incentive/Remedy

COD timeliness COD ≤ 10 business days 100% COR review Reject late deliverable; withhold CLIN payment

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Destruction timeliness ≤ 15 calendar days from instruction Sample checks; witness Negative past performance

Intake confirmation Photos & STO ≤ 3 business days 100% COR review Rework; withhold admin CLIN

Data integrity ≥ 98% accurate; real-time access Quarterly audits Corrective action; CPARS note

Security Zero unauthorized access events Unannounced inspections Cure notice; termination potential

8. GLOSSARY OF ABBREVIATIONS AND ACRONYMS

CO Contracting Officer

COR Contracting Officer’s Representative

ACOR Alternate Contracting Officer’s Representative

STO Sub-Task Order

AIN Asset Identification Number

CATS Consolidated Asset Tracking System

COD Certificate of Destruction