Atch 2 PWS Grease Trap New Buy.pdf

FA3020-22-R-0006

Attachment 2

PERFORMANCE WORK STATEMENT

GREASE AND GRIT TRAPS

Sheppard AFB, TX

Effective: 20 April 2022

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, tools, supplies, vehicles, equipment, labor, and applicable licenses, permits, and/or certificates necessary to service Grease and Grit Traps located at Sheppard Air Force Base (SAFB), Texas. Qualified personnel skilled in the trade must perform in compliance with the contract and industry standards. The government encourages the contractor to use best industry practices, current technologies and innovative processes and products to achieve optimum performance of this contract.

1.1 BASIC SERVICES: The contractor shall be responsible for pumping, cleaning, scraping, deodorizing, transporting, and disposing of waste from grease traps and grit traps, and elevator/hydraulic lift pits as outlined in this Performance Work Statement (PWS). Ensure all grates, covers, grills, and hookups are returned to their original position before departing the area. If a lid is dropped into a trap by the contractor, the contractor is responsible for removing the lid within 4 hours.

During the timeframe needed to retrieve the dropped lid, the contractor shall ensure any unsafe area is secured until lid has been retrieved. In addition to the trap, all drainage lines shall be clear of grease, oil, dirt, or other material to ensure they are kept free flowing. Any spills, debris, or damage to the surrounding area by the contractor shall be reported immediately to the Contracting Officer’s Representative (COR) and shall be returned to the original condition (as determined by the Contracting Officer (CO)) by the contractor at no additional cost to the government. Contractor is to report to the COR any concerns with locations, hook ups, safety, utilities, and government personnel while performing services. The contractor shall provide adequate equipment to perform services within varying distances from water sources. Contractor shall record amount of collection after each service location and submit a consolidated monthly report.

1.1.1 DISPOSAL LOCATION: Contractor shall transport and dispose of all grease, oil, sludge, mud/ a n d waste water at a Texas Commission on Environmental Quality ( TCEQ) certified T y p e V disposal site located in the state of Texas, in accordance with all applicable federal Environmental Protection Agency (EPA), state and local liquid and solid waste pollution abatement statutes, executive orders, codes, criteria and requirements. Currently the only permitted site in the area is IMC Waste located in Wichita Falls. The contractor is responsible for all permits or fees associated with the use of off-base disposal locations. Prior to contract start, the contractor shall submit in writing to the CO proposed disposal locations. These sites must be approved by the COR, CO, and Environmental Manager before the proposed sites can be used. At any time, for any reason the CO or Environmental Manager can propose an alternate approved disposal site be used during the life of the contract.

1.1.2 CLEAN UP: Contractor shall ensure each collection site is cleaned and surrounding areas are restored to previous condition after servicing each trap, pit or tank. Contractor shall be held responsible for cleaning up all spillage and/or leakage that occurs during service at no additional cost to the government. The COR must be notified immediately of any spills.

1.2 GREASE AND GRIT TRAPS: Each grease trap and grit trap pumped shall be fully evacuated unless the trap volume is greater than the tank capacity on the vacuum truck in which case the transporter shall arrange for additional transportation capacity so that the trap is fully evacuated within a 24-hour period. Deodorizer will be added to help prevent odors. Residual or recharge water must be higher than lower inlets. Contractor shall clear obstructions in inlet/outlet pipes within the pits/traps to ensure unrestricted flow.

1.2.1 APPENDICES 1-5, PAGES 15-20 Collection Locations/Frequencies: The estimated quantities are based on maximum capacity and do not necessarily reflect the actual quantities that may be removed.

1.2.2 AS REQUIRED SERVICES: These are requirements the government is unable to determine the quantity and frequency required; therefore they are unscheduled but will require periodic services.

The COR will notify the contractor when services are needed. The contractor shall respond with services within 1 working day or the agreed response time after notification. Required services may include inactive station as identified in Appendix 4 and elevator/hydraulic pits as identified in Appendix 5.

2. SERVICE SUMMARY (SS): The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to contract success.

Performance Objective PWS

Para Performance Threshold

Method of Assessment

Remedy

SS-1

Pump, clean, and dispose of nonhazardous waste from grease traps, and grit traps, and elevator/hydraulic lift pits, resulting in clogged lines

1 – 1.2 No more than 1 valid defect per month

Quarterly Assessment 100% surveillance, customer complaint

Re-performance within 24 hours of notification

SS-2

Respond to As Required Service Calls.

1.2.2 No more

than 1 valid defect per month

Periodic Assessment, 100% surveillance, customer complaint

Re-performance within 24 hours of notification

SS-3

Submit copies of completed manifest to the government within 5 working days of Completed Service.

3 No more than 1 valid defect per month

Periodic Assessment, 100% surveillance, customer complaint

Re-performance / resubmission within 2 days of notification

SS-4

Provide service schedule monthly and no later than 25th business day of each month

5 No more than 1 valid defect per 12 months

Periodic Assessment, 100% surveillance, customer complaint

Re-performance / resubmission within 2 days of notification

SS-5

Provide monthly reports on time and accurate to include invoice (Wide Area Workflow(WAWF))

6 No more than 1 valid defect per 12 months

Quarterly Assessment 100% surveillance, customer complaint

Re-performance / resubmission within 2 days of notification

3. MANIFEST TRIP TICKETS: The contractor shall prepare and submit manifest trip tickets for all transporting and disposal requirements. The contractor shall provide a completed copy of the manifest (disposal facility area completed and signed) to the COR within five working days from when services were rendered.

4. REGULATORY REQUIREMENTS: The contractor shall comply with all rules and regulations for collecting, transporting, disposing, and record keeping of solid waste and liquids. The contractor shall collect, transport, dispose and maintain records of such in accordance with all Code of Federal Regulations, TCEQ, Texas Administrative Code (TAC) requirements, and local requirements. The Contractor/Transporter shall be registered with the TCEQ prior to performance of contract. In the event contractor is not registered or becomes out of compliance with registration, the contractor will be required to make arrangements for continued contract performance through a registered transporter. The records shall be available for review by the government within 2 working days if requested. The disposal site shall be identified to the government, in writing, before the contract start date. The contractor shall notify the CO, in writing, of any changes to the disposal site no later than the day of disposal.

5. SCHEDULES: The contractor shall submit a monthly schedule to the COR for services no later than the 25th of each month for the following month’s services. The order of collection and approximate timeframes shall be included in the schedule. Collection locations and frequencies are identified in the Appendices and are subject to change.

6. REPORTS: The contractor shall submit all collection/disposal reports to the COR, on a monthly basis no later than 5 days after completed service, prior to invoicing the total waste collected and disposed of during the preceding month. Collection point, amount collected, and disposal site shall be noted on the ticket.

6.1 Hazardous Materials: Contractor shall submit a comprehensive list of all chemicals and appropriate Safety Data Sheets (SDS) prior to bringing on installation. The Government Hazardous Material Program Manager will review and provide documentation notifying the contractor if there is any substance that will be required to be tracked and require the contractor to report quantity usage monthly. Refer to paragraph 17.4 Hazardous Materials for complete compliance requirements.

7. CONTRACTOR VEHICLES: The contractor shall provide and maintain vehicles to meet the requirements of 30 TAC Code 312.144. All vehicles used in the performance of this contract shall have the company name, Telephone number, authorization stickers and the commission assigned registration number on both sides of the vehicle. All vehicles will be in operable condition and be maintained to present a clean, neat, and professional appearance at all times. All closed vehicles, tanks, or containers used to transport liquid wastes regulated by this subchapter shall have sight gauges maintained in a manner which can be used to determine whether a vehicle is loaded and its approximate capacity. Gauges are not required to read in gallons or liters but shall show what percentage of the tank capacity is filled. An alternate method to measure actual volumes may be utilized with prior written approval from the Executive Director. The CO or designated representative may inspect the contractor’s vehicles at any time and direct the removal of any unsafe or objectionable vehicle from the installation. Contractor’s vehicles shall not contain weapons, illegal substances, or hazardous materials (without prior approval).

8. CONTRACTOR PERSONNEL: Contractor personnel shall present a professional, neat and clean appearance and obey all posted signs.

8.1 CONTRACT MANAGER: The contractor shall provide a contract manager who will be responsible for the performance of work. The name of this person, and an alternate(s), will be designated in writing to the CO no later than 24 hours of appointment. The contract manager or alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

8.2 CONTRACTOR IDENTIFICATION: Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. All documents or reports produced by the contractor must be suitably marked as contractor products or that the contractor participated in the production of the documents or reports. Final determinations are reserved for contracting officer.

9. Reserved

10. CONTRACT ADMINISTRATION:

10.1 MODIFICATIONS: A modification for an increase or decrease to the contract’s workload shall only be authorized by the CO. Contract modifications may be made to add or delete location(s) and to change the service frequency of locations to accommodate the usage and volume, e.g. changing from quarterly to monthly. The government will do this through a written modification.

Additionally, the contractor may recommend, in writing, any changes that would allow this contract to be more effective or efficient regarding services.

10.2 MULTI-FUNCTIONAL TEAM (MFT) MEETINGS: The CO may require the contract manager and other essential personnel to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary.

11. PERFORMANCE OF SERVICES DURING CRISIS OR HEIGHTENED SECURITY:

According to DFARS Subpart 237.76, Continuation of Essential Contractor Services, unless otherwise directed by an authorized Government representative, it is determined that Grease and Grit Trap Cleaning Services requirements under this PWS are essential to be performed during a crisis.

12. BASE EXERCISES: Upon implementation of a Base exercise, the Contractor will be required to present the AF Form 75, Visitor/Vehicle Pass, or Installation Contractor’s Badge. The CO will notify the Contractor typically through email indicating the Contractor is exempt or not. Security Forces should release the Contractor to continue their work if exempt. If the Contractor is unreasonably delayed, they should notify the CO immediately.

13. QUALITY CONTROL:

13.1 QUALITY ASSURANCE: The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for those tasks listed in the SS. The COR will use a combination of periodic assessment, 100% surveillance, and customer complaints as quality assurance methods. Surveillances will be documented. If re-performance is required, the COR will notify the contract manager via email to provide a response to the deficiency and how the contractor will provide corrective action and preventive measures for the future. The contractor shall correct the deficiency and return the completed form within 24 hours after receiving the documented discrepancy.

13.2 QUALITY CONTROL: Contracts for commercial items rely on contractor’s existing quality assurance systems as a substitute for government inspection. The government will rely on the contractor’s assurances that the commercial item tendered for acceptance conforms to the contract requirements. Quality control is the responsibility of the contractor and not the government.

14. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

14.1 GOVERNMENT FURNISHED EQUIPMENT: None.

14.2 UTILITIES: The government will provide a water source as needed to perform services. The contractor shall provide equipment and make necessary connection. Connections will be removed after work is completed.

14.3 SECURITY FORCES, FIRE PROTECTION, AND EMERGENCY MEDICAL

TREATMENT: The government shall provide general on-base Security Forces Squadron (SFS) services as necessary. Call 911 for emergencies for SFS, to report a fire, or for medical emergencies. The government will provide emergency medical treatment and emergency patient-transportation service for contract personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at a current rate, based on local standard charges. The contractor is responsible for preparing necessary paperwork and reimbursement costs.

15. GENERAL INFORMATION:

15.1 SAFETY: The contractor shall ensure all their vehicles, equipment, and personnel comply with all Occupational Safety and Health Administration (OSHA) standards. Additionally, the contractor shall immediately notify the COR of any area that may affect the performance of contract work, present unsafe or unhealthy conditions or cause a delay in work by employees of the contractor.

15.2 HOURS OF OPERATION: The bases normal business hours are defined as Monday through Friday, 0730-1630. Contractor must have pre-approval from the COR to work outside of Base normal duty hours. There may be occasions which require other than normal duty hour service at no additional cost to the government.

15.2.1 Base Closure due to Weather: The local television news broadcasts, SAFB webpage and the local radio stations will broadcast the official notification of base closure due to inclement weather.

If the base is officially closed and the contractor cannot gain access to the base to perform services, the work will be rescheduled. Services that are not accomplished on a day(s) when the base is officially closed will not be counted against the contractor.

15.2.2 HOLIDAYS: The contractor is not required to provide routine services on the holidays listed below. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance:

New Year’s Day 1 January Martin Luther King, Jr., Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Juneteenth 19 June Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving 4th Thursday in November Christmas 25 December

16. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS:

16.1 INFORMATION PROTECTION:

16.1.1 Contractor Notification Responsibilities. The Contractor shall notify the sponsoring unit’s Security Manager no later than 30 days before on-base performance of the c o n t r a c t . The notification shall be sent in writing on company letterhead to the COR or CO who will in-turn forward to the sponsoring unit’s Security Manager. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of contract performance and future performance, if known.

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

16.1.2 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD 12) DRIVEN

INVESTIGATIONS: The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9001 for issuance of Common Access Cards (CAC) for contractor personnel. As a minimum, submission of a Tier 1 (T1), formally referred to as a National Agency Credit Check with Inquiry (NACI), or higher level investigation and completion of a FBI fingerprint check with favorable results shall be completed before initial CAC issuance. The contractor shall ensure employees requiring a CAC in-process through the sponsoring unit’s security manager who will, in-turn coordinate, as necessary, the applicable investigative requirements at no cost to the contractor through the base Information Protection Office. The contractor shall comply with AFMAN 16-1405, AF Personnel Security Program, DoDM 5200.02, Procedures for the DoD Personnel Security Program.

16.1.3 LISTING OF EMPLOYEES: The contractor shall maintain a current listing of employees.

The list shall include employee's name, and date of investigation if contract work involves unescorted entry to AF restricted or other sensitive areas designated by the installation commander.

The list shall be validated and signed by the company program manager or representative and provided to the CO, COR and sponsoring unit’s Security Manager prior to the contract-start date.

Updated listings shall be provided to the sponsoring unit’s Security Manager within 7 working days when an employee's status or information changes.

16.1.4 UNESCORTED ENTRY TO RESTRICTED AREAS. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31- 101, the contractor shall comply with AFI 31-101, Integrated Defense, DoDM 5200.02, Procedures for the DoD Personnel Security Program and AFMAN 16-1405, Air Force Personnel Security Program, and applicable supplements. The government shall submit T1 investigations which must be favorably adjudicated for contractor personnel at no additional cost to the contractor for contractor personnel requiring unescorted entry to restricted areas.

16.1.5 FREEDOM OF INFORMATION ACT PROGRAM (FOIA): The contractor shall comply with DoDM 5400.07, AFMAN 33-302, Freedom of Information Act (FOIA) Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, and Section 8013. The contractor shall remove or destroy official records only IAW AFI 33-322, Records Management Program and AFI 33- 324, The Air Force Information Collections and Reports Management Program.

16.1.6 ADDITIONAL SECURITY REQUIREMENTS: In accordance with DoDM 5200.01 Vol.

1-3, Information Security Program, AFMAN 16-1404, Information Security Program, DoDI 5200.48, Controlled Unclassified Information (CUI), and DAFI 16-1403, Controlled Unclassified Information (CUI), the contractor shall comply with AFMAN 33-282, Computer Security (COMPUSEC), AFSSI 7700, Emission Security; and applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); and AFI 10-701, Operations Security (OPSEC) and AFMAN 33-152, User Responsibilities and Guidance for Information Systems.

16.2 PHYSICAL SECURITY:

16.2.1 CONTRACTOR ACCESS REQUIREMENTS: The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations, and local clause, Security Requirements. Contractor employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises.

The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the contractor. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission. The contractor shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

NOTE: The following criteria will serve as a guideline for denial of DBIDS Identification Card, SAFB SFMIS 75, Visitor and Contractor Access Pass or to any contract employee seeking to gain access to SAFB. Minor deviations from this guideline are permitted when the DFC and/or the 82 TRW/CC determine that the individual in question does not pose a risk to SAFB personnel.

Denial of a DBIDS Identification Card may be based on any one of the disqualifying factors found in SAFB Plan 31-101, Installation Access, under criteria to serve as a guideline for denial of base access: (1) U.S. citizenship, immigration status or social security account number cannot be verified, (2) Barred from entry/access to any military installation or facility, (3) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation, (4) The individual has been convicted of a firearms or explosive violation within the past ten years,

(5) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence, (6) The individual has been convicted of aggravated assault or felony drug possession within the past 5 years, (7) The individual appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity,

(8) Individuals currently within their first year of parole or probation for any offense. (9) The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support, (10) The Security Forces member is unable to verify the individual's claimed identity, (11) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity, (12) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information, (13) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace, (14) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to SAFB, (15) The individual has/had been barred from entry/access to a Federal installation or facility, (16) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission, (17) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB, (18) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB, (19) A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to SAFB, (20) The individual has knowingly willfully engaged in acts or activities designed to overthrow the U.S. Government by force, and (21) Convicted of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, child molestation, child pornography, armed robbery, trafficking in humans, drug possession with intent to sell or drug distribution.

NOTE: Procedures for individuals with disqualifying information: (1) if an NCIC/TLETS or CHC check on a contractor employee reveals any of the above disqualifying factors, the individual will be issued an initial denial of SAFB SFMIS 75, and letter by the DFC. The individual's contract manager and 82 CONS will be notified that an NCIC/TLETS or CHC check revealed one or more disqualifying factors in the employee’s background. The individual may submit a written appeal with relevant supporting documentation to the DFC. (2) The DFC will review the appeal and make a determination based on the matters submitted. If the appeal is granted, the individual will be issued a DBIDS Identification Card. If the DFC denies the appeal, a denial of appeal letter will be generated and signed by the DFC and forwarded to the 82 MSG/CC for final determination on the appeal. Once the 82 TRW/MSG has taken final action, the individual will be served with a notification as to the final outcome of the appeal.

Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. The contract should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contract will also be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system.

16.2.2 PASS AND IDENTIFICATION ITEMS: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non- Government owned vehicles:

a. AF Form 1199, USAF Restricted Area Badge, or a locally developed badge.

b. AF Form 75, Visitor/Vehicle Pass (AFMAN 31-113), DoD Common Access Card (CAC), (AFI 36-3026V1_IP) OR a Defense Biometric Identification System (DBIDS) card is required for employees of contracts over 6 months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential (IAW AFMAN 31-113), and accomplish an Installation Access Application with favorable results on the Criminal History Check.

16.2.3 REPORTING REQUIREMENTS: The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

16.2.4 PHYSICAL SECURITY: Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

16.2.5 INTERNAL OPERATING INSTRUCTIONS: The contractor shall develop an Operating Instruction (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations. The OI shall be written in accordance with Sheppard AFB Plan 31-101, Integrated Defense, and AFI 10-245, Antiterrorism Program Standards, and coordinated through the ISPM.

16.2.6 ENTRY PROCEDURES TO CONTROLLED / RESTRICTED AREAS:

The contractor shall comply and implement local base procedures for entry to AF controlled and restricted areas contractors will be responsible for procuring Controlled Area Training from the assigned restricted/controlled area monitors.

16.2.7 TRAFFIC LAWS: The contractor and its employees shall comply with (installation) base traffic regulations. Driver Distractions: In accordance with AFI 31-218(I), Motor Vehicle Traffic Supervision, Paragraph 4-2c(3), vehicle operators on a Department of Defense (DoD) installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as e a t i n g and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

16.2.8 ANTI-TERRORISM. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on SAFB, you and your sub-contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Visitor Control Center (VCC) at the Sheppard Main Gate (building 1127) and/or Missile Road Gate (building #1405) of SAFB, Texas. Also, if needed contact the installation Antiterrorism Officer (ATO) at 676-3460

17. ENVIRONMENTAL REQUIREMENTS: The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Not all the below environmental concerns will apply to this contract. Copies of local policies, procedures and guidance can be provided as requested.

17.1 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (EMS): The contractor shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard AFB. The contractor shall provide any required monitoring and measurement information as necessary for Sheppard AFB to address environmental performance relative to the environmental goals. In the event of a nonconformance with the installation EMS, the contractor shall provide the Contracting Officer a written plan of corrective action and root cause to include the estimated completion date.

17.2 Compliance with Environmental Laws. The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein.

17.3 HAZARDOUS MATERIALS: For the purposes of this document, hazardous materials are defined as any product, material, chemical or substance listed in 49 CFR 172.101 and 40 CFR 302-

304. Specifically, a hazardous material is any substance or material, in any quantity or form that has the potential to harm human health or the environment. Executive Order 13423, directs to the maximum extent possible, the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead; and integrated pest management can be used in place of naphthalene.

17.3.1 Absolutely NO hazardous material shall be brought onto SAFB until that material is authorized for use by the Environmental, Safety and Occupational Health (ESOH) Team and properly recorded in the Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH-MIS). Point of contact to initiate this process is the 82 Civil Engineering Environmental Flight - Hazardous Materials Program Manager (82 CES/CEIE, bldg.

1402, phone (940) 676-7842. The requirements apply for all hazardous material that the user intends to bring onto government property for a particular process or application. The user will submit to the 82 CES/CEIE through the CO (82 CONS), a Safety Data Sheet (SDS), and any other supporting documentation for each hazardous chemical used in compliance with SAFBI 32-7086.

This information will be provided as a submittal using AF Form 3000 to the 82 CES/CEIE for review and approval, prior to introduction of that material onto SAFB. 82 CES/CEIE will be allowed 10 days for review of the contractor’s submittals. Guidance will be provided on the back of the AF Form 3000 as to which materials will require an AF Form 3952 or applicable EESOH-MIS form (applicable sections only) to be filled out and submitted for input and tracking by EESOH-MIS.

17.3.2 Contractors will submit a comprehensive list of the above-mentioned materials to the COR and CO. The list shall include the contract number, performance period, SDS, cost data per unit and a contractor representative for hazardous material matters. Prior to disposal of any container that contained hazardous material that was required to be tracked and reported, the contractor representative shall notify 82 CES/CEIE Hazardous Waste Manager (940) 676-0944 for notification and instruction on proper disposal.

17.3.3 Should the contractor’s hazardous material requirements change during the performance period, the contractor’s representative shall immediately notify the 82 CES/CEIE of such changes, provide as a submittal using the AF Form 3000, any new hazardous material that is being requested for use to the 82 CES/CEIE for review and approval and guidance. The contractor will report by fax, or email through the COR/CO to the 82 CES/CEIE on a monthly basis. ALL hazardous/potentially hazardous materials identified during the submittal process for use on SAFB so that proper capture and reporting of this information can be accomplished.

17.3.4 Hazardous material shall only be stored at SAFB after approval from 82 CES/CEIE Wing Safety Office, and base fire department. The contractor shall observe ALL hazardous material storage practices in accordance with regulations, policies, plans, and procedures employed by the 82 CES/CEIA 82d Medical Group Bioenvironmental Engineer (BEE), safety office, and base fire department, 82 CES/CEF for hazardous materials stored on base. This includes, but is not limited to, SAFB Plan 705 and the SAFB Storm Water Pollution Prevention Plan (SWP3).

17.3.5 CLASS I OZONE DEPLETING CHEMICALS (ODC) CERTIFICATION: This supply/service does not allow the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

17.3.6 Absolutely, no hazardous/potentially hazardous materials will be left/abandoned on base at the completion of the service contract, nor will said materials be disposed of into base dumpsters.

17.4 HAZARDOUS AND SPECIAL WASTE GENERATED BY THE CONTRACTOR: For the purposes of this document, hazardous and special wastes shall include those identified in 40 CFR 261, (Hazardous Waste Identification) and any wastes identified as either hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 TAC 324, 330-335.

17.4.1 UNIDENTIFIED HAZARDOUS OR REGULATED MATERIAL/WASTE

ENCOUNTERED BY THE CONTRACTOR: The contractor shall notify the COR upon encountering any material, not identified in the contract documents, thought to be hazardous to workers, personnel in the area, or the environment. Upon discovery of unidentified materials/waste, the contractor shall immediately contact the COR who will assist the contractor in determining appropriate procedures to be used.

17.5 NUISANCE AND POLLUTING ACTIVITY PROHIBITED: Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. No haul roads, stock piles, staging areas, or other project specific locations (PSLs) shall be located in waters of the state. No solid materials, including building materials, shall be discharged into water of the state, except as authorized by a nationwide or individual US Army Corps of Engineers permit issued under section 404 of the Clean Water Act. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

17.6 SPILL RESPONSE. The Contractor will be briefed on SAFB spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs. The Contractor shall not dispose of any substance or material down the storm drain.

17.7 GREEN PROCUREMENT: In order to comply with Department of Defense (DOD) “Green Procurement Program (GPP)” policy, SAFB requires the use of environmentally preferable products and services IAW federally mandated preference programs. These program elements include;

recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov).

17.8 ENVIRONMENTAL MANAGEMENT SYSTEM TRAINING REQUIREMENTS: The Contractor must complete Air Force-provided initial environmental management system (EMS) awareness-level training. The awareness-level training need only be completed by supervisory personnel. The training can be obtained through The Environmental Awareness Course Hub (TEACH). The website is https://usaf.learningbuilder.com (no password is required to begin registration). The Contractor must complete the following awareness-level training:

Environmental Management System (EMS) General Awareness GPP/Sustainable Procurement Awareness Solid Waste Recycling Awareness Storm Water Management Awareness General Environmental Compliance Awareness Asbestos Management

Prior to beginning any work on SAFB, the Contractor shall ensure, and certify to the CO that all on-site supervisory personnel have completed the six (6) EMS training courses. Any questions regarding TEACH training shall be addressed with the Installation Environmental Management System (EMS) Coordinator at 676-2001.

Appendix 1 – Grease Traps

BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

(Gallons)

61 Kitchen Prep Quarterly 1560 204 Burger King Quarterly 1000

239 Main Exchange 6x’s a year 200

318 South Bowling Quarterly 200 340 Event Center Quarterly 808

690 RSAF Kitchen Quarterly 1000

740 Mini Mall Quarterly 2000 776 Dining Hall Quarterly 750

805 Dining Hall Quarterly 4000 811 North Bowling Quarterly 850

1320 Dining Hall Quarterly 4000 1368 Dining Hall Quarterly 10000 2320 Snack Bar 6x’s a year 15

Grit Traps

BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

988 Acft Wash Rack 1x a year 2500

992 Acft Wash Rack 1x a year 500

1093 Fire Department 1x a year 550 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 850 2112 Motor Pool Wash Rack 1x a year 1500 2416 Acft Wash Rack 1x a year 1095 2550 Acft Wash Rack 1x a year 1000

Appendix 2 – Grease Trap Schedule

MONTH BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

October 61 Kitchen Prep/Bakery Quarterly 1,560 239 Main Exchange 6x's a Year 25 1368 Dining Hall Quarterly 10,000 2320 Speedbrake 6x's a Year 15 November 204 Burger King Quarterly 1,000 340 Event Center Quarterly 808 776 Dining Hall Quarterly 750 805 Dining Hall Quarterly 4,000 811 North Bowling Lane Quarterly 850 December 239 Main Exchange 6x's a Year 25 318 South Bowling Lane Quarterly 200 690 RSAF Kitchen Quarterly 1,000 740 Mini Mall Quarterly 2,000 1320 Dining Hall Quarterly 4,000 2320 Speedbrake 6x's a Year 15 January 61 Kitchen Prep/Bakery Quarterly 1,560 1368 Dining Hall Quarterly 10,000 February 204 Burger King Quarterly 1,000 239 Main Exchange 6x's a Year 25 340 Event Center Quarterly 808

776 Dining Hall Quarterly 750 805 Dining Hall Quarterly 4,000 811 North Bowling Lane Quarterly 850 2320 Speedbrake 6x's a Year 15 March 318 South Bowling Lane Quarterly 200 690 RSAF Kitchen Quarterly 1,000 740 Mini Mall Quarterly 2000 1320 Dining Hall Quarterly 4,000 April 61 Kitchen Prep/Bakery Quarterly 1,560 239 Main Exchange 6x's a Year 25 1368 Dining Hall Quarterly 10,000 2320 Speedbrake 6x's a Year 15 May 204 Burger King Quarterly 1,000 340 Event Center Quarterly 808

776 Dining Hall Quarterly 750 805 Dining Hall Quarterly 4,000 811 North Bowling Lane Quarterly 850

June 239 Main Exchange 6x's a Year 25 318 South Bowling Lane Quarterly 200 690 RSAF Kitchen Quarterly 1,000 740 Mini Mall Quarterly 2000 1320 Dining Hall Quarterly 4,000 2320 Speedbrake 6x's a Year 15 July 61 Kitchen Prep/Bakery Quarterly 1,560 1368 Dining Hall Quarterly 10,000 August 204 Burger King Quarterly 1,000 239 Main Exchange 6x's a Year 25 340 Event Center Quarterly 808 776 Dining Hall Quarterly 750 805 Dining Hall Quarterly 4,000 811 North Bowling Lane Quarterly 850 2320 Speedbrake 6x's a Year 15 September 318 South Bowling Lane Quarterly 200 690 RSAF Kitchen Quarterly 1,000 740 Mini Mall Quarterly 2000 1320 Dining Hall Quarterly 4,000

Appendix 3 – Grit Trap Location/Schedule

October N/A N/A N/A N/A November 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 850

December 988 Acft Wash Rack 1 x a year 2,500 January N/a N/A N/A N/A

February 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100

2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 850 March 992 Wash Rack 1 x a year 500 April 1093 Fire Department 1 x a year 550 May 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 850

2112 Motor Pool Wash Rack 1 x a year 1,500 June 2416 Acft Wash Rack 1 x a year 1,095 July N/A N/A N/A N/A August 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 100 2112 Motor Pool Wash Rack Quarterly 850 2416 Acft Wash Rack 1 x a year 1,095 September 2550 Acft Wash Rack 1 x a year 1,000

Appendix 4 – Inactive Stations

BUILDING TYPE FREQUENCIES APPROXIMATE SIZE

430 Grease Trap As Required 450 551 Grease Trap As Required 1270 596 Grease Trap As Required 700 649 Grease Trap As Required 650 1200 Grease Trap As Required 750

1709 Grease Trap As Required 150 1917 Grease Trap As Required 35

Appendix 5 – Elevator and Hydraulic Lift Pits

TYPE BUILDING

Elevator Pit 312

Elevator Pit 402 Elevator Pit 602

Elevator Pit 622 Elevator Pit 632 Elevator Pit 633

Elevator Pit 862 Elevator Pit 882 Elevator Pit 920 Elevator Pit 922 Elevator Pit 960 Elevator Pit 1012 Elevator Pit 1025 Elevator Pit 1045 Elevator Pit 1121 Elevator Pit 1200 (6 elevators) Elevator Pit 1600 Elevator Pit 1601 Elevator Pit 1602 Elevator Pit 1603 Elevator Pit 1604 Elevator Pit 1660 Elevator Pit 1661 Elevator Pit 1670 Elevator Pit 1900 Elevator Pit 1902

Elevator Pit 1917 Elevator Pit 1923 (2 elevators)

Hydraulic Lift Pits 996 Hydraulic Lift Pits 2111