Atchmt 1 - SOW Panama Lab.pdf

Statement of Work for

Contracted Laboratory Services Panama

18 Nov 2021

Contents C-1.0 General Description:

C-1.0.1 Service Locations:

C-1.1 Facilities:

C-1.2 Specifications, Standards and Handbooks:

C-1.3 Scheduling of Services:

C-2.0 Contract Deliverables:

C-2.1 Contract Compliance Plan:

C-2.2 Laboratory Test Reports:

C-2.2.1 Laboratory Test Report Additional Email Addresses:

C-2.3 Contract Contingency Plan:

C-2.4 Contract Training Plan:

C-2.5 Safety Plan:

C-2.6 Transportation Plan:

C-2.7 Laboratory Equipment Plan:

C-2.8 Monthly Reporting:

C-3.0 Laboratory Requirements:

C-3.1 Operating Hours:

C-3.2 Staffing:

C-3.3 Knowledge and Skills:

C-3.4 Access:

C-3.5 Epoxy Lined Sample Cans:

C-3.6 Thermal Oxidation Stability Failures:

C-3.7 Ellipsometric Tube Deposit Rater (ETR):

C-3.8 Turn-around Times:

C-3.9 Retain samples:

C-4.0 Transportation Performance Requirements:

C-5.0 Secured Fuels Performance Requirements:

C-6.0 Sample Shipment:

Attachment 1: Products Attachment 2: Series Testing Requirements Attachment 3: Approved Testing Methods

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C-1.0 General Description: This Statement of Work (SOW) provides the requirements for laboratory testing services in Panama. The Contractor will be responsible for the laboratory testing of government-owned petroleum products in accordance with the specifcations as described herein, and transportation of samples from contracted locations to the contractor’s laboratory. Government-owned products mentioned in this SOW may be shipped to the Contractor’s laboratory for testing.

C-1.0.1 Service Locations: When ordered, the contractor shall be able to provide services required in this SOW to DLA Energy at Defense Supply Point (DFSP) located in Panama. DFSP Rodman is the current supply point but subjected to change.

C-1.1 Facilities: The contractor shall have facilities that meet the required turn-around times in section C-3.8. The contractor shall provide the location(s) of the facility where the product shall be tested, facility testing capabilities and contact information. The contractor’s facilities used for performance of this contract shall be located in the country of Panama.

C-1.2 Specifications, Standards and Handbooks: At each laboratory, the contractor shall retain a copy of all required specifications, standards, test methods, handbooks, etc., per this SOW and perform services in accordance with testing requirements. Military Specifications referenced in Attachment 1 for petroleum product types can be obtained at http://quicksearch.dla.mil or https://assist.dla.mil but can also be requested in writing to the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

C-1.3 Scheduling of Services: After the CO authorizes a task order, the COR or Quality Assurance Representative (QAR) will contact the laboratory to schedule the testing. The contractor shall not perform services under this SOW without a task order or direct authorization from the CO. If a task order was not received, the contractor shall contact the CO or COR prior to any testing. Only the CO can formally, either in writing or verbally, authorize testing and create an obligation.

C-2.0 Contract Deliverables: All plans shall be submitted to the CO for review and acceptance as a part of the technical proposal as documented in the solicitation. Plans shall be kept current for the life of the contract. The government reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. Plans shall be made available for Government review upon request at any time during the contract performance period.

C-2.1 Contract Compliance Plan: The contractor is responsible for compliance with all contract performance requirements. The contractor is responsible for all actions taken by any sub-contractor utilized under this contract. The contractor shall be ISO 9001 and/or ISO/IEC 17025 certified.

C-2.2 Laboratory Test Reports: The contractor shall maintain records evidencing all analysis performed under this contract. All samples tested shall be documented with a detailed report. Reports shall be complete and legible containing information pertaining but not limited to: Lab Name, Date of test, Test Method, Test Name, Test Results, Test Units and signature certifying results.

Thermal Stability test reports shall include the following additional data:

1. Type of tester used.

2. Tube manufacturer and serial number.

3. Rating method: Visual Tube Rater (VTR), Interferometric Tube Rater (ITR), or Ellipsometric Tube Rater

(ETR).

Any reports not containing the appropriate information shall be corrected and resubmitted by the contractor.

C-2.2.1 Laboratory Test Report Additional Email Addresses: The contractor shall be responsible for emailing all test results to the organizational email address of: dlaenergylaboratoryreports@dla.mil, COR, and QAR (CO when requested) within 2 hours of test completion.

C-2.3 Contract Contingency Plan: The Contract Contingency Plan shall outline contractor actions to ensure there is no significant interruption of services resulting from labor disputes, catastrophic failure of equipment, or the effects of mailto:dlaenergylaboratoryreports@dla.mil

Page | 2 natural disasters/emergencies. The plan shall provide specific details regarding labor issues that may result from potential strike actions, world events, world actions, military contingency and war time manning requirements.

C-2.4 Contract Training Plan: The contractor shall provide a detailed plan that identifies employee training requirements and procedures necessary to maintain proficiency. The plan shall identify length of training, training sources and a brief description of courses such as safety, environmental protection and job qualification training. The contractor is responsible for ensuring all individual training requirements are accomplished. The contractor must demonstrate current participation in a proficiency program or suitable means to verify laboratory performance.

C-2.5 Safety Plan: The contractor shall provide a detailed plan outlining the policy, procedures and actions necessary to maintain a safe working environment for employees and visitors. The plan shall cover the products stored, handled, Safety Data Sheets (SDS) and guidelines regarding the safe handling of such products and shall be maintained and updated over the course of the contract.

C-2.6 Transportation Plan: The contractor is required to submit a plan for review to transport the petroleum samples to an approved laboratory for testing or shipping (contractor supplied transport, third party delivery service, etc.) and how they plan on tracking the chain of custody to the contractor’s facility. Product quality must be preserved and not altered by shipment. DLA Energy or it’s subcontractor(s) do not have the ability or certification to ship or package fuel samples.

C-2.7 Laboratory Equipment Plan: The contractor will furnish, and update annually, to the CO and COR the status by name, model and serviceability of all equipment used in laboratory testing. Equipment that malfunctions or is non-serviceable shall be reported to the CO and COR within 48 hours with a mitigation plan to provide testing capability.

C-2.8 Monthly Reporting: The contractor shall provide a monthly written report to the CO and COR with the number of laboratory tests performed, what testing was included and the location.

C-3.0 Laboratory Requirements: The below are general requirements for all contractor laboratories. Laboratories are required to have the listed referee test methods which is referenced in the product specifications and international test methods (ASTM, EI, etc.).

C-3.1 Operating Hours: The contractor shall be responsible for adjusting hours of operation to meet workload demands and turn-around times in section C-3.8.

C-3.2 Staffing: The contractor shall provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations of performing multiple tests at a time, and provide the contact information for laboratory manager or assistant laboratory manager if the laboratory is not manned 24 hours, seven days a week.

C-3.3 Knowledge and Skills: The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards and comply with all applicable federal laws, state laws, regulations, and codes. All supervisors and key employees shall be able to read and understand English so they can understand and follow oral or written instructions directions, directives, regulations, and operating procedures. All supervisors and contractor key employees shall be capable of writing in English to compose the required detailed reports.

C-3.4 Access: The contractor shall allow DLA Energy representatives to witness testing or sampling. It shall provide the applicable information for access and provide follow-up to obtain access (for personnel and vehicles) to all facilities where product is tested or sampled. For areas that require special admission the contractor will assist with gaining access.

C-3.5 Epoxy Lined Sample Cans: The contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers to be provided to DLA Energy personnel per request. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifics: Complies with ASTM D-4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, Bung Plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

C-3.6 Thermal Oxidation Stability Failures: If a failure occurs using an ALCOR (PAC) Mark IV, the retest shall not be conducted on any ALCOR (PAC) Mark IV model.

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C-3.7 Ellipsometric Tube Deposit Rater (ETR): The contractor shall perform ASTM D3241 Annex 3 ETR within the testing turn-around times in section C-3.8 Sample Testing Turnaround Times. ETR is the preferred method and shall be treated as the referee method.

C-3.8 Turn-around Times: The contractor shall perform testing in accordance with the turn-around times listed in the table below. Turn-around time starts when the contractor is notified that the sample is prepared for transportation from sample location to the servicing laboratory. Turn-around time ends when testing results are completed and delivered to DLA Energy. DLA-Energy will give the contractor at least 12 hours of advance notice ofthe sample being prepared for shipment (turn-around time start) (prime contractor is responsible for any sub-contractor actions). The 12 hours of advance notice is not included in the turn-around time. If testing cannot be completed within the turn-around time the contractor will immediately notify the CO and COR. The contractor shall specify the problem and the estimated completion date and time. If there is a need for an expedited test, it will be a maximum turn-around time of 12 hours.

C-3.9 Retain samples: After analysis, the contractor shall retain samples for a minimum of 45 days. In the event of a suspected quality issue or dispute, a longer sample retention period may be requested by DLA Energy. The contractor shall be responsible for disposal of excess fuel samples and sample containers.

C-4.0 Transportation Performance Requirements: The contractor shall be responsible for packing and transporting all petroleum samples from a job site to the laboratory in accordance with laws and regulations. When requested by DLA Energy personnel, the contractor shall be able to provide an epoxy line sample can, detailed in C-3.5 for replacement. When sample transportation is not required of the contractor, they shall be notified in advance.

C-5.0 Secured Fuels Performance Requirements: Due to mission demands DLA Energy shall request petroleum testing under Attachment 2 from MIL-STD-3004-1 table XII. DLA-Energy will provide the contractor with as much advance notice as possible as the turn-around time shall not exceed 6 hours after receipt of sample at the laboratory.

Specifics/logistics shall be scheduled by the QAR after a task order for the secured fuels testing services is issued.

C-6.0 Sample Shipment: The contractor shall, upon request, be responsible for shipping fuel samples from locations in C-1.0.1 to the laboratories in the chart below. Fuel samples shall be shipped within 48 hours of request and arrive to the below laboratory within five calendar days.

Naval Air Systems Command HAZMART Bldg. 2385 22680 Hammond Road Patuxent River, MD 20670

US ARMY TARDEC

Petroleum Laboratory Bldg. 5085 U Avenue, Bldg 85 New Cumberland, PA 17070-

Aerospace Fuels Laboratory AFPA/PTPLA 2430 C Street, Bldg 70, Area B Wright Patterson AFB OH 45433-

Naval Research Laboratory 4555 Overlook Avenue, SW Washington, DC 20375

Southwest Research Institute 6220 Culebra Rd San Antonio, TX 78238-5166

Air Force Research Laboratory AFRL 2977 Hobson Way

WPAFB, OH 45433

Maximum Turn-around Hours Chart A Series 24 hours B Series 12 hours C Series 8 hours

Individual tests 6 hours Expedite 12 hours

Secured Fuel Performance 6 hours

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Attachment 1: Products Specifications shall dictate the testing required and the contractor shall develop a plan based on product specifications (A level testing) and MIL-STD-3004-1 (B-1, B-2, B-3, C test). MIL-STD_3004-1 describes products to be tested, types of testing required and additional information as required. All referenced material can be obtained at http://quicksearch.dla.mil/, https://assist.dla.mil/, or by contacting the CO, COR, or QAR.

Jet Fuels Aviation Turbine Fuel, Grade JET A (Specification: ASTM D1655 latest version)

Aviation Turbine Fuel, Grade JET A-1, NATO F-35 (ASTM D1655 latest version)

Aviation Turbine Fuel, Grade JP-5 NATO F-44 (Specification: MIL-DTL-5624, latest version) Diesel Fuels

Diesel Fuel, Navy Distillate NATO F-76 (Specification: MIL-DTL-16884, latest version) Marine Fuel Grade-DMA (MGO) (Specification: ISO 8217 latest version) http://quicksearch.dla.mil/ https://assist.dla.mil/

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Attachment 2: Series Testing Requirements The list below provides tests by name and methods that shall be required to be performed on petroleum products at the contractor’s laboratory in accordance with product specifications MIL-STD-3004-1, specifications, and authorized test methods. Tests shall be requested by series or individually by DLA-Energy representative as situation warrants.

1. A Series (Specification testing in accordance with Attachment 1 and MIL-STD-3004-1)

2. B-1 Series (MIL-STD-3004-1 list tests required in group)

3. B-2 Series (MIL-STD-3004-1 list tests required in group)

4. B-3Series (MIL-STD-3004-1 list tests required in group)

5. C Series (MIL-STD-3004-1 list tests required in group)

Individual Tests: Individual tests may be requested from any test included in the A, B or C series specifications, MIL-STD-3004-1 or from the tables below.

Note: Tests are grouped by physical or chemical property and do not imply equivalency. Verify that the test is appropriate to the product specification prior to analysis.

1. Secured Fuel Series Testing Requirements and Specification Limits

JP-5 Jet A Jet A-17 JP-8 F-24 Min. Max. Min. Max. Min. Max. Min. Max. Min. Max.

Appearance 2

Gravity, API @ 60 °F D1298/D4052 36.0 48.0 37.0 51.0 37.0 51.0 37.0 51.0 37.0 51.0

Density at 15°C (kg/m3) 788 845 775 840 775 840 775 840 775 840 Weight: lb/USG Calculated 6.6 7.0 6.5 7.0 6.5 7.0 6.5 7.0 6.5 7.0 Distillation (°C) D863

10% Recovered 205 205 205 205 205 20% Recovered Report Report 50% Recovered Report Report Report Report Report 90% Recovered Report Report Report Report Report Final Boiling Point 300 300 300 300 300 Freezing point, °C D5972/D2386

-46

-40

-47

-47

-40

Flash point, °C D93/D56 60 38 38 38 38

Particulate Matter (mg/L) D2276, D5452, Appendix C of MIL- DTL- 83133

0.5

Conductivity (pS/m) D2624 Report Report 50 700 50 700 Copper strip corrosion D130 No.1 No.1 No.1 No.1 No.1 Water reaction D1094 1b Existent gum (mg/100 mL) D381 7 7 7 7 7 FSII, (vol %) D5006 1 0.07 0.20 0.04 0.15 0.04 0.15 Thermal Stability D3241

Change in pressure drop, mm Hg 25 25 25 25 25 One of the tube deposit rating methods shall be run:

(1) Ellipsometer (ETR)6 (nm) or Interferometer (ITR) (nm)

(2) Heater tube deposit, Visual Tube Rating (VTR)

< 3

< 3 < 3 < 3 < 3

Fatty Acid Methyl Ester (FAME)5

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2. Jet A & Jet A-1 (NATO F35) Series Testing Requirements for Specifications ASTM D1655

A Series Characteristics ASTM

D1655 B-1

Series B-2

Series B-3

Series

C-Series

Appearance X X X X X Color (Visual) X X X X X Density or API Gravity X X X X X Particulate Contamination/ Particulate Matter

X X X X

Particle Count X Total Acidity X X Aromatics X Total Sulfur X Mercaptan Sulfur X Doctor Test X Distillation X X X X Viscosity X Smoke Point X Naphthalenes X Specific Energy X Hydrogen Content X Calculated Cetane Index X Copper Strip Corrosion X X X X Freezing Point X X X X Existent Gum X X X X Flash Point X X X X X Water Reaction (When requested)

FSII X X X X

Particulate Contamination/Particulate Matter with Filtration Time

X X X X

Microseparometer (MSEP) X X X X Electrical Conductivity X X X X Thermal Stability X X X Color (Saybolt) X X Peroxide Number X

FAME X X X X

Lubricity X

Sulfides in Bottom Water

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3. JP5 (NATO F44) Series Testing Requirements for Specifications MIL-DTL-5624

Characteristics MIL DTL

B-1

B-2 Series B-3 Series C- Series

Appearance/Workmanship X X X X X Color (Visual) X X X X X Particulate Contamination/ Particulate Matter

X X X X

Particle Count X Total Acidity X X Aromatics X Total Sulfur X Mercaptan Sulfur X Doctor Test X Distillation X X X X Flash Point X X X X X API or Density at 15° C X X X X X Vapor Pressure X Freezing Point X X X X Viscosity at minus 20°C X Smoke Point X Naphthalenes X Specific Energy (Net Heat of Combustion)

X

Copper Strip X X X X Thermal Stability X X X Existent Gum X X X X Microseparometer (MSEP) X Electrical Conductivity X Colour, Saybolt X X Particulate Contamination/Particulate Matter with Filtration Time

X X X X

Fuel System Icing Inhibitor X X X X

FAME X X X X

Hydrogen Content X Cetane Index, Calculated X Water Reaction

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4. F-76 Series Testing Requirements for Specification MIL-DTL-16884

Characteristics MILDTL

16884 B-1

Series B-2

B-3 Series C-Series

Appearance/Workmanship X X X X X Demulsification X API Gravity or Density at 15°C X X X X X Distillation X X X Cloud Point X X Color X X X X X Flashpoint X X X X X Particulate Contamination X X X Pour Point X X Viscosity at 40°C X X Acid Number X Ash X Aromatics X Carbon Residue X X X Copper Strip Corrosion X X Hydrogen Content X Ignition Quality (Cetane Number, Cetane Index, or Derived Cetane Number)

X X

Storage Stability X X Sulfur Content X X X Trace Metals (Ca, Pb, Na, K and V) X Lubricity X X X Water and Sediment X X X X

FAME X X X X

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5. Marine Gas Oil (MGO) Grade DMA Series Testing Requirements for Specification ISO 8217

Characteristics

ISO 8217

B-1

Series B-2

Series B-3

Series C-Series

Appearance X X X X X Kinematic Viscosity X X Density X X X X Sulfur X X Flash Point X X X X X Hydrogen Sulfide X Acid Number X X Total Sediment, aged Carbon Residue X X X Pour Point X X Water X Ash X Cetane Index X X Oxidation Stability X X X

FAME X X X

Cloud Point X Cold Filter Plugging Point X Lubricity X

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Attachment 3: Approved Testing Methods

Table 1: Aviation Turbine Fuels

Jet A/JA-1

(ASTM D1655)

JP-5

(MIL-DTL- 5624)

Appearance Visual, D4176 Visual Color (Visual) Visual Visual Density or API Gravity

D1298, IP 160,

D4052, IP 365

D1298, D4052 D7777

Particulate Contamination/Parti culate Matter

D2276, IP 216

D5452 (referee), IP 423

D2276, D5452 (referee)

Particle Count IP 564, IP 565, IP 577, D7619 IP 564, ID 565, IP 577 D7619 (referee)

Total Acidity IP 354, D3242 D3242

Aromatics IP 156, D1319, IP 436, D6379

D1319, D6379

Total Sulfur D1266, D2622, D4294, D5453, IP 336

D129, D1266, D2622, D3120, D4294 (referee), D5453

Mercaptan Sulfur IP 342, D3227 D3227

Doctor Test D4952 D4952

Distillation D86, D2887, IP 406, D7344

D7345, IP 123

D86 (referee) , D7345, D2887

Viscosity IP 71 Section 1, D445, D7042, D7945

D445

Smoke Point IP 598, D1322 D1322

Naphthalenes D1840 D1840

Specific Energy D3338, D4529, D4809 (referee), IP 12

D3338, D3338M, D4529, D4809 (referee)

Hydrogen Content D3343, D3701 D3701, D5291, D7171

Calculated Cetane Index D4737 Procedure A D976, D4737

Copper Strip Corrosion D130, IP 154 D130

Freezing Point D5972, IP 435, D7153, IP 529

D7154, IP 528, D2386, IP 16

D2386 (referee), D5972, D7153, D7154

Existent Gum D381, IP 540 D381(referee), IP 540 Flash Point D56, D93, D3828, IP 170, IP 523

D56, D93 (referee), D3828

Water Reaction D1094 D1094

FSII D5006 D5006

Particulate Contamination/Particu late Matter with Filtration Time

Test in accordance with Appendix A of MIL-DTL- 5624 Appendix A.

Test in accordance with Appendix A of MIL-DTL-5624 Appendix A, D2276, D5452 ( referee)

Microseparometer

(MSEP)

D3948, D7224 D3948, D7224 (referee)

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Electrical Conductivity

D2624, IP 274 D2624

Thermal Stability D3241 (Annex A3, referee)

D3241 (Annex A3, referee)

Color (Saybolt) D156 D156 (referee), D6045

Peroxide Number N/A N/A

FAME D7797, IP 583,

IP 585 (referee), IP 590, IP

D7797, IP 583, IP 585

(referee), IP 590, IP 599

Lubricity D5001 N/A

Table 2: Marine Diesel

F-76 (MIL-DTL-16884)

Appearance D4176 Color (Visual) D1500 (referee), D6045 Density or API Gravity D1298 (referee), D4052, D287, D7777 Distillation D86 (referee), D2887 Flash Point D93(referee), D6450, D3828 Carbon Residue D524(referee), D189, D4530 Cloud Point D2500(referee), D5771, D5772, D5773 Pour point D97(referee), D5949, D5950, D5985 Copper Strip Corrosion D130 Viscosity D445, D7042 Water and Sediment D2709 Particulate D6217 Storage Stability D5304 (referee), D2274 Sulfur D5453(referee), D1266, D2622, D3120, D7039 Fatty Acid Methyl Ester (FAME) BS EN 14078, IP579, D7963 Lubricity D6079 (referee), D7688 Demulsification D1401 Particulate Contamination D6217 (referee), D5452 Acid Number D974 (referee), D664 Ash D482 Aromatics D6591 (referee), D2425 Hydrogen Content D7171 (referee), D4808, D5291 Ignition Quality (Cetane Number, Cetane Index or Derived Cetane Number)

D613 (referee), D976, D6890, D7170

Trace Metals (Ca, Pb, Na, K and V) D7111 (referee), D3605

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Table 6: Marine Fuel Marine Gas Oil

MGO; DMA grade

(ISO 8217)

Appearance Section 6.12 of ISO 8217-2017 Kinematic Viscosity ISO 3104 Density ISO 3675, ISO 12185 Sulfur ISO 8754, ISO 14596, D4264 Flash Point ISO 2719 Hydrogen Sulfide IP 570 Acid Number D664 Total Sediment, aged N/A Carbon Residue ISO 10370 Pour Point ISO 3016 Water ISO 3733 Ash ISO 6245 Cetane Index ISO 4264 Oxidation Stability ISO 12205

FAME IP 579, D7963, EN14078

Cloud Point ISO 3015 Cold Filter Plugging Point IP 309, IP 612 Lubricity ISO 12156