Att_B__Reclamation_FIST_1-1_Hazardous_Energy_Control_Program_2.pptx

FIST 1-1

Hazardous Energy Control Program Module:

Contractor Workplace Representative & Reclamation Representative

Objective To meet the requirements of FIST 1-1 Establish effective communication channels with Reclamation Explain the Special Work Permit process for Reclamation / Contractors to meet the OSHA requirements for Information Transfer Explain the Hazardous Energy Control Program utilized by Reclamation

Reference: OSHA 1910.269 (a) (3) & 1910.147 (f)(2)

Information Transfer Effective Communications between Reclamation and the Contractor begins with:

Proper planning.

Identifying the Scope of work being performed.

Identify the hazards that may be present.

Implement procedures or measures to avoid or control exposure to the hazards.

How to contact the contractor or Reclamation in case of a safety concern.

What to do in case of an emergency.

Reference: OSHA

Communication through Contracts Reclamation communicates with contractors for requirements to implement and follow the Reclamation Safety and Health Standards by inclusion into contract documents to ensure protection of all on-site workers before work begins.

Reclamation will provide information to assess known hazards that could be encountered by contractors and will avoid creating hazards that affect workers on the site.

Contractors will follow procedures for providing Reclamation with information about the hazards and control measures associated with the work being done by its workers and the procedures it will use to protect workers on the site.

Reference: OSHA

Work requiring Hazardous Energy Controls Reclamation has an established Hazardous Energy Control Program, Facilities Instructions, Standards, and Techniques Volume 1-1 (FIST 1-1), to meet the requirements established by OSHA.

FIST 1-1 establishes minimum standards and performance requirements for the control of hazardous energy at all Reclamation owned and operated facilities.

These requirements include work being performed by contractors and identifies the procedures to follow.

Each contractor must have their own written Hazardous Energy Control Program established that includes written procedures, personnel training, and periodic inspections for it’s employees.

Reference: RSHS Sec 15.2.1, FIST 1-1

Contractor Special Work Permit Requirements Whenever a contractor or non-agency organization is involved in construction, maintenance, or testing on or near equipment in a Reclamation facility or transmission line, a special work permit is required to authorize the contractor to proceed with the work.

Properly qualified and authorized Reclamation Representative must request the hazardous energy control procedure, ensure required switching is performed, receive the hazardous energy control procedure, and issue the special work permit.

Contractor personnel performing work at Reclamation owned and operated facilities must comply with Reclamation’s Hazardous Energy Control Program, FIST 1-1.

Reference: RSHS 15.6

Definitions Contractor: As used in special work permits, will include construction and/or maintenance personnel of a non-Reclamation organization where a contractual instrument under Federal Acquisition Regulations exists, or a service is being provided within the established credit card regulations.

Contractor’s Workplace Representative: As used in special work permits, the Contractor’s Workplace Representative is the onsite representative for the Contractor. The Contractor’s Workplace Representative must be trained on Reclamation’s F-HECP and authorized by the RO. This will allow the Contractor’s Workplace Representative to place their lock for the hazardous energy control procedure.

Reference: FIST 1-1

Employee Authorization List (EAL): A current list identifying each Authorized Employee at a facility and HECP responsibilities.

Facility Hazardous Energy Control Program (F-HECP): A program for a facility or a group of facilities that implements the guidance compiled in a single document consisting of a copy of FIST 1-1 along with specific facility requirements.

Reference: FIST 1-1 Definitions

Authorized Reclamation Employee: For role related responsibilities in the SWP process, the Authorized Reclamation Employee is the facility employee who is authorized to determine the appropriate hazardous energy control procedures required for the scope of work requested by the Contractor’s Workplace Representative. The employee will have designation in the EAL to the Job Supervisor level as a minimum.

Reclamation Representative: A Reclamation Employee who is designated at the facility to perform HECP functions to support contractor work and sign SWPs. The person must be capable of determining the correct HEC procedures to be used and followed for the work to be performed. This person could be a facility or Contracting Office Representative from the Area or Regional Office.

Note: These two positions could be the same Reclamation Facility Employee in some circumstances.

Reference: FIST 1-1 Definitions

Special Work Permits (SWP) Special Work Permit (SWP): A statement with signed documentation of the coordination between Reclamation and a contractor to authorize work when an HEC Procedure is required.

FIST 1-1 Section 16, Special Work Permits: Establishes the procedure for contractors to work at Reclamation Facilities when Hazardous Energy Controls are required.

Reference: 1-1 Definitions, Section 16

Contractor work at Reclamation Facilities ALL Contractor work requiring Hazardous Energy Controls MUST be documented on a Special Work Permit.

ALL Contractor work must be coordinated through the Reclamation Representative.

Contractors are not allowed to make any changes to equipment, valves, breakers, etc.

SWP Procedures Contractors performing work at Reclamation operated and maintained facilities must comply with the F-HECP.

A SWP (POM-215) documents the coordination between Reclamation and a contractor to authorize work when a hazardous energy control procedure is required.

The F-HECP must designate additional local requirements for hazardous energy control procedures associated with contractor work.

Reference: FIST 1-1 Section 16.1

Special Work Permit

POM-215

Reference: FIST 1-1 App. C, Sect. 16 and 5.5.7

Establishing the Hazardous Energy Control Procedures.

The Contractor’s Workplace Representative must follow the same procedural steps as an Authorized Employee as identified in the FIST 1-1 or the F-HECP when establishing Hazardous Energy Controls.

Hazardous Energy Control (cont) At a minimum, the Contractor’s Workplace Representative must:

Coordinate with the Reclamation Representative;

Verifying that they understand the energy isolation devices that establish the limits of the Hazardous Energy Control Procedure;

Placing their personal lock(s) on the energy isolation devices or clearance lockbox. This provides exclusive control for the Contractor’s Workplace Representative;

Visually verify the position of each energy isolation device;

Verify the placement of each lock and/or tag;

Maintaining awareness of the status of the Hazardous Energy Control Procedure while working.

Contact the Reclamation Representative for resolution if any of the following are encountered:

A device is found in a position other than that indicated on the SPF; or A dangerous condition exists.

Coordinate with the Reclamation Representative, any additional necessary protection.

The Contractor’s Workplace representative will ensure their program is established and followed, and their key(s) are captured for their employees to lock on to.

SWP Procedure The Contractor’s Workplace Representative must review the scope of work with the Reclamation Representative in such detail as necessary for the Reclamation Representative to determine the hazardous energy isolation.

A detailed written description of the purpose and scope of the work to be accomplished should be developed utilizing drawings and available resources identifying the limits of the clearance necessary.

The Reclamation Representative will communicate the need for equipment isolation to the Reclamation Authorized Employee.

Reference: FIST 1-1 Section 16.2

SWP Procedure (cont) The Reclamation Representative will prepare a SWP.

The hazardous energy control procedures described in F-HECP must be followed.

The Reclamation Representative and the Contractor’s Workplace Representative must inspect the worksite to verify the adequacy of the protection provided.

The Hazardous Energy Controls will be established and documented on the SWP. The SWP will me maintained as identified in the F-HECP and copies provided to the Contractor’s Workplace Representative and the Reclamation Representative.

The Contractor’s Workplace Representative must place a lock on the Reclamation hazardous energy control lockbox or in the case of a personal lockout, the Contractor’s Workplace Representative’s lock(s) will be placed on the isolation devices.

The Contractor’s Workplace Representative’s key will be secured in accordance with the contractor’s HECP for Contractor Employees when necessary.

The SWP will be signed by the parties. No work will begin until an SWP has been signed and issued. No work will be performed in areas or on equipment not specifically covered by the SWP.

After the Hazardous Energy Controls have been established, a unique number for each special work permit will be assigned.

A special work permit will be issued for each hazardous energy control procedure. Each SWP must be specific enough to identify the scope of work to be performed and the Hazardous Energy Controls necessary to perform the work safely.

Reference: FIST 1-1 Sect 16.2

SWP – Placing / Removing Personal Protective Grounds When work requires the use of Personal Protective Grounds (PPG), Reclamation’s Policies must be followed.

A written grounding procedure must be developed.

If, in the opinion of the Reclamation Representative and Reclamation Authorized Employee, a contractor is sufficiently knowledgeable in and adequately equipped for the application of personal protective grounding, the contractor’s Qualified Electrical Employee may place and remove personal protective grounds at the work site in accordance with applicable safety standards and FIST Volume 5-1, under the observation of an Authorized Reclamation Employee.

The Contractor’s Workplace Representative will coordinate the placement or removal of all PPGs with the appropriate Reclamation personnel.

Reference: FIST 1-1 16.3

Placing / Removing Personal Protective Grounds (Cont) If, in the opinion of Reclamation Representative and the Authorized Reclamation Employee, a contractor is not sufficiently knowledgeable in or adequately equipped for the application of personal protective grounding, the contractor is not allowed to place and remove personal protective grounds.

A Reclamation Authorized Employee must direct a Qualified Electrical Employee to place or remove all required personal protective grounds. The Authorized Reclamation Employee must document the placement or removal of all personal protective grounds placed to protect the contractor on the Switching Program Form.

Reference: FIST 1-1 Sect 16

Upon Completion of Work The Contractor’s Workplace Representative must:

Remove all equipment, tools, and material used from the work area;

With concurrence of the Reclamation Representative, ensure that personal protective grounds have been removed using an approved procedure when applicable;

Notify the Reclamation Representative that work is complete, and the work area is clear of their equipment, tools, and material; and Coordinate with the Reclamation Representative to remove their lock from the energy isolation devices or the clearance lockbox;

Reference: FIST 1-1 Section 16.4

Releasing the SWP Upon completion of all work, the Contractor’s Workplace Representative must:

Notify the Reclamation Representative that:

All personnel are clear;

All materials have been removed;

The work is complete; and All personal protective grounds are removed.

Sign the SWP, releasing it to the Reclamation Representative.

Reference: FIST 1-1 Section 16.4

Changing Scope of Work Under a Special Work Permit Should it be necessary to make changes to the scope of work under the SWP (change in protection needed, etc.), a new SWP must be issued and the existing SWP released.

Reference: FIST 1-1 Section 16.5

Change in Representative for a Special Work Permit In the event that an original representative (Contract’s Workplace Representative, Reclamation Representative, or Authorized Reclamation Employee) is not available to release the existing SWP, the new representative must sign the release of the existing SWP.

The new SWP must be issued before the existing SWP is released.

Reference: FIST 1-1 Section 16.6

Questions Contact your Reclamation Representative if you have any questions.

Reference:

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