Att_02_140P8421Q0165_PWS.pdf

PERFORMANCE WORK STATEMENT

TREE ASSESSMENT & DOCUMENTATION

FY 21

NATIONAL PARK SERVICE

Pacific West Region

Point Reyes National Seashore

Prepared June 17, 2021

Contents

1.1 Background:

1.2 Project Description:

1.3 Scope of Work

1.4 Period of Performance

1.5 Protection of Government Property

1.6 Permits and Responsibilities:

2.0 EXECUTION

2.1 Key Personnel Requirements

2.2 On-Site Supervision

2.3 Site Maintenance:

2.4 Environmental Concerns and Safety Standards

2.5 Vehicle Operations

3.0 QUALITY CONTROL (QC)

4.0 SCHEDULE OF DELIVERABLES

5.0 CONTRACT ADMINISTRATION

5.1 Payment

5.2 Business Hours

5.3 Points of Contact

DISCLAIMER: Only the Contracting Officer (CO/CO) can authorize changes in the terms of a contract. The Contracting Officer’s Representative (COR) cannot authorize changes to requirements, payment amounts, or any other provision of the contract (to include subtracting work requirements). The COR acts only within the specific limitations of the CO/CO’s delegation letter.

DISCLAIMER: This document is procurement sensitive and for official use only. All communications shall be executed in accordance with 48 CFR 1.

1.0 GENERAL

1.1 Background:

Point Reyes National Seashore is unit within the Region 10 (Pacific West Region) of the National Park Service. The park is located along the California coast in West Marin County approximately 50 miles north of San Francisco, CA. Point Reyes National Seashore is a geologically unique peninsula that encompasses more than 71,000 acres of beaches, coastal cliffs and headlands, marine terraces, coastal uplands, and forests and includes all tide and submerged lands to 0.25 miles offshore. Due to its proximity to the San Francisco Bay metropolitan the park attracts regular local visitors and travels from around the world. The park includes more than 80 miles of undeveloped coastline, 147 miles of hiking trails, backcountry campgrounds and beaches. Twenty-eight threatened and endangered species are present within the park’s boundary. The park supports more than 900 plant species, and more than 490 species of birds have been recorded in the park, representing 52% of the species of avian fauna of North America. The park manages a diversity of land uses ranging from the almost 33,000-acre Phillip Burton Wilderness, which includes one of only two marine wilderness areas in the national park system and is one of the most accessible areas in the national wilderness preservation system, to active beef cattle and dairy ranching operations.

The first stop and primary destination for many visitors is the centrally located Bear Valley Visitor and adjacent areas. Numerous trails, a picnic area and other interpretative sites are located in the same general area and are accessible by short relatively flat trails. This makes the Bear Valley Area a popular and heavily used management area within the park. A wildfire in the park, the Woodward Fire, in 2020 resulted in numerous closures including the Bear Valley Area.

As the park began to look at re-opening these areas after post fire clean-up and assessments were made, the question of potentially hazardous trees was discussed. While the fire effort provided inspections of some of the fire effort only focused on areas directly impacted by the fire. The park would like to expand the inspection area to provide park management with the information necessary to safely re-open sites that remain closed and other sites within the general area. The sites are listed below in section 1.2.

1.2 Project Description:

The contractor shall provide all labor, supervision, materials, tools, supplies, transportation and equipment incidental to and necessary to execute safe tree inspection operations and tagging in and around the work location areas as listed below and on the map.

The standards to be used and specified criteria are:

a. The American National Standards Institute, (ANSI) A300, Part 9, 2017, Tree Risk Assessment, Tree Failure, is the controlling standard.

b. Best Management Practices, Tree Risk Assessment, 2nd Edition, shall be the applicable companion reference to the ANSI A300, Part 9, 2017.

c. Time interval calculation for all assessments is Three (3) years

d. Merit for establishing consequence of impact shall be in the following order: potential for injury/death, damage to critical infrastructure, damage to high value property, and damage to low value property.

All sites are accessed first from the Bear Valley Visitor Center and Trailhead parking areas. All sites are to be considered high usage for inspections purposes. Due to the proximity to the main park visitor center, Bear Valley, there is regular use by school groups and families. The provided maps indicate approximate trail length or area to be surveyed.

Map Area 1 – Overall Tree Inspection Area

This map shows the entire inspection area. Reasonable effort has been made to show the full extent of trails and areas that should be considered when inspecting the trees within this area.

The goal is to identify hazard trees that pose a risk to the developed areas and features shown within the sub-areas of this map.

Map 2 – Kule Loklo Trail, Area and Adjacent Trails/Roads

This site begins with the trail head leading from the main visitor center parking lot to the Kule Loklo – Coastal Miwok interpretive site. There is vehicle access to the site, but vehicles may not be able to access directly adjacent to all trees within the area. The primary trees at the interpretative site are cypress and eucalyptus but others exist along the trail and within the general area. School groups and families regularly use the trail and visit the interpretative site.

Trees threatening the trails, roads, comfort station and exhibits shall be evaluated.

Map Area 3 – Bear Valley Visitor Center & Picnic Area, Rift Zone and Earthquake Trails

This site is located directly adjacent to the main parking areas at Bear Valley Visitor Center. The picnic area and the earthquake trail are popular year-round. The trail that takes visitors along the San Andreas fault that runs directly through the park. The Rift Zone trail extends beyond park boundaries at the driveway to a private land inspection will include trees up to the boundary.

The primary tree types in this area are oak, bay laurel, and Douglas fir.

Map Area 4 – Morgan and Woodpecker Trails plus Morgan Horse Ranch complex

This area consists of 2 trails and interpretive/operational area an active park horse ranch. The trails are primarily foot trails only although limited vehicle access may be possible along Morgan Trail. There is park residence apartments located in the second level above the garage in this area. The tree types found here are large conifers, oak, and bay.

Map Area 5- Bear Valley Park Admin Area

This area consists of park operation and administration buildings and roads. Buildings are occupied Monday through Friday with weekend staffing at a reduced occupancy. Critical infrastructure and fire season staffing of County Fire staff is located in this area. Inspections shall consider trees threatening all roads, trails, buildings and congregation areas within this general area.

1.3 Scope of Work

Task 2: Perform Tree Risk Assessment of the areas identified in Appendix 1 and described in section 1.2 above utilizing the referenced standards from section 1.2.

a. All trees inspected shall be documented by GPS location with a positional margin of error less than thirty-five (35) feet.

b. At a minimum all trees with potential to impact developed features would receive a level 1 assessment. Contractor shall make determination of what trees require inspection above level 1 and provide rationale for trees not inspected.

c. Maps are intended to show the general areas of inspection contractor shall determine trees requiring inspection that pose a potential hazard to the roads, trails, and other places of congregation.

d. The digital file for all tree(s) with a rating of “Moderate” and above shall contain a minimum of two (2) photos in the digital file (one of the lower trunk and one of the crown). Photos shall be taken in a manner that optimizes distinct features of the specimen and its background to aid field identification.

e. All data shall be exportable as a shapefile and compatible with ESRI ArcGIS applications.

f. The digital assessment format shall be designed and developed in manner that enable(s) print on demand capability of the data/report, or selected portions thereof.

g. The digital file shall be keyword searchable.

h. All trees with a risk rating of “Moderate” or above shall receive an identifying tag of a type common to the forestry/arboricultural trades and resistant to marine enviornments.

The tag shall be constructed of an aesthetic and resilient material, and contain the inspection year and tree ID information.

i. Rights to all information, digital and printed, shall convey to the government.

j. At a minimum, tabulated data shall include:

1) Tag/ID number

2) Risk rating

3) Common name

4) Taxonomic nomenclature

5) Defect(s)

6) Disease / Health Observations

7) GPS location

8) Treatment recommendation

k. All tree(s) receiving a rating of “Extreme” shall be reported to the government point of contact within 24 hours and shall include the data in TASK 2 (b) and (g).

l. Trees with a risk rating of “Low” shall not receive individual documentation but shall receive a risk assessment.

Task 3: Deliver final tree risk report / briefing to park management team.

a. Briefing shall be delivered orally and incorporate digital and visual aids, to include a summarizing power point presentation with conclusionary remarks.

b. Briefing content:

1) Review of assessment methodology

2) Risk assessment statistical results based on categories in TASK 2 (h)

3) Risk assessment narrative by park zones/locations containing general observations and non-binding mitigation recommendations. Mitigation recommendations shall be in a manner that optimizes economy of action unless related to exceptional specimen(s) such as Witness Trees, State Champions, and other trees of unusual value.

4) Verbiage confirming inspection of tree(s) receiving a rating of “Low”, which do not require deliberate individual documentation.

5) Question and answer session

c. A digital copy of the report and risk assessment tabulated data shall convey to the government in PDF and MS Office Suite formats.

d. The government shall receive three (3) spiral bound printed copies of the product contained in TASK 3 (a) and (c)

e. A digital copy of exported shapefiles and supporting files that can be used in ArcMap.

1.4 Period of Performance

The period of performance shall be 60 calendar days from the award date. All inspections/assessments of deciduous/broad leaf tress shall be performed when leaves are present (leaf-on).

1.5 Protection of Government Property

a. The Contractor shall assume full liability and responsibility for any loss or damage to Government property caused by his/her operations and shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property or equipment which might result from any service performed under this contract. The Contractor shall be responsible for the repair or replacement of all damaged Government property caused by his/her operations. The Contractor shall notify the CO and the COR, in writing, within 2 hours of any damage occurring and include details related to the extent.

Details should include any park operations or assets adversely impacted. Furthermore, the Contractor shall take any immediate actions necessary to prevent further damage (e.g. tarp roofs, etc.). The Government, at its sole direction, may elect to repair or replace the damaged property, and deduct such costs from monies due.

b. Historical buildings, witness trees, archeological resources and other items of cultural significance shall be preserved from damage using appropriate protective measures. In the event of damage, the CO and COR shall be notified immediately by whatever means available to the contractor. The Contractor shall notify the CO and COR in writing within 3 hours of the occurrence.

1.6 Permits and Responsibilities:

a. The contractor shall, without additional expense to the Government, be responsible for obtaining and renewing all necessary licenses and permits.

b. The contractor shall be responsible for all damages to persons or property that occur as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others.

c. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

2.0 EXECUTION

2.1 Key Personnel Requirements

Contractor shall provide the following key personnel:

a. Any onsite assessor shall be a Certified Arborist or Board-Certified Master Arborist possessing a current certification from the International Society of Arboriculture (ISA).

Furthermore, the Primary Assessor shall possess a current ISA Tree Risk Assessor Qualification (TRAQ). The Primary Assessor shall be located on the job site whenever assessments are occurring and act in the role of site supervisor.

b. Certification Identification Numbers and currency verification is required upon proposal submittal, as well as during any personnel changes. Data shall be submitted to the government point of contact and is subject to secondary verification / confirmation by the government.

2.2 On-Site Supervision

a. As a minimum, the contractor shall provide one on-site supervisor to direct all contract personnel and operations.

b. The on-site supervisor shall be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

c. If the on-site supervisor is not present or absent due to illness or other reasons, the contractor shall provide an alternate supervisor to manage and direct all contract personnel and operations. The alternate supervisor shall possess the same qualifications as the on-site supervisor.

d. The onsite supervisor shall be available for phone calls during all working hours.

2.3 Site Maintenance:

a. The contractor shall maintain the work site in a safe, neat and orderly manner. All supplies and equipment on the project site shall be stored to preclude any damage.

b. Limited space may be provided for the storage of materials, which shall be stored in a clean and neat condition as approved by the COR. This is not guaranteed; thus, the contractor must be prepared to transit the entire operational footprint daily.

c. It shall be the contractor’s responsibility to take whatever measures are necessary to assure the protection of the Government assets and to perform the work to cause minimal disruption of ongoing activities near occupied areas.

2.4 Environmental Concerns and Safety Standards

a. The contractor and each of their employees shall work in compliance with all applicable OSHA, Federal, state and local safety laws and regulations.

b. The contractor shall comply with ANSI Z133.1 standards and CFR 29 requirements.

c. The contractor shall provide and ensure that all personnel at the work site use the proper Personal Protective Equipment (PPE) required by OSHA regulations and ANSI standards.

d. The contractor shall take all necessary precautions for safety and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

e. Damage caused by the contractor to any properties shall be repaired or replaced to the satisfaction of the Government at the expense of the contractor. The Government, at its sole direction, may elect to repair or replace the damaged property, and deduct such costs from monies due the contractor.

f. The contractor shall not leave any tools, parts and/or supplies unattended in the public area at any time while performing work.

g. The contractor shall report public safety hazards noted during the performance of normal duty of care to the COR.

h. In the event of an emergency, the contractor should first call 911 and then immediately call the parks 24-hour dispatch emergency number – 1-866-677-6677. The dispatch will immediately send out information to all on-duty Rangers/Park Police.

2.5 Vehicle Operations

a. Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator’s license and shall operate all motor vehicles in accordance with applicable laws. The contractor’s vehicles shall have an identification tag clearly visible while on site. Vehicular access is restricted to the trail heads only and parking along the trails is prohibited.

3.0 QUALITY CONTROL (QC)

1. The contractor shall provide the government a copy of the contractor’s internal Quality Control Plan (QCP). The QCP shall contain the active and passive control measures the contractor will implement to ensure that work is performed at an acceptable level of quality.

Examples include but are not limited to internal monitoring practices and frequencies, staff education and training specific to this contract, and internal contractor work standards. The QCP has no standard or mandated format but shall be grounded in reasonable trade standards and best management practices. The contractor shall be bound by the provisions in QCP. This does not prevent the contractor from implementing additional measures above and beyond the QCP during the performance period.

2. The COR shall perform periodic monitoring in order to ensure work is being performed at an acceptable level of quality. The COR may visit the work site at any time during the contract period of performance. Any concerns or deficiencies shall be addressed to the contractor in writing. The contractor shall have three (3) business days to address legitimate concerns, in writing, with a corrective action plan. All corrective action plans shall contain a timeline for execution and require the COR’s acknowledgement that the corrective action plan effectively remedies the government’s concerns. In the event that the contractor believes that a concern in unmerited by the terms of the contract, the contractor shall submit to the Contract Officer (CO), in writing, an explanation of any disagreement. Such a submission to the CO shall be submitted within three (3) business days and include the COR in all correspondence. The CO shall provide determinative guidance in such cases in consultation with the COR.

3. When the contractor considers work is ACCEPTABLE to the Government and complete, the contractor shall inform the COR that the work is complete and ready for inspection. The COR will inspect the work on-site in consultation with the staff arborist(s). The close-out inspection shall be documented in writing and must clearly convey any deficiencies and remedial action required. The contractor shall provide a representative with requisite knowledge and authority to accompany the COR during the close-out inspection in order to provide clarity, context, and rationale when necessary, as well as position the contractor to better execute any necessary follow-on actions. In the event that the work is NOT ACCEPTABLE, the contractor shall record a list of items noted by the Government to be corrected. A subsequent inspection shall take place in order to review the corrected items. The contractor is responsible for ensuring all TASK(S) are complete at an ACCEPTABLE level of quality during the performance period, to include all necessary corrections

4.0 SCHEDULE OF DELIVERABLES

PWS Reference / Deliverable Title

Frequency Number of Copies Due Medium/Format Submit To

Quality Control Plan Once 1 10 days after award Electronic Submission COR

Safety Plan Once 1 10 days after award Electronic Submission COR

Schedule of work Once 1 10 days after award Electronic Submission COR

Final Report Briefing – Task 3 (a)

Once 1

Provide within 14 business days after the completion of all services.

Orally Park Management

Team

Shapefiles specified in Task 2 (c)

Once 1 By end of period of performance Electronic Submission COR

Final Report Copies as specified in Task 3 (d)

Once 3 By end of period of performance Hard-copy COR

5.0 CONTRACT ADMINISTRATION

5.1 Payment

The Contractor shall submit all invoices through www.ipp.gov within 30 days of work completion. All invoices will have the work performed broken out on them along with the location site/area clearly defined. Failure of the contractor to upload an attached copy of the invoice and any requested documentation through IPP.gov will result in invoice being rejected.

5.2 Business Hours

The contractor is responsible for conducting routine services, between the hours of 7:00 a.m. – 4:30 p.m. EPT Monday thru Friday, except for federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested.

5.3 Points of Contact

The NPS Representative for this order will be:

Jeff Jewhurst, Roads Supervisor National Park Service Point Reyes National Seashore 1 Bear Valley Road Point Reyes Station, CA 94956

(415) 464-5154 Jeffrey_Jewhurst@nps.gov

National Park Service Contracting Specialist:

Loren Thomas, Contract Specialist National Park Service Point Reyes National Seashore 1 Bear Valley Road Point Reyes Station, CA 94956

(415) 464-5233 Loren_Thomas@nps.gov

National Park Service Contracting Officer (CO) with overall responsibility for this contract:

Yvonne A. Morales, Contracting Officer National Park Service Point Reyes National Seashore 1 Bear Valley Road Point Reyes Station, CA 94956

(415) 464-5221 Yvonne_Morales@nps.gov