Atch1Statement of Work PC12 NGX Training 18 Mar 24.PDF

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

RFP_15F06724R00000169

Pilatus PC12 NGX Pilot Training Services

For the

Critical Incident Response Group

Statement of Work

(18 March 2024)

1 Scope This is a contract to provide Pilatus PC-12 NGX Pilot training to the Federal Bureau of Investigation (FBI) Critical Incident Response Group (CIRG). This is a non-personal service. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

The contractor will train FBI Pilots to fly a Pilatus PC-12 NGX aircraft in a two-pilot crew environment. The training will require pilots demonstrate knowledge of and proficiency with PC-12 NGX aircraft systems, performance, failures, and emergency procedures, as well as pre and post-flight procedures. This training will include Crew Resource Management (CRM) concepts throughout the training curriculum.

1.2 Background

The Federal Bureau of Investigation has purchased three Pilatus PC-12 NGX aircraft that will be delivered in May and November 2024, and March 2025 respectively. Over the course of the next 10-15 years the FBI is planning to purchase a total of 3 Pilatus PC-12 NGX Aircraft. Though subject to budgetary constraints, it is expected that between 2 and 4 Pilatus PC-12 NGX aircraft will be purchased annually until the total number of 3 is achieved.

The majority of FBI Pilots do not have experience flying high performance turbine aircraft in a Two-Pilot crew environment. It is critical for the safety of the FBI’s transition that this training properly train Pilots to operate these high-performance aircraft. The FBI plans to provide initial training to 4 Pilots for each Pilatus PC-12 NGX purchased, requiring an estimate of between 8 and 16 Pilots to undergo Initial training each year, possibly more depending on attrition rates. In addition, recurrent training in the Pilatus PC- 12 NGX aircraft is requested every 18 months for each Pilot who has undergone initial training. Each Pilot candidate will have an Airplane Single

Engine Land Instrument and Commercial Certificate prior to attending Pilatus PC-12 NGX training.

2 Applicable Documents Federal Aviation Regulations/Aeronautical Information Manual (FAR/AIM) 2023 Pilatus PC-12 NGX Pilots Information Manual (PIM)

3 Requirements

3.1 All training shall be compliant with FAR Section 135.323. Flight Simulation services and shall utilize an FAA Certified Level D flight simulator for a Pilatus PC-12 NGX aircraft.

3.2 All Initial training curriculums shall conform to FAR Section 135.327 and have been approved under FAR Section 135.325. Initial Training is defined by FAR Section 135.321(b)(1).

3.2.1 Any modifications to the approved training curriculum to ensure compliance with this Statement of Work (SOW) shall not require additional approvals from the Administrator.

3.3 The Contractor shall provide initial ground training for the Pilatus PC-12 NGX that complies with FAR Part 135.345 with the following deviations:

3.3.1 Excepting the following provisions:

3.3.1.1 FAR Section 135.345(a)(1)

3.3.1.2 FAR Section 135.345(a)(8)

3.3.1.3 FAR Section 135.345(a)(9)

3.3.2 In addition, the following topics shall be covered:

3.3.2.1 Cabin Pressurization Systems

3.3.2.2 Climate Control Systems

3.3.2.3 Minimum Equipment List (MEL)

3.3.2.4 Preflight and post flight procedures

3.4 Flight Training Curriculum shall be in compliance with FAR Section

135.347 and conform to the curriculum approved by the Administrator. This training must include the following if not already in the curriculum:

3.4.1 Use of Pilatus PC-12 NGX Electronic Checklists

3.4.2 Pilatus PC-12 NGX Avionics Programming and Use, including:

3.4.2.1 Programming and Flying Instrument Approach

Procedures

3.4.2.2 Programming and Flying Instrument Departure

Procedures

3.4.2.3 Programming and Flying Instrument Arrival

Procedures

3.4.2.4 Programming and Flying En-route procedures for flights under both Visual Flight Rules and Instrument Flight Rules.

3.4.3 Operations of Pilatus PC-12 NGX Aircraft Systems in flight, including:

3.4.3.1 Fuel Systems

3.4.3.2 Hydraulic Systems

3.4.3.3 Electrical Systems

3.4.3.4 Environmental Control Systems

3.4.3.5 De-Ice and Anti-Ice Systems

3.4.3.6 Auto Pilot and Flight Director

3.4.3.7 Cabin Pressurization

3.4.3.8 Internal and External Lighting Systems

3.4.3.9 Major Aircraft Systems as defined by FAR Section

135.345(b)(5)

3.4.4 Take offs and Landings, including Normal, Short Field, Soft Field and Cross Wind

3.4.5 Pilatus PC-12 NGX Emergency Procedures including all

Emergency Procedures for which there is a checklist in the PIM.

3.4.6 Balked/Rejected Landings

3.4.7 Failure of the Auto Pilot

3.4.8 Taxiing of the Pilatus PC-12 NGX Aircraft

3.5 All training shall include Crew Resource Management (CRM) topics in compliance with FAR Section 135.330(a) and include the following additional topics:

3.5.1 Threat and Error Management

3.5.2 Error and Violation Producing Conditions

3.6 Emergency training shall be provided in compliance with FAR Section

135.331 excepting the following provisions:

3.6.1 FAR Section 135.331 (c)(6)

3.6.2 FAR Section 135.331 (c)(7)

3.6.3 FAR Section 135.331 (b)(2)(ii)

3.6.4 FAR Section 135.331 (b)(2)(iii)

3.6.5 FAR section 135.331 (b)(3)(iv)

3.6.6 FAR Section 135.331 (b)(3)(v)

3.7 The contractor shall include not less than 4 flight hours in a contractor owned Pilatus PC-12 NGX Aircraft that includes:

3.7.1 One cross country of at least 400 nautical miles round trip that includes flight in Class A Airspace

3.7.2 Three (3) Instrument Approach procedures of which:

3.7.2.1 One approach shall be an Instrument Landing System

(ILS) Approach

3.7.2.2 One approach shall be an Area Navigation (RNAV)

Approach

3.7.2.3 One approach shall be a circling approach

3.8 The contractor shall provide a course of recurrent training in compliance with FAR Sections 135.351(b)(5).

3.9 Pilots shall be trained by the Contractor in multiples of two to ensure proper two pilot crew resource management provisions are met. There is no limit to the number of Pilots the Contractor can train during any specific class session, commensurate with the FBI’s need to have students trained.

3.10 In both Initial and recurrent training, the contractor shall provide current and appropriate study materials for use by each required pilot per FAR Section 135.341(c).

4 Key Personnel

4.1 The Contractor shall provide Flight Instructors in compliance with FAR sections 135.338 and 135.340 for the Pilatus PC-12 NGX Aircraft with the following amendments:

4.1.1 FAR Section 135.321(b)(7)

4.2 The contractor’s flight instructors shall comply with FAR Section 135.323(c)

4.3 The Contractor shall provide Check Airmen in compliance with FAR Sections 135.337 and 135.339 for the Pilatus PC-12 NGX Aircraft with the following exceptions:

4.3.1 FAR Section 135.337(e)

5 Place of Performance

5.1 The training shall take place within the contiguous 48 United States.

The FBI will pay the following travel costs associated with the training:

5.1.1 Transportation costs to and from the training location

5.1.2 Lodging costs during the training

5.1.3 Meals and Incidental Expenses (M&IE) during the training

5.1.4 Parking expenses associated with travel for training purposes.

6 Deliverables

6.1 At the conclusion of each Initial and recurrent training course, the contractor shall provide to the Contracting Officer Representative all Pilots’ training records generated in accordance with FAR Section 135.323(c).

6.2 Pilots who have successfully completed Pilatus PC-12 NGX ground school per FAR Section 135.293 with the following amendments:

6.2.1 FAR Section 135.293(a)(1) shall be amended to exclude

knowledge of FAR Part 135 provisions.

6.2.2 Exclude FAR Section 135.293(a)(9)

6.2.3 Exclude FAR Section 135.293(b)

6.2.4 Exclude FAR Section 135.293(c)

6.2.5 Exclude FAR Section 135.293(d)

6.2.5 Amend FAR Section 135.293(f) to read “The Check Pilot

provides to the FBI documentation certifying the competency of each pilot who passes the knowledge or flight check.”

6.2.6 Exclude FAR Section 135.293(h)

6.2.7 Exclude FAR Section 135.293(i)

6.3 Each Pilot attending Pilatus PC-12 NGX Initial training shall successfully complete a flight competency check per FAR Section 135.293 and FAR Section 135.347.

6.3.1 Section 6.3 will exclude the requirement to test on FAR Part 135 as is noted in FAR Section 135.293(a)(1).

6.3.2 The extent of the competency check shall be determined by the authorized check pilot conducting the competency check. The competency check may include any of the maneuvers and procedures currently required for the original issuance of the particular pilot certificate required for the operations authorized and appropriate to the category, class and type of aircraft involved.

6.4 The contractor shall meet at least an 85% success rate of Pilots taking Pilatus PC-12 NGX Initial Training.

6.4.1 The success rate shall not be measured until after the 20th FBI Pilot has completed training.

6.5 Each Pilot who successfully passes Pilatus PC-12 NGX Initial or Recurrent training shall be supplied with a certificate, printed on cardstock and signed by the Check Airman conducting the check, stating that that Pilot has successfully demonstrated knowledge of, and proficiency in flying, the Pilatus PC-12 NGX airplane. The certificate shall also state whether the training was initial or recurrent, and state whether that Pilot successfully demonstrated proficiency in the Left Seat or Right Seat, or both seats.

6.6 Pilots failing to demonstrate knowledge of, or proficiency in, the Pilatus PC-12 NGX Aircraft shall be treated in accordance with FAR Section

135.301 with the following amendment:

6.6.1 If the Pilot being checked is unable to demonstrate satisfactory performance to the person conducting the check, the Check Airman shall provide documentation to the Contracting Officer Representative (COR) as to the deficiencies of the Pilot and the reason(s) for the unsuccessful competency check.

7 Electronic Invoicing Requirements The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system.

Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST.

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

•For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8 Government Furnished Equipment or Information There is no Government Furnished property.

9 Course Scheduling Classes shall be scheduled by direct contact between the COR or a designated flying unit scheduling point of contact and the contractor. Scheduling shall be accomplished after issuance of a funded task order by the Contracting Officer (CO) in accordance with the ordering clause Federal Acquisition Regulation 52.216-18 – Ordering. In the event agreement cannot be reached on scheduling of a class or classes, the matter shall refer to the CO for resolution.

10 Course Cancellation The Government shall notify the contractor in writing of any class cancellation in accordance with the contractor’s cancellation policy, or 15 calendar days prior to the class start date, whichever is closest to the scheduled start date. In the case of an emergency (i.e. death, injury, illness, mission essential task, or an emergency which requires the scheduled training to be cancelled in the best interest of the Government), the Government will not be liable for payment.

11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract.

The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

The COR for this contract is (TBD). He can be reached at (TBD).

11.2 Contracting Officer

This contract will be administered by: (TBD)