ATT 3 - OSOW - Benelux-Chievres SHAPE Bldg 20023 Appliances.pdf

UH Furnishings Program Statement of Work - Offload of Furnishings in Warehouse

Benelux-Chieves SHAPE, Bldg 20023, Appliances

Attachment 3 Page 1 of 7

1. GENERAL

1.1 Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) secure and store, as designated; and (4) properly dispose of any associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e.

electrical power including but not limited to voltage, hertz, amperage, and outlets at each building through the Technical Representative identified in the SOW, Table 1.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture finishes and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor should contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings where by the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Attachment 3 Page 2 of 7

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping. The Contractor shall coordinate item delivery from all sub-contractors to minimize the number of deliveries.

2.2 In the event that a delay in delivery is requested by the TR, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item

(CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall deliver items between the hours specified in Table 1. The

Contractor may work outside this time frame with prior approval of the TR.

3.2 All unloaded items shall be properly stored by the end of the workday.

3.3 The Contractor shall verify and inspect the wrapping/crating of all items. Any problems (damage/overage/shortage) shall be brought to the attention of the TR.

The Contractor shall store damaged items in the location designated by the TR.

The TR may require the Contractor to open a damaged container to ensure the actual item is unharmed.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

Attachment 3 Page 3 of 7

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

4.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified.

5. PROTECTION OF PROPERTY

5.1 The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds, and other items already existing. The Contractor shall repair or replace any items, buildings, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

5.2 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

5.3 Material-handling equipment shall have rubber wheels.

6. PRODUCT DOCUMENTATION

6.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation. Documentation that is packed in boxes with the item may remain in the box. It is not necessary to open the boxes to retrieve the product documentation.

6.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings, unless packed in box with item, and turn them over to the TR.

7. CLEANUP

Attachment 3 Page 4 of 7

7.1 The Contractor will be responsible for the removal and disposal of all trash connected with delivery of the furniture and other items under this contract.

8. AT-OPSEC

8.1 All contractor and all associated sub-contractors’ employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.2 The contractor and all associated sub-contractors shall receive a brief/training

(provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results report to the COR NLT 5 calendar days after the completion of training.

8.3 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

8.4 To meet the established employment eligibility requirements the Contractor must pre-screen Candidates using the E-Verify Program website http://www.uscis.gov/e-verify . The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

Attachment 3 Page 5 of 7

TABLE 1. Project specific information.

Technical Representative: Sculier, Patrice

Tech. Rep. Phone: 0032-68-255388

Tech. Rep. Email: patrice.sculier.ln@army.mil

Will the Building be Occupied During Install

No

Delivery Type

Not Staged

If this is a staged delivery, how many rooms will be accessible per day? N/A

Acceptable Hours of Delivery: from 0800 to 1200 am

Number of floors: 1

Elevator Available for Use During Install No Elevator Dimensions

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

Point of Contact Name: Sculier, Patrice

Phone/Email: 0032-68-255388, patrice.sculier.ln@army.mil

Address:

Building Number 20023 Chievres Air Base

Chievres (Belgium), 7950

Street Address City, State, Zip Code

Business Hours: from 0800-1630 Do they accept mattresses?: Yes

DRMO Special Requirements (Pallets, Shrink Wrap):

N/A

All recyclable cardboard products to be delivered to:

Address:

Building Number

Street Address

Attachment 3 Page 6 of 7

City, State, Zip Code Phone:

Access & Delivery Information:

Security Requirements: Access to Chievres Air Base, thru rue du 7eme Wing (Gate # 14).

Contractor access to be requested to the IACS office, located at Chievres Air Base.

Shipping Label for Furniture: CFMO, Bldg # 200023

Chievres Air Base 7950, Chievres (Belgium).

Physical Address:

Building Number Street Address

City, State, Zip Code

Shipping Label for Soft Goods (If different from furniture)

Warehouse information:

Address:

Building Number

Street Address CFMO, Bldg # 20023 Chievres Air Base 7950, Chievres (Belgium)

City, State, Zip Code

Items stored at warehouse location noted above, to be installed under this contract:

example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

Building Specific Information:

Attachment 3 Page 7 of 7

END OF SOW

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

Easy parking to unload the appliances at CFMO warehouse.

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

N/A

Old window treatments and hardware to be delivered to: If vendor needs to dispose of, please say so here.

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.