Att_01_140P8422Q0060_SOW.pdf

SUPPLY AND DELIVERY OF CLEAR RENEWABLE (RD99) DIESEL FUEL

Specifications and Statement of Work

Point Reyes National Seashore (hereinafter called “PORE”) maintains two (2) 1,000 gallon above ground storage tanks (AST) to provide fuel for the Park's heavy equipment and vehicle fleet. This AST is to be stocked with Clear Renewable Diesel (RD99) Fuel.

1.0 GENERAL SCOPE

1.1 The contractor with the successful offer (hereinafter called “Contractor”) will provide diesel fuel upon request by the PORE Contracting Office identified in Section 9.0 below.

1.2 This solicitation is for Clear Renewable Diesel (RD99) fuel to be used in the operation of construction equipment and vehicles. No guarantee of any minimum or maximum purchase is made or implied. PORE will only order the amount of fuel needed to satisfy operating requirements which may be more or less than historical usage.

1.3 Contractor must be available to “top off” PORE tank upon request.

1.4 Contractor must make delivery to the specified location(s) within one (1) calendar day from notification to ship.

2.0 CONTRACTOR QUALIFICATIONS

2.1 Contractor shall have prior experience in providing Clear Renewable Diesel (RD99) diesel fuel as described within this Scope of Work.

2.2 Contractor must follow invoicing procedures as described Section 10 below.

3.0 TANK LOCATIONS

3.1 See APPENDIX A for current tank type, capacity, and location

3.2 Additional tanks may be installed during the life of the contract at additional locations

4.0 FUEL REQUIREMENTS

4.1 It is the Contractor’s responsibility to provide a fuel that will assure correct engine operation at the expected minimum temperatures and under the given geographical and other local conditions.

4.2 Commercially available clear renewable diesel fuel meeting the following specifications are approved for use: Must meet the diesel standard, American Society of Testing and Materials (ASTM) D975.

4.3 Sulfur content of more than 0.5% requires an engine oil with a higher TBN and

Clear Renewable Diesel (RD99) Supply & Delivery, Point Reyes National Seashore shorter oil drain intervals.

4.4 Contractor must provide a certified test report from the bulk tank the fuel was taken from at the off load station to the delivery truck.

4.5 Contractor must complete check list for off loading the fuel (APPENDIX B) at time of delivery.

5.0 GENERAL WORK PERFORMANCE REQUIREMENTS

5.1 Gallon capacities referenced in APPENDIX A represent tank capacity and should not be considered to be representative of actual gallons of fuel contained therein.

5.2 Upon request of the PORE, Contractor will provide renewable diesel fuel to fuel storage tank as specified at the time of order placement. PORE will identify the tank to be filled when making a purchase.

5.3 Contractor shall be solely and completely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work herein.

5.4 Contractor shall take all necessary precautions for safety and shall provide necessary protection to prevent injury to all employees on the work site and other persons including, but not limited to, the general public who may be affected thereby.

5.5 Contractor personnel and equipment will report for work at PORE “fit for duty”. “Fit for duty” is defined as personnel are well rested and not under the influence of drugs or alcohol. Additionally, Contractor personnel must not be in possession of any weapons or unlawful substances.

5.6 Contractor shall perform the work in accordance with all applicable Local, State and

Federal regulations. The Contractor shall provide PORE with a copy of all applicable licenses and/or permits required by the State of California for the performance of such work.

5.7 Contractor shall maintain positive control of all tools, material, and equipment during the execution of the work.

5.8 Contractor shall maintain positive control of, and responsibility for, disposal of all expendable materials intended to be used at PORE.

5.9 Contractor must schedule all work through the PORE Contracting Office or a designated

Contracting Officers Representative.

5.10 PORE personnel must be present during the transfer of the diesel fuel to the designated fuel tanks.

6.0 PERSONNEL DOCUMENTATION AND TRAINING REQUIREMENTS

6.1 Contractor personnel performing work under this agreement must possess the knowledge, skills, and experience to perform all aspects of the work in a safe and workmanlike manner.

6.2 PORE retains the sole authority to determine the acceptability of any Contractor personnel to perform any tasks that are required by the terms of the contract and to deny access to the site for just cause.

7.0 CONTRACTOR RESPONSIBILITIES

7.1 Contractor shall provide all equipment, including power, transfer pumps, filters, etc. required to perform the scope of work outlined in this agreement.

7.2 Contractor shall provide upon request any documentation on personnel and vehicles located on PORE premises.

7.3 Contractor shall produce copies of regulatory licenses and permits required by the

State of California to perform said work including EPA Registration.

7.4 Contractor shall provide adequate retention devices such as containment dams or other barriers to ensure any leakage/spillage is captured and not allowed to seep into the ground or run off into the storm drain system.

7.5 Contractor shall provide all hoses, connectors and adapters required to interconnect the

PORE fuel storage tanks to the Contractor’s equipment.

7.6 Contractor shall provide Personal Safety Equipment for the Contractor’s employees. (i.e.

hardhats, safety glasses, hearing protection, gloves, etc.)

7.7 Contractor shall retain ownership and provide proper disposal of all used filtration media or cartridges resulting from this scope of work.

7.8 Contractor shall not begin any work without first obtaining a Purchase Order from the

PORE Contracting Office.

8.0 QUOTE PRICING

8.1 The contractor offering the successful quotation will invoice for the actual gallons of fuel delivered based on the daily price per gallon price plus quoted per gallon constant or vendor markup. Pricing will remain firm for the life of the contract.

9.0 KEY CONTACTS:

9.1 Delivery calls are scheduled through and reports made to the personnel listed below.

9.1.1 PORE Contracting Office:

Loren Thomas, Contract Specialist

Phone Number: (415) 464-5233

9.1.2 PORE Contracting Office Representative:

Jeff Jewhurst, PORE Roads Supervisor

Phone Number: 415-464-5158

PORE Facility Management Representative:

Ryan Semorile, PORE Road Crew

Phone Number: 415-464-5128

(Can request delivery only. No contract responsibilities.)

10.0 INVOICING PROCEDURES AND PAYMENT

10.1 PORE is exempt from all State of California sales and use taxes.

10.2 Contractor shall submit all invoices Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP) at https://ipp.for.fiscal.treasury.gov.

10.3 All invoices must clearly reference the assigned Purchase Order as provided by the

Contract Specialist or designee referenced in Paragraph 9.0 above.

10.4 Contractor's business invoice shall be uploaded as an attachment to the IPP invoice.

Appendix A PORE Current Tank Locations

LOCATION: 1 Bear Valley Road – Roads and Trails Fueling Station, Roads Corporation Yard; 1000 Gallon ConVault Above-Ground Storage Tank (AST).

Tank to be filled is clearly placarded as ‘RENEWABLE DIESEL’.

Appendix B Diesel Fuel Off Load Check List

Task

Description

Completed Yes No

1 Inspect area that fuel is being off loaded for open drains or manholes

Cover all open drains and manholes with a mat prior to starting any off loading fuel

3 Verify location of spill material prior to starting any off loading fuel

4 Start off loading of fuel

5 Inspect connections and hoses to verify no leaks

During the off loading one person must remain at the truck to immediately shut off the system in case an equipment malfunction occurs

When completed, drain all hoses prior to breaking any hose connection

8 Remove all mats from drains and manholes after off loading of fuel