Att. 1 Government Vehicle Specification - 19UK5624Q0054.pdf

Last update: 08012024/GSO/PROC/AA

American Embassy London

General Services Office 33 Nine Elms Lane London SW11 7US

Email: Procurement_Box7@state.gov

August 8, 2024

Subject: Request for Quotation (RFQ) 19UK5624Q0054/V - Government Vehicle Acquisition: Van-Type Quotation Due Date: August 23, 2024, by 17:00 BST

The U.S. Embassy in London requires the provision and delivery of a new government vehicle van type in accordance with the specifications and terms and conditions outlined herein.

The U.S. Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable (LPTA) offeror/quoter who is a responsible contractor, in accordance with FAR 52.212-1. The Government intends to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options further to the requirements specified can be accepted by the Government but cannot be factored into the technical evaluation or considered in the ranking of vendors’ prices.

Pricing information for any additional options will be disregarded.

Diplomatic Registration is not required. However, if you can provide this service, please indicate the additional cost as a stand-alone optional line item. If included, the cost of diplomatic registration will be considered separately and will not be included in the LPTA evaluation criteria.

All offers shall be Firm Fixed Price. The price quoted by the vendor shall include all labor, materials, overhead, profit, and transportation necessary to deliver the vehicle to the U.S. Embassy London, located at 33 Nine Elms Lane, London SW11 7US. Payment will only be made for amounts itemized in the vendor’s quotation. No additional cost which was not itemized and stipulated in the submitted quotation will be considered for payment under any circumstances. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the quotation or the invoice.

The Embassy will allow vendors the opportunity to offer a new in-country/forecourt vehicle which is 'acceptably similar', and can be delivered more quickly than a factory-build. Vendors may offer one acceptably similar forecourt vehicle either in addition to, or instead of, a main offer. If quoting for an acceptably similar forecourt vehicle, please ensure that this is clearly stated in your response to this RFQ and that if providing this quote in addition to one for a factory build, costs/details are provided on two separate SF-18 forms. Determination of whether or not any offer for an in-country/forecourt vehicle is 'acceptably similar' shall be a matter of judgement solely by the Embassy's evaluation team, whose decision shall be final.

Vendors’ timescales for delivery shall be considered in the course of the technical evaluation and the Government reserves the right to place its order for the vehicle with any vendor whose offered vehicle meets the minimum mandatory specifications and who can ensure delivery in the shortest timeframe, preferably within six (6) months of receiving the order. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another vendor.

An invoice shall be issued after the selected vendor completes delivery of vehicle and provides required documents. Full payment will be made against the invoice within 30 days upon receipt of complete documents.

mailto:Procurement_Box7@state.gov

1. Past performance reference check:

If you have supplied a government-owned diplomatic vehicle to the U.S. Embassy, London or another U.S.

diplomatic mission before, please provide the relevant PO reference number(s) and details of your point(s) of contact (if you have supplied more than one such vehicle, please use the most recent two as examples). This information will be used to provide a reference for your company’s past performance whilst serving the Embassy.

In addition, reference information for past sales to other government or non-governmental agencies or institutions, etc. should also be provided. Any adverse past performance may be judged to constitute technical unacceptability by the Embassy’s technical evaluation panel. The assessment of past performance shall be at the sole discretion of the Embassy’s technical evaluation panel, as will any determinations pursuant thereto regarding a vendor’s technical acceptability.

2. The following are applicable to non-UK vendors:

2.1 Due to limitations on the authorized remit of this procurement, the Embassy shall not arrange customs clearance for the vehicle purchased from the successful vendor or to independently pay any associated customs duties. As stipulated in the issued SF-18 document, this RFQ is for ‘the supply and delivery of a new Government-owned vehicle to U.S. Embassy London.’ Consequently, any services, clearances or shipping charges and arrangements which are required to deliver the vehicle to the end user must be costed and guaranteed as part of a vendor’s quotation. Any quotation that declines to offer (and cost as appropriate) any such services cannot be judged technically acceptable. Aside from a final delivery charge within the UK, the Embassy is not liable in this procurement for any taxes or duties or fees pertaining to shipping, customs or clearance of the vehicle.

2.2 As the vehicle required is for use within the United Kingdom, the vehicle must meet UK requirements for registration and UK environmental and safety regulations. If the vehicle is being imported, proof of approval to register the vehicle shall be provided by the vendor at no additional cost to the Embassy.

3. Specification of requirements:

All vehicles provided must be new. Second-hand vehicles are not acceptable.

The Embassy may choose to accept an in-country/forecourt vehicle already manufactured, provided it meets as a minimum the items listed as mandatory (as indicated by the asterisks* below).

Vehicle Specification

3.1 Automatic Transmission*

3.2 Body style- Transit Custom Van *

3.3 Seating for 2-3 people*

3.4 Right-Hand/ Drive*

3.5 USB or powerports

3.6 Engine-2.0l Ecoblue 136ps Fwd 6 Speed Manual

3.7 Smart Phone Connectivity/Integration*

3.8 Petrol/Diesel

3.9 Colour- Moondust Silver*

3.10 Loadspace Length 3,002 Mm *

3.11 Loadspace Height 1,405 Mm *

3.12 Gross Payload 1,266.5 Kg†

3.13 Partial Body Colour Front Bumper Rear Bumbper

3.14 Fixed Led Headlamps *

3.15 Automatic Air Conditioner *

3.16 Tinted glass (light transmission: 75% ± 2%)

3.17 8 Tie Down Loops for Lwb (Maximum Swl: 5000n)

3.18 Seat Pack 6a: Entry Manual 2 Way Adjustable Driver Seat Dual Passenger Seat

3.19 13" Touchscreen

3.20 LED Lights *

3.21 Front And Rear Mud Flaps *

3.22 Parking Sensors Front and Back *

3.23 Integrated Stowable Roof Rack *

3.24 Dual Exterior Power Mirrors - Power Fold *

3.25 Smart Digital Rear View Mirror *

3.26 Half Height Polypore Interior Trim Panels *

3.27 Simple Wooden Load Floor *

3.28 Front Splash Guard*

3.29 All customs, duties and delivery fees must be included in the cost *

3.30 Vehicle makes no use of covered telecommunications as described in FAR 52.204-24

The following brand and model meet the minimum specification requirements:

- Ford Transit Trend

Vendors may submit quotations for equivalent items, provided those items meet all of the salient physical, functional, and performance characteristics specified by this solicitation and as described in FAR 52.211-6.

Bidders are required to submit offers that include comprehensive vehicle descriptions, technical specifications, and pricing information. Offers that do not contain the requisite technical information and pricing may be deemed non-responsive and excluded from evaluation.

Only companies or individuals specializing in this field should apply.

It is compulsory for all companies doing business with the U.S. Government valued over $30,000 to register on a website called "SAM – System for Award Management" www.sam.gov. The website compiles standard information such as the company legal name, street address, contact information, and what kind of goods and services it offers. An NCAGE code is required to register in SAM. If you do not have this information, it must be obtained before registering. There is no cost involved, neither to obtaining the NCAGE code nor to register in SAM. Interested parties are strongly encouraged to register their business as soon as possible to avoid any delay in making an award to the successful bidder.

Submission Instructions:

Interested parties should download the RFQ package attached to this advertisement and submit their quotation to Procurement_Box7@state.gov . Quotations must reference I.D. # 19UK5624Q0054/V in the subject line and be received no later than 17:00 BST on August 23, 2024.

Questions:

Please direct all your questions to Procurement_Box7@state.gov by 17:00 BST on August 13, 2024. The Embassy will provide written responses to all questions, and these responses will be distributed anonymously to all registered bidders.

Solicitation posted on August 8, 2024, for 15 days.