Att 03 Addendum 52.212-1 Instruction to Offerors.pdf

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Items (SEP 2023)

Quoter / Offeror shall submit the following in order to be considered for award:

1. Submission of Offers: Offers shall be submitted by the due date and time provided on the SF1449 block

8. Technical and quotes shall be electronically submitted to the Contract Specialists identified in Contract Opportunities. Hand delivery, postal mail, express mail, or fax submissions will not be accepted.

2. Technical Proposal: the proposal shall address the following evaluation factors and clearly demonstrate which factor is addressed:

Factor 1 – Technical Capability

a) Technical approach that demonstrates a complete understanding of and the capability to fully implement and execute all requirements of the performance work statement (PWS) including but not limited to proposed methods, staffing, equipment and schedule for ensuring compliance with the PWS.

b) The vendor shall provide proof and verification that it possesses a current facilities clearance level (FCL) that is commensurate with the requirements at time of submission. The proof/verification shall be in the form of a Defense Counterintelligence and Security Agency (DCSA) verification or letter demonstrating that the vendor possesses a current Top Secret Facilities Clearance. The verification or letter shall be dated within a year of the solicitation's closing date

c) Availability of cleared and qualified personnel in accordance with position descriptions. The Contractor shall submit experience and training certification for each position with their proposal.

Resumes, no longer than two (2) pages in length, must be submitted for key personnel the Offeror intends to use for this contract. If proposed personnel are not current employees of the Offeror, then Offeror must submit signed letters of commitment or equivalent documents to confirm the proposed personnel's availability.

Factor 2 – Past Performance

a) Relevant Project History – Documentation of no more than two successful and recent performance on similar secured facility or sensitive site projects (scope, complexity, and security requirements).

b) References of recent and relevant project history including name, phone number and email address.

Recent is defined as taken place within five years as of the closing date of solicitation.

Factor 3 – Price

3. Small business joint ventures only (if applicable): In addition to being registered in SAM, small business joint ventures must submit the joint venture representations at paragraph (c) of Federal Acquisition Regulation (FAR) solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, with each offer in order to be considered for award.

Note: Item 3 above is only applicable only to small business joint ventures.

4. Period of Acceptance of Offers: Quotes shall remain valid a minimum of 60 days from the date specified for receipt of offers.

5. Contract Award: The Government intends to evaluate offers and award a contract without discussions.

Therefore, each offer should contain the offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if determined to be in the Government’s best interest.

6. Questions: All questions regarding the RFQ shall be submitted by 3:00PM Japan Standard Time (JST) on

12SEP2025.

Emails in excess of 10 MB will not be received. Quoters are reminded to be cognizant of the size of any attachments and the size of any email that approaches the limit. An email that is less than 10 MB in size does not guarantee it will be received.

The Contract Specialist will confirm receipt of all quotations within two business days. If the Contract Specialist does not confirm receipt, the quotation has not been received. If a confirmation of receipt has not been received or the quotation is submitted less than two business days prior to the due date and time for receipt of quotations, it is incumbent upon the quoter to follow up with the Contract Specialist via email and telephone to confirm receipt.