Athletic Field Maintenance Services.pdf

INVITATION FOR BID

ATHLETIC FIELD MAINTENANCE SERVICES

26-27-02

IFB SCHEDULE

Release Date July 2, 2026

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 1

Pre-Bid Meeting (Mandatory) July 17, 2026, 9:00am

The job walk/ pre-bid meeting will start at La

Palma Park. Please arrive early. Sign-in will begin at 8:45 a.m., and the meeting will begin exactly at 9:00 a.m. Bids from late arrivals will not be considered.

Site Addresses:

1. La Palma Park (Meet underneath the bleachers by the stadium entrance)

1151 N. La Palma Parkway

Anaheim, CA 92801

2. Delphi

1211 N. Magnolia Ave

3. Yorba

7400 E. La Palma Avenue

Anaheim, CA 92807

Question Submission Deadline July 24, 2026, 2:00pm

Bid Submission Deadline July 31, 2026, 2:00pm

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1. Divider

1.1. GENERAL INFORMATION

1.1.1. INTRODUCTION

The City of Anaheim, Community Services, (hereinafter referred to as City) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for ATHLETIC FIELD MAINTENANCE

SERVICES. The awarded Contract, (hereinafter referred to as Contract) will be between the City and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the City Master Agreement

Terms & Conditions, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the City’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the City Master Agreement Terms & Conditions and any solicitation attachments and/or exhibits.

1.1.2. IMPORTANT NOTICE

The City has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the City via the City’s online biding system.

1.1.3. IMPORTANT DATES

These dates only apply to IFB# 26-27-02

Release Date: July 2, 2026

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 3

Pre-Bid Meeting (Mandatory): July 17, 2026, 9:00am

The job walk/ pre-bid meeting will start at La

Palma Park. Please arrive early. Sign-in will begin at 8:45 a.m., and the meeting will begin exactly at 9:00 a.m. Bids from late arrivals will not be considered.

Site Addresses:

1. La Palma Park (Meet underneath the bleachers by the stadium entrance)

1151 N. La Palma Parkway

2. Delphi

1211 N. Magnolia Ave

3. Yorba

7400 E. La Palma Avenue

Anaheim, CA 92807

Question Submission Deadline: July 24, 2026, 2:00pm

Bid Submission Deadline: July 31, 2026, 2:00pm

1.1.4. COMMUNICATION

Bidders are not to contact other City personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). City will provide all official communication concerning this IFB. Any City response relevant to this IFB other than through or approved by City is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the City’s eProcurement Portal at:

https://procurement.opengov.com/portal/anaheim.

1.1.5. CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted on City’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City. All addenda will be submitted and posted on the City’s online bidding system. It is the responsibility of each Bidder to periodically check the City's online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Friday, July 24, 2026 before 2:00 pm.

https://procurement.opengov.com/portal/anaheim

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1.1.6. REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the City Master Agreement Terms & Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The

City Master Agreement Terms & Conditions contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

1.1.7. RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

1.1.8. BID SUBMISSION

Electronic Bids shall be submitted via the City’s online bidding system via the following link https://procurement.opengov.com/portal/anaheim. All required sections of the IFB as listed above, must be submitted via the City’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The City will not accept late bids and no exceptions shall be made. City will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by City until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

1.1.9. AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of City notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to City

Master Agreement Terms & Conditions, Article: Insurance and Bonds

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors may be required to submit a 587/590 Form.

1.1.10. PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term and be inclusive of all applicable prevailing wage labor, consumables, tools, equipment, disposal, tariffs, government mandated fees including sales tax.

B. Addenda: Bid prices offered shall reflect all addenda issued by City.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of City Master Agreement Terms & Conditions; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The City will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

https://procurement.opengov.com/portal/ocgov/projects/229858/document?section=2179078 https://procurement.opengov.com/portal/ocgov/projects/229858/document?section=2179078 https://procurement.opengov.com/portal/anaheim mailto:procurement-support@opengov.com

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F. Price Decreases: All price/rate decreases will automatically be extended to the City. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the City.

H. Prevailing Wages: Compliance with all applicable prevailing wage rates is mandatory for contractors submitting a bid.

1.1.11. NO SUBSTITUTION

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior City written approval is received.

1.1.12. DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the City.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

1.1.13. Waivable Informality

The City reserves the right to waive any informality or irregularity in any bid or proposal, provided such waiver does not result in a material deviation from the requirements of the bid or proposal. The City, at its sole discretion, may accept a bid that contains minor defects or discrepancies as long as such defects or discrepancies do not affect the fairness, competitiveness, or outcome of the bid process. Any bid with minor noncompliance or errors may be corrected and considered for evaluation, unless such correction would alter the intended outcome of the bid or give the bidder an unfair advantage.

1.1.14. BID EXPENSES

The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the City.

C. Negotiating with the City any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

1.1.15. PROTEST PROCEDURES

Any actual or prospective bidder or proposer who alleges an error or impropriety in the solicitation or award of a contract may submit a protest to the appropriate Procurement Contact as set forth herein.

Protest Instructions

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All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein and emailed to the Assigned Buyer/Purchasing Liaison. All protests shall include, at a minimum, the following information:

A. The name, address, telephone number, and email address of the protester;

B. The signature of the protester or the protester’s representative;

C. The solicitation number;

D. A detailed statement of the legal and/or factual grounds for the protest; and

E. The form of relief requested.

Protest of the Solicitation Specifications

All protests related to the solicitation specifications must be submitted to the appropriate soliciting department’s Assigned Buyer/Purchasing Liaison no later than three (3) business days prior to the close of the solicitation.

A. Protests received after the three (3) business days deadline will not be considered by the City.

B. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid or proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in the solicitation.

Protest of Award of Contract

A protest for an award of contract in relation to a solicitation must be received no later than three (3) business days after the Notice of Award is posted on the City’s online bidding system.

A. Protests relating to a proposed contract award received after the three (3) business day deadline will not be considered by the City.

B. If the three (3) business day period expires without the receipt of a protest, the department may move forward with the Contract award or if necessary, file the item for approval by the City

Council.

Protest Process

In the event of a timely protest, the City shall not proceed with the solicitation or award of the contract until the Procurement Contact issues a decision on the protest.

A. Upon receipt of a timely protest, the Assigned Buyer/Purchasing Liaison will within five (5) business days of the receipt of the protest, issue a decision in writing which shall state the reason for the actions taken.

B. The City may, after providing written justification to be included in the purchasing file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the City. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

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C. If the protester disagrees with the decision of the Procurement Contact, the protester may submit a written notice to the City of Anaheim Purchasing Agent requesting an appeal.

Appeal Process

A. If the protester wishes to appeal the decision of the Procurement Contact, the protester must submit, within three (3) business days from the receipt of the Procurement Contact decision, a written appeal to the City of Anaheim Purchasing Agent.

B. All appeals must be emailed to purchasing@anaheim.net.

C. Within ten (10) business days, the City of Anaheim Purchasing Agent will review all materials in connection with the appeal, assess the merits of the appeal and provide a written determination that shall contain their decision. The decision of the City of Anaheim Purchasing Agent will be final.

1.1.16. ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The City shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the City.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the City for responsiveness to all requirements. The City has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the City terms and conditions, incorporated in City

Master Agreement Terms & Conditions, may deem a bid non-responsive. City may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of City terms and conditions. In addition, City reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the City as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

1.1.17. RIGHTS RESERVED TO CITY

The City reserves the right to:

mailto:purchasing@anaheim.net

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A. Waive, at its discretion, any irregularity or informality, which City deems correctable or otherwise not warranting rejection of the bid.

B. City reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the City may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the City.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the City may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the City.

1.1.18. UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable Local, State and Federal laws and regulations.

1.1.19. INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

1.1.20. AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the City to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

1.1.21. UNIQUE IDENTITY IDENTIFIER NUMBER (UEI)

The City requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

1.1.22. BID VALIDITY

Bids will be valid for a period of 180 days after IFB closing date.

1.1.23. INSURANCE AND BONDS

INSURANCE AND BONDS

Bonding and Insurance Requirements: The City’s standard insurance requirements (shown below) will apply.

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Coverage Minimum Limits

Commercial General Liability $2,000,000 occurrence

$4,000,000 aggregate

Automobile Liability including coverage for owned, non-owned and hired vehicles

$2,0000,000 combine single limit per occurrence

Workers’ Compensation Statutory

Employers’ Liability Insurance $1,000,000 per occurrence

Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual

Liability, Personal Injury Liability, Products/Completed Operations Liability, and Independent

Contractor’s Liability, in an amount not less than $2,000,000 per occurrence/$4,000,000 aggregate. Such insurance shall be written on a primary basis and may include a deductible or self-insurance retention of not more than $10,000 per occurrence or claim, provided that such deductible or SIR is disclosed to City, in writing, at the inception of this Contract and approved by the Risk Manager for City.

Commercial Automobile Liability Coverage, as required by California law, including—as applicable—owned, non-owned, and hired autos, in an amount not less than $2,000,000 per occurrence, combined single limit. Such insurance shall be written on a primary basis and may include a deductible or self-insurance retention of not more than $10,000 per occurrence or claim, provided that such deductible or

SIR is disclosed to City, in writing, at the inception of this Contract and approved by the Risk Manager for

City.

Workers’ Compensation Insurance as required by California law and Employers Liability Insurance in an amount not less than $1,000,000. This requirement may be satisfied by execution of a Waiver confirming exemption from the California workers compensation statutory requirements if there are no statutory employees.

Minimum insurance requirements can be satisfied using primary and excess/umbrella coverage subject to review and acceptance by the Risk Manager for the City. The Contractor is responsible for satisfaction/payment of all deductibles and Self-Insured Retentions (SIR).

Each insurance policy required by this Agreement, except policies for Professional

Liability and Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:

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“It is agreed that any insurance maintained by CONTRACTOR pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City of Anaheim.”

“The City of Anaheim, its officers, agents, employees, representatives and volunteers are included as additional insured with respect to the scope of work, operations, and/or activities of or performed on behalf of or at the direction of the Named Insured, performed under this Agreement with the City of Anaheim.”

Any insurance required under this Contract must be written by an insurance company admitted to do business in California.

Each insurance policy required by this Agreement shall not be voluntarily cancelled or limited in scope or coverage by Contractor until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S.

Anaheim Blvd., Anaheim, CA 92805. This does not apply to cancellation for non-payment of premium, which requires notice of not less than ten (10) days.

Insurance certificates should state: City of Anaheim

Attn: Central Purchasing Office 200 S. Anaheim Blvd Ste. 620

Anaheim, CA 92805

Email: insurance@anaheim.net

The City’s Risk Manager is authorized to amend the requirements or approve exceptions to the above requirements as set forth herein in the event such reductions or Contractor generated exception requests or amendments as to form is/are in the City’s best interest.

1.1.24. TERM

• The term of the agreement is for an initial one-year period.

• The City has the option to renew the Agreement for up to four additional one-year periods.

• The City may terminate the Agreement at any time.

1.1.25. QUANTITIES

City makes no commitment of any specific quantities during the term of the agreement. Quantities shown in the eBid Line Items are annual estimates, hypothetical, and/or used to evaluate bid results.

1.1.26. PRICE AGREEMENT

1. Pricing for the initial base year period shall remain fixed.

2. Price changes after the base year period shall be negotiated each renewal period but shall not exceed the most recent available month for the Los Angeles-Long Beach-Anaheim, CA

Consumer Price Index (CPI) for All Urban Consumers for non-labor, and Urban Wage earners and Clerical Workers for labor.

mailto:insurance@anaheim.net

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3. In the event of future changes in government-mandated wages (e.g., increases in minimum wage or prevailing wage requirements, if applicable) that result in the Contractor’s employees being paid less than the newly required hourly rate(s), the Contractor may request an adjustment to labor charges to align with the new wage requirements. The City, at its sole discretion, may approve such an adjustment, but is not obligated to do so. Documentation must be provided to support the previous actual hourly rates and the requested adjustment to new rates.

1.2. VENDOR QUESTIONNAIRE

1. COMPLIANCE CERTIFICATION QUESTIONS

1.1. Company Legal Name and DBA, if applicable*

*Response required

1.2. Company Legal Status*

☐ Corporation

☐ Partnership

☐ Sole Proprietor

☐ Limited Liability Corporation

☐ Limited Liability Partnership

☐ Other

*Response required

1.3. W9 Form*

Please download the below document, complete, and upload.

• W-9.pdf

*Response required

1.4. 590 form*

Please download the below documents, complete, and upload.

• 590_2026.pdf

*Response required

1.5. Vendor Request Form*

Please download the below documents, complete, and upload.

This document is required to add or update your company's vendor profile in the City’s financial system.

Please download, complete, and upload the form below.

• VENDOR_REQUEST_FORM_5-28-25...

*Response required

1.6. If your company is incorporated, please include the name(s) and title(s) of the officers*

If this question does not apply to your firm, please respond by typing in "N/A."

*Response required https://government-project.s3.us-west-2.amazonaws.com/229858/085dbfa7-43ce-4dca-9b4e-12f5bff5a0e5_W-9.pdf https://government-project.s3.us-west-2.amazonaws.com/229858/a25667ce-a1fe-424c-a356-e35b912876a7_590_2026.pdf https://government-project.s3.us-west-2.amazonaws.com/229858/7244cd09-8e53-4e2b-ac67-746f996a2ecc_VENDOR_REQUEST_FORM_5-28-25.pdf

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1.7. Length of time the firm has been in business*

*Response required

1.8. Name/Ownership Changes*

Respondent certifies past company name changes and/or ownership changes, for Respondent’s firm as follows:

☐ Yes

☐ No

*Response required

When equals "Yes"

1.8.1. If Yes, please describe:*

*Response required

1.9. Length of time at current location*

*Response required

1.10. Regular Business Hours*

*Response required

1.11. Regular Holidays and Hours when business is closed:*

*Response required

1.12. Federal Taxpayer I.D. No:*

*Response required

1.13. Financial Status*

Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy. Select "YES" to attach information or select "NO" if no prior or pending action.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.13.1. Upload documents here*

*Response required

1.14. Contact Person for Accounts Payable*

*Response required

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1.15. Provide the name, title, address, phone number, and email address of the individual in your company who would serve as the primary contact (if awarded)*

Provide the name, title, address, phone number, and email address of the individual in your company who would serve as the primary contact for this contract (e.g., Account Manager, Contract Administrator, Sales

Account Manager

*Name, Title *Address *Phone Number *Email address

Maximum response length: 300 characters

*Response required

1.16. In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Fax Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

1.17. I certify that I, the individual responding to this Bid, am an authorized representative with the authority to certify and submit the following legally binding statements in this Bid

Response on behalf of my company.*

☐ Please confirm

*Response required

1.18. Name and title of authorized representative certifying and submitting this Bid

Response.*

*Response required

1.19. Conflict of Interest Statement*

The Political Reform Act (Government Code sections 81000 - 91014) and Government Code section 1090 prohibit any City public official or officer from involvement in a governmental decision or contract in which he or she has a financial interest.

It is the responsibility of the contractor, contractor’s employees, and subcontractors who perform work under contract with the City to evaluate any potential conflict of interests. Be advised that a prohibited conflict of interest may void any award where a conflict exists.

I, the undersigned, hereby certify that I have reviewed and understand the above paragraphs, and in furtherance of the foregoing, I have evaluated and caused my company’s employees and subcontractors to

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 14 evaluate any potential conflict of interests. Based on this evaluation, I hereby further certify that no such conflict of interests exists.

☐ Please confirm

*Response required

2. CERTIFICATION REGARDING DEBARMENT, SUPENSION,

PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS

(FORM)

"Principals," for purposes of this certification, means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g. general manager;

plant manager; head of subsidiary, division, or business segment; and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section

1001, Title 18, United States Code.

Bidder shall provide immediate written notice to the City if, at any time prior to contract award, Bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

A certification that any of the items in this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of Bidder's responsibility. Failure of Bidder to furnish a certification or provide such additional information as requested by the City may render the Bidder nonresponsible.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Bidder is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The certification in this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Bidder knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the City may terminate the contract resulting from this solicitation for default.

2.1. Bidder certifies, to the best of its knowledge and belief, that Bidder and/or any of its

Principals*

☐ ARE presently indicted for, or otherwise criminally or civilly charged by a government entity with, commission of, any of the offenses enumerated in this "CERTIFICATION REGARDING

DEBARMENT, SUPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY

MATTERS" provision.

☐ ARE NOT presently indicted for, or otherwise criminally or civilly charged by a government entity with, commission of, any of the offenses enumerated in this "CERTIFICATION REGARDING

DEBARMENT, SUPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY

MATTERS" provision.

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2.2. Bidder certifies, to the best of its knowledge and belief, that Bidder and/or any of its

Principals*

☐ ARE presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency.

☐ ARE NOT presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency.

*Response required

2.3. Bidder certifies, to the best of its knowledge and belief, that Bidder and/or any of its

Principals*

☐ HAVE, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

☐ HAVE NOT, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

*Response required

2.4. Bidder certifies, to the best of its knowledge and belief, that Bidder*

☐ HAS, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

☐ HAS NOT, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

*Response required

2.5. Litigation in relation to the services provided to the City or other government entities in the past five (5) years*

Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in

Respondent, in the past five (5) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above.

☐ Yes

☐ No

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 16

When equals "Yes"

2.5.1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against the City in the past five (5) years.*

*Response required

2.6. Contract Performance*

Address whether at any time during the past five years respondent has had a contract terminated for convenience, non-performance, or any other reason, or has been a party in a legal action involving a customer. Describe the situation(s) including name and address of contracting party and circumstances.

*Response required

2.7. The Levine Act: City of Anaheim Campaign Contribution Disclosure*

Please download the below documents, complete, and upload.

• CAMPAIGN_CONTRIBUTION_DISCL...

*Response required

3. BID RESPONSE

3.1. Enter your company's California C-27 Landscaping Contractor License Number.*

Enter your company's California C-27 Landscaping Contractor License Number.

Enter only your Contractor’s License number as issued. Do not include additional text or comments.

3.2. Bid Bond Requirement: 10% of the total bid amount*

Bidders must submit a bond to be considered for award. The bid bond must be for 10% of your total bid amount. Sample bid bond attached. Include notary and power of attorney pages. City reserves the right to require the original bond documents to be submitted under separate cover following the bid deadline.

• Bid_Bond_Sample.docx

*Response required

3.3. Evidence of Insurance*

Submit proof of insurance that complies with the requirements for this project. Please review the IFB section, INSURANCE AND BONDS, for detailed insurance specifications.

*Response required

3.4. Non-Collusion Declaration*

I represent the party (“Respondent”) making the foregoing bid (“Bid”) and declare as follows:

• The Bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization, or corporation;

• The Bid is genuine and not collusive or a sham;

https://government-project.s3.us-west-2.amazonaws.com/229858/a9ef7707-0c7f-4f07-95c5-ea6774ee0156_CAMPAIGN_CONTRIBUTION_DISCLOSURE_FORM_CITY_6-23-26.docx https://government-project.s3.us-west-2.amazonaws.com/229858/eb6597ab-9305-4d04-a80c-60365c4a094b_Bid_Bond_Sample.docx

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 17

• The Respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham Bid and has not directly or indirectly colluded, conspired, connived, or agreed with any other respondent or anyone else to put in a sham Bid or withhold from submitting a Bid;

• The Respondent has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the Bid price of the Respondent or of any other respondent or to fix any overhead profit or cost element of the Bid price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; and

• All statements contained in the Bid are true, and further, that Respondent has not directly or indirectly submitted its Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with Respondent in the general business.

☐ Please confirm

*Response required

3.5. References (minimum 3)*

Please Provide the following information for at least three (3) references:

Submit at least three references for work performed by their company within the past three years in which the contractor has provided similar maintenance of ball diamond infields & athletic field maintenance services related to project size, contract value, and scope. City reserves the rights to request additional references.

Note that any unsatisfactory references or unsatisfactory work performance with the City of Anaheim, on similar work, may eliminate the bidder from further consideration. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the Contract. References shall not be provided for department conducting the solicitation.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 18

3.6. Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this Bid, including, but not limited to the terms and conditions set forth in the City Master Agreement Terms & Conditions and its

Attachments, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this Bid, including the terms and conditions set forth in the City Master Agreement Terms & Conditions and its Attachments and Exhibits, except for those exceptions expressly listed as required by this Bid and attached hereto. Attachments for each proposed exception to this Bid, including, but not limited to the

Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The Bid page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

*Response required

When equals "No"

3.6.1. Identify Contract Exceptions to be Considered Below:*

*Response required

3.7. Bid Validity.*

Bid will be valid for a period of 180 days after Bid closing.

☐ Yes

☐ No

*Response required

When equals "No"

3.7.1. If you selected No, how long will your bid be valid?*

*Response required

4. THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

4.1. Provide your Company's DIR Registration Number*

Provide your Company's DIR (Department of Industrial Relations) Registration Number. Enter your

Company's DIR Registration Number Only. Do not include any other words, characters, or symbols.

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 19

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

*Response required

4.2. When does your DIR Registration expire? *

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

Maximum response length: 25 characters

*Response required

4.3. Is your company under any state or federal disbarment?*

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

☐ Yes

☐ No

*Response required

4.4. Do you have the required insurance coverage for this project?*

Please reference the insurance requirements in the IFB for the required coverage.

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

☐ Yes

☐ No

*Response required

4.5. Does your company have any registration violations with the DIR?*

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

☐ Yes

☐ No

*Response required

4.6. Will Subcontractors be used for any of the proposed work?**

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

☐ Yes

☐ No

When equals "Yes"

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 20

4.6.1. Performance by Prime Contractor*

Do you, as the Prime Contractor, affirm that you will perform the majority of the work under this

Contract and will not subcontract any substantial portion without first obtaining the City’s written authorization?

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.6.2. Subcontractor's Information*

Provide each subcontractor's company name, address, contact name, email address, Contractors License number, and a description of the work to be performed.

Sample Entry:

A. Subcontractor: Double Glass LLC

B. Address : 1234 N Glass Steet Anaheim CA 92805

C. Contact : Joe D.Glass, Account Manager

D. Email address: JDGlass@doubleglassllc.com

E. CA Contractor's License#: 87654321

F. Work Description :Cutting and sizing glass

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

Maximum response length: 500 characters

*Response required

When equals "Yes"

4.6.3. Subcontractor's DIR Registration Numbers*

Provide the DIR registration number and corresponding expiration date for each subcontractor proposed for this project.

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

mailto:JDGlass@doubleglassllc.com

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 21

4.7. PREVAILING WAGE ALLOCATION*

Provide the prevailing wage determination information for this project in the following format:

A. Craft/Job Classification:

B. Job Classification:

C. Determination Number:

D. Issue Date:

E. Basic Hourly Rate:

Sample Entries:

A. Craft: Fence Builder (Carpenter)

B. Job Classification: Journeyperson: Fence Builder

C. Determination Number: SC-23-31-20-2026-1

D. Issue Date: February 22, 2026

E. Basic Hourly Rate: $48.25

A. Craft: Building/Constructiion Inspector and Field Soils and Materials Tester

B. Job Classification: Journeyperson: Group 2: Reinforcing Steel

C. Determination Number: SC-23-63-2-2026-1D

D. Issue Date: February 22, 2026

E. Basic Hourly Rate: $65.96

THIS IS A PRVAILING WAGE PROJECT: The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

Maximum response length: 500 characters

*Response required

5. Bonds required upon contract award (listed below):

5.1. Sample Labor and Materials, AND Performance Bond

BONDS ARE REQUIRED WITHIN 10 CALENDAR DAYS AFTER MASTER AGREEMENT

AWARD: Bidder agrees to submit Labor and Materials, AND Performance Bond each equal to 100% of the awarded annual contract value:

Bidder agrees to submit Labor and Materials, AND Performance Bond each equal to 100% of the awarded annual contract value, within 10 calendar days after award and receipt of Master Agreement. Sample forms attached. Note: City may consider the removal of the performance bond requirement after the successful completion of the initial term of the agreement. SAMPLE BONDS ATTACHED.

• SAMPLE-_Labor_and_Materials...

https://government-project.s3.us-west-2.amazonaws.com/229858/d5491a2d-c4f3-4c48-bb12-059138eeb38a_SAMPLE-_Labor_and_Materials_Bond_and_Performanace_Bond.docx

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 22

5.2. Bidder agrees to submit Labor and Materials, AND Performance Bond each equal to

100% of the awarded annual contract value.*

Bidder agrees to submit Labor and Materials, AND Performance Bond each equal to 100% of the awarded annual contract value, within 10 calendar days after award and receipt of Master Agreement.

☐ Please confirm

*Response required

1.3. PRICING

PRICING FOR ATHLETIC FIELD MAINTENANCE SERVICES

Quantities are estimated annual usage provided solely for evaluation purposes. The City does NOT guarantee or imply that any of these amounts will be purchased.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 AS-NEEDED LABOR: Softball

Infield/Outfield Preparation & Striping and Field Preparation

711 EACH

2 AS-NEEDED LABOR: Baseball

Infield/Outfield Preparation & Striping

(Brookhurst Field;Boysen Field)

150 EACH

3 AS-NEEDED LABOR: Baseball

Infield/Outfield Preparation & Striping

(Dee Fee Field)

75 EACH

4 AS-NEEDED LABOR: Little League

Infield/Outfield Preparation & Striping

(Delphi, La Entrada, Anaheim Hills

Field)

150 EACH

5 AS-NEEDED LABOR: Weekly Work

Requirements (Softball Fields)

900 EACH

6 AS-NEEDED LABOR: Weekly Work

Requirements (Brookhurst Field;

Boysen Field)

52 EACH

7 AS-NEEDED LABOR: Weekly Work

Requirements (Dee Fee/Glover)

52 EACH

8 AS-NEEDED LABOR: Weekly Work

Requirements (Delphi; La Entrada;

Anaheim Hills Field)

52 EACH

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 23

Line Item Description Quantity Unit of

Measure Unit Cost Total

9 AS-NEEDED LABOR: Bi-Annual Lip

Management Work Requirements

(Softball Fields)

38 EACH

10 AS-NEEDED LABOR: Bi-Annual Lip

Management Work Requirements

(Brookhurst; Boysen)

2 EACH

11 AS-NEEDED LABOR: Bi-Annual Lip

Management Work Requirements (Dee

Fee/Glover)

1 EACH

12 AS-NEEDED LABOR: Bi-Annual Lip

Management Work Requirements

(Delphi; La Entrada; Anaheim Hills

Elementary

3 EACH

13 AS-NEEDED LABOR:

Infield/Outfield Prep Delphi; La

Entrada; (Football)

5 EACH

14 AS-NEEDED LABOR:

Infield/Outfield Prep Delphi; La

Entrada (Soccer)

5 EACH

15 AS-NEEDED LABOR: Soccer

Outfield Prep (Brookhurst; Boysen;

Glover)

5 EACH

16 AS-NEEDED LABOR: Soccer Field

Striping Layout (Recreational Parks)

20 EACH

17 AS-NEEDED LABOR: Football Prep

& Striping (Brookhurst Field; Glover)

20 EACH

18 AS-NEEDED LABOR: Football Field

Layout (Recreational Parks)

5 EACH

19 AS-NEEDED LABOR: Bi-Annual Lip

Management Work (Delphi; La

Entrada; Anaheim Hills )

3 EACH

20 TURF RENOVATION: Interseeded

(Royal TXD – Disc/Drill)

0 SQFT

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 24

Measure Unit Cost Total

21 TURF RENOVATION: Overseeded

(Royal TXD - Broadcast)

0 SQFT

22 TURF RENOVATION: Interseeded

(Lesco Eagle Blend – Disc/Drill)

0 SQFT

23 TURF RENOVATION: Overseeded

(Lesco Eagle Blend- Broadcast)

0 SQFT

24 TURF RENOVATION: Interseeded

(Grand Slam Disc/Drill)

0 SQFT

25 TURF RENOVATION: Overseeded

(Grand Slam Broadcast)

0 SQFT

26 Mowing with walk-behind reel 0 SQFT

27 Install & laser grade infield mix

(Brookhurst; Boysen)

0 EACH

28 Install & laser grade infield mix (Dee

Fee)

0 EACH

29 Install & laser grade infield mix

(Softball)

0 EACH

30 Install & laser grade infield mix

(Delphi; La Entrada; Anaheim Hills)

0 EACH

31 laser grade turf 0 SQFT

32 Install & till infield conditioner

(Brookhurst, Boysen, Dee Fee)

0 EACH

33 Install & till infield conditioner

(Softball)

0 EACH

34 Install & till infield conditioner

(Delphi; La Entrada; Anaheim Hills)

0 EACH

35 Install & till infield conditioner

(Delphi; La Entrada; Anaheim Hills)

0 EACH

36 Repair/Correct flooded fields

(Brookhurst; Boysen; Dee Fee/Glover)

0 HOUR

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 25

Measure Unit Cost Total

37 Repair/Correct flooded fields

(Recreation Parks)

0 HOUR

38 Install/remove plastic home run fences 0 LF

39 Scarify & level infield (Brookhurst;

Boysen; Dee Fee)

0 EACH

40 Scarify & level infield (Softball) 0 EACH

41 Scarify & level infield (Delphi; La

Entrada; Anaheim Hills)

0 EACH

42 Rebuild/Remove/Install pitchers mound (Brookhurst, Boysen, Dee Fee)

0 EACH

43 Rebuild/Remove/Install pitchers circle

(Softball)

0 EACH

44 Rebuild/Remove/Install pitchers mound (Delphi; La Entrada; Anaheim

Hills)

0 EACH

45 Rebuild/Remove/Install home plate halo (Brookhurst; Boysen; Dee Fee)

0 EACH

46 Rebuild/Remove/Install home plate halo (Softball)

0 EACH

47 Rebuild/Remove/Install home plate halo (Delphi; La Entrada; Anaheim

Hills)

0 EACH

48 Remove/install home plate 0 EACH

49 Replace any plate 0 EACH

50 Replace base peg 0 EACH

51 Replace pitching rubber 0 EACH

52 Edging with gas edger 0 LF

53 Turf renovation: mow to 1/4" & verticut

IFB | ATHLETIC FIELD MAINTENANCE SERVICES Page 26

Measure Unit Cost Total

54 Turf renovation: Sod Tahoma 31 0 SQFT

55 Turf renovation: Sod Tahoma 31 (Big roll)

TOTAL

LABOR RATES ( FOR ADDITIONAL AS NEEDED SERVICES)

Line Item Description Unit of Measure Unit Cost

56 LABOR, REGULAR TIME: additional as needed labor, fully loaded including but not limited to all applicable prevailing wage labor, consumables, tools, equipment, tarriffs, disposal, sales tax, etc.

HOUR

57 LABOR, OVERTIME: additional as needed labor, fully loaded including but not limited to all applicable prevailing wage labor,…