Att 1-INFO ONLY_DRAFT PWS_Green Peter Spawning Surveys 2025.docx

DRAFT – SOURCES SOUGHT ONLY Page | 1

PERFORMANCE WORK STATEMENT (PWS)

for Spring Chinook salmon spawning surveys above Green Peter Dam

1. GENERAL STATEMENT

This performance-based, service contract is Firm-Fixed Price (FFP). The period of performance is for 12 months. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to conduct spawning surveys above Green Peter Dam in Quartzville Creek and the Middle Santiam River. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed and acquire all necessary permits.

2. DEFINITIONS AND ACRONYMS

Throughout this PWS, terms are defined as follows:

ACCEPTABLE QUALITY LEVEL (AQL): Acceptable Quality Level equals the performance standards listed in the Performance Standards and Requirements, and as summarized in the Performance Requirements Summary. The Contractor must re-perform all unsatisfactory work unless excused by the Contracting Officer’s Representative (COR).

CONTRACT DISCREPANCY REPORT (CDR): A written record of unsatisfactory performance by the contractor as observed by the COR.

CONTRACTING OFFICER (KO): A person with authority to award, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3. THE GOVERNMENT WILL FURNISH

Reports and protocols for similar work in previous years will be provided. A database template will be provided.

4. THE CONTRACTOR SHALL FURNISH

The contractor shall provide all other materials, parts, and labor in performance of the services as defined in this PWS. The contractor shall be self-sufficient in performing task requirements.

5. PERFORMANCE STANDARDS AND REQUIREMENTS

5.1. TASK 1: STUDY PLAN/WORK PLAN

The Contractor shall submit a study/work plan for spawning surveys above Green Peter Dam in Quartzville Creek and the Middle Santiam River for conducting spring Chinook spawning surveys prior to initiating field work (see project schedule in 7.2). The work plan shall include a detailed explanation of how the Contractor plans to meet Tasks 2 through 4, a project schedule demonstrating how the Contractor will ensure the project Schedule milestones in paragraph 7.2 are met, and the Contractor’s planned data collection and analysis methods for task objectives, including a schedule for field surveys.

The submitted work plan shall include at a minimum the following:

a) Matrix of all Contractor and Sub-Contractor personnel on this project, their roles and responsibilities, including all review personnel;

b) Indicate the Small Business Sub-Contractors, if any, under this contract;

c) Project objectives and a plan on how to meet those objectives; and

d) Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes, and all coordination activities.

e) The Contractor shall submit the work plan electronically, in a format compatible with Microsoft format (Word, Excel, etc.), to the Contracting Officer’s Representative (COR).

5.2. TASK 2: SPAWNING SURVEYS

The Contractor shall conduct spawning surveys above Green Peter Dam in Quartzville Creek and the Middle Santiam River where accessible and major tributaries where spring Chinook salmon could spawn to determine abundance and distribution of spring Chinook salmon adults and counting redds from the mouths to the first natural barrier to upstream fish migration. Surveys in the Middle Santiam will be conducted on public lands primarily in the wilderness area higher in the watershed.

The Contractor shall conduct surveys by boat and foot to enumerate and sample salmon carcasses and enumerate redds consistent with methods utilized by previous contractors and the Oregon Department of Fish and Wildlife (ODFW), typically from July through October to encompass peak spawning times. The level of effort should also be similar to work done by previous contractors, survey reaches are typically done weekly when fish are present.

5.3. TASK 3: CARCASS SAMPLING

The contractor shall perform carcass sampling spawning surveys above Green Peter Dam in Quartzville Creek and the Middle Santiam River and major tributaries where spring Chinook salmon could spawn.

During spawning surveys, the Contractor shall:

· Recover carcasses and examine for adipose fin clips.

· Measure carcasses (cm fork length; FL) for size distributions.

· Determine sex and estimate the proportion of eggs remaining in female fish.

· Collect and examine otoliths and scales from any untagged or non-adipose fin clipped carcasses to identify possible adfluvial Chinook spawners based on absence of induced thermal marks and growth patterns on scales. Otoliths must be placed in plastic vials to adequately protect samples

· Collect scales and place into a scale envelope to estimate age. Take fin clips, preserve in 95% ethanol, and submit to the Contracting Officer’s Representative (COR).

· Collect t-bar (floy) tag numbers or record evidence of lost tags based on scarring or holes at the base of the dorsal fin. All carcass data collected shall be cross referenced with tag numbers where tags are present.

· Collect active tags and scan fish for passive tags and cross-reference tag number with other data

5.4. TASK 4: REPORTING, DATABASE, AND PRESENTATIONS

The Contractor shall supply a Final Report describing all pertinent work conducted over the entire life of the Contract. Further, the Contractor shall provide written updates monthly to the COR or at the Willamette Fish Passage Operations and Maintenance Team Meeting by conference call that last for approximately 30-60 minutes. The purpose of this is to provide USACE and stakeholders with periodic summaries of accomplishments, findings, planned activities, coordination requests, and any other pertinent issues. The Contractor shall provide data in an access database using the template/MS Access file provided. Any other data collected not included in the database should also be provided in format compatible with MS Excel. The Contractor is required to attend and present all findings at the Annual Willamette Fisheries Science Review in 2026 typically held in Corvallis, Oregon or Portland, Oregon.

From the work completed in Task 2 (Surveys) and Task 3 (Sampling), the following metrics shall be included in the report:

· Redd distribution/locations (GPS locations/maps of redd areas)/elevations

· Peak redd counts and densities by reach

· Spawn timing (initiation, peak, cessation)

· Spawner abundance by sex and origin (hatchery vs. natural origin)

· Age distribution of returning adults

· Pre-spawning mortality (PSM)

· Straying of hatchery fish

· Fork length

· Sex

6. PERFORMANCE REQUIREMENTS SUMMARY

Performance requirements are intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirement Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum AQL of service required for each requirement. These thresholds are critical to mission success.

6.1. Performance Requirements Summary Table

The table below outlines the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY TABLE

Task 1: Study and Work Plan

[PWS paragraph 5.1]

Task 2: Spawning Surveys

[PWS paragraph 5.2]

Task 3: Carcass Sampling

[PWS paragraph 5.3]

Task 4: Reports and presentations

[PWS paragraph 5.4] Monthly reports delivered during or before fourth week of month.

Draft reports delivered according to schedule (section 7.2)

Final shall have addressed all errors, revisions, or comments noted by the Government during review(s).

7. PROJECT COORDINATION & SCHEDULE

7.1 Project Coordination

Coordination of these activities is critical to the successful completion of this Contract. Every effort shall be made to resolve identified issues in a timely manner before they become problems. Communication by telephone and email is strongly encouraged. Regularly scheduled meetings are described above. Other meetings, including additional site visits and telephone conference calls, required to exchange information may be scheduled by mutual agreement, and shall be emailed to the POCs.

7.2 Project Schedule

Interim milestones are expected target dates and changes to these dates may be revised with COR approval during progress review meetings without a modification to this Contract. The scheduled completion date for all work is a firm performance target, requiring modification to the Contract by a KO if an adjustment to that date is required. All services required under this Contract shall be completed no later than April 30, 2026.

7.3 Authorized Changes

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer. However, coordination of technical matters within the scope of the contract with USACE personnel will be accomplished through the COR listed below. Direct requests from other agencies should be forwarded to the KO. The Contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract.

7.4 Use of Information.

The information developed, gathered, assembled, and reproduced by the Contractor or their Sub-Contractors, or their associates, in fulfillment of the Contract requirements as defined in or related to this PWS, shall not be used for any purposes at any time without the written consent of the Contracting Officer.

8. GENERAL INFORMATION

8.1 Invoice Submission.

Invoices shall be submitted in accordance with FAR clause 52.212-4(g):

Submit one electronic PDF invoice to Millington (USACE Finance Center) via email address: CEFC-G2invoices@usace.army.mil

Submit one electronic invoice copy to the following:

Contracting Officer’s Representative: TBD Invoicing POC: TBD

For invoice receipt verification or for a vendor's payment problem, the vendor may contact Millington at phone number (901) 873-9077.

8.2 Government Holidays

The Contractor is not required to perform services on the following recognized Federal holidays: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

8.4 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts USACE contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

· Federal veteran employment information: www.fedshirevets.gov/index.aspx

· Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets/

· Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/

· Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

8.5 Metadata

Any data, database, and/or geospatial data produced through this Contract must be documented through the preparation of standard metadata (data about data) descriptions. The Contractor shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for download at: https://www.fgdc.gov/standards/projects/incits-l1-standards-projects/NAP-Metadata.

8.6 Codes and Standards

Work under this Contract shall comply with the latest codes, standards, and regulations applicable to the work requested including USACE Engineering Regulations and Manuals, and Industry Codes and Standards.

9. POINTS OF CONTACT

The Contractor will be in contact with multiple Government POCs. Government POCs under this Contract are as follows:

Contracting Officer

(KO)

TBD

Contracting Officer’s Rep.

(COR)

TBD

Contract Specialist

(CS)

TBD