Vendor Questions_Govt Responses 12.13.24.pdf
PDF 161 KB Posted
- Attached to
- A/E Technical Assistance Reviews
- Solicitation number
- 75R60225Q00002
About this file
This is a Questions and Answers document for RFQ 75R60225Q00002 related to A/E Technical Reviews for HRSA, addressing vendor questions and providing government responses. The document clarifies several key points:
Regarding personnel and training requirements, a licensed Civil/Structural engineer is not mandatory if adequate qualifications can be demonstrated, and while specific trainings are listed, HRSA notes additional training may be required. The document corrects several timeline discrepancies, confirming that technical reviews require three business days for completion (not five), and back-checks require two business days. On submission reviews, the contractor must review resubmissions under the same task until an acceptable submission is achieved, with most submissions typically approved on first review but occasionally requiring second or third reviews. For training tasks, there should be two separate deliverables - Task 4a (Programmatic Training) should show 5 sessions per year, while Tasks 4b, 4c, and 4d remain as "Training." The document also clarifies that personnel must complete background checks and obtain PIV cards for EHB access, with costs calculated per employee.
View the file
Other files
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
A/E Reviews 75R60225Q00002 Vendor Questions/Govt Responses
RFQ
Attachment
Section, Page Question Government Response
A Section 1.4 Technical Quotation Instructions
1.4.3. d & g, Staffing and Key Personnel,
1. Is a licensed Civil/Structural engineer a requirement for this RFQ?
License is not required if they can demonstrate adequate qualification.
B Section IV, Specific Tasks, Task 4b, Training, Page
This includes the complete list of required trainings?
It is possible that additional trainings could be required by HRSA. This list may not be exhaustive of all training requirements.
B Section IV, Specific Task, Task 10.1.a:
Scoping AE Project Technical Review, Page 5
Lists five (5) business days to complete, but Section.V.
Schedule of Deliverables, pg 15 lists three (3) business days to complete. Which is correct?
Three (3) business days is correct.
B Section IV, Task 10.1.b Back check, Perform a back-check within five (5) business days but Section V. Schedule of Deliverables, pg 15 lists two (2) business days to complete. Which is correct?
Two (2) business days is correct.
B Section IV, Task 10.2.a Major Submission Review, Page 7 lists five (5) business days to complete , but Section V.
Schedule of Deliverables, pg 15 lists 3 business days to complete. Which is correct?
Three (3) business days is correct.
Attachment
Section, Page Question Government Response
B Section IV, Task 10.2b Minor Submission Review, Page 7 lists five (5) business days to complete, but Section V.
Schedule of Deliverables, pg 16 lists three (3) business days to complete. Which is correct?
Three (3) business days is correct.
B Section IV, Task 10.1 a, Task 10.1b, Task 10.3, Should the contractor identify sustainable practices? This is not a requirement.
B Task 10.2.3:
Implementation & Close Out Submission Technical Review, Page 7
"It is understood that if resubmission(s) is/are needed the contractor will review the resubmission(s) under the same task and a new task will not be created. The task will be completed only when a complete and acceptable submission has been submitted and sent to HRSA for the final review. "
Does this mean that the award recipient may submit repeated resubmissions that do not meet the requirements, but the contractor must review the grantees repeated resubmissions under the same task?
Yes
D, E RE: If the answer to Question 8 above is "yes", Task 10.2a &b, pg 1, How can the contractor know how many repeated resubmissions it will take for the award recipient to prepare a complete and acceptable submission and therefore, how would the contractor know how many hours to assign to this Task?
Typically, a submission can be reviewed/approved on the first submission. However, some may require additional information and a second review will be needed. On very rare occasions, a third review will be needed.
D, E Task 4a, b,c and d, How will contractor determine the quantity of hours for these two (2) distinct trainings with very different timelines? Task 4a is Programmatic Training, initiated
Yes. There should be two deliverables. This needs to be adjusted on the call order form and the schedule of
Attachment
Section, Page Question Government Response
Training, Page by HRSA, and the contractor is unaware of how many will occur and Task 4b,c,d is performed annually.
Should these not be separated into separate Tasks?
deliverables. Training sessions (Task 4.a) should show as 5 per year on the call order and government estimate. The information currently showing as “Task 4” should remain as “Training” (Task 4.b, 4.c, 4.d)
D, E Task 11g, Position Sensitivity Designations, Is HRSA asking for the hours it would take for each personnel to be cleared?
Each personnel must complete a background check and is required to get a PIV card to access EHB. This task covers the cost of completing this task and is calculated per employee.
RFQ
Attachment
Section, Page Question Government Response
D, E Task 11.j.1. Contract Initiation and Expiration
Please provide updated links, as these currently do not work:
https://sharepoint.hrsa.gov/oo/oit/dcppm/pmo/Shared Documents/z_Old PMO Archives/Documents.aspx)
Please note the language for this paragraph has now changed and no longer includes a link:
General Security Requirements. The Contractor (and/or any subcontractor) must comply with information security and privacy requirements, Enterprise Performance Life Cycle (EPLC) processes, HHS Enterprise Architecture requirements to ensure information is appropriately protected from initiation to expiration of the contract. All information systems development or enhancement tasks supported by the https://sharepoint.hrsa.gov/oo/oit/dcppm/pmo/Shared
Attachment
Section, Page Question Government Response contractor must follow the HHS EPLC framework and methodology and in accordance with the HHS Contract Closeout Guide (2012).
Link for reference: Business Process Details - Close Out Contract | Guidance Portal https://www.hhs.gov/oc io/ea/documents/propla ns.html New link: HHS Policy for Enterprise Architecture (EA) | HHS.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fguidance%2Fdocument%2Fbusiness-process-details-close-out-contract&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466681304%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ykP94%2FHGSxZhde%2FS51IhONonS3PzzEJAK%2F8b9HXUnGs%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fguidance%2Fdocument%2Fbusiness-process-details-close-out-contract&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466681304%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ykP94%2FHGSxZhde%2FS51IhONonS3PzzEJAK%2F8b9HXUnGs%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fguidance%2Fdocument%2Fbusiness-process-details-close-out-contract&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466681304%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ykP94%2FHGSxZhde%2FS51IhONonS3PzzEJAK%2F8b9HXUnGs%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Foc%2520io%2Fea%2Fdocuments%2Fpropla%2520ns.html&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466699887%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=9%2FzuaUyX%2BSD1nbj4wa3aK27qRX4HvnmiT7cxiqanVwc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Foc%2520io%2Fea%2Fdocuments%2Fpropla%2520ns.html&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466699887%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=9%2FzuaUyX%2BSD1nbj4wa3aK27qRX4HvnmiT7cxiqanVwc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fweb%2Fgovernance%2Fdigital-strategy%2Fit-policy-archive%2Fhhs-policy-for-enterprise-architecture.html&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466715289%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tLpxdGLNSFrHSkHku2Z%2BSC%2B5zXl%2BJ0FWaVO1XvJTBho%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fweb%2Fgovernance%2Fdigital-strategy%2Fit-policy-archive%2Fhhs-policy-for-enterprise-architecture.html&data=05%7C02%7CNLee%40hrsa.gov%7C6983fdb862be44c857bb08dd1b7fef54%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638696958466715289%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tLpxdGLNSFrHSkHku2Z%2BSC%2B5zXl%2BJ0FWaVO1XvJTBho%3D&reserved=0
File details come from the government source that posted it. Updated .