Atch1 Catholic Religious Education Coordinator PWS.pdf

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

PERFORMANCE WORK STATEMENT (PWS)

18 April 2023

I. GENERAL

The Catholic Religious Education Coordinator (hereafter called “The Contractor”) will oversee coordination and execution of the day-to-day work of the Catholic Religious Education (RE) program; coordinate and supervise all RE activities/events for the Catholic Religious Education ministries, Sacramental Preparation, and Rite of Christian Initiation for Adults (RCIA) on Andersen Air Force Base (AFB), Guam; chair committees related to RE; maintain regular office hours; maintain proficiency through attendance at workshops, conferences and other training opportunities; advise as well as work in conjunction with the Senior Catholic Chaplain; provide the base chapel an invoice for services rendered.

II. QUALIFICATIONS

The Contractor shall include in proposal a list of experience that demonstrates:

A Bachelor or Associate degree in Education, humanities, or related subjects is required.

Education requirements may be waived based on a minimum of two years’ experience as a Religious Education or Parish Coordinator within the past seven (7) years. Must possess or must accept to pursue and complete, within 3 months after signing contract, a Religious Education Coordinators (REC) full certification through the Virtual Learning Community for Faith Formation (VLCFF) certificate in Catechesis (Level 1 & 2), University of Dayton.

At least three years’ experience as a teacher or coordinator in a religious education setting and a minimum of one years’ experience in administration or management. Shall demonstrate a familiarity with catholic and practice as articulated by documents of the Second Vatican Council and subsequent statements of the United States Conference of Catholic Bishops. Must furnish a resume and/or references validating education and experience requirements.

Must be in “good” standing, as defined by the Catholic Church, and conform to all Catholic Church teachings, Archdiocese of Military Service (AMS) Policies, the Liturgical Renewal of the Second Vatican Council and subsequent norms, and practices approved by the American National Conference of Catholic Bishops as given in the National Catechetical Directory and Air Force Chaplain Corps policies and guidance.

Candidate at a minimum must have strong written and communication skills and be able to efficiently plan and organize, communicate, and manage diverse program requirements.

Shall demonstrate strong administrative skills, including proficiency in computer programs (or willingness to be trained in computer programs essential to accomplishing duties stated in this Performance Work Statement). Shall display the ability to read/comprehend, write, and speak English fluently in order to fulfill their Performance Work Statement (PWS).

All individuals performing services under this contract must have access to Andersen AFB and will be required to provide necessary materials to obtain access to Andersen AFB such as a background check and proof of US citizenship or valid work permit. The base chapel provides services to active duty and their dependents which are dependent largely upon volunteers. It is essential that the contractor performs services with minimal customer complaints.

III. SELECTION CRITERIA

Selection for this position will be based on experience and price.

IV. SPECIFIC RESPONSIBILITIES

1. Coordinate and execute day to day work of the RE program within a pluralistic environment respecting all faiths.

(a) Coordinate and execute the day-to-day work of the RE program. In close coordination with the Service Chaplain or designee, implement a quality, comprehensive RE program for pre-school age through adult.

(b) Coordinate with the Catholic Chaplain in planning, prioritizing, and other decision making processes affecting the RE program.

(c) Actively participate in the Andersen AFB Catholic Chapel Program by becoming visibly known within the Catholic parish—attend weekly Mass and other chapel programs.

(d) Recruit, select, train, motivate and place volunteers in the RE program and publicly recognize teacher and class accomplishments, and encouraging RE attendance.

(e) Organize and/or assist in Sacramental Preparation Programs in conjunction with the Catholic Chaplain and Religious Education Catechists;

coordinates and transmits all sacramental records for the Archdiocese of Military Service.

(f) Maintain business casual dress and appearance.

(g) Maintain classrooms, cabinets, and storage areas containing Catholic RE supplies/equipment/literature.

(h) Monitor all RE equipment and report missing or broken equipment to

Catholic Chaplain or designee.

(i) Submit requests for facility use, funds, equipment, supply and RE materials and other support according to chapel procedures as trained by chapel personnel, as required by local Chaplain Corps policy.

(j) Draft, design, and finalize publicity and submit for publication according to chapel procedures as trained by chapel personnel, as required by local Chaplain Corps policy.

(k) Prepare correspondence relating to RE for Catholic Chaplain and submit for typing and mailing as directed by Catholic Chaplain.

(l) Ensure preparation of cards, certificates, awards and presentations for students and staff.

(m) Maintain a continuity file of significant events and operation procedures.

(n) Maintain RE Library.

(o) Prepare and administer surveys to solicit feedback for quality review of RE program at least quarterly during this contract period.

(p) Maintain RE enrollment and attendance records using prescribed forms and submit to Catholic Chaplain.

(q) Attend weekly staff meetings, monthly CAC meetings and other meetings as directed by the Catholic Chaplain.

(r) Maintain a professional, courteous relationship with Chaplain Corps staff, other contractors, volunteers and other military and civilian agencies.

(s) In collaboration with the Catholic Parish Coordinator, maintain and secure a current roster of all religious educations leaders/teachers to include:

name, phone number, email address, DEROS, and other information as needed.

(t) Comply with all Air Force computer and information security agreements.

2. Coordinate and monitor all Religious Education (RE) activities/events as needed:

(a) Provide for teacher training sessions and other RE staff meetings as needed.

(b) Be present and provide input for chapel goal setting, planning and evaluation sessions.

(c) Be able to work with the Protestant RE coordinator on any ecumenical projects deemed appropriate by the Wing Chaplain.

3. Relate to committees associated with Religious Education:

(a) Assist Catholic Chaplain in leadership of RE Committee.

(b) Relate to committees appointed by the Catholic Parish Council related to

RE issues.

(c) Coordinate with the Catholic Chaplain in hosting Religious Education conferences provided by PACAF, Archdiocese for the Military Services, USA (AMS) Catechist Certification conferences either in-person or virtually or directed by the Wing Chaplain.

4. Duty Arrangements:

(a) Maintain duty hours as coordinated by the Catholic Chaplain not less than

2 days per week.

(b) Attendance at meetings during Office duty hours as directed by the Senior

Catholic Chaplain is required. Meeting attendance during these hours is to be billed as Office Duty Hours.

(c) Other meetings and/or special activities outside of normal Office Duty Hours may be required as scheduled by the Catholic Chaplain such Vacation Bible School and other special activities or studies.

(d) Other meetings and/or special activities or studies outside of normal Office Duty Hours may be required as scheduled by the Service Chaplain or designee.

5. Maintain proficiency through attendance at workshops, conferences, and other training opportunities:

(a) Attend the annual RE conference presented by Department of Defense, subject to availability of funds.

(b) Attend local training conferences and workshop opportunities.

6. Advise the Catholic Chaplain on:

(a) Selection of RE curriculum.

(b) Purchase of supplemental materials.

(c) Annual budget required for RE programs.

7. Keys/Combinations:

(a) Contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

(b) Shall not duplicate any keys issued by the Government, and must immediately report to the Contracting Officer or the Senior Enlisted Leader/NCOIC, Religious Affairs, any occurrences of lost or duplicated keys.

(c) In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Coordinator. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost deducted from the monthly payment due the contractor.

8. Care of Facility:

(a) Follow building manager security program. Open and secure the chapel building and other facilities used for RE activities as necessary after hours or when Religious Affairs Airman is not available.

(b) Set-up and tear down of facility (i.e., returning tables and chairs to original location, storing TV's in their secure locations). Ensure books and materials are properly stored and classrooms are free of loose materials and debris after use. Coordinator may recruit volunteers from congregation to perform set-up and tear down tasks.

V. SUBSTITUTION

1. The contractor will provide a substitute when not personally performing the contracted service.

2. The contractor must provide a suitable substitute who meets all the qualifications set forth in paragraph two of this PWS.

3. The contractor shall notify the Catholic Chaplain when a substitute will be used and provide the chaplain the substitute’s name and phone number no less than 24 hours in advance of the use of a substitute.

4. Payment of the substitute is the responsibility of the contractor.

5. The Contractor shall notify the contracting officer prior to performance in the event that services are to be performed by a bonafide employee of the contractor, in order to prepare a contract modification incorporating the Service Contract Act into this contract.

6. The Contractor shall be responsible for ensuring that substitutes have base access.

VI. ESTIMATED WORKLOAD AND MAXIMUM BILLABLE SERVICE UNITS

The maximum allowable service units are defined as follows:

Service Units are defined as follows:

Each Service Unit shall consist of 1 hour spent performing the following:

Scheduled Office Duty Hour (one hour) =1 Service Unit Special Events Activity (one hour) = 1 Service Unit Parish Council Meetings (1 – 2 hours) = 1 Service Unit Training Activity (one training hour) = 1 Service Unit

Estimated Annual Workload:

Parish Council Meetings X 12 = 12 Units Office Duty Hours X 1,040 = 598 Units Special Events:

Parish Picnic X 3 = 3 Units Holy Days as follows:

New Year’s Day Ash Wednesday Palm Sunday Holy Thursday Good Friday Easter Vigil Easter Sunday All Saints Day Thanksgiving Day Immaculate Conception Christmas Day Holy Days X 11 = 11 Units

Special Events subtotal = 14 Units

Total Estimated Annual Workload = 624 Units

Estimated maximum workload for the performance period 1 June 2023 through 31 May 2024 is 624 Service Units.

VII. BACKGROUND CHECK

This contract will be awarded on a provisional basis until a thorough Criminal History Background Check is performed per Public Law 101-647, Section 231, Crime Control Act of 1990; DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care Services, AFI 31-501 Background checks. Provide all information necessary for background investigation to include an Installation Records Check (IRC) and a Child Care National Agency Check and Inquires (CNACI). Unfavorable response on either check will or refusal to submit required documents will result in immediate termination of position.

Ensure all youth volunteers have completed a background check, paid for by the government, IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs, and AFI 31-501, Personnel Security Program Management. Ensures that all personal information is protected in accordance with the Privacy Act of 1974.

VIII. INSPECTION AND ACCEPTANCE OF SERVICES

1. The contractor will not be under the direct supervision of government personnel.

However, contractor providing services will be monitored and inspected by a designated Government Representative.

2. Contractor performing services under this work statement is an independent contractor who is responsible for accounting and payment of social security taxes, federal income taxes, state income taxes, unemployment insurance premiums, and tort liability.

3. Service units to be paid under the contract will be based upon actual work performed by the contractor and accepted by the government.

IX. INVOICING

Service units to be paid under the contract will be based upon actual work performed by the contractor and accepted by the government. Service units under this contract shall not exceed 1040 per year. Invoices shall be submitted electronically via the government’s Wide Area Workflow System. Payments shall be made by electronic funds transfer (EFT).

X. PROPOSAL REQUIREMENTS

In response to the Request for Quote the contractor shall submit a Proposed Price Per Service Unit and supporting documents sufficient to demonstrate qualifications (Work History and/or Past Performance Information and/or Resume, etc.).

Total Est Annual Workload

(Service Units) Unit Price Price Per Year

BASE PERIOD

01JUN2023 - 31MAY2024 624 $ $

OPTION PERIOD 1

01JUN2024 - 31MAY2025 624 $ $

OPTION PERIOD 2

01JUN2025 - 31MAY2026 624 $ $

OPTION PERIOD 2

01JUN2026 - 31MAY2027 624 $ $

OPTION PERIOD 2

01JUN2027 - 31MAY2028 624 $ $

TOTAL ESTIMATED VALUE $