ATT_4_SSJ Reform BTG Annual Maintenance_Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 4

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: AFMC/PZIMC

Purchase Request / Local ID Number: MFT # Serv P23-007RN

Program / Project (and PE, if applicable):

Serv P23-007RN Reform BTG Annual Maintenance

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a))

Date

20 Jul 2023

Date

25 Aug 2023

Elizabeth C. Fanning

APPROVAL (AFFARS 5306.304(a) )

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 4

I. Contracting Activity.

II. Nature and/or description of the action being processed.

This individual justification authorizes use of other than full and open competition procedures to obtain a firm-fixed-price (FFP) commercial contract for performance of services with a basic year and four one-year options with potential for a 6-month extension option pursuant to FAR clause 52.217-8, Option to Extend Services. The contemplated contract with Reform Grinding Technology GMBH, Commercial and Government Entity (CAGE) Code C4533, is for Preventive Maintenance (PM) and Remedial Maintenance (RM) services of Reform Blade Tip Grinder (BTG) for the

Reform Grinding Technology GMBH is the Original Equipment Manufacturer (OEM) for the Reform Blade Tip Grinder (BTG). The last long-term, five-year contract was , with current service being provided under purchase order which expires .

This is for a new contract and is not a bridge action.

The estimated dollar value of this contract will be

III. Description of supplies/services required to meet agency needs.

The Contractor shall provide a Annual Maintenance Preventive/Remedial Maintenance (PM/RM) contract, 1 Base Year plus 4 option years on the Reform Blade Tip Grinder (BTG)

Description Cost

Annual Preventive/Remedial Maintenance (PM/RM) contract, 1 Base Year plus 4 option years on the Reform Blade Tip Grinder (BTG).

Preventive Maintenance (PM) Remedial (RM)

BASE YEAR

Preventive Maintenance (PM) Remedial (RM)

OPTION YEAR 1

Preventive Maintenance (PM) Remedial (RM)

OPTION YEAR 2

Preventive Maintenance (PM) Remedial (RM)

OPTION YEAR 3

Preventive Maintenance (PM) Remedial (RM)

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 4

OPTION YEAR 4

TOTAL

This cost is based on previous contract to include an inflation rate of added to each option year.

IV. Statutory authority permitting other than full and open competition.

DAFFARS 5313.501/10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

This contract will support one of only two blade tip grinders at Tinker AFB, Model HSG 1403, S/N 8020.

Contractor shall perform two PM's per year and IAW OEM specifications.

This equipment was originally designed and manufactured by Reform/Lapmaster. Per Serv P23-007RN PWS 1.17, “The Contractor shall provide personnel with original equipment manufacture (OEM) certification.” There are no OEM certified technicians outside of Reform/Lapmaster capable of performing PM/RM

Due to the criteria listed above and the documented Market Research REFORM GRINDING TECHNOLOGY is the only vendor capable of satisfying the Governments requirement for a PM/RM follow on contract to support two blade tip grinders at Tinker AFB.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

An announcement will be posted on SAM.gov, informing the public of this sole source award. Interested parties may respond.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer will use price analysis IAW Federal Acquisition Regulation (FAR) 13.106-3 in order to determine the contract price to be fair and reasonable. Because this is a commercial requirement as defined by FAR Part 2, the Government may request other than certified cost or pricing data if necessary, to determine the price to be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research was performed reviewing Dynamic Small Business Search (DSBS) and System for Award Management (SAM) databases using North American Industry Classification System (NAICS) Code (811310) looking for companies that could provide Preventive/Remedial Maintenance on a Reform Blade Tip Grinder

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 4 of 4

(BTG). A review of small businesses to include 8(a), HUBZone, Service Disabled Veteran Owned Business, and Women Owned Small Business was conducted in search of a company that could provide Preventive/Remedial Maintenance on a Reform Blade Tip Grinder (BTG). In review there is one (1) source that can provide this service for this acquisition due to OEM having proprietary data rights.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

There are no other factors to be considered at this time.

X. List of any sources that expressed, in writing, an interest in the acquisition.

REFORM GRINDING TECHNOLOGY GMBH

Address:

Phone number:

CAGE code:

Type Business:

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

In an effort to identify and remove barriers to competition, the Government will continue to monitor the marketplace for source development and continue discussions with the OEM regarding additional approved sources.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.