Atch A - Solicitation (RFQ-Instructions).pdf

Blanket Purchase Agreement (BPA)

Architecture and Engineering (AE) Technical Assistance

Reviews

Request for Quotation

#75R60225Q00002

ISSUED BY

Health Resources & Services Administration (HRSA)

Office of Acquisitions Management & Policy

5600 Fishers Lane

Rockville, MD 20857

Solicitation # 75R60225Q00002

Architecture and Engineering Technical Assistance Reviews

November 21, 2024

This office is contemplating issuance of a Blanket Purchase Agreement (BPA). You are invited to submit a quotation in accordance with the requirements of Request for Quotation (RFQ) 75R60225Q00002 under FAR subparts 12.6 and 13.5.

The purpose of this Blanket Purchase Agreement (BPA) is to obtain A/E services to perform program and A/E reviews. Additionally, the contractor shall perform outreach to award recipients and HRSA staff to ensure compliance with applicable federal statutes and regulations. The services shall augment HRSA’s capacity to review, monitor, ensure compliance with Federal laws, and provide technical assistance on construction-related projects, A/E documentation and related reviews for Federal construction-related assistance programs.

The period of performance will be for twelve (12) months with four (4) 12-month option periods.

The NAICS Code for this requirement is 541990 – All Other Professional, Scientific, and Technical Services with a size standard of $19.5M. The PSC code is C213 –Architect and Engineering – General: Inspection. This requirement is being competed as a woman owned small business set aside. It is anticipated that a Firm Fixed Price (FFP) single award BPA will result from this solicitation.

Quotations shall be prepared in accordance with Section entitled "Instructions, Conditions, and Notices to Offerors”. This

RFQ does not commit the Government to pay any costs for the preparation and submission of a quotation nor does it commit the Government to make an award.

Please note that the Contracting Officer is the only individual who can legally commit the Government to expenditure of public funds in connection with this proposed acquisition.

Your quotation must provide a contact name and telephone number, your company’s name, and complete address, including street, city, county, state, zip code, e-mail address, Tax Identification Number (TIN), and Unique Entity

Identifier (UEI). The TIN must match the name of the offeror to whom the payments will be made. Please note that FAR

52.204-7 System for Award Management (Oct 2018) applies to this acquisition

Requests for additional information concerning this RFQ should be referred to Nancy Lee at nlee@hrsa.gov and Mario Checchia at mchecchia@hrsa.gov.

Sincerely, Cynthia Dmitrijev

Contract Specialist

List of Attachments:

Attachment Title

A Solicitation (RFQ Instructions+ Clauses)

B Statement of Work (SOW)

C Standard Form 1449

D Quote Template E BPA Call Order One F Past Performance Questionnaire G BPA Template H Non-Disclosure Agreement (NDA) I Electronic Invoicing and Payments mailto:cdmitrijev@hrsa.gov

Table of Contents

SECTION 1: INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

Minimum Requirements: READ THIS FIRST

1.1 QUESTIONS

1.2 QUOTATION FORMAT / SUBMISSION

1.3 GENERAL INSTRUCTIONS

1.4 TECHNICAL QUOTATION INSTRUCTIONS

1.5 PAST PERFORMANCE INSTRUCTIONS

1.6 PRICE QUOTATION INSTRUCTIONS

1.7 SECTION 508 / VPAT INSTRUCTIONS

SECTION 2: EVALUATION FACTORS FOR AWARD

2.1 BASIS OF AWARD

2.2 EVALUATION FACTORS

2.3 BPA AWARD

SECTION 3: SERVICES AND PRICE/COSTS

3.1 GENERAL INFORMATION

3.2 PRICING

SECTION 4: STATEMENT OF WORK

4.1 INTRODUCTION AND OVERVIEW

SECTION 5: ADMINISTRATION DATA

5.1 BPA ADMINISTRATIVE FUNCTIONS

5.2 ORDERING PROCEDURES

5.3 INVOICING INSTRUCTIONS

5.4 CLAUSES ……………………………………………………………………………..19

SECTION 1: INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS

Minimum Requirements: READ THIS FIRST

1. Offerors must meet the following minimum requirements. Quotations that fail to meet any ONE of these minimum requirements will not be further evaluated and will be deemed ineligible for award.

2. Submit complete information per the instructions outlined in this document.

3. The Blanket Purchase Agreement (BPA) Offeror must cover all Task Areas in the BPA Scope and BPA Statement of

Work (SOW).

REQUEST FOR QUOTATION:

This is a Request for Quotation (RFQ), under FAR subparts 12.6 and 13.303 to establish a single-award BPA.

The Government anticipates issuing a single BPA award. The Government reserves the right in its sole discretion to not make an award.

The Government may make award based on initial quotations received, without discussion of such quotations. Quotations shall set forth full, accurate, and complete information as required by this solicitation package (including Attachments).

All Quotations must be signed by a signatory authorized to bind the Offeror.

PREPARATION COSTS:

This RFQ does not commit the Government to pay for the preparation and submission of a quotation.

1.1 QUESTIONS

All questions must be received in writing via email to nlee@hrsa.gov -and- mchecchia@hrsa.gov with the subject line “75R60225Q00002”. Questions are DUE no later than December 2, 2024 at 11:00 AM (ET).

Offerors must cite the relevant RFQ attachment, section, and page number. Questions should be written in a manner that enables clear understanding of the Offeror’s questions or concerns. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response.

1.2 QUOTATION FORMAT / SUBMISSION

• All filenames shall include the Offeror’s company name and title/subject of content.

• All documents requested herein shall be compatible with Microsoft Office formats and Adobe PDF.

• Quotations in response to this solicitation shall be valid for a minimum of 180 calendar days.

• Offerors shall submit quotations in response to this solicitation in English and in U.S. dollars.

• Quotations may be withdrawn at any time before award. Withdrawals are effective upon receipt of written notice by the Contracting Officer.

Quotations are DUE no later than January 13, 2025 at 11:00 AM (ET). An electronic document(s) of Volume I, Volume II, Volume III, and Volume IV (in PDF and MS Word/Excel format) shall be received via email at cdmitrijev@hrsa.gov -and- mchecchia@hrsa.gov.

1.3 GENERAL INSTRUCTIONS

To facilitate the evaluations, quotations shall be submitted in four (4) volumes (submitted separately and clearly labeled) as follows:

VolumeTitle I Technical Quotation II Past Performance III Price Quotation IV Section 508/VPAT

1. Each of these parts shall be separate and complete in itself so that the evaluation of one may be accomplished independently of the evaluation of the other.

2. Where data/information appears in one part, it does not have to be repeated in any other part. However, it shall be cross-referenced by indicating the specific location including the volume and page number as a minimum. The clarity, relevance, and conciseness of the proposal is important, not the length.

1.4 TECHNICAL QUOTATION INSTRUCTIONS

Volume I – Technical Quotation must not contain references to price; however, resource information such as data concerning labor hours and categories, materials, subcontracts, etc., must be contained in the Technical Quotation so that understanding of the requirements may be evaluated. It must disclose your approach in sufficient detail to provide a clear and concise presentation that includes the requirements of the quotation instructions.

Technical Quotations shall:

a. Be single spaced, 1” margins, and containing text no smaller than font size 10 – Arial.

b. Be numbered and each volume shall be tabbed to correspond to the table of contents. Not to exceed 70 typed pages. Offerors may include resumes, draft attachments, samples, graphics, flow charts, organization charts, or drawings as attached appendices which is excluded from the maximum 70 pages. Additional pages of the technical quotation, past Page 70, will not be reviewed.

The Technical Quotation shall be organized as outlined below:

1.4.1 UNDERSTANDING THE PROJECT

The Offeror shall:

a) Demonstrate they understand the SOW requirements and are knowledgeable of each SOW component.

b) Show they understand the purpose and intent of the work. The quotation shall provide a description of the contents of each task and subtask in the offeror’s own words to demonstrate complete understanding.

c) Demonstrate they understand the subject areas to be accomplished within supporting HRSA’s ability to review, monitor, and ensure compliance with the applicable Federal Laws, Notice of Funding Opportunity (NOFO), and other regulations tied to the grant opportunity.

Attachment A

1.4.2 TECHNICAL APPROACH

The Offeror shall:

a) Fully describe the proposed technical approach to meet each of the tasks specified under the Tasks and adhering to the deliverables schedule in the SOW.

b) The technical approach descriptions must demonstrate compliance with all requirements specified in the SOW.

c) Address how each task in the SOW will be performed.

d) The proposed approach shall include the implementation/timeline to meet the requirements of each task within the performance period.

e) The quotation should identify anticipated problems, if any, and their solution.

f) Demonstrate the ability to use EHB (or experience with similar software) to review applications and input information into a technical review.

1.4.3 STAFFING AND KEY PERSONNEL

The Offeror shall:

a) Propose personnel qualified and experienced to successfully perform all required tasks in the SOW.

b) Include a project work plan, time schedule, and person-loading matrix, including all work to be performed and deliverables.

c) Demonstrate staffing matrix and proposed approach are appropriate for initial staffing and for meeting future staffing requirements. Demonstrate the ability to be adequately staffed to complete timely technical reviews during periods where more than 400 reviews may need to be completed within five (5) days.

d) Demonstrate adequate qualification of proposed management and staff to support the requirements in the SOW and that the below disciplines are adequately addressed. The proposed personnel include key personnel who will be providing contract management, project management, training, and technical assistance for this BPA.

1. Architect (KEY)

2. Civil/Structural Engineer (KEY)

3. Administrative Staff (KEY)

e) Show organizational roles and responsibilities are delivered appropriately to proper recommendations are made, work monitored, and quality and timeliness of products/services are ensured.

f) Provide the resumes and commitment letters for any key personnel. The Offeror shall identify the Project Director and indicate the names of other key personnel, education, and professional experience of all personnel (including subcontractors, experts, and/or consultants) that will be employed or available to provide services under this BPA. Résumés or curriculum vitae of all personnel must be submitted and shall be consistent with the information provided in the Combined Experience Chart.

g) Show that the at least one (1) each of the Architects and Civil/Structural Engineers possess the required licenses while the remaining possess, at a minimum, bachelor’s degrees in their related field with a minimum of three (3) years’ experience.

h) Demonstrate extensive knowledge of and experience working with health-related facility planning and construction.

i) Complete the attached chart for Combined Experience Chart of staff involved in the project. Note that resumes of staff must reflect the experience in the item areas listed on the chart:

COMBINED EXPERIENCE CHART

Experience Labor Category

Years of experience

Licensure Briefly Describe Related Work Experience or Training

1.4.4 MANAGEMENT APPROACH

The Offeror shall:

a) Provide a complete, appropriate, and effective approach to how organizational roles and responsibilities will be divided, decisions made, work monitored, and quality and timeliness of products/services ensured.

b) Indicate how quality assurance will be implemented and maintained for by task.

c) Show designation of the persons who shall serve as day-to-day project manager (that works directly with the COR for managing assignments) and as the official responsible for senior management oversight (if different from the manager). All professional persons who shall spend significant time on the contract shall be identified.

d) Adequately address how the Offeror shall maintain staffing during the life of the agreement, including whether by in-house employees or by subcontractor employees, or a combination thereof.

e) Demonstrate the ability to identify qualified staff within 48 hours of the Government’s notification and ensure the availability of the technical specialists.

f) As applicable, shows a clear plan for managing sub-contractors.

g) Provide clear and complete procedures to communicate with the Government regarding problems or potential problems relating to program and project activities.

h) Demonstrate the ability to manage conflict, effectiveness of the plan to manage client satisfaction, and measurement of fiscal responsibility and accountability with a focus on deliverables timeline.

1.4.5 ORGANIZATIONAL EXPERIENCE

The Offeror shall:

a) Provide a statement of the mission/purpose, general background, experience, and qualification of the organizational entity offering to conduct the work described in this BPA.

1. Include information on similar or related contract or subcontracts which the entity has completed.

2. Include a brief discussion of present or proposed staff to be used in completion of the project.

b) Provide relevant organizational experience that demonstrates the skills and capability required to complete the requirements within the SOW.

c) Demonstrate experience developing and reviewing grant application scopes of work for a variety of small (less than $1,000,000.00) and major multi-million-dollar construction and modernization health care federally assigned projects (e.g., health center, hospitals, etc.).

d) Show experience in evaluating construction drawings and budgets for federally assisted projects.

e) Demonstrate experience working with recipients of Federal health care construction grants.

f) Document the following expertise and experience:

1. Experience with Health Center Facilities

2. Experience in evaluating construction budget documents

3. Experience in evaluating construction drawing documents

4. Ability to generate deliverables in a timely manner

1.5 PAST PERFORMANCE INSTRUCTIONS

Volume II –Past Performance shall include three (3) past performance references where the Offeror was the prime contractor or subcontractor for relevant work completed within the past three (3) years as required by this solicitation.

“Relevant” is defined as similar in size, scope, and complexity to this contract. The Offeror must clarify the percentage of work, dollar allocation and personnel roles as it relates to the key labor category requirements.

Offerors shall submit copies of their Contractor Performance Assessment Reporting Systems (CPARs) ratings for contracts with Government agencies in Volume II. If the Offeror has not held any Government contracts, then the Offeror may submit references from state, local, or private contracts using the Past Performance Questionnaire (Attachment H). Offerors shall forward a copy of the entire Past Performance Questionnaire to their clients to complete. The completed questionnaire shall be submitted no later than January 13, 2025 at 11:00 AM (ET) to: cdmitrijev@hrsa.gov and mchecchia@hrsa.gov. If not received by the deadline, the questionnaire may or may not be considered as a reference.

The Government reserves the right to obtain information for use in the evaluation of past performance from all sources including sources outside the government.

Acceptable methods for providing a total of three (3) past performance references are:

a. Past Performance Questionnaire (Attachment F)

b. Contractor Performance Assessment System (CPARS) reports/ratings

c. Combination of questionnaires and CPARS reports/ratings

1.6 PRICE QUOTATION INSTRUCTIONS

Volume III Price Quotation must include a statement indicating whether any exceptions are taken to the terms and conditions of the RFQ as part of the transmittal letter. Any exceptions must include identification of the specific paragraphs and rationale for each exception.

The Offeror's Price Quotation shall consist of the following:

1. Standard Form 1449, Solicitation (Attachment C)

a. The contractor must complete the following Blocks:

BLOCK 17 State the Name and Address of your organization. Enter the organization’s Tax ID Number or Federal Identification Number. Enter the organization’s UEI number.

BLOCK 19 State the name and address of the individual providing the price quotation.

BLOCK 30a Signature of the person authorized to commit your organization to the contract.

BLOCK 30b

BLOCK 30c

Print or type the name and title of the person authorized to commit your organization to the contract.

Enter the Date Signed.

2. Quote Template (Attachment D)

a. The Offeror shall complete the Quote Template for one (1) 12-month base period and four (4) 12-month option periods using the Quote Template (Attachment D). Offerors shall submit the price quote to include proposed rates for each period of performance. The order form contains all the services/items to be ordered during the period of performance of the BPA, the offeror shall complete the prices of the order form for each of the items for each period of the BPA. In addition, Offerors shall indicate proposed discounts and the percentage of the discount.

b. Offerors shall provide a Volume II Price Quotation Cover Letter detailing point of contact (name, phone, and email address) that will be responsible for overseeing the BPA and that RFQs issued under this BPA will be sent to.

c. Pricing assumptions, if any, shall be submitted. Assumptions must reference SOW Task, RFQ requirement, and/or Price Quotation items.

d. Supporting documents justifying the escalation rates shall be included. Offerors may elect to propose rate increases in lieu of an escalation rate.

e. The Price Quotation shall include a detailed breakdown of the cost/price being proposed for the Pricing Schedule.

f. The Price Quotation shall be single spaced, maximum of 20 pages (excluding spreadsheets and other required appendices) and shall be printable on 8.5 x 11-inch paper containing text no smaller than font size 12 – Times New Roman. Each page shall be numbered, and each section shall be tabbed to correspond to the table of contents. Offers may include 11 x 17-inch foldouts only to display tables, or charts. Fonts in tables or charts no smaller than font size 12 – Times New Roman.

3. Quotation for Call Order One (Attachment E)

a. The Offeror shall provide a quotation for Call Order One using Call Order One (Attachment E). The unit prices shall be in accordance with the proposed Quote Template (Attachment D).

1.7 SECTION 508 / VPAT INSTRUCTIONS

Volume IV Section 508 / VPAT. The solicitation includes a requirement for Electronic & Information Technology (EIT) that reflects the accessibility requirements for the type of EIT. Offerors are required to complete the Voluntary Product Accessibility Template (VPAT) based on the instructions of the Section 508 clause and provision [HHSAR provision 352.239-73 Electronic Information and Technology Accessibility Notice (DEC 18, 2015; 352.239-74 Electronic and Information Technology Accessibility (DEC 18, 2015)]. This section instructs the Offeror to access the website, complete the HHS VPAT for compliance and submit as part of their technical quotation. Section 508/VPAT shall be included as an appendix to the technical quotation submission.

SECTION 2: EVALUATION FACTORS FOR AWARD

2.1 BASIS OF AWARD

1. The Government intends to issue a single award BPA based on those results from this solicitation to the responsible Offeror whose quotation represents the best value to the Government in accordance with the factors set forth in this RFQ.

2. Best Value Determination – Determining the best value of the quotation includes the following Factors:

Factor A – Technical Factor B – Past Performance Factor C – Price Factor D – Section 508 Compliance (VPAT)

3. Each of the four (4) factors will be evaluated on a stand-alone basis. Factor A will be evaluated on an adjectival basis, see Evaluation Factors below. Factor B will be evaluated on an “acceptable” or “unacceptable” basis, and Factor C will be evaluated on a total price basis and reasonableness including all options and review of the proposed price schedule.

4. Factor A - Technical is more important than Factor B – Past Performance. When Factor A – Technical, Factor B

– Past Performance. and Factor D - Section 508 Compliance are combined, they are significantly more important than Factor C – Price.

2.2 EVALUATION FACTORS

Factor 1 – Technical; will be evaluated on an adjectival basis. When using this methodology, evaluators will assign an adjective descriptor – Outstanding, Good, Acceptable, Marginal or Unacceptable – to each Non-Price Factor in the Non- Price Quotation. That adjective represents evaluators’ conclusions as to the quality of the proposal.

RATING STANDARDS FOR THE NON-PRICE PROPOSAL

Adjectival Rating Description Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths, which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses, which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

The conclusions will have a written narrative identifying the associated strengths, weaknesses, deficiencies, risks, and uncertainties. The strengths or weaknesses are the findings that support the assigned adjective rating.

Support Description Significant Strength

An aspect of an offeror's proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength An aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness

A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Technical will be rated based on the following factors:

Each of the four factors will be evaluated on a stand-alone basis.

2.2.1 Factor A - Technical

Factor A will be rated based on the following:

TECHNICAL FACTOR

1. Understanding the Project

2. Technical Approach

3. Staffing and Key Personnel

4. Management Approach

5. Organizational Experience

1. Understanding the Project

The Government will evaluate that the Offeror’ quotation demonstrates:

a) Knowledge and understanding of the SOW requirements.

b) Understanding of the purpose and intent of the work. The proposal shall provide a description of the contents of each task and subtask in the offeror’s own words to demonstrate complete understanding.

c) Understanding of the subject areas to be accomplished within supporting HRSA’s ability to review, monitor, and ensure compliance with the applicable Federal Laws, Notice of Funding Opportunity (NOFO), and other regulations tied to the grant opportunity.

2. Technical Approach

The Government will evaluate the Offeror’s:

a) The proposed technical approach described to meet each of the tasks specified under the Tasks and adhering to the deliverables schedule in the SOW.

b) Technical approach descriptions demonstrating compliance with all requirements specified in the SOW.

c) Description of how each task in the SOW will be performed.

d) Proposed approach which shall include the implementation/timeline and how it meets the requirements of each task within the performance period.

e) Anticipated problems, if any, and their solution.

f) Ability to use EHB (or experience with similar software) to review applications and input information into a technical review.

3. Staffing and Personnel

The Government will evaluate the Offeror’s quotation to ensure that it demonstrates and/or includes:

a) Proposed personnel qualifications and experience to successfully perform all required tasks in the SOW.

b) A project work plan, time schedule, and person-loading matrix, which includes all work to be performed and deliverables.

c) A staffing matrix and proposed approach demonstrates that they are appropriate for initial staffing and for meeting future staffing requirements. The ability to be adequately staffed to complete timely technical reviews during periods where more than 400 reviews may need to be completed within five (5) days.

d) Adequate qualification of proposed management and staff to support the requirements in the SOW and that the below disciplines are adequately addressed. The proposed personnel include key personnel who will be providing contract management, project management, training, and technical assistance for this BPA.

1. Architect (KEY)

2. Civil/Structural Engineer (KEY)

3. Administrative Staff (KEY)

e) Organizational roles and responsibilities are delivered appropriately to proper recommendations are made, work monitored, and quality and timeliness of products/services are ensured.

f) The resumes and commitment letters for any key personnel. The Project Director and indicate the names of other key personnel, education, and professional experience of all personnel (including subcontractors, experts, and/or consultants) that will be employed or available to provide services under this BPA. Résumés or curriculum vitae of all personnel must be submitted and shall be consistent with the information provided in the Combined Experience Chart.

g) At least one (1) each of the Architects and Civil/Structural Engineers possess the required licenses while the remaining possess, at a minimum, bachelor’s degrees in their related field with a minimum of three (3) years’ experience.

h) Extensive knowledge of and experience working with health-related facility planning and construction.

i) The completed Combined Experience Chart of staff involved in the project. Note that resumes of staff must reflect the experience in the item areas listed on the chart.

4. Management Approach

The Government will evaluate that the Offeror’s quotation:

a) Demonstrates a complete, appropriate, and effective approach to how organizational roles and responsibilities will be divided, decisions made, work monitored, and quality and timeliness of products/services ensured.

b) Indicates how quality assurance will be implemented and maintained for by task.

c) Shows designation of the persons who shall serve as day-to-day project manager (that works directly with the

COR for managing assignments) and as the official responsible for senior management oversight (if different from the manager). All professional persons who shall spend significant time on the contract shall be identified.

d) Adequately addresses how the Offeror shall maintain staffing during the life of the agreement, including whether by in-house employees or by subcontractor employees, or a combination thereof.

e) Demonstrates the ability to identify qualified staff within 48 hours of the Government’s notification and ensure the availability of the technical specialists.

f) As applicable, demonstrates a clear plan for managing sub-contractors.

g) Provides clear and complete procedures to communicate with the Government regarding problems or potential problems relating to program and project activities.

h) Demonstrates the ability to manage conflict, effectiveness of the plan to manage client satisfaction, and measurement of fiscal responsibility and accountability with a focus on deliverables timeline.

5. Organizational Experience

The Government will evaluate that the Offeror’s quotation includes:

a) Statement of the mission/purpose, general background, experience, and qualification of the organizational entity offering to conduct the work described in this BPA.

1. Included information on similar or related contract or subcontracts which the entity has completed.

2. Included a brief discussion of present or proposed staff to be used in completion of the project.

b) Relevant organizational experience that demonstrates the skills and capability required to complete the requirements within the SOW.

c) Demonstrated experience developing and reviewing grant application scopes of work for a variety of small (less than $1,000,000.00) and major multi-million-dollar construction and modernization health care federally assigned projects (e.g., health center, hospitals, etc.).

d) Demonstrated experience in evaluating construction drawings and budgets for federally assisted projects.

e) Demonstrated experience working with recipients of Federal health care construction grants.

f) Documented the following expertise and experience:

1. Experience with Health Center Facilities

2. Experience in evaluating construction budget documents

3. Experience in evaluating construction drawing documents

4. Ability to generate deliverables in a timely manner

2.2.2 Factor B - Past Performance

The Offeror’s past performance will be evaluated in accordance with the following Past Performance Relevancy Rating Standards and Performance Confidence Assessments Standards.

The Government will conduct a past performance evaluation of the Offeror’s past performance as well as that of its subcontractors (if applicable). Past performance consists of past performance relevancy and performance confidence; thus, the Offeror will be assigned two (2) ratings for past performance: First, the Government will evaluate the Offeror’s past performance references to determine how relevant a recent effort is to the current requirement for source selection.

Common aspects of relevance include similarity of service/support, complexity, magnitude of effort, dollar value, and contract type. Second, the Government will evaluate the Offeror’s past performance to determine the quality of work performed and assess the level of expectation that the Offeror can successfully perform the required effort.

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Rating Description

Exceptional Confidence Based on the Offeror’s recent/relevant performance record, the Government has very high expectations that the offeror will successfully perform the required effort.

Very Good Confidence Based on the Offeror’s recent/relevant performance record, the Government has very good expectations that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has reasonable expectations that the offeror will successfully perform the required effort.

Marginal Confidence Based on the offeror’s recent/relevant performance record, the Government has minimal expectations that the Offeror will successfully perform the required effort.

Unsatisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government.

If an offeror’s past performance is determined Unacceptable, the quotation may not be selected for award.

Performance Confidence Assessment Standards

2.2.3 Factor C - Price

Price will be calculated and determined either Acceptable or Unacceptable per the following:

1. In order for the Offeror’s Price Quotation to be rated “Acceptable”, the CO must determine that the proposed pricing is fair, reasonable, and supportable, based on the Offeror’s price schedule. The proposed pricing must be advantageous to the Government.

2. The Government will evaluate the overall total price quotation, which contains quoted prices for all line items, including all options. Additionally, the Government will evaluate the table of labor categories, hourly rates and unit pricing being proposed for the BPA. All other information required in the price quotation will be evaluated for completeness and accuracy. The Government reserves the right to clarify any discrepancies discovered during the evaluation.

3. The Government will consider and evaluate the level of effort (labor categories and number of hours in Attachment D), hourly rates, and unit pricing being proposed to determine the feasibility of completing the required services at an overall fair and reasonable price.

4. The Government will evaluate the price quotations for Call Order One (Attachment E) developed using the Offeror’s Price Quote (Attachment D).

If an Offeror’s assigned a rating of “Unacceptable” for Factor C – Price, the Offeror will not be considered for award since the price reasonableness of the quotation cannot be determined and/or the Government cannot confirm that what is quoted corresponds with what is contained in the Offeror’s price schedule. The Government will also consider clarity and adequacy of the price quotation offered by the Offerors.

2.2.4 Factor D - Section 508 Voluntary Product Accessibility Template (VPAT), version 2.1 or later, will be evaluated based on the following:

The evaluation of the VPAT is independent from the other factors and will be based on the demonstrated capabilities of the prospective Offeror to meet the requirements of all the applicable Section 508 standards as listed in the attached HHSAR clause: 352.239-74 Electronic and Information Technology Accessibility. Alternatively, Offerors may propose goods or services that provide equivalent facilitation. Such offers will be considered to have met the standards of the Access Board’s standards for the feature or component providing equivalent facilitation. If none of the Offerors propose goods or services that fully meet all of the applicable Access Board’s standards, those Offerors whose products or services meet some of the applicable standards will be considered eligible for award.

ICT vs. EIT

Procurement documentation from HHS or other agencies may contain references to “EIT” (Electronic and Information Technology) and “ICT” (Information and Communications Technology). HHS considers these terms to be interchangeable, and “EIT” should always be interpreted to be “ICT” in any HHS procurement.

The Section 508 VPAT will be evaluated as described in this chart.

ICT Products fully meet intent of all applicable Section 508 Standards. Risk of failure to meet all Section 508 Requirements is very low. Green ICT Products can be made capable of meeting the intent of all applicable Section 508 Standards by using alternative methods for some or all of the products. Risk of failure to meet all Section 508 Requirement is low.

Yellow

ICT Products fail to meet the intent of any of the applicable Section 508 Standards or the VPAT is materially incomplete. Risk of failure to meet all Section 508 Standards is high.

Red

2.3 BPA AWARD

1. The Government reserves the right to reject any quotation that includes any assumption that adversely impacts the Government’s requirements or fails to comply with any of the requirements outlined herein. The Government reserves the right to make award without further discussions.

2. The Government reserves the right to waive informalities and minor irregularities in quotations received.

SECTION 3: SERVICES AND PRICE/COSTS

3.1 GENERAL INFORMATION

3.1.1 Authorized BPA Users

The scope of this BPA allows for HRSA’s Bureau of Primary Health Care (BPHC) to order against this vehicle. The Contracting Officer shall be the only individual authorized to issue Call Orders under this BPA.

3.1.2 Term of BPA

The Term of the BPAs will be one (1) 12-month base period and four (4) 12-month option periods, unless cancelled.

3.2 PRICING

Reference Quote Template (Attachment D).

SECTION 4: STATEMENT OF WORK

4.1 INTRODUCTION AND OVERVIEW

Independently and not as an agent of the Government, the Offeror shall furnish all personnel, material, facilities, services, and equipment as needed to perform the tasks in the Statement of Work set forth as Attachment B attached hereto and made part of this Agreement.

SECTION 5: ADMINISTRATION DATA

5.1 BPA ADMINISTRATIVE FUNCTIONS

Upon or after award, the CO may designate a Contracting Officer’s Representative (COR) to oversee the performance of the BPA.

The BPA CO is the only person authorized to make or approve any changes to the requirements or terms and conditions contained in the BPAs. In the event the Contractor makes any BPA changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made to cover any increase in cost incurred as a result thereof. The HRSA points of contact responsible for overall administration of this BPA are:

Mario Checchia Contracting Officer mchecchia@hrsa.gov

Cynthia Dmitrijev Contract Specialist cdmitrijev@hrsa.gov

Title: Contracting Officer Representative

TBD

The assigned COR for individual Call Orders will be specified at the time of the order award.

5.2 ORDERING PROCEDURES

The BPA Call Orders will be placed in accordance with FAR subpart 13.303. The following procedures will apply to all Call Orders issued under this BPA. Any services to be furnished under this BPA will be ordered by an issuance of a Request for Quotation (RFQ). HRSA reserves the right to modify these ordering procedures at any time. Call Orders will be issued in accordance with the FAR provisions and as described below.

Only an authorized HRSA CO can issue a Call Order under this BPA. No work will be performed, and no payment will be made except as authorized by a signed Call Order.

The RFQ procedures described below represents the Government’s approach to issuing a Call Order under this BPA.

1. The RFQ may be issued electronically or by phone. The Contractor shall maintain and update the Government of any changes to the point of contact’s email. The BPA holder will be provided with a written RFQ and BPA Order Form.

2. At a minimum, the order form will specify the following:

Date of request Initiative ID BPA Number and Order Number Period of Performance (estimated) Ordering Period (Base, Option Period 1, 2, 3, or 4) BPA Call Order COR Call Order Quantities Total Cost/Price

3. The ordering activity will place an order directly with the Contractor based upon pre-established prices from Section 3.2 – Pricing of the BPA.

4. All individual Call Orders will be issued as Firm-Fixed Price.

5. The Government reserves the right to award a Call Order without discussions.

6. The BPA holder shall prepare the quotation by having an authorized representative sign the BPA Order Form provided by the issuing Contract Specialist and submitting it to the Contract Specialist within the timeframe requested in each RFQ, usually within three (3) business days from the date of issuance. The Contractor shall submit the quotation in accordance with the RFQ instructions.

5.3 INVOICING INSTRUCTIONS

The Contractor shall submit a separate invoice(s) for each call order issued under this BPA and in accordance with invoicing instructions (Attachment I).

The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

Definitions

Covered telecommunications equipment or services

Economically disadvantaged women-owned small business (EDWOSB) concern

Forced or indentured child labor

Highest-level owner

Solicitation # 75R60225Q00002 Architecture and Engineering Technical Ass

F A R (FAR) (48 CFR Chapter 1) Contract Clauses

FAR 52.212-3 Offeror Representative and Certifications-Commercial Items ( 024)

5.4 Clauses

Immediate owner

Inverted domestic corporation

Manufactured end product

Place of manufacture

Predecessor

Reasonable inquiry

Restricted business operations

Sensitive technology

Service-disabled veteran-owned small business (SDVOSB) concern

Service-disabled veteran

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program

Service-disabled veteran-owned small business (SDVOSB) Program

Small business concern

Affiliates

Small disadvantaged business concern

Subsidiary

Successor

Veteran-owned small business concern

Women-owned business concern

Women-owned small business concern

Women-owned small business (WOSB) concern eligible under the WOSB Program

Annual Representations and Certifications

Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.

Small business concern

The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________

Veteran-owned small business concern Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision

SDVOSB concern. Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.

SDVOSB concern joint venture eligible under the SDVOSB Program

Complete only if the offeror represented itself as an SDVOSB concern in paragraph (c)(3) of this provision. The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________

Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]

Women-owned small business concern Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision

WOSB joint venture eligible under the WOSB Program.

The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________

Economically disadvantaged women-owned small business (EDWOSB) joint venture.

The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________

Note:

Women-owned business concern (other than small business concern Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision

Tie bid priority for labor surplus area concerns

HUBZone small business concern Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision

The offeror shall enter the name and unique entity identifier of each party to the joint venture: ______

Affirmative Action Compliance

Certification Regarding Payments to Influence Federal Transactions (31 http://uscode.house.gov/ U.S.C. 1352)

Buy American Certificate

List as necessary

Buy American-Free Trade Agreements-Israeli Trade Act Certificate

Israeli End Products

Other Foreign End Products offers

Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate II

Israeli End Products

List as necessary

Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate III

Trade Agreements Certificate

Other End Products

List as necessary

Certification Regarding Responsibility Matters (Executive Order 12689

The tax liability is finally determined

The taxpayer is delinquent in making payment

Examples

Certification Regarding Knowledge of Child Labor for Listed End Products (Executive Order 13126).

Listed end products.

Certification. [If the Contracting Officer has identified end products and countries of origin in paragraph (i)(1) of this provision, then the offeror must certify to either (i)(2)(i) or (i)(2)(ii) by checking the appropriate block.]

The will not supply any listed in paragraph (i)(1) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product.

The supply an listed in paragraph (i)(1) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product.

The certifies that it has made a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture any such end product furnished under this contract. On the basis of those efforts, the certifies that it is not aware of any such use of child labor.

Place of manufacture.

Certificates regarding exemptions from the application of the Service Contract Labor Standards

Maintenance, calibration, or repair of certain equipment as described in FAR

Certain services as described in FAR

Taxpayer Identification Number (TIN) (

Taxpayer Identification Number (TIN)

Type of organization

Common parent

Restricted business operations in Sudan

Representation

Representation and Certifications e.g.

Ownership or Control of Offeror

Do not use a "doing business as" name

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

Predecessor of Offeror.

Do not use a "doing business as" name

Public Disclosure of Greenhouse Gas Emissions and Reduction Goals

Representation e.g.

Covered Telecommunications Equipment or Services-Representation.

2. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (NOV 2023)

Inspection/Acceptance

Assignment e.g., Changes

Disputes

Definitions

Excusable delays e.g., Patent indemnity

Items accepted

Prompt payment

Electronic Funds Transfer (EFT)

Discount

Overpayments e.g.

Interest

Final decisions

Risk of loss

Taxes

Termination for the Government’s convenience

Termination for cause

Title

Warranty

Limitation of liability

Other compliances

Compliance with laws unique to Government contracts.

Order of precedence

3. 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (FEB 2024)

Alternate I xx

CDmitrijev Highlight et seq

Comptroller General Examination of Record

Definitions.

Procedures.

Representation.

52.204-29 – Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures (DEC 2023)

Definitions. Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, Source

Prohibition.

Procedures https://www.sam.gov)

Representation.

Solicitation # 75R60225Q00002 Architecture and Engineering Technical Assistance Reviews

Disclosures.

Executive agency review of disclosures.

52.217-5 -- Evaluation of Options (JULY 1990)

52.217-8 -- Option to Extend Services (NOV 1999)

Solicitation # 75R60225Q00002 Architecture and Engineering Technical Assistance Reviews

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months. (End of Clause)

52.237-3 Continuity of Services (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to-

(1) Furnish phase-in training; and

(2) Exercise its best efforts and cooperation to affect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required.