Att. 2 - Submittal checklist - 19UK5624Q0036.pdf

Embassy of the United States of America

Quote Submittal Checklist

Before submitting your quote to LondonProc@state.gov by the required date/time, please review the below checklist to ensure you have completed and provided all required documents. Your bid will be considered unacceptable if any of the below requirements are not provided. Please note that all of the following is required for every solicitation that your company bids on. As per U.S. Government regulations, each solicitation is treated independently and all requested information must be provided each time, regardless of whether it has been provided in the past or if your company has previously contracted with the U.S. Government. Any vendor not providing all requested information will be deemed technically unacceptable and not considered eligible for award.

Item required Complete

1) A.1. Completed SF-1449 form (blocks 12, 17, 19-24, and 30 as appropriate)

2) A.1. Pricing info inserted in matrix at Section 1 p.5-8 of the solicitation document – do not add any extra lines or options. If unable to offer, please insert n/a. Be sure to show VAT and the currency of your quotation.

3) A.2.1. Name of a Project Manager (or other liaison to the U.S. Embassy) who understands written and spoken English;

4) A.2.2. Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

5) A.2.3. List of clients over the past three (3) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in the United Kingdom, then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

6) A.2.4. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

7) A.2.5. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided. If not applicable, please advise n/a.

8) A.2.6. The offeror’s strategic plan for the supply, delivery and installation of window treatments, to include but not limited to:

a) A work plan taking into account all work elements in the Embassy’s Statement of Work.

b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and d)

(1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or

(2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

9) SAM Registration – if your quote is $30,000 or higher, have you taken steps to begin your registration? Please note the SAM registration involves no cost throughout the entire process.

If you have an active SAM account, please provide your DUNS number.

An award cannot be made for $30,000 or higher to a vendor that does not have an active SAM registration.

We appreciate the time and effort that your company takes to prepare bids for the U.S. Government. If you have any questions or are unsure of any of our requirements, please contact us at LondonProc@state.gov and a member of the Procurement team will assist you.