ATF STATEMENT OF WORK 20 Dec 24.pdf

P a g e | 1

STATEMENT OF WORK

FOR THE

BUREAU OF ALCHOHOL, TOBACCO,

FIREARMS and EXPLOSIVES

EMERGENCY SUPPORT FUNCTION-13

Deployment Equipment

BUREAU OF ALCOHOL, TOBACCO, FIREARMS and EXPLOSIVES

ESF-13 DEPLOYMENT EQUIPMENT/STATEMENT OF WORK

P a g e | 2

1. INTRODUCTION

1.1 BAKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF)/ESF#13, Acquisition & Property Management Division has a responsibility for ESF#13 resources include those from all Federal law enforcement departments or agencies and may provide a wide array of Federal law enforcement capabilities, personnel, and equipment to assist local, state, tribal, territorial, insular area and Federal authorities to accomplish the core mission of public safety and security.

ESF#13’s mission is to coordinate and provide personnel and material support to a federal law enforcement disaster response. ESF#13 provides critical, consumable, safety supplies and related items in support of this mission requirement. ESF #13 has a responsibility to provide Special Agents (SA) and support personnel responding to a deployment with personnel protective equipment (PPE), materials, supplies and durable equipment to sustain their mission assignment and taskings for an extended period of time. Personnel deployed on ESF#13 missions are organized into Quick Response Teams (QRTs) and are members of Incident Command Posts (ICPs) at the local, State & Federal levels as described above.

1.2 SCOPE

The government requires the services of a contractor that can manage the supply chain from procurement, kitting, to the delivery of the kits and other items as specified in Appendix A, Product Requirements. Kits consists of “Basic FLEO QRT Kit” (Basic Kit), “Helmet System”, “Personal Flotation Device System” (PFD System and other supplies and equipment. All “other items” are numerated by line number in “Additional Authorized Equipment” and “Provisions and Expendables”. The Basic Kit will be common to all personnel, but may be augmented by all, part, or individual items from Appendix A. Offeror may provide brand equivalent items that have been approved by the contracting officer or ESF#13 technical representative as specified in Section 2.4 & Section 2.7. Where specific color or style is specified, or items have been designated as “No Alternatives Authorized”, the specified manufacturer and product must be furnished. ESF#13 requires the receipt of approximately 500 Basic Kits, numerous systems and other items over the next five years. The demand is approximately 25 Basic Kits and other items per month, with emergency surge orders of approximately 75 Basic Kits and other items when required.

1.3 OBJECTIVES

ESF#13 requires an Offeror to deliver anticipated orders of 25 Basic Kits with additional systems and other items, configured to the specifications in Section 2. Delivery will be required within two delivery windows: Standard Delivery within 30 days and Emergency Delivery within 24 hours, excluding Sunday.

Separate price structures may be provided for the two delivery windows.

2. REQUIREMENTS/SPECIFICATIONS

The Offeror is responsible for procuring, packaging, and delivering Basic Kits, other systems, and other items, or individual line items as numerated in Appendix A, at an agreed upon price. The government is expected to order a minimum 25 Basic Kits, systems, other items, or individual line items as needed.

Where required they shall be configured as specified below.

2.1 STANDARD DELIVERY

Under normal circumstances the government will provide orders for each Basic Kit, to include size/style specifications where applicable. Standard Delivery orders will be delivered within 30 days of order.

Each Basic Kit, and any other items ordered, will be packaged in no more than four (4) shipping

P a g e | 3 containers, ensuring all fragile equipment is adequately protected in shipping. Each shipping container will be externally and legibly marked with order recipients name as provided on the order. Shipping of Helmet Systems, PFD Systems, and orders of Provisions and Expendables in excess of 72 hours of individual use may be packaged independently, and will be externally and legibly marked with order recipients name(s) as provided on the order. All items must remain in original packaging. Each order shall be divided by recipient and shipped to one or more of ATF/ESF#13 Field Divisions listed in Appendix C – Standard Delivery Addresses, and as specified on the order. Orders may consist of multiple shipping addresses, but will be limited to the list provided in Appendix C. Appendix C will be included in the solicitation.

2.2 EMERGENCY DELIVERY

Under some circumstances the government will order Basic Kits, systems, and other items for Emergency Delivery. Emergency Delivery orders must be guaranteed delivered within two shipping days of orders placed prior to noon in Washington, DC. Shipping will be to UPS/FedEx accessible addresses within the contiguous United States. The government will make every effort to ensure delivery location is secure and accessible prior to placing Emergency Delivery orders. Each order will be addressed to a specific recipients with a specified Point of Contact (POC). QRT and Team Leader names will be externally and legibly marked on all shipping containers. All items must remain in original packaging. Packaging will be in the minimum number of containers to ensure timely delivery and safety of any fragile equipment.

2.2.1 EMERGENCY DELIVERY – PARTIAL SHIPPING

The government understands that the requirements for Emergency Delivery may result in some items being unavailable for shipping within the time table specified in Section 2.2. As a result of these conditions Appendix A designates “Core Items” which must be delivered without exception or delay. All other items must be delivered in compliance with Section 2.2, unless contract officer or ESF#13 technical point of contact has expressly granted permission, via email, for partial shipping. Specific circumstances for delays, and proposed solutions for delivery, will be provided by Offeror via email.

2.2.2 EMERGENCY DELIVERY – DELAYED SHIPPING

Any delays in shipping may result in shipments arriving after personnel have vacated the specified delivery address; as a result the Offeror will be responsible for all delayed shipping until such time as they have been signed-over to the designated point of contact or ESF#13 technical point of contact.

Deliveries outside of the prescribed window to designated shipping address will be the responsibility of Offeror, and the government will not be responsible for locating, receiving, or returning delayed shipments. Delayed shipments may be redirected (at Offeror’s expense) with concurrence from contract officer or ESF#13 technical point of contact.

2.3 PACKAGING

For Standard Delivery, Offeror will containerize systems within the same shipping container whenever possible. The Basic Kit, if divided into multiple shipping containers, will maintain items specified as subparts of “Individual Ordering Unit”, highlighted within Appendix A, within the same container.

Specific examples include but not limited to: boots containerized with socks, rain pants containerized with rain shirts, sleeping bags containerized with sleeping pad, and the Helmet System. They will be containerized with all four items specified in Appendix A, line item numbers 33-36. For Emergency Delivery, Offeror will containerize orders in the minimum number of containers to maintain timely delivery. Whenever possible and reasonable “Individual Ordering Unit” systems will be shipped together, with the exception of the Helmet System and PFD system which much be shipped with all

P a g e | 4 component parts to maintain the integrity of these systems. For all other items there are no specifications for delivery other than those already stated.

2.4 BRAND NAME OR EQUAL

Wherever a specific item is not required, and substitutions are authorized, Offeror must provide a sample alternative of the specific item listed to the contracting officer or technical representative. Equivalent items must be within 5% weight of the original specified items, and of an equivalent color, and quality.

For Emergency Delivery, substitutions may be approved without providing samples by receiving written (email) authorization from contracting officer or ESF#13 technical representative prior to shipping. No substitution authorization will be provided unless a specific substitution is named by Brand, model and/or style.

2.5 DISCONTINUED / OBSOLETE ITEMS

The government understands that over the life of the contract there is a strong possibility a handful of items will be discontinued and no longer available to deliver. At the soonest opportunity the Offeror will notify the ESF#13 technical point of contact of the unavailability of items, and recommend the closest equivalent replacement.

For all Core Items, as specified in Appendix A, a sample must be provided to ESF#13 technical point of contact for test and evaluation. No substitutions or replacements are allowed unless approved in advance.

2.6 SPECIAL SUBTITUTIONS

The government understands that under unique situations alternate items will need to be provided.

Examples of these situations include women’s sizing and models, and sizes outside the general normal standards of items specified in Appendix A. These special substitutions must be authorized in writing (email) in advance by the ESF#13 technical point of contact, and whenever practical a sample will be provided for test and evaluation.

2.7 NON-BLANKET PURCHASE AGREEMNT ITEMS

The nature of the ESF-13 mission and disaster response means under some circumstances it may be necessary to acquire items and equipment not specified in Appendix A. These circumstances are the result of unforeseen hazards and would require items such as respirator masks, pallets of bottled water, chem-lights, specialty batteries, or other items as deemed necessary to complete the ATF/ESF#13 mission. As a result of these needs the government may order items from the Offeror not listed in Appendix A. Such orders will be communicated when necessary, with price and availability discussed with the ESF#13 technical point of contact. Specific item brand, style/color, and price will be provided in writing (email) prior to order submission.

3. PRICING

The price of the Basic Kit, systems, other items, and individual line items shall be specified on Appendix B- Price Template and will be included in the solicitation. The price for the items shall reflect the price to deliver no less than 25 of any single item or group of items that make up the Basic Kit, systems, and other items, for Standard Delivery and Emergency Delivery. The government expects these prices to include the cost to create any Kit or system from procurement through delivery to the ATF/ESF#13. The price to deliver one Basic Kit and one of each system shall be included on the “Kitting Line” of the Price Template. Some of the elements included in the delivery cost shall include labor, packaging, transportation, and other non-product costs. The government shall use the item prices as the fully

P a g e | 5 burdened price to order 25 units. All substitutions will be of equal or lesser price, when a substitution requires an item of greater price, the additional cost will be the burden of the Offeror.

4. ORDERING

4.1 STANDARD DELIVERY ORDERS

Orders for Basic Kits and other supplies may be provided via email by the ESF#13 technical point of contact. Delivery of the entire order must be completed within 30 days following order placement.

Questions regarding orders must be addressed by email.

4.2 EMERGENCY DELIVERY ORDERS

Emergency Delivery orders will be placed via email with accompanying phone call to Offeror. Orders placed before noon in Washington, DC must be delivered to specified address within two days, excluding Sunday. Questions regarding Emergency Delivery orders must be addressed by direct phone call to ESF#13 technical point of contact and supporting email.

5. PLACE OF PERFORMANCE

5.1 STANDARD DELIVERY ORDERS

The government will take ownership and receive all Basic Kits and other items at specified ATF facilities as designated in Appendix C. A designated point of contact will be included for each specified facility in the solicitation. The designated point of contact will be responsible for receipt of all Basic Kits, systems, and other items.

5.2 EMERGENCY DELIVERY ORDERS

The government will take ownership and receive all Basic Kits, systems, and other items at specified shipping address provided on Emergency Delivery orders. A designated point of contact, or Team Leader will be included for each order, this individual will be responsible for receipt of all Kits, systems, and other items.

6. PERIOD OF PERFORMANCE

The period of performance for this effort will be as follows: The Blanket Purchase Agreement (BPA) is anticipated to be awarded by March 2025. The BPA is contemplated to be for a base ordering period and four one (1)-year option periods. More specifics will be given during the solicitation.

7. DELIVERABLES

The Offeror shall provide the Basic Kits, components, and other items as identified in Appendix A.

8. GOVERNMENT FURNISHED EQUIPMENT OR INFORMATION

N/A

9. SECURITY REQUIREMENTS

This is an unclassified requirement.

10. GOVERNMENT REPRESENTATTIVES

10.1 TECHNICAL POINT OF CONTACT (TPOC)

P a g e | 6

The TPOC will be responsible for: supervising the receipt of all deliverables by designated Point of Contacts; designating inspection and acceptance of supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW;

evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. The TPOC does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government's best interest to alter/change contractual obligations or the SOW, the contracting officer (CO) will issue such changes.

10.2 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICERS

REPRESENTATIVE (COR)

The CO is the appointed authority to bind the Government to the extent of the authority delegated.

Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

10.2.1 INSPECTION AND ACCEPTANCE:

Inspection Criteria - Supplies or services delivered under this requirement shall be inspected and accepted by the respective COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

The basis for acceptance shall be compliance with the requirements, objectives and other terms and conditions set forth in this SOW. Deliverable items rejected shall be corrected IAW the applicable clause(s) or SOW specifications.

Acceptance Criteria - The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the SOW. The Contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the Contractor, at no additional cost to the Government.

Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

10.2.2 REJECTION PROCEDURES

If the respective COR rejects any deliverable, that rejected document will be handled in the manner described in this SOW. After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments. Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject SOW.

Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.

P a g e | 7

10.2.3 MANDATORY USE OF GOVERNMENT-TO GOVERNMENT

ELECTRONIC EMAIL:

Unless exempted by the CO, in writing, communication after contract award with Government agencies shall ordinarily be transmitted via electronic mail (e- mail).

10.2.4 GENERAL GOVERNMENT AND CONTRACTOR ROLES &

RESPONSIBILITIES:

The roles of a federal CO, a COR, other key government representatives (i.e. TPOC) and the Contractor Representative (CR) are explained below.

The CO ensures performance of all necessary actions for effective contracting, compliance with the contract terms, and safeguards the interests of the U.S. in the contractual relationship. The CO also ensures that the Contractor receives impartial, fair, and equitable treatment under this SOW. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance and authorization of pertinent remedies based on input from the COR.

The COR is responsible for technical administration of the SOW and for assuring proper government surveillance and assessment of the Contractor’s performance. The COR is the primary point of contact for the CR and shall be alerted of any changes or events that could adversely impact the Contractor’s ability to effectively perform the requirements of the SOW. Based on a monthly analysis of the Contractor’s performance, the COR will recommend the application of remedies to the CO.

The CR serves as the single point of contact for the Contractor for collecting, reviewing and submitting performance data and information to the CORs, engaging in discussions and resolving issues with the COR. The CR is responsible for notifying the respective COR via email of any requested changes in the established delivery schedule for any deliverable. If this notification does not occur, the original delivery date will be used in calculating on-time delivery. The CR shall email all deliverables to the respective

COR.

The Project Leads (PL) has the primary responsibility for monitoring and reporting the Contractor performance in the areas of timely delivery and deliverable quality to the CORs. The TPOC is discussed in Section 10.1 as to their roles and responsibilities.

11. ATF POLICIES, PROCEDURES AND STANDARDS:

The contractor shall conform to all ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF/ESF#13 reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures. The following guidelines are applicable to this requirement:

(a) Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

(b) NIST Special Publication 800-53

(c) ATF Minimum Security Requirements for Contractor Off Site Labs

(d) ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF

Workstation Users

(e) Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards,

(f) 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based

Intranet and Internet Information and Applications, as it applies to this requirement

P a g e | 8

11.1 SYSTEM FOR AWARD MANAGEMENT (SAM):

The selected contractor shall have an active registration in the SAM database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

12. APPLICABLE DOCUMENTS

Appendix A – Product Requirements (Xcel Spreadsheet). This has been included in this RFI and is also known as BPA Items.

Appendix B – Price Template (Xcel Spreadsheet). This will be included in the solicitation for this BPA at publication.

Appendix C – Standard Delivery Addresses. This will be included in the solicitation for this BPA at publication.