Atch1_PWS_21Q0011_FY21_YAB_20201116.pdf

Attachment 1 to Request for Quote No. FA520921Q0011

PERFORMANCE WORK STATEMENT (PWS)

FOR

FY21 SIDETRACK ROADBED MAINTENANCE

AT

U.S. GOVERNMENT SIDETRACK NO. 328

YOKOTA AIR BASE

16 November 2020

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to perform maintenance and repairs to the sidetrack roadbed portion of U.S. Government Sidetrack No. 328, Yokota Air Base, in a manner that will ensure continuous and reliable railroad operational condition. The performance period shall be from the effective date in block 3 of Standard Form (SF) 1449 through 30 September 2021.

1.1. MAINTENANCE AND REPAIR SERVICES. The maintenance and repair services shall be in accordance with (IAW) the Japan Freight Railway Company’s (JFRC) rules and regulations as specified in the Agreement between the United States of America and JFRC for handling military sidetracks, dated 01 Apr 1987, paragraphs 2, 4, 6 and its first Supplementary Agreement dated 13 July 1987, paragraph 5 entitled “Maintenance”, and the second Supplementary Agreement dated 16 March 1988, subparagraphs 5.e and 5.f. All construction debris or waste generated from this Purchase Order shall be removed IAW all Japanese laws and regulations, Japan Environmental Governing Standards (JEGS), commercial practices, and local standards.

1.2. The Contractor shall perform maintenance and repairs to the sidetrack roadbed portion of U.S.

Government Sidetrack No. 328, Yokota Air Base, as identified in Appendices A through H to ensure reliable and continuous operation. The work shall include but is not limited to:

(a) Contract Line Item Number (CLIN) 0001: Repair of Trackage IAW Appendices.

(b) CLIN 0002: Repair of Switching Device IAW Appendices.

(c) CLIN 0003: Cleaning of Railroad Crossing IAW Appendices.

(d) CLIN 0004: Weeding IAW Appendices.

(e) CLIN 0005: Tree Cutting IAW Appendices.

(f) CLIN 0006: Perform Internal Defect Inspection of Rail Tracks IAW Paragraph 1.3

(g) CLIN 0007: Emergency Repair IAW Paragraph 1.4.

1.3. PERFORM INTERNAL DEFECT INSPECTION OF RAIL TRACKS. The Contractor shall perform a “continuous search” internal rail defect inspection of all active tracks (in-service tracks identified in Appendix C). This internal rail defect inspection should be conducted using JRFC ultrasonic inspection techniques. The Contractor shall provide a report to the Government in an electronic (PDF) format in both Japanese and English. This inspection shall be completed within 120 days of the contract start date, and the report shall be provided to the Government Contracting Officer Representative (COR) within 20 days after the inspection is completed.

1.4. EMERGENCY REPAIR. In the event that action is required to correct a safety issue or protect lives and properties, the Contracting Officer (KO) or Contracting Officer’s Representative (COR) with concurrence of KO may verbally instruct the Contractor to proceed with emergency repairs by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract Terms and Conditions - Commercial Items in this contract. All repair work shall be IAW the JFRC’s rules and regulations.

1.5. JFRC’S INITIAL INSPECTION. After completion of the Contractor’s scheduled work cited in the contract, initial inspection shall be performed by JFRC prior to inspection by the Government IAW paragraph 5.c. and 5.d. of the Agreement between the United States of America and JFRC for Handling Military Sidetracks. Inspection of services will be accomplished by the designated COR based on the JFRC’s certification of inspection.

1.6. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event such interference is necessary, the Contractor shall provide the COR with a minimum of five (5) working days advance notification of the proposed work

1.7. WASTE DISPOSAL.

1.7.1. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the contract. Waste minimization and disposal plan shall be included in the Environmental Protection Plan (EPP), which can be prepared by the Contractor in their format as long as it satisfies the applicable requirements at Environmental Protection (Appendix K) and submitted to the Environmental Office through 374 CES/CEIE prior to performance of the scheduled work. In addition, a copy of contract(s) for waste transportation and disposal, and permits issued from local governments shall be submitted with the AF Form 3000 to CE Environmental (374 CES/CEIE) separate from the EPP. The plan also needs to list waste that will be generated from the Purchase Order and how they are treated (recycled/incinerated/landfilled). After the disposal, waste manifests shall be submitted to 374 CES/CEIE along with recycling report that shows the amount of waste recycled/incinerated/landfilled.

1.7.2. Solid and Construction/Maintenance Waste: Solid waste shall be placed in containers which are emptied on a regular schedule. Likewise, debris will be placed in appropriate containers or vehicle equipment for proper handling and disposal. Handling and disposal shall be conducted to prevent contamination. Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The Contractor shall transport solid waste to include debris off government property and dispose of it in compliance with applicable federal and local requirements for solid or construction waste disposal. In addition, the Contractor shall comply with Japanese local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled:

scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic. Green wastes such as leaves, trees, and branches should be mulched or composted. With the COR’s or KO’s approval, green waste may be transported and dropped off to the Civil Engineer yard near Building 4072 to be processed for mulching. Note: Green waste does not include wooden railroad ties.

1.7.3. Hazardous Waste (HW): All HW generated by the Contractor shall be disposed/recycled off base IAW Japanese regulation, Article 3 of “Law of Disposal and Cleansing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations. Polychlorinated Biphenyl (PCB) containing items, fluorescent light bulbs, and any hazardous waste that meets criteria of JEGS Chapter 6 generating from existing U.S. properties must be turned in to 374 CES/CEIE for disposal or recycled. The Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the Contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, CE Fire Inspection (374 CES/CEF), Bioenvironmental (374 AMDS/SGPB), and Safety (374 AW/SE) for approval.

1.7.4. Burning: Open burning is prohibited for the purpose of reducing waste.

1.8. HAZARDOUS MATERIALS.

1.8.1. Approval is required before bringing any hazardous materials (HAZMAT, refer to AFI 32-7086) onto the installation. The Contractor seeking approval to bring HAZMAT onto the installation must submit the AF Form 3000 along with Safety Data Sheet/Material Safety Data Sheet (SDS/MSDS) in English and Japanese. The Contractor is also required to provide the estimated amount of HAZMAT to be used during the project. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, and caulking, a certificate from the manufacturer shall be provided to prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package will be reviewed by 374 AMDS/SGPB, 374 AW/SE, and 374 CES/CEIE. The Contractor shall use non-hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess HAZMAT, the Contractor shall coordinate with and be approved by 374 CES/CEIE.

1.8.2. Approval of Herbicide. A PACAF-approved listing of approved herbicide is located within Appendix G. If the Contractor wishes to utilize herbicide other than the approved herbicide, the Contractor shall coordinate with the COR first. All herbicides must be reviewed and approved by 374 CES/CEIE, 374 AMDS/SGPB, 374 AW/SE, and the Civil Engineer Entomology Shop (374

CES/CEOIE).

1.8.3. Application and Control of Herbicide. The application of herbicide shall be conducted IAW the manufacturer’s instructions. The Contractor shall possess the spill control materials on hand at all times to contain/absorb worst case spill, both by volume and hazard level. The Government will inspect each application. The Contractor shall not store or dispose any herbicide including its empty containers on the Government’s installation.

1.8.4. Monthly Reports. The Contractor shall submit a report to the KO within ten (10) working days following each month listing all pesticide and herbicide applications. Include pesticide/herbicide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

1.8.5. For the pesticide/herbicide management, the personnel certified as a Pesticide Management Instructor (Nouyaku Kanri Shidoushi 農薬管理指導士) or equivalent shall be on site to supervise the workers. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

1.8.6. Hazardous Materials Inventory. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s)/MSDS(s) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved SDS(s)/MSDS(s).

1.8.7. Hazardous Materials Management. The Contractor shall remove all hazardous materials by the end of each workday. The Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

1.8.8. Storage. All containers of HAZMAT in the work place should be labeled, tagged, or marked in both English and Japanese with the identity of the products. The Contractor shall ensure adequate handling and storage IAW JEGS where the HAZMAT is stored. Storage of oils, greases, chemicals, fuels, or other liquids will require spill prevention and security. The Contractor is not allowed to store HAZMAT on base for over 24 hours without authorization. If on-base HAZMAT storage areas are needed, the Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE. SDS(s)/MSDS(s) must be available at storage and on site at all times.

1.8.9. Final Report. The Contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this Purchase Order, of all hazardous materials used since the last hazardous usage report to the KO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous materials.

1.8. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this Purchase Order includes services to respond to requirements in an emergency environment including humanitarian assistance and disaster relief.

1.9. GENERAL INFORMATION.

1.9.1. Quality Assurance. The Government will evaluate all of the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing COR to monitor performance to ensure services are received.

1.9.2. Government Remedies. The KO will follow FAR 52.212-4, Contract Terms and Conditions - Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non- conforming services.

1.9.3. Contractor Personnel.

1.9.3.1. Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this Purchase Order and shall be individuals who are capable of conversing in, and comprehending English.

1.9.3.2. Contract Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the Contractor’s company name and the employee’s name.

1.9.3.3. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or properties, or whose continued employment under this contract is inconsistent with the interests of military security.

1.9.3.4. Other Country Nationals (OCN). The Security Forces on each base controls entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

1.9.4. Subcontracting. The subcontractors shall meet the standards required by this contract to perform the service. The prime Contractor is responsible for the performance of the subcontractors.

1.9.5. Installation Base Passes. For access to U.S. Installations, the U.S. Government will issue all required Gate Passes/Vehicle Passes to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

1.9.5.1. Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

1.9.5.2. Vehicle Passes. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - ¥3,000,000 per occurrence.

1.9.6. Hours of Operation.

1.9.6.1. Work Hours. Contractor work hours are from 0730 to 1630 Monday through Friday including Japanese holidays, but excluding U.S. legal holidays.

1.9.6.2. U.S. Legal Holidays. Recognized U.S. legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.9.7. Reports of Damages, Destruction, Injury, or Death.

1.9.7.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants, or employees.

1.9.7.2. The Contractor shall submit these reports to the KO through the COR as follows:

1.9.7.2.1. A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

1.9.7.2.2. A complete written report shall be submitted within 96 hours after occurrence of the incident.

A copy of this report shall be furnished to the COR.

2. SERVICES SUMMARY (SS).

The following SS identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para

Performance Threshold

Method of Assessment

SS# 1: Repair and Maintain Sidetrack Roadbed Portion

a. Repair of Trackage

b. Repair of Switching Device

c. Cleaning of Railroad Crossing

d. Weeding

e. Tree Cutting

f. Internal Defect Inspection

Ensure reliable and continuous condition

1.1. – 1.3.

Zero (0) defect

100% Inspection

SS# 2: Emergency Repair Ensure reliable and continuous condition IAW the JFRC’s rules and regulations.

1.4.

Zero (0) defect

100% Inspection

3. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES.

3.1. Utilities. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

3.2. Security Forces and Emergency Contact Numbers. Upon request for assistance, the following units will provide services on a contractor refundable bases as necessary: the Base Security Forces, the Base Fire Department, and the Base Emergency Phone Number.

Base Security Forces Telephone 911 (042-507-6560) Base Fire Department Telephone 911 (042-507-6560) Base Emergency Telephone 911 (042-507-6560)

4. APPENDICES.

A. Estimated Workload B. Estimated Schedule of Inspection by JFRC C. List of Repair and Maintenance Work D. U.S. Military Sidetrack Drawings E. Replacement List of Ties F. Weeding Area G. Approved Herbicide H. Repair of Bridge Dust Proof Plate I. Replacement Plan of Derailment Prevention Guard

J. AF IMT 3000

K. Environmental Protection 2019

APPENDIX A: ESTIMATED WORKLOAD

Unit Quantities

A. Repair of Trackage

a. Replacement of Steel Tie Each (EA) 27

b. Remove and Restore of Fuel Pan

Set 2

c. Replacement of Regular Tie EA 27

d. Renewal of Ballast Meter (m) 6

e. Tamping Tie m 120

f. Correction of Gauge m 3

g. Alignment of Track m 120

B. Repair of Switching Device

a. Replacement of Switching Device Tie (Day Shift) EA 4

b. Replacement of Switching Device Tie (Night Shift) EA 2

c. Lubrication of Switching Device Set 7

C. Cleaning Work

a. Cleaning of precast prestressed crossing (Night Shift) Place 3

b. Cleaning of Switching Device Set 5

D. Weeding

a. Chemical Weed Control Square Meters (m²) 34,496

b. Weeding m² 5,224.8 (870.8 m2 x 6 times)

E. Other Repairs

a. Cutting of trees

b. Internal Defect Inspection

Job Job

APPENDIX B: ESTIMATED SCHEDULE OF INSPECTION BY JFRC

APPENDIX C: LIST OF REPAIR AND MAINTENANCE WORK

APPENDIX D: US MILITARY SIDETRACK DRAWINGS

APPENDIX E: REPLACEMENT LIST OF TIES

APPENDIX F: WEEDING AREA

APPENDIX G: APPROVED HERBICIDES

ARMED FORCES PEST MANAGEMENT BOARD (AFPMB) STANDARD PESTICIDES

NSN 6840- Item Name (Alternative Trade Name) Unit Package UOI

01-360-4741

Fungicide, Methylisothiocyanate, 97%

(MITC-FUME)

***RESTRICTED USE PESTICIDE***

18 tubes CO

01-457-6588

Fungicide, Azoxystrobin, 50% (Heritage)

(6) 1 lb cont. BX

01-643-0704

Herbicide Aminocyclopyrachlor, 39.5% and Chlorsulfuron, 15.8% (Perspective)

(12) 1.25 lb bt BX

01-643-0697

Herbicide Aminocyclopyrachlor, 39.5% and Metsulfuron methyl, 12.6% (Streamline)

(8) 3 lb bt BX

01-643-0702

Herbicide Aminocyclopyrachlor, 22.8%;

Metsulfuron methyl, 7.3% and Imazapyr 31.6% (Viewpoint)

(8) 5 lb bt BX

01-561-9603

Herbicide, Aminopyralid, 40.6% (Milestone )

(2) 2.5 gal co BX

00-392-7593

Herbicide, Bromacil, 21.9% lithium salt of bromacil, liquid (Hyvar X-L)

(4) 1 gal co BX

01-408-9079

Herbicide, Bromacil, 80%, wettable powder (Hyvar-X)

(12) 4 lb bags BX

01-005-7523

Herbicide, Diquat, 37.3%, water soluble liquid (Reward)

1 gal co GL

00-815-2799

Herbicide, Diquat, 37.3%, water soluble liquid (Reward)

01-341-9346

Herbicide, Diuron, mínimum 80% diuron, granular

25 lb bag BG

00-001-7710

Herbicide, 40% bromacil, 40% diuron, granular (Krovar I DF)

6 lb bag BG

01-630-3501

Herbicide, 40% bromacil, 40% diuron, granular (Krovar I DF)

25 lb bag BG

01-356-6001

Herbicide, Fluridone, 5%, pellets (Sonar SRP)

40 lb co CO

01-356-8888

Herbicide, Fluridone 41.7% liquid (Sonar A.S.)

1 qt co QT

01-525-5869

Herbicide, Imazapic ammonium salt 23.6% liquid (Plateau)

(2) 1 gal co BX

01-108-9578

Herbicide, Isopropylamine salt of glyphosate, 41%, water soluble liquid (Roundup Pro/Ranger Pro/Razor Pro/Glyfos Pro)

01-388-0142

41%, water soluble liquid (Roundup Pro/Ranger Pro/Razor Pro/Glyfos Pro)

30 gal drum DR

01-356-8893

53.8%, water soluble liquid (Rodeo/Roundup Custom)

01-377-7113

2.0%, Pelargonic acid 2.0% (Roundup Ready-to-Use)

24 oz pump spray bottle

BT

01-399-0673

Herbicide, Ammonium salt of glyphosate, 73.3% and 2.9% Diquat dibromide, (Quik Pro)

5 pkg. BX

01-545-4540

Herbicide, Ammonium salt of glyphosate, 73.3% and 2.9% Diquat dibromide, (Quik Pro)

6.8 lb co CO

01-356-8902

Herbicide, Isopropylamine salt of Imazapyr, 26.7% (Arsenal Powerline)

01-532-5403

Herbicide, Isopropylamine salt of Imazapyr, 27.7% (Habitat)

01-318-7417

Herbicide, Oryzalin, 40.4% (Surflan A.S.)

00-145-0013

Herbicide, Prometon, 25% prometon, emulsifiable concéntrate (Pramitol 25E)

01-356-8891

Herbicide, Sulfometuron methyl, 75% (Oust XP)

48-oz co CO

01-319-2890

Herbicide, Tebuthiuron, 80% (Spike 80 DF) 4 lb bag BG

01-457-6576

Herbicide, Tebuthiuron-Diuron, 1% Tebuthiuron, 3% Diuron (Spraykil SK- 13)

40 lb container CO

01-552-1822

Herbicide, Triclopyr, 60.45% (Garlon 4 Ultra)

00-577-4194

Herbicide, 2,4-Dichlorophenoxy-acetic acid (2,4-D), 67.2% oil miscible/water emulsifiable liquid (low volatile ester form)

00-664-7060

(2,4-D), 46.8% water soluble liquid (amine salt form)

01-377-7110

(2,4-D), 0.128%, 0.22% Mecoprop- p and 0.05% Dicamba water soluble liquid (Weed-B-Gon)

24-oz pump spray bottle

BT

APPENDIX H: REPLACEMENT PLAN OF DERAILMENT PREVENTION GUARD