Att 03 - Final Bldg 220 221 223 225 Specs.pdf

Prepared By:

CFR Engineering Consultants, Inc.

20251 Century Blvd, Suite 120

Germantown, MD 20874

(877) 871-4229

Buildings 220, 221, 223, & 225: Fire Alarm Replacements

National Institute of Standards and Technology

Specifications FINAL Submission

CFR Project Number: 24049 August 29th, 2025

NIST – Building 220, 221, 223, & 225 Fire Alarm Replacements Contract No. 1333ND21DNB190025

Task Order. 1333ND24FNB190117

CFR Engineering August 29th, 2025

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES

DIVISION 01 – GENERAL REQUIREMENTS

01 00 00 Unit Quantity Work Items

01 10 00 Summary

01 31 00 Project Management and Coordination

01 32 00 Construction Progress Documentation

01 33 00 Submittal Procedures

01 40 00 Quality Requirements

01 42 00 References

01 50 00 Temporary Facilities and Controls

01 51 00 Project Construction Sign

01 60 00 Product Requirements

01 70 00 Execution Requirements

01 73 10 Cutting and Patching

01 77 00 Closeout Procedures

01 78 23 Operation and Maintenance Data

01 78 39 Project Record Documents

01 82 00 Demonstration and Training

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 84 13 Penetration Firestopping

DIVISION 23 – MECHANICAL

23 05 00 Common Work Results for HVAC

23 09 23 NIST Direct Digital Control Systems

DIVISION 26 – ELECTRICAL

26 05 00 Common Work Results for Electrical

26 05 19 Low-Voltage Electrical Power Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems

26 05 33 Raceway and Boxes for Electrical Systems

26 05 53 Identification for Electrical Systems

DIVISION 28 – FIRE ALARM

28 46 21.11 Addressable Fire Alarm Systems

UNIT QUANTITY WORK ITEMS 010000 - 1

SECTION 010000

UNIT QUANTITY WORK ITEMS

PART 1 - GENERAL

1.1 UNIT QUANTITIES SPECIFIED

A. Initially, Contract Sum will be deemed to include, for all Unit Price Work, amount equal to sum of established unit prices for each separately identified item of Unit Price Work times estimated quantity of each item as indicated in the Bid Form and/or Schedule of Values.

B. Estimated quantities of items of Unit Price Work are not guaranteed and are solely for purpose of comparison of Bids and determining initial Contract Sum. Owner reserves right to increase or decrease quantities at same unit cost, as required by job conditions. Review and approval of actual quantities and classifications of Unit Price Work performed by Contractor will be by the

Engineer.

C. The Engineer shall have right under Contract to make increases and decreases in quantities and changes in plans, as may be necessary to ensure completion of contemplated Work.

1.2 PAYMENT

A. Progress payments on account of Unit Price Work will be based on number of units completed.

B. The Engineer will review and approve actual quantities and determine classification of Unit

Price Work performed by Contractor. The Engineer will review Contractor's preliminary determinations on such matters before rendering written decision thereon (by recommendation of Application for Payment or otherwise). The Engineer's written decisions thereon will be final and binding upon Owner and Contractor, unless within ten days after date of any such decision, either Owner or Contractor delivers to the other party to their Agreement, and to the

Engineer, written notice of intention to appeal such decision.

C. Each unit price will be deemed to include the amount considered by the Contractor to be adequate to cover Contractor's overhead and profit for each separately identified item.

1.3 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of the Engineer, it is not practical to remove and replace the Work, the

Engineer will direct one of the following remedies:

1. The defective Work may remain, but the unit sum/price will be adjusted to a new sum/price at the discretion of the Engineer.

UNIT QUANTITY WORK ITEMS 010000 - 2

2. The defective Work will be partially repaired in accordance with the instructions of the

Engineer, and the unit sum/price will be adjusted to a new sum/price at the discretion of the Engineer.

3. The individual Specification Sections may modify these options or may identify a specific formula or percentage sum/price reduction.

C. The authority of the Engineer to assess the defect and to identify payment adjustment is final.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 010000

SUMMARY 011000-1

SECTION 011000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work by Contracting Officer.

4. Work under separate contracts.

5. Purchase contracts.

6. Contractor-furnished, Contracting Officer-installed products.

7. Work restrictions.

8. Specification and drawing conventions.

9. Contractor Responsibilities and Coordination

B. Related Section:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Contracting Officer’s facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Buildings 220, 221, 223, & 225 Fire Alarm Replacements

1. Project Location: Bureau Drive, Gaithersburg, Maryland.

2. Contracting Officer: Trent Stevens

3. Contracting Officer Representative: Stephen Bielewicz

4. Contract No. 1333ND21DNB190025, Task Order No. 1333ND24FNB190117

SUMMARY 011000-2

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. Replacement of the fire alarm systems in the following NIST buildings: B220, B221, B223, &

B225

B. Design of all fire alarm systems and system components shall be in accordance with the most recent edition of codes and standards specified in the NIST suborder S 7401.01 FIRE

PROTECTION & LIFE SAFETY FOR DESIGN AND CONSTRUCTION at the time of contract award.

1. International Building Code

2. International Fire Code

3. NFPA 70

4. NFPA 72

5. NFPA 90A

6. American National Standards Institute (ANSI) A117.1, Accessible and Usable Buildings and Facilities

7. NIST S 7401.01: Fire Protection & Life Safety for Design and Construction

8. NIST S 7401.03: Fire Protection and Life Safety System Impairments

C. The Contractor shall design all fire alarm circuits to be Class A as defined in NFPA 72.

D. The Contractor shall design the conversion of all MapNet signaling line circuits to IDNet circuits. The Contractor shall replace all existing to remain initiating devices or control relays that are not compatible with IDNet. Additionally, the Contractor shall convert any conventional devices to addressable if environmental/research conditions permit.

E. Devices and appliances in the incoming service utility rooms must be rated/appropriate for the expected temperature and humidity. This could include conventional device(s) on an initiating device circuit to an addressable module located in an adjacent conditioned space.

F. The Contractor shall design duct smoke detection in accordance with NFPA 90A to replace the existing fire stats to be demolished. Duct smoke detectors shall be two-wire type with separate addressable control relay(s) as required to affect the intended HVAC shutdown.

G. The Contractor shall design the removal of all initiating devices that are not required by code or

NIST standards and do not serve a necessary fire safety function, including but not limited to all Priority 2 mechanical and electrical monitoring points. Removal of any fire detection device shall be approved by the NIST AHJ.

H. The Contractor shall design all fire safety interfaces for elevators in accordance with

ANSI/ASME A17.1 and NFPA 72.

I. The Contractor shall design the installation of new fire alarm notification appliances in all public or assembly spaces that are lacking notification in compliance with NFPA 72.

J. Voltage loads on some visual circuits are such that the circuits are over capacity, appropriate safety factors are not met, or adding devices or increasing candela ratings in response to building modifications is not possible. NIST requires a maximum voltage drop of 10% for all new visual circuits and a 5% safety factor added to the minimum device operating voltage for

SUMMARY 011000-3

all existing circuits. The Contractor shall study circuits that do not meet these requirements and design a solution.

K. The current fire alarm system is being used by NIST as an in-building mass notification system.

However, the audibility and/or intelligibility of some spaces are not sufficient to meet NFPA 72 requirements and/or provide effective emergency notification to the building occupants. The

Contractor shall study the audible characteristics of the existing system and design a solution.

In the design, the Contractor shall determine acoustically distinguishable spaces per NFPA 72, determine which of these spaces should be provided with voice intelligibility, and design necessary modifications to the existing notification system in these spaces.

L. The Contractor shall design the installation of new fire alarm notification devices to provide live voice and prerecorded messaging to areas surrounding the building and other outdoor designated areas per NFPA 72. This must include fire alarm speakers at each building entrance and one loudspeaker (Hyper Spike or approved equal) adjacent to the evacuation assembly area designated by the NIST Emergency Services Office.

M. NIST general purpose laboratory buildings are connected by pedestrian concourses known as the “spine”. The Contractor shall investigate the fire alarm arrangement at each spine connection to the included building and present their recommendations for NIST review and approval. This investigation and proposed upgrade must consider the boundary between notification zones and associated sequence of operations, manual fire alarm box locations and functions, and whether smoke detectors for door control are required.

N. The Contractor shall design the batteries for 72 hours of standby followed by 15 minutes of alarm for all fire alarm control panels and transponders, and 24 hours of standby followed by

15 minutes of alarm for all NAC panels.

O. The Contractor shall design revisions to the fire alarm textual and graphic reporting so that all information for existing, modified, and new devices and circuits is accurate. Graphics must show the entire floor.

P. The Contractor shall be responsible for designing this system. It is understood that SIMPLEX may provide technical information on their products. In the end, the Contractor shall be wholly responsible for providing a complete design. Performance based specifications are not acceptable.

Q. The Contractor shall design modifications to the system so the fire alarm system remains operational at all times except for temporary, coordinated outages.

R. Additional building specific requirements include the following:

1. For Building 220

a. Provide flame detection for the Wax Vat in the East Basement.

b. Provide black detectors and bases for the Basement Photo Tunnel and Tape

Tunnel.

1.5 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

SUMMARY 011000-4

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this

Section.

B. Use of Site: Limit use of Project site to areas within the contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to limits of disturbance as indicated on drawings.

2. Driveways, Walkways, and Entrances: Keep driveways and entrances serving the premises clear and available to the Contracting Officer, Contracting Officer’s representatives, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

3. Parking: Parking will be restricted to the area shown adjacent to the laydown area.

Requests for additional or alternate parking should be made in writing to the COR.

Fifteen (15) feet of clearance shall be maintained around all fire hydrants at all times.

4. The Contractor and his employees and subcontractors shall become familiar with and obey all NIST Site Regulations, including fire, traffic, and security regulations. All personnel employed on the site shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

5. Material Storage: All materials shall be stored in the lay down area. The Contractor shall adequately protect all materials from the weather.

C. Condition of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the

Work of all Sections in the Specifications.

SUMMARY 011000-5

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the

Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

1.8 MISCELLANEOUS PROVISIONS

A. Public Release of Information:

1. The Contractor shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this bid, contract, or purchase order without the prior written approval of the Contracting Officer.

2. Insert the substance of clause “#1” above in each sub-contract and purchase order related to this project.

B. Permits: In addition to the requirements of the clause entitled “Permits and Responsibilities”, permits are required for but not necessarily limited to welding, grinding and burning. Prior to commencing these activities, the Contractor shall submit an application for a permit to the

COR.

C. Asbestos Material: Asbestos containing material could be encountered by the Contractor on this project. If material is encountered that looks suspicious but must be disturbed, do not touch the material and immediately notify the COR in writing. Within fourteen (14) calendar days, the Government will perform laboratory tests to determine if there is asbestos. If asbestos is not a danger, the Contracting Officer will direct the Contractor to proceed without change. If the material encountered is asbestos and must handled, the Contracting Officer will direct a change.

1.9 OCCUPATIONAL SAFETY AND HEALTH

A. NIST, as a Federal government facility in the State of Maryland, is under the jurisdiction of the OSHA Region III regional office, which may assign an OSHA Compliance Safety and

Health Officer (CSHO) to conduct safety and health inspections of the Contractor’s operations at the NIST Gaithersburg site. Accordingly, the Contractor is subject to OSHA

Citations and Notices of Penalty for noncompliance with OSHA standards. To protect its own interests, NIST may also conduct periodic safety and health inspections to assure that

NIST employees/property are not at risk of injury/damage from Contractor operations, and to avoid the risk of OSHA Citations under the OSHA multi-employer worksite provisions.

1. Pre-work Safety Meeting: Representatives of the Contractor shall meet with the

Contracting Officer and his/her safety representative(s) prior to the start of work under this contract for the purpose of reviewing the Contractor’s safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to

SUMMARY 011000-6

be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. If directed by the

Contracting Officer, this meeting may be held in conjunction with other meetings which are scheduled to take place prior to start of work under this contract. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor’s principal on-site representative(s), the general superintendent, and his/her safety representative(s) shall attend this meeting.

2. Safety and Health Standards Compliance: The Contractor shall comply (and shall ensure that firms acting as agents or subcontractors to the prime Contractor also comply) with all applicable OSHA Safety and Health Standards for Construction (29CFR1926) and OSHA

General Industry Occupational Safety and Health Standards (29CFR1910). Additionally, the Contractor shall comply with all applicable site safety and health requirements. The

NIST Safety Office will provide guidance/consultation regarding specific site requirements.

3. Special Emphasis Standards: While the Contractor is responsible for compliance with all applicable OSHA Safety and Health Standards, special emphasis will be placed upon the following:

a. Fall Protection: Fall protection measures shall be implemented as required via use of suitable guardrails/ barricades; safety belts/harnesses/lanyards/ lifelines; safety nets; or other approved means. Particular emphasis is to be focused on the requirements stipulated in Subpart L (Scaffolding), Subpart M (Floor and Wall

Openings), Subpart R (Steel Erection) and Subpart X (Stairways and Ladders) of

29CFR1926 (Safety and Health Standards for Construction).

b. Excavations and Trenching: With regard to excavations (including trenches), the soil at the NIST Gaithersburg site shall be considered previously excavated and therefore unstable. Accordingly, persons entering excavations five (5) or more feet deep shall be protected from cave-ins by an adequate protective system designed in accordance with the requirements of 29CFR1926.652(b) or (c). All other applicable requirements for excavations as contained in Subpart P (Excavations) of

29CFR1926 shall be implemented.

c. Confined Spaces: Entry into permit-required confined spaces must be in accordance with the requirements stipulated in the OSHA Permit-Required

Confined Space standard (29CFR1910.146). The Contractor shall be responsible for all confined space entry requirements including personnel training, documented entry permit system, atmospheric contractor funded testing/ monitoring, forced ventilation, personal protective equipment, and emergency procedures/equipment.

d. Hazard Communication: As applicable (i.e., when chemicals are used on-site by the Contractor), the Contractor shall develop, implement and maintain at the workplace a written hazard communication program meeting the requirements of

29CFR1926.59 (for construction contracts) or 29CFR1910.1200 (for other than construction contracts). The contractor shall ensure that each container of hazardous chemicals at the worksite is labeled, tagged or otherwise marked with the identity of the hazardous chemical(s) contained therein and that such markings show hazard warnings appropriate for employee protection. The Contractor shall provide employees with information and training on hazardous chemicals in their work area at the time of initial assignment and whenever a new hazardous chemical is introduced into their work area. The Contractor shall also provide employees with information on any operations in their work area where hazardous chemicals are present; and the location and availability of the written hazard

SUMMARY 011000-7

communication program, including the required list(s) of hazardous chemicals, and material safety data sheets (MSDS) required by the standard.

e. Control of Hazardous Energy (Lockout/Tag out): In accordance with the provisions of OSHA standards 29CFR1910.147 and 29CFR1926.417, the

Contractor shall establish and implement a program consisting of energy control procedures, employee training and periodic inspections to ensure that before any employee performs any servicing or maintenance on electrical circuits/equipment, machines or other equipment/systems where the unexpected energizing, start up or release of stored energy could occur and cause injury, the circuit/machine/equipment/system shall be isolated from the energy source and rendered inoperative.

1) When Lockout/Tag (LOTO) out is required, LOTO devices and verification of LOTO shall first be performed by NIST electricians. Verification of zero energy and application of LOTO devices by the contractor is also required.

Verification of zero energy by NIST electricians does not constitute verification of zero energy by the contractor. Contractor shall also perform verification of zero energy. The last LOTO device to be removed shall be that of a NIST electrician.

f. Electrical Installations and Work Practices: The Contractor shall comply with all applicable installation safety requirements, safety-related maintenance and environmental considerations, and safety requirements for special equipment as contained in Subpart K (Electrical) of 29CFR1926.

g. Personal Protective and Life Saving Equipment: In accordance with the provisions of Subpart E (Personal Protective and Life Saving Equipment) of 29CFR1926, the

Contractor shall ensure that protective equipment (including personal protective equipment for eyes, head, face, head and extremities; protective clothing;

respiratory devices; and protective shields and barriers) shall be provided, used and maintained in a sanitary and reliable condition whenever it is necessary by reason of hazards of process or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of the body through absorption, inhalation or physical contact.

h. Tools-Hand and Power: The Contractor shall ensure compliance with all applicable safety requirements for tools (hand and power) as outlined in Subpart I (Tools-

Hand and Power) of 29CFR1926.

i. Welding and Cutting: The Contractor shall ensure compliance with all applicable safety requirements pertaining to welding and cutting operations as outlined in

Subpart J (Welding and Cutting) of 29CFR1926.

j. Motor Vehicles and Mechanized Equipment: The Contractor shall ensure compliance with the safety requirements pertaining to motor vehicles and mechanized equipment (materials handling equipment and pile driving equipment) as contained in Subpart O (Motor Vehicles, Mechanized Equipment, and Marine

Operations) of 29CFR1926.

4. General Site Safety Requirements: For the protection of NIST employees, other agency employees and the general public, the following general worksite safety requirements shall be observed by the Contractor.

SUMMARY 011000-8

a. Precautions: The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, and damage to property of others. For the purposes of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under his/her direction.

b. Housekeeping: Form and scrap lumber with protruding nails/fasteners and all other debris shall be kept clear from all work areas. Combustible scrap and debris shall be removed at regular intervals. Containers shall be provided for collection and separation of all refuse. Covers shall be provided on containers used for flammable or harmful substances. Wastes should be disposed of at frequent intervals.

c. Storage: Storing, positioning, and use of equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

d. Obstructions: No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes or ingress or egress utilized by the public or building occupant, or to present un-safe or unhealthy condition to the public or building occupant.

e. Radiation Safety: the Contractor shall not bring to or use at NIST any radioactive materials or radio-graphic devices without explicit prior approval from Health

Physics for each use of such devices. Any such use shall be in compliance with restrictions and procedures prescribed by NIST Health Physics (Bldg. 245, Room

C125, x5800). Any work conducted in a NIST Restricted Area (as defined by the

Nuclear Regulatory Commission and applied by NIST) shall comply with NIST procedural requirements and, in particular, specific training requirements for all persons entering that area. No area posted with Radioactive Material, Radiation

Area, High Radiation Area, or Very High Radiation Area sign shall be entered without prior approval from Health Physics (i.e., all work in such areas requires prior clearance from NIST Health Physics).

f. Work Area Restrictions: Work shall not be performed in any area occupied by the public or Federal employees unless specifically permitted by the contract or the

Contracting Officer and unless adequate steps are taken for the protection of the public or Federal employees.

g. Fences and Barricades: Wherever practicable, the work area shall be fenced, barricaded, or otherwise blocked off from the public or building occupants to prevent unauthorized entry into the work area.

h. Alternate Precautions: When the nature of the work prevents isolation of the work area and the public or building occupants may be in or pass through, under, or over the work area, alternate precautions such as the posting of signs, the use of signal persons, the erection of barricades, or similar protection around particularly hazardous operations shall be used as appropriate.

i. Public Thoroughfare: When work is to be performed over a public thoroughfare, such as a sidewalk, road, lobby, or corridor, the thoroughfare shall be closed, if possible, or other precautions taken such as the installation of screens or barricades.

j. Removal of Fences and Barricades: Fences and barricades shall be removed upon completion of the project, in accordance with local ordinance and to the satisfaction of the Contracting Officer or his/her representative(s).

SUMMARY 011000-9

1.10 CONTRACTOR RESPONSIBILITIES AND COORDINATION

A. Plant to remain operational during all phases of construction

B. Report in to the Shift Supervisor at the beginning of each day of work and when work is completed for the day.

C. Work that requires securing plant equipment/services must be performed during semi-annual outage. Activities must be coordinated closely with the COR and Plant Management to ensure all work can be completed to not delay start-up of the plant.

D. Concrete repair work must only be performed during the NIST planned site outage weekends. Close coordinate must be made when scheduling this work.

1.11 SALVAGE

A. The Government does not assume responsibility for any loss or damage to materials or structures on the site salvage value of which the Contractor may have reflected in his bid.

1.12 PUBLIC RELEASE OF INFORMATION

A. The contractor shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this bid, contract, or purchase order without the prior written approval of the Contracting Officer.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

PROJECT MANAGEMENT AND COORDINATION 013100-1

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Coordination drawings.

4. Requests for Information (RFIs).

5. Project meetings.

6. Inspections

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Contracting Officer, COR, or Contractor seeking information from each other during construction.

1.4 DOCUMENTATION FOR CONTRACTOR

A. In addition to one set of reproducible large-scale contract drawings, a set of electronic files of the contract drawings will be furnished to the Contractor without charge. Additional sets will be furnished on request at the cost of reproduction.

PROJECT MANAGEMENT AND COORDINATION 013100-2

B. Omissions from the drawings or specifications or the mis-description of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or mis-described details of the work but they shall be performed as if fully and correctly set forth and described in the drawings and specifications.

C. The Contractor shall check all drawings and specifications furnished him immediately upon their receipt and shall in writing within fourteen (14) calendar days from receipt of award, notify the Contracting Officer of any discrepancies. Figures marked on drawings shall in general be followed in preference to scale measurements. Large-scale drawings shall in general govern small-scale drawings; the Contractor shall compare all drawings and verify the figures before laying out the work and will be responsible for any errors which might have been avoided thereby.

1.5 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Prior to 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Any changes to the key personnel shall be submitted for Approval in advance. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office and by each temporary telephone. Keep list current at all times.

C. Contractor shall submit safety plan to the government for approval. Submitted safety plan shall comply with site safety requirements specified in section 011000 paragraph 1.9

“OCCUPATIONAL SAFETY AND HEALTH”.

D. Contractor shall submit acceptance testing and commissioning guidelines to the government for approval.

E. All information submittals shall be submitted in the bid submittal package at no additional cost to the government.

PROJECT MANAGEMENT AND COORDINATION 013100-3

1.6 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. The Contractor must also provide manufacturer’s

Material Data Safety Sheets (MSDS), VOC limits and other material content or manufacturing specification information as required and noted in subsequent Specification sections.

E. Contractor shall have all material on site and verified by COR prior to beginning work for each phase of the project.

1.7 AS BUILT DRAWINGS

A. The Contractor shall maintain at the job site one set of full-size contract drawings marked to show any changes and/or revisions which have been made from the contract drawings, including buried or concealed construction and utility features revealed during the course of construction. Marked up drawings shall include RFI number of the approved change. The

PROJECT MANAGEMENT AND COORDINATION 013100-4

Contractor shall record the horizontal and vertical location of all buried utilities that differ from the contract drawings. These drawings shall be available for review by the COR at all times.

Upon completion of the work, the Contractor shall deliver the marked sets of prints to the COR in the original units of measure. Requests for partial payments will not be approved if the marked prints are not current, and request for final payment will not be approved until the marked prints are delivered to the Contracting Officer.

1.8 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. COR will return RFIs submitted to COR by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of COR.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Use forms provided by the COR.

D. COR's Action: COR will review each RFI, determine action required, and respond. Allow 15 calendar days for COR's response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

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c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of COR's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. COR's action may include a request for additional information, in which case COR's time for response will date from time of receipt of additional information.

3. COR's action on RFIs that may result in a change to the Contract Time or the Contract

Sum may be eligible for Contractor to submit Change Proposal according to Division 01

Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify the Contracting Officer in accordance with the Changes clause.

E. On receipt of COR's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date COR's response was received.

1.9 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated or directed by the Contracting Officer.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify contracting officer and COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer, and COR, within three days of the meeting.

4. Performance of the contract includes the Contractor attending all meetings deemed necessary by the Contracting Officer.

B. Preconstruction Conference: CO will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Contracting Officer and COR, but no later than 15 days after approval of health and safety plan and issuance of security badges.

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C. Conduct the conference to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Contracting Officer, COR, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Lines of communications.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Sustainable design requirements.

l. Preparation of record documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Contracting Officer's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

D. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

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e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

E. Project Closeout Conference: Schedule and conduct a Project closeout conference, at a time convenient to Contracting Officer and COR, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Contracting Officer, COR, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing LEED documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

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h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts.

l. Contracting Officer's partial occupancy requirements.

m. Installation of Contracting Officer's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

F. Progress Meetings: Conduct progress meetings at biweekly intervals unless otherwise directed by the NIST COR.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Contracting Officer and COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with

Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting; distribute corrected meeting minutes within 48 hours. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

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17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: Contractor shall be responsible for conducting the meeting, will record, and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

G. Coordination Meetings: Conduct Project coordination meetings at regular intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of Contracting Officer and COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with

Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work…