ATT 3 - RSOW - Benelux-Chievres SHAPE Bldg 20182 Appliances.pdf

UH Furnishings Program Statement of Work – Removal and Installation of Furnishings

Benelux-Chieves SHAPE, Bldg 20182, Appliances

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1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) remove existing furniture from rooms; (3) deliver removed furniture to location specified; (4) load and unload new furniture; (5) place/install in designated rooms; (6) assemble items as required; (7) secure and store, as designated; and (8) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e.

electrical power including, but not limited to, voltage, hertz, amperage and outlets at each building.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture finishes and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor should contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

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2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation, and have started any required procedures so as to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item

(CLIN) 0001, unless otherwise noted in this paragraph.

3. REMOVAL OF EXISTING FURNITURE

3.1 Contractor shall start removing existing items in the rooms between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If a furniture listing is not provided in Table 1, assume existing furniture to include some or all of the following: bed and mattress, wall unit, desk, chair, and chest.

3.3 Contractor shall deliver all removed furniture to location specified by the TR.

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3.4 If the Contractor is unable to complete the removal and storage of items before end of the workday, the contractor will secure those items and ensure they are protected from the elements. If the items are moved to a different storage site overnight, the Contractor will be responsible for moving the items from the overnight storage site to its final location.

3.5 Contractor shall take care to ensure removed furniture is not damaged during removal, transport, and final disposition.

3.6 Contractor shall reference Table 1 below to determine if removed furnishings require palletizing and shrink wrapping. If required this cost shall be included in the removal line of attachment 1.

3.7 After removal of existing furnishings, rooms shall be swept or vacuumed, as required by flooring type, before placement of new furnishings.

4. RECEIVE AND UNLOAD

4.1 Contractor shall start assembling and installing items in rooms upon completion of furniture removal, between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

4.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor will transport those items to a location designated by the TR for storage until the next workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

4.3 The Contractor shall verify and inspect all items. Any deficiencies

(damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

4.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

4.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4.6 Additional items identified in Table 1 shall be picked up from location specified in

Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with

Attachment 3 Page 4 of 11 paragraph 3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

4.7 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

5. PLACE AND INSTALL

5.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

5.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified in Table 1.

5.3 The contractor shall clean and polish all items that have been installed.

5.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

5.5 The Contractor shall remove all protective coverings from electronics (such as protective film on the microwaves, protective wrapping on lamp shades, etc.).

5.6 The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

5.7 The Contractor shall ensure that items which requires batteries have been provided with new alkaline batteries, and that they are working properly.

5.8 If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

5.9 If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, Attachment 3 Page 5 of 11 microwaves, clothes washers, and electric dryers as identified in the contract.

The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit.

Vendor is not responsible for connecting gas appliances to the gas supply.

5.10 If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc., of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor, or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

5.11 If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

5.12 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

5.13 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR, and install in accordance with this Statement of Work.

6. ASSEMBLY

6.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

6.2 All furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

6.3 The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, and that the installation is complete, and the furniture is ready to use.

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6.4 If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

7. PROTECTION OF PROPERTY

7.1 The Contractor shall perform an inspection of the buildings and grounds with the

TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source and schedule of repairs.

7.2 The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

7.3 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

7.4 Material-handling equipment shall have rubber wheels.

8. PRODUCT DOCUMENTATION

8.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

8.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

9. CLEANUP

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9.1 The Contractor will be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (Technical Representative signing acceptance on Delivery Order/contract), from the contractor will not occur until all trash connected with the furniture installation is removed from the site.

9.2 Recyclable cardboard products shall be disposed of in accordance with Table 1.

9.3 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

9.4 Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

10. EXCESS ITEMS

10.1 Once equipment is installed as shown on the furniture layout, the Contractor shall coordinate with the TR as to where any excess items are to be stored.

Contractor will be responsible for delivery of excess items to storage area designated by TR.

11. AT-OPSEC

11.1 All contractor and all associated sub-contractors’ employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

11.2 The contractor and all associated sub-contractors shall receive a brief/training

(provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30

Attachment 3 Page 8 of 11 calendar days of new employees commencing performance with the results report to the COR NLT 5 calendar days after the completion of training.

11.3 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

11.4 To meet the established employment eligibility requirements the Contractor must pre-screen Candidates using the E-Verify Program website http://www.uscis.gov/e-verify . The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

TABLE 1. Project specific information.

Technical Representative: Sculier, Patrice

Tech. Rep. Phone: 597-5388

Tech. Rep. Email: patrice.sculier.ln@army.mil

Will the Building be Occupied During Install

Yes

Delivery Type

Staged (Room by Room)

If this is a staged delivery, how many rooms will be accessible per day? 6

Acceptable Hours of Delivery: from 0800 to 1630

Number of floors: 5

Elevator Available for Use During Install NO

Elevator Dimensions

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

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Point of Contact Name: Slayton, Francisca

Phone/Email: 597-5332, francisca.k.slayton.ln@army.mil

Address:

Building Number 20182 Chievres Air Base

Chievres, 7950

Street Address

City, State, Zip Code

Business Hours: 0800-1630

Do they accept mattresses?: Yes

DRMO Special Requirements (Pallets, Shrink Wrap):

All the existing Furniture shall be placed on wooden pallets and shrink wrapped or metal bending as they are required. Removed furnishing shall be palletized & wrapped & metal banding as requested by TR at site above. The wooden pallet will be provided by government.

All recyclable cardboard products to be delivered to:

Building Number DRMO Kaiserslautern.  DLA Disposition Services Kaiserslautern (SG4070) Unit 23206, APO AE 09227.

  Ludwigshafener Strasse; #160;67657 Kaiserslautern

Street Address

Phone: All recyclable material will be delivered to the sort center located at Chievres Air Base.

Access & Delivery Information:

Security Requirements: Access to Chievres Air Base thru "Rue du 7eme Wing Gate # 14".

Contractor access to be requested to the IACS office, Chievres Air Base.

Shipping Label for Furniture: Barracks, Bldg # 20182

7950, Chievres (Belgium)

Physical Address:

Building Number Street Address

City, State, Zip Code

20182

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Shipping Label for Soft Goods (If different from furniture)

Warehouse information:

Building Number

Street Address CFMO, Bldg # 20023

7950, Chievres (Belgium)

Items stored at warehouse location noted above, to be installed under this contract: example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

N/A

Building Specific Information:

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

Truck parking at the back side of the building (close to the back entrance).

Possiblility to install a outside elevator in the middle of the building.

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

Old Furniture/ Appliances to be Delivered to CFMO warehouse, to be palletized and then send to DRMO/DLA Kaiserslautern (Germany).

Appointments for turn-in to DRMO Kaiserslautern (Germany) will done by CFMO staff.

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of

88 Sgl bed (Slat bed, mattresses, covers) 40 Dbl beds (Slat bed, mattresses, covers) 128 Chest of drws 128 nightstand 128 mirrors

Attachment 3 Page 11 of 11 drawers: If drop lid desk or Armoires are being removed, list dimensions.

128 lamps 128 desks 128 TV/VCR stand 264 Dining Chair 48 bookcases 8 easy chair 8 sofa "2 seaters" 8 Coffee table 8 end table 6 sofa "3 seater" 3 sofa "2 seater" 3 coffee table from hallway

Old window treatments and hardware to be delivered to: If vendor needs to dispose of, please say so here.

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.

END OF SOW