Att 02_140P8420Q0100_Project Specifications.pdf

ORCA GENERAL REQUIREMENTS Page 1

OREGON CAVES NATIONAL MONUMENT & PRESERVE

CONSTRUCT AND INSTALL PARK ENTRANCE SIGN

PROJECT SPECIFICATIONS

GENERAL REQUIREMENTS

BY: Jeremy Curtis

DATE: 06/22/2020

PART 1 – SUMMARY OF WORK (SECTION 01 11 00)

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. General: All work outlined below will be performed under a single contract.

B. Project Location: This project is located at Oregon Caves National Monument & Preserve 19000 Caves Hwy, Cave Junction, OR 97523 is the address to Park Headquarters. The sign will be installed on Highway 46 (Caves Highway) at the turn off to Cave Creek Campground.

C. Project Background: Oregon Caves NMP needs to have a new entrance sign constructed and installed.

Project Scope of Work: The Work consists of the following:

Construct and install a new park entrance sign based on the drawings and specifications. The exception to the drawings is item #1 under the key notes on page A1. The drawings state that the park will furnish the wood engraved sign, under this contract the contractor will furnish the engraved sign that will have both sides engraved with the language on both sides approved by the park prior to engraving.

Site prep will involve demolition and removal of the existing Campground Sign base which is constructed of natural stone, the stone and all other material will be removed off site and the actual sign will be returned to the park. Where the Campground Sign was the contractor will patch the existing hole with asphalt to the grade of the rest of the parking/pull out area. Removal and disposal of asphalt in the area of the new sign to dig and prepare the ground for the new sign. Construct sign base per drawings. All wood timbers should be same type of wood as the other signs that are constructed in the same manner along Caves Highway. Seal all wood components with a waterproof sealer treatment so that all wood surfaces are covered. Once the sign base is installed pour concrete to grade of surrounding area. Install National Park Service Arrowheads that will be provided by the park.

1.2 REFERENCE DOCUMENTS / REPORTS

A. General: The following reference documents / reports are attached or available upon request to supplement the information in the specifications:

1. NPS Forms (RFI, CM-16, and QC Daily Report)

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2. Site Location Map

3. Park Regulations

1.3 GOVERNMENT-FURNISHED ITEMS

A. The Government may furnish products and materials for incorporation into the work.

1. The government will arrange and pay for delivery of government furnished items to the project site based on the contractor’s approved construction schedule.

2. After delivery, the government will inspect delivered items for damage. If items are damaged, defective, or missing, the government will arrange for replacement.

3. The contractor is responsible for receiving, unloading, and handling government furnished items at project site for use in the work.

4. The contractor is responsible for protecting government furnished items during storage, handling, and the work, including damage from exposure to the elements.

5. If government furnished items are damaged as a result of the contractor’s operations, the contractor shall repair or replace the items in-kind.

B. Government-Furnished Items: The government will furnish the following products or materials for use on this contract: None anticipated

1.4 PUBLIC / STAFF USE OF THE SITE

A. General: The project site will be open to the public & staff during construction. The contractor shall always conduct his operations to ensure the least inconvenience to the public and staff. Temporary closures may be permitted upon specific written approval of the Contracting Officer.

1.5 CONTRACTOR USE OF SITE

A. General: Limit use of the site during the construction period to the project area limits as outlined on the attached site map.

B. Park Regulations: Ensure all personnel (contractors, subcontractors, and vendors) entering or working in the park are familiar with and obey all park regulations. Law enforcement rangers will intervene if they perceive any unsafe or unlawful activity.

C. Park Entry: Vehicles associated with the Contractor shall be waived the entrance fee upon entering in a marked company vehicle or by providing the names of employees entering in personal vehicle(s). Please note that the entrance fee is waived only for the purpose of reporting directly to a specific work location. Any deviation for recreational purposes is subject to payment of required entrance fees.

1. Provide the Contracting Officer with a listing of all contract personnel and their associated vehicles entering the park daily.

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2. Provide the Contracting Officer with a listing of anticipated deliveries for each week.

D. Site Access: The contractor shall access the project site as outlined on the attached site map.

Do not drive vehicles off road or access non-project areas without permission from the contracting officer or their representative.

E. Working Hours: Regular work hours shall be limited to daylight hours from 7:00 a.m. until 5:00 p.m. Monday through Friday, excluding government holidays. Work outside regular hours requires approval from the contracting officer.

F. Staging and Storage: Confine the storage of equipment and materials to the staging / lay-down / storage areas as established at the preconstruction meeting.

G. Property Damage: The Contractor is required to report missing, lost, stolen, or damaged property occurring within the park. This report must be made to a Law Enforcement Ranger or Park Dispatch at the first available opportunity at 541-592-2100 x.2275

H. No Smoking Policy: Smoking is prohibited inside or outside within 25 feet of any buildings in the park. This applies to existing buildings and buildings under construction or renovation.

Discarding of tobacco products or debris anywhere other than into designated tobacco receptacles is considered littering and subject to fines.

PART 2 – WORK RESTRICTIONS (SECTION 01 11 40)

2.1 WORK RESTRICTIONS

A. General: The Contractor must comply with the following work restrictions:

B. Vehicles / Heavy Equipment:

1. Rules of the Road: All vehicles and heavy equipment will comply with posted traffic regulations, including speed limits and double-yellow center lane markings. Vehicles and heavy equipment shall take every safe opportunity to use paved roadside pullouts in order to allow faster moving traffic to pass. Failure to comply with traffic regulations will result in a citation being issued to the driver.

2. Vehicle Parking: The contractor shall park vehicles and heavy equipment in designated areas as established at the preconstruction meeting. Vehicles are not permitted within long-term or overnight parking along park roads or in associated overlooks / pullouts.

3. Driveways and Entrances: The contractor shall keep driveways and entrances serving the premises clear and available to the government, government employees, and emergency vehicles always.

4. Vehicle Exhaust: All vehicles will be properly maintained to ensure that the exhaust produced is within legal limits. Effects of excessive vehicle exhaust may be subject to enforcement of State and Federal laws regarding emissions as well as those regarding threatened and endangered species.

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5. Spills: The Contractor shall be responsible for any cleanup efforts required in accordance with 40 CFR and all applicable state environmental quality laws regarding disposal and cleanup of hazardous / industrial wastes. Contractor must immediately notify the Contracting Officer of spills.

6. DOT Compliance: All vehicles are to be compliant with all DOT requirements including but not limited to driver with appropriate license class, medical examiner card as appropriate with license class, carrying three (3) triangles or three (3) flares, mounted fire extinguisher, and valid DOT safety sticker.

7. Slow Vehicles: The Contractor is to notify the Contracting Officer of slow vehicles that may cause traffic delays or extended traffic lines. Vehicles that are slow are requested to enter the Park AFTER 2:00 p.m. and exit the Park BEFORE sunset.

8. Oversized Vehicles: Oversized vehicles are defined as vehicles where the width of the vehicle or load exceeds one lane (i.e., beyond the center line of the paved road).

Oversized vehicles must not exceed the clearances along the Park road corridor.

Oversized vehicles will require an escort and drivers must avoid driving on the edges of the Park road. The Contractor is to notify the Contracting Officer of oversized vehicles, scheduled dates, and estimated arrival times at the park entrance; and the identity of who is escorting the vehicle (e.g., police, contractor, etc.). Vehicles that are oversized are requested to enter the Park AFTER 2:00 p.m. and exit the Park BEFORE sunset.

9. Road & Weight Restrictions: All vehicle load, weight, and size limitations, as established by State law, apply to vehicles operated on the Park road (36 CFR § 4.11).

No loads heavier than the current load rating for park roads and bridges will be permitted.

C. Resource Protection:

1. General: The Park is committed to protecting natural and cultural resources found within the park and adjacent lands. The Contractor must comply with the following rules and conditions:

2. Preservation of Natural Features: Prevent damage to natural surroundings. Do not attach ropes, wires, guy lines, cables, or chains to trees or vegetation. Restore damaged areas and replace damaged trees, vegetation, and grass at no expense to the government.

3. Invasive Species: The introduction of non-native invasive species can threaten rare and endangered species or can create new populations of non-native species not traditionally found in the park. The contractor is required to inform personnel, subcontractors, and vendors to thoroughly clean all vehicles (especially the tires), equipment, tools, supplies, and materials prior to packing / loading. The park requires and will perform inspections to prevent transport of non-native species PRIOR to arriving at the park entrance.

Contact the Equipment Inspector David John at 541-592-2100 x.2256 at least (3) three days in advance of park entry to arrange for inspection(s) at the loading dock or point of origin.

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4. Endangered Species: Endangered species are protected by Federal law. Obey all park regulations. Drivers must obey all traffic laws and watch for animals on or alongside road or at the jobsite. Contact Park Dispatch at 541-592-2100 immediately if animal is hit or injured or will not move off the road.

The following measures are required to minimize disturbance to endangered wildlife:

a. Work shall be conducted to ensure the work area is cleaned up at the end of each work shift so that loose tools, debris, and materials are not left out in a manner that could present a hazard to a listed species.

b. Noise and vibrations of equipment shall be kept to a minimum when working in the vicinity of a listed species.

c. Hazmat spill prevention protocols shall be employed when using gas-powered equipment.

d. Tarps shall be used to contain all paint chips and building debris from exterior surfaces that may fall to the ground.

e. Ensure loose nails and screws do not make it to the ground when working on exterior surfaces as these can be detrimental to listed species.

5. Archaeological Resources: Archaeological resources are physical evidence of past human activity, including evidence of the effects of that activity on the environment.

Archaeological resources are found above and below ground and underwater. The Contractor’s Project Superintendent, or designee, will observe all ground-disturbing activities in archaeological sensitive areas. If the Contractor discovers resources, the Contractor shall stop work or relocate to a non-sensitive area and contact the Contracting Officer immediately. The Park may also have an Archaeological Monitor at the jobsite who is authorized to stop work upon discovery of archaeological resources.

Archaeological resources typically found in the park or at the project site will be discussed further at the preconstruction meeting.

6. Soundscape / Noise: The contractor shall minimize noise levels at the project site to protect the soundscape of the park. Perform noise-producing work in less sensitive hours of the day or week or as directed by the contracting officer.

PART 3 – PROJECT MANAGEMENT (SECTION 01 31 00)

3.1 SUBMITTALS

A. Division 01 Submittal Documents: The following documents shall be submitted a minimum of one week prior to the Preconstruction Meeting. If all of these documents have not been received one week prior to the scheduled Preconstruction Meeting date, the meeting will be cancelled and the Notice to Proceed (NTP) will not be issued. Work shall not commence until written Notice to Proceed has been issued.

1. Letter designating the Project Superintendent.

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2. Construction Schedule - Submit a baseline schedule with start date, end date, major work activities and durations, estimated pre-final inspection date, and other major milestones.

Provide updates to baseline schedule as needed / requested during construction.

3. Schedule of Values (SOV) – Submit a schedule of values with a breakdown of component work activities for which progress payments will be requested. The total costs for the component work activities shall equal the total contract price.

4. Accident Prevention Plan (APP) – Submit an accident prevention plan with the name of the supervisor responsible for executing the plan, a job hazard analysis for each major work activity, first aid procedures, and planning for potential emergency situations.

5. Storm Water Pollution Prevention Plan (SWPPP) – For projects with ground disturbance estimated to be greater than 1-acre, complete and submit a SWPPP to the Authority Having Jurisdiction that satisfies all Federal and State permit requirements under the National Pollution Discharge Elimination System (NPDES) prior to NTP. For projects with ground disturbance estimated to be less than 1-acre, complete and submit a SWPPP to the NPS with best management practices to prevent the discharges of pollutants.

6. A list of Subcontractors for this project.

7. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

8. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

B. Division 02-49 Submittal Documents: The following documents shall be submitted to the

Contracting Officer prior to construction start. If these documents have not been received and approved by the NPS prior to construction, the construction start date may be delayed.

1. Product Data – Submit product cut sheets / material data on all products to be used for approval. Indicate the size, model, or type of each recommended product.

2. Samples – When requested, submit a physical sample of a product or an array of color choices for approval.

3. Shop Drawings - Submit shop drawings that embody all major elements of the work.

a. Drawings shall be developed in AutoCAD or similar drafting software.

b. Drawings shall include details, dimensions, notational information and other data to ensure the contractor has a complete understanding of the work.

c. Drawings shall be submitted to the Contracting Officer in PDF format. Allow 2 weeks for the drawings to be reviewed by NPS staff. The Contractor shall incorporate review comments into the shop drawings and resubmit for final approval.

3.2 PRECONSTRUCTION MEETING

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A. Preconstruction Meeting: Before the start of construction, the Contracting Officer will arrange for a preconstruction meeting either on site or via teleconference. The meeting agenda will include the following topics:

1. NPS Roles & Responsibilities

2. Key Contractor Personnel

3. Coordination with Subcontractors

4. Correspondence & Submittal Procedures

5. Submittals

a. Status of Division 01 Submittals

b. Schedule & SOV

c. Safety & Accident Prevention Plan

d. Storm Water Pollution Prevention Plan

e. Status of Division 02-49 Submittals

6. Park Rules & Regulations

7. Work Hours and Weekend, Holiday, and Night Work

8. Project Information

a. Park Access & Vehicle Reporting

b. Jobsite Access & Parking

c. Staging, Storage, and Lay Down Area(s)

d. Temporary Facilities & Controls

e. Jobsite Restrictions

f. Resource Protection

g. Weather, Climate, Environmental Conditions

h. Reference Documents

i. Other Contracts / Ongoing Work

9. Labor Standards Provisions

10. Labor Interviews

11. Payroll Reports

12. Payments to the Contractor

13. Change Orders / Modifications

14. Progress Meetings

15. QC Daily Reports

16. Inspections

17. Acceptance and Rejection of Work

18. Closeout Procedures & Submittals

19. Contract Period of Performance

20. Notice to Proceed

3.3 REQUESTS FOR INFORMATION (RFIs)

A. General: On discovery of the need for additional information or interpretation of the Contract Documents, the Contractor shall prepare and submit a RFI utilizing the form attached.

1. Contracting Officer will only respond to RFIs submitted by the Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. RFI Form: Include a detailed, legible description of the subject or item needing information or interpretation on the RFI Form with:

1. RFI number, numbered sequentially.

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2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, if applicable.

6. Photographs or sketches if applicable.

7. Contractor's suggested resolution. If the Contractor's suggested resolution impacts the contract time or the contract sum, Contractor shall state impact in the RFI.

C. Response to the RFI: The Contracting Officer will review each RFI, determine the action required, and respond accordingly.

PART 4 – SUBMITTAL PROCEDURES (SECTION 01 33 23)

4.1 SUBMITTAL PROCEDURES

A. CM-16 Transmittal Form: All submittals shall be transmitted using National Park Service CM- 16 form attached to the end of this specification section. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Complete all applicable fields, sign the form, and attach all supporting documentation.

PART 5 – SAFETY REQUIREMENTS (SECTION 01 35 23)

5.1 SAFETY REQUIREMENTS

1. First Aid Equipment: Provide adequate first aid equipment for all contract employees and the hazards associated with the types of ongoing construction work at the site.

2. First Aid Training: Provide adequate training to all Contractor personnel to ensure prompt and efficient application of first aid.

3. Personal Protective Equipment (PPE): Provide personal protective equipment (PPE) that meets applicable OSHA and ANSI standards for all contract employees.

4. Hazardous Materials: Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury. Store hazardous materials in accordance with manufacturer’s and OSHA recommendations. Maintain SDS onsite for each chemical used on the jobsite. Immediately report all spills of hazardous materials to the contracting officer.

5. Safety Meetings: At a minimum, conduct weekly "toolbox" safety meetings. These meetings shall be conducted by a foreman or supervisor and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the week.

6. Emergency Contacts: Post telephone numbers and reporting instructions for ambulance, hospital, fire department, police, and park dispatch in conspicuous locations at the site.

7. Emergency Reporting: In the event of an emergency medical incident, the Contractor shall Dial 911 as needed. The Contractor shall also contact Park Dispatch at 541-592-2100 for any medical emergency, traffic accident, or personal injury occurring within the Park. Park Dispatch is called so that the entrance station will be prepared should any emergency vehicles

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PART 6 – QUALITY REQUIREMENTS (SECTION 01 40 00)

6.1 QUALITY REQUIREMENTS

A. General: The Contractor is responsible for all quality control to guard against defects and deficiencies in the work. Inspect and test work as needed to ensure that the quality of materials, workmanship, construction, finishes, and functional performance are in compliance with applicable specifications, drawings, building codes and standards.

B. Quality Control (QC) Daily Reports: Submit quality control daily reports documenting the progress and quality of the work. The Contractor’s Quality Control Supervisor shall utilize the forms attached at the end of this Section. The submission frequency of the QC Daily Report to the contracting officer will be determined at the preconstruction meeting.

PART 7 – TEMPORARY FACILITIES & CONTROLS (SECTION 01 50 00)

7.1 TEMPORARY FACILITIES & CONTROLS

A. General: The contractor will be allowed to set up temporary facilities and controls as outlined. All temporary facilities and controls shall be removed from the site before final acceptance of the work.

B. Temporary Utilities: The following utilities / services are available for use at the project site:

1. Electrical Power Service: Electrical power service is available from facilities at or near the project site for use on the contract without charge. Provide all connections and extensions of services in a safe manner in compliance with NEC, NEMA, and UL standards and regulations

2. Water Service: Potable water service is available from facilities at or near the project site for use on the contract without charge. Provide all connections and extensions of services with proper backflow prevention devices in compliance with AWWA standards and local regulations.

3. Sanitary Facilities: Restrooms are available at or near the project site for use on the contract without charge. Please keep toilet clean so as not to add extra work for maintenance staff.

4. Telephone Cellular Service: The project site not does have cellular service , but is spotty.

C. Temporary Office: The construction of temporary office buildings or installation of trailers will not be allowed in the park. If the contractor requires office space, the park will attempt to accommodate the contractor with an existing space for administrative work.

D. Temporary Enclosures: For uncontrolled sites, the contractor shall construct an enclosure fence, barrier, or partition to prevent people and animals from entering the project site except by gates / doors.

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E. Temporary Traffic Controls: The contractor shall erect and maintain barricades, danger signals, and warning signs in accordance with the Manual on Uniform Traffic Control Devices (MUTCD), 2009 edition. The contractor shall provide adequate traffic control, including flaggers on either side of any work performed in the road. Any workers on or near the road must wear highly visible, bright clothing.

PART 8 – EXECUTION (SECTION 01 73 40)

8.1 EXECUTION

A. Examination: Examine the project area and site facilities and verify compatibility between existing conditions and the scope of work.

B. Preparation: Take field measurements or conduct surveys to verify dimensions before fabrication or installation.

C. Installation: Install all systems or components according to the specifications, manufacturer’s recommendations, permit conditions (where applicable), and local, State, and Federal codes, standards, and regulations.

D. Correction of the Work: Upon discovery of defects or damage of new work or to existing facilities damaged by new work, repair or replace damaged systems or components and restore substrates and finishes.

E. Progress Cleaning: Clean the project site and work area on a daily basis. Keep site free of waste and debris in proper containment. Properly dispose of all waste and debris offsite.

F. Final Cleaning & Waste Disposal: At the completion of the work, clean all surfaces and remove all waste materials, trash, tools, equipment, machinery, and surplus items from the project site and legally dispose of all waste items.

PART 9 – CLOSEOUT PROCEDURES (SECTION 01 77 00)

9.1 SUBSTANTIAL COMPLETION AND FINAL INSPECTION

A. When the project, or a designated portion of the project, is substantially complete, the Contractor shall request a final inspection in writing. Upon receipt of the written request that the project is substantially complete, the Contracting Officer will proceed with a final inspection within ten (10) days of receipt of request or will advise the Contractor of items that prevent the project from being designated as substantially complete.

B. If the work is determined to be substantially complete at the final inspection, the Contracting Officer will prepare a Letter of Substantial Completion with a Punch List of deficiencies to be corrected before final acceptance. The Contractor shall complete the work described in the Punch List within thirty (30) calendar days, as weather permits. If the Contractor fails to complete the work within this time frame, the Contracting Officer may either replace or correct the work with an appropriate reduction in the contract price or charge for re-inspection costs in accordance with the Inspection of Construction clause of the contract.

C. If the work is determined to be not substantially complete, the Contracting Officer will notify the Contractor in writing. The Contractor may request a new final inspection. All re-

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D. After all deficiencies have been corrected and the project is complete, a Letter of Final Acceptance will be issued by the Contracting Officer.

9.2 CLOSEOUT SUBMITTALS

A. Operation & Maintenance (O&M) Manual: Submit three (3) hard copies (in D-ring binders) and three (3) compact disks (CDs) with all operation and maintenance information including but not limited to a preventative maintenance schedule, operating instructions, product / material cut sheets, system diagrams, as-built drawings, progress photos, product warranties, and a one (1) year Contractor-issued warranty on all workmanship starting from the date of final acceptance.

9.3 DEMONSTRATION & TRAINING

A. Demonstration & Training: Provide onsite demonstration and training to NPS operators and staff on the proper, safe operation of all new systems and components.