Att_1_SOW.pdf

RFQ No. 140P8425Q0007

SPECIFICATIONS & STATEMENT OF WORK

Alarm System Controller Replacement

Alarm System Inspection, Testing, Maintenance & Monitoring for

Whiskeytown National Recreation Area

SCOPE

The National Park Service (NPS) at Whiskeytown National Recreation Area (WHIS) has a requirement for a qualified Contractor to (a) replace an alarm controller, (b) perform inspection, testing, and maintenance (ITM) services, and (c) provide 24/7 alarm monitoring, notification, and reporting services. The performance period for the ITM and monitoring services consists of a base year and four option years.

SECTION 1 - REPLACE SYSTEM CONTROLLER

1.1 Scope of Work

At the Ranger Operations Building, the Contractor shall remove the existing Bosch B9512G controller, three keypads, expanders, receiver, and cell, and provide and install a Honeywell DSC Qolsys integrated control panel with built-in touchscreen keypads, two additional touchscreen keypads, receiver, siren, back-up battery, hardwire control module, two 8-zone expanders, and two motion detectors. The control panel is tied to the security (intrusion detection) and fire alarm systems, Uninterruptible Power Supply (UPS), and emergency generator. The Contractor shall also tie in 5 doors and 15 motion sensors, program, and test.

Reacceptance inspections shall be performed to ensure that (a) installation is in accordance with NFPA 72 and other required installation standards and to (b) system operation is in accordance with the design documents.

SECTION 2 - INSPECTION, TESTING, AND MAINTENANCE SERVICES

2.1 Scope of Work

In accordance with this scope of work and the requirements specified herein, and with codes and regulations referenced in Section 7 of this document, the Contractor shall provide all labor, supervision, equipment, tools, travel, parts, and materials necessary for the inspection and testing of fire and intrusion alarm systems at WHIS.

Work includes the identification of system deficiencies and the development of cost estimates for repairs and the possible completion of repairs under a separate contract or a contract modification. Work shall be performed in accordance with applicable sections of the National Fire Protection Association (NFPA) codes and standards.

2.2 Qualifications – Fire Alarms

The Contractor shall be a company specializing in inspection, testing, maintenance, and repair of alarm and notification systems, and their components and appurtenances, in accordance with NFPA 72 and 731. All work shall be performed by qualified personnel, and in accordance with the requirements of the particular alarm manufacturer. Personnel performing the work shall be certified at the Level II Inspection and Testing of Fire Alarm Systems by the National Institute Certified Engineer Technology (NICET), or equivalent (such as BSIS Alarm Company Operator Qualified Manager or BSIS Alarm Agent).

2.3 Qualifications – Intrusion Alarms

Service personnel shall be qualified in the inspection, testing, and maintenance of premises security systems, including the mechanical components incorporated into the systems.

2.4 Experience

Contractor shall have continuously performed inspection, testing, maintenance, and repair of fire/intrusion detection and notification systems and their components and appurtenances in the State of California for the past five years.

2.5 Deliverables

The Contractor shall prepare written reports of the inspection and testing results using NPS Form FA-1A, available from the CO upon request. One original form with original signatures and one legible copy of the completed reports shall be presented to the COR after work is completed. The Contractor shall also provide a legible electronic copy of all reports to the CO upon request. Each inspection and test report must identify each building. Every device must be tested and listed on the report or in an attachment to the report. Devices not tested must be listed on the report and approved by the Contracting Officer.

The Contractor shall include itemized quotes for repairs, if applicable, with the written reports.

2.6 Identify Deficiencies

The Contractor shall identify the deficiencies in each system. Each deficiency shall include the applicable code and/or standard citation(s) that warrant repair, and shall be identified as “minor”, “essential” or “critical” (posting an imminent hazard or threat to employees, visitors, or the resource). Repairs deemed to be “critical” shall immediately be brought to the attention of the COR.

2.7 Develop Cost Estimates

The Contractor shall develop itemized cost estimates to remedy the deficiencies and complete the repairs.

2.8 Repairs

No repairs shall be performed without the verbal or written approval of the Contracting Officer. A separate purchase order for will be issued for labor and materials not included in the scope of this document. Repairs shall be performed by certified and/or licensed Contractor personnel.

2.9 Parts and Materials

Parts and materials furnished by the Contractor shall be new, unused, and un-refurbished, unless otherwise required or permitted by the CO. Replacement parts shall be of the same type and characteristics by the same manufacturer as the parts being replaced or shall be fully compatible and functional within that detection and notification system, equipment, or component. Parts and equipment removed from service shall be legally disposed of or delivered to the COR. In no event shall parts or equipment removed from service be abandoned at the work site.

2.10 Impairments/Emergency Impairments/Preplanned Impairments

The Contractor shall perform all impairment procedures in accordance with NFPA 72 to ensure that risks are minimized, and the duration of the impairment is limited.

SECTION 3 – ALARM MONITORING

3.1 Scope of Work

The Contractor shall provide 24/7 alarm monitoring and notification of alarm activations, and reports of all alarm activations upon request.

3.2 Qualifications

The Contractor shall provide evidence of UL® Certification for Central Station Protective Signaling Services – Monitoring with their quotation and upon request when option years are contemplated.

The Contractor must be capable of monitoring preinstalled systems that utilize a Honeywell “Lynx” touch model L7000 with LTE-L57V cellular communication system for Verizon Service and have unlimited zone monitoring option via Cellular Interactive Monitoring – Alarm net TOTAL CONNECT 2.0.

3.3 Procedures

After contract award, the NPS will coordinate with the Contractor to ensure that all systems are online, and the Contractor has complete visibility of all monitored systems in their location (meaning all system locations are identifiable on their monitoring systems and that test communication to park personnel are successful). The Contractor will provide MAC and CRC information for the LTE-L57V cards so they can be registered and activated by the NPS. NPS will program the systems and will call the central station to send signals and activate the accounts. The Contractor will confirm when these are registered and ready to be activated. This may require several test sessions and fine tuning to assure that the park and the Contractor’s monitoring hub are communicating accurately with no breaks in service.

PART 4 – ACCEPTANCE & INVOICING

4.1 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the COR. The Contractor shall promptly correct all work rejected by the COR as faulty, defective, or failing to conform to the contract, whether observed before or after substantial completion of the work, and whether or not inspected, tested, or completed. The Contractor shall bear all costs of correcting such rejected work.

4.2 Invoice & Payments

Invoices must be submitted through the U.S. Dept. of the Treasury’s Invoice Processing Platform (IPP) and must include the purchase order number, service dates, and location of work. Payment will be made only by electronic funds transfer (EFT).

PART 5 – CONTACTS

5.1 Contacts

The CO shall designate a COR who shall have serve as the primary liaison between the Contractor and CO and will provide building access and guidance to the Contractor. The COR will monitor Contractor performance. COR contact information will be provided to the Contractor at the time of contract award. The Contractor shall provide contact information for alarm monitoring, ITM, and billing/invoice questions.

5.2 Emergency Contacts

The NPS will provide a Zone List, Call Person, Passwords, and any special protocols for how to handle alarm/troubles on the systems to be monitored. Note that the system owner is a federal agency with law enforcement and fire staff, therefore, in the event of an alarm activation, the Contractor shall contact only the key personnel on the “call-out list” and not local law enforcement or fire authorities.

PART 6 - PERIOD OF PERFORMANCE

6.1 Contract Duration

The NPS intends to award a contract for a base year and four option years. The NPS will unilaterally decide if award of the options is in the best interests of the Government, based on availability of funds, Contractor performance, and other factors.

6.2 Period of Performance

The estimated dates of performance are:

Base Year: March 1, 2025 - February 28, 2026 Option Year 1: March 1, 2026 - February 28, 2027 Option Year 2: March 1, 2027 - February 29, 2028 Option Year 3: March 1, 2028 - February 28, 2029 Option Year 4: March 1, 2029 - February 28, 2030

The actual dates will be determined at time of contract award.

PART 7 - REFERENCED STANDARDS

UL 827, the Standard for Central Station Alarm Services

NFPA 72, National Fire Alarm and Signaling Code

NFPA 731, Standard for the Installation of Premises Security Systems

PART 8 – ALARM SYSTEM LOCATIONS

Building Name GPS Coordinates System Type System

Fire Module Building 321 40.650633, -122.60535 Intrusion Honeywell “Lynx” touch model L7000

Equipment Storage Fire module 321

40.650633, -122.60535 Intrusion Honeywell “Lynx” touch model L7000

Historic Camden House 40.664337, -122.63661 Intrusion Honeywell “Lynx” touch model L7000

Tenant House (Residence) 40.661714, -122.63552 Intrusion Honeywell “Lynx” touch model L7000

Headquarters Administration Bldg.

40.611025, -122.52810 Intrusion Honeywell “Lynx” touch model L7000

Curatorial Building 40.610906, -122.52824 Intrusion Honeywell “Lynx” touch model L7000

Whiskeytown Lake Visitor Center

40.615021,-122.52014 Intrusion Honeywell “Lynx” touch model L7000

Interp. / Fees Office 40.611258, -122.52874 Intrusion Honeywell “Lynx” touch model L7000

Fire Management Office 40.651112, -122.59353 Intrusion Honeywell “Lynx” touch model L7000

Oak Bottom Fire Station 40.650921, -122.59294 Intrusion & Fire

Honeywell “Lynx” touch model L7000

Ranger Operations Building

40.650921, -122.59294 Intrusion & Fire

Honeywell “Lynx” touch model L7000 Silent Knight 6808 FACP

PART 9 - DEFINITIONS

CO: Contracting Officer

COR: Contracting Officer’s Representative

Emergency Impairment: A condition where a fire detection and notification system or portion thereof is out of order due to an unexpected occurrence.

Impairment: A shutdown of a system or portion thereof.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified Contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system of portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks of fire detection and notification system components at intervals specified in the appropriate chapter(s) of NFPA 72 and 101.

Maintenance: Work performed to keep equipment operable.

Preplanned Impairment: (a) A condition where a fire detection and notification system, or portion thereof, is out of service due to work that has been planned in advance.