Atch 8 - Instructions to Offerors.pdf

ADDENDUM to FAR Part 52.212‐1 Attachment 8

**** (Addendum to FAR PART 52.212-1) **** Instruction to Offerors

A. FAR PART 52.212-1(c), PERIOD FOR ACCEPTANCE OF OFFERS. The offeror agrees to hold the prices in its offer firm for 280 calendar days from the date specified for receipt of offers.

B. FAR PART 52.212-1(e), MULTIPLE OFFERS. Paragraph is deleted.

C. PROPOSAL PREPARATION INSTRUCTIONS

(1) To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of three (3) separate parts; Part I - Summary and Miscellaneous Data, Part II - Price Proposal, and Part III - Past Performance Proposal.

(2) Offers are to be received by the 82d Contracting Squadron no later than 5:00 pm Central Daylight Time (CDT) on Monday, June 27, 2022. Proposals not received by the aforementioned deadline will be considered late. Late proposals will be processed in accordance with FAR 52.212-1(f).

a. Submission must be sent via email to the contract administrator Mr. Jerry Roberts at jerry.roberts@us.af.mil and Contracting Officer Mr. Todd Raines at todd.raines.3@us.af.mil

b. The proposal shall be submitted in a format readable by Microsoft Office 2016 which includes software programs such as Word, Excel, and PowerPoint.

c. If any portion of the proposal cannot be submitted using Microsoft Office 2016 software programs, the offeror shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format.

d. Part II - Price Proposal shall be submitted in spreadsheet format using Microsoft Excel and note that rounding of figures shall be limited to only two decimal places.

e. Part III- Technical Proposal shall be submitted in a format readable by Microsoft Office 2016 which includes software programs such as Word, Excel, and PowerPoint.

f. All attachments must be submitted via email. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

g. USB flash drives, floppy disks, zip disks, etc. are not acceptable.

(3) The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this evaluation the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary to determine the price reasonableness.

(4) Specific Instructions:

a. Part I – Summary and Miscellaneous Data:

(i) The offeror shall provide a concise summary and master table of contents of the entire proposal to include CAGE Code, DUNS number and Unique Entity Identifier (UEI).

(ii) Provision 52.212-3 Offeror Representations and Certifications – Commercial Items, Alternate 1.

(a) If the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at https://sam.gov/content/home, the Offeror shall complete and return paragraphs (b) of this provision or submit a statement verifying the representation and certifications currently posted electronically in the SAM database have been updated within the past 12 months and are current, accurate, complete, and applicable to this solicitation. Return and include in Part I.

(b) If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and register on-line at https://sam.gov/content/home. Complete FAR provision 52.212-3, paragraphs (c) through (u) Offeror Representations and Certifications – Commercial Items (with the necessary fill-ins), and return with Part I. Annual representations and certification will not count towards page limit identified in paragraph d. - Proposal Submission Summary of this document.

(iii) For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in and include in Part I. Other provisions and clauses required in this solicitation will not count towards the page limit identified in paragraph d. - Proposal Submission Summary, of this document.

(iv) Submit an acknowledgment of the all solicitation amendments, if issued.

(v) Submit an Affirmation of no Exceptions, Deviations, or Waivers, if none proposed.

(vi) Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

(vii) Submit Disclosure of Lobbying Activities, if applicable.

(viii) Responsibility Determination. To assist in determining contractor responsibility in accordance with FAR Part 9, the offeror shall explain how they plan to maintain adequate financial resources for a contract.

b. Part II – Price Proposal: This Part shall contain a completed Price Exhibit, attachment 1 of this solicitation.

(i) Contract Price Exhibits-Attachment 1. Insert proposed “Unit Price” in the Contract Price Exhibits. All unit pricing provided must be at the fully burdened rate including overhead, G&A, profit, etc. The proposal must be submitted for the base period plus four option periods. The sum total of all Firm-Fixed-Price CLINs for the Base Period and each Option Period, will form the offeror’s Total Evaluated Price (TEP). It is imperative that mathematical calculations are correct;

particular care should be taken to ensure the amounts match when using the Microsoft Excel program and the rounding of figures, limited to two decimal places.

(ii) NOTE: Extreme care should be exercised to ensure that no price data of any kind are included in any other Parts of the proposal. ****

c. Part III – Technical: This part shall contain applicable licenses, permits, and/or certificates necessary to service Grease and Grit Traps located at Sheppard Air Force Base, TX. Provide a list of Texas Commission on Environmental Quality (TCEQ) certified Type V disposal site located in the state of Texas that they will use. If not license in the state of Texas provide a copy of the application to be license in the state of Texas. Provide type of vehicles that will be used to include type gauges, capacity and TCEQ commission assigned registration number if license in the state of Texas.

d. Part IV – Past Performance Information: Only references for the prime contractor or subcontractors that will perform major or critical aspects of the requirement will be considered and should be submitted. The following documents will be required in Part IV:

(i) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.)

which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(ii). Performance Questionnaire: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points of Contact (POCs) identified in the Past Performance Proposal (paragraph (iii) below).

(1) The offeror shall send out the PPQ (Attachment 7) to each of their references. The responsibility to send out the PPQs rest solely with the offeror.

(2) Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK

TO THE OFFEROR.

(3) Past Performance Questionnaires shall be sent directly from your reference to be received by the 82d Contracting Office no later than 5:00 pm CDT on Monday, June 27, 2022 this office marked attention of Jerry Roberts jerry.roberts@us.af.mil and Mr. Todd Raines todd.raines.3@us.af.mil

(iii). Past Performance Information: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as the Past Performance Information Retrieval System, other federal government offices and commercial sources to assess performance. Provide a list of no more than five (5) of the most relevant contracts performed for federal agencies and commercial customers within the last three (3) years.

Relevant contracts include efforts involving service contracts similar in magnitude and complexity. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(1) Offeror Company/Division name and CAGE code

(2) Indicate whether offeror was the prime contractor, subcontractor, teaming partner or joint venture

(3) Program Title

(4) Contract Title

(5) Contracting Agency/Customer

(6) Contract Type

(7) Contract Number

(8) Contract Dollar Value (do not include unexercised options)

(9) Period of Performance

(10) Verified, up-to-date: name, address, email and telephone number of the contracting officer

(11) Comments regarding compliance with contract terms and conditions

(12) Thoroughly describe how this present/past performance effort involved similar scope and magnitude of effort and complexities to this solicitation.

(13) Quality and Satisfaction Rating: Provide any objective information (e.g., metrics, customer surveys, independent surveys) which demonstrates customer satisfaction

Note: If the company or division performing this effort is different than the offeror or the relevance of this effort to the RFP is impacted by any company/corporate organizational change, note those changes.

(14) Comment regarding any performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

****NOTE: If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance. ****

(iv). If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with the same partner. Small Business Administration approval documentation is required to be submitted for teaming arrangements. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

The government will evaluate not more than five (5) past performances for each party of a first time joint effort.

(v). Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

(vi). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(1) Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS; and

(2) Evaluation Factors for Award.

d. Proposal Submission Summary:

The following table summarizes the proposal submission:

PART TITLE PAGE LIMIT DUE DATE

I Summary and Misc.

Data

(File Name: Offeror Name – Part I)

Monday, June 27 2022 at 5:00 pm CDT

II Price

(File Name: Offeror Name – Part II)

Price Exhibit Only

III Technical (File Name: Offeror Name – Part III)

IV Past Performance

(File Name: Offeror Name – Part IV)

D. GENERAL INFORMATION

(1) Site Visit: Offerors are cautioned that Sheppard AFB, TX has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

Offerors should allow sufficient time to obtain a visitor pass to be able to gain entry. An organized site visit has been scheduled for Monday, 6 June 2022 at 9:00 am CDT. Interested participants must send an email to jerry.roberts@us.af.mil and todd.raines.3@us.af.mil no later than Tuesday, 24 May 2022 at 10:00 am CDT with full name, date of birth and driver’s license number/identification number with state of issue or passport number with country of issue in order to be added to the entry authorization list. Participants will meet at 206 J Ave.

Bldg. 1662 Sheppard AFB, TX 76311-2742. Questions resulting from site visit or any part of the solicitation are welcome until Friday, 10 June 2022 at 11:00 am CDT. Send question to jerry.roberts@us.af.mil and todd.raines.3@us.af.mil. Answers will be posted altogether via the sam.gov where this solicitation is posted.

(2) Joint Venture Agreements: Joint Ventures are allowable on competitive small business set-asides; however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after the submission of proposal or bids.

(3) An assigned rating for the Defense Priorities and Allocations System (DPAS) is not applicable.

(4) All offers are due Monday, June 27, 2022 no later than 5:00 pm CDT to the following e-mail address:

Primary Point of Contact

82 CONS/PKBB

Attention: Mr. Jerry Roberts 206 J Avenue, Bldg. 1662 Sheppard AFB, TX 76311-2743 jerry.roberts@us.af.mil Secondary Point of Contact Note: Courtesy copy (cc) Mr. Todd Raines at todd.raines.3@us.af.mil

(6) For any information regarding this solicitation, please contact:

Mr. Jerry Roberts Contract Administrator 940-676-5189 jerry.roberts@us.af.mil

***** (End of Addendum to FAR PART 52.212-1) *****