Atch 3 - Statement Of Work.pdf

STATEMENT OF WORK (SOW)

MATERIAL SUPPLY INVENTORY REPLENISHMENT SYSTEM (MSIRS)

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all management, transportation, tools, supplies, equipment, and labor necessary for removal and disposal of existing rack system and provide and install high density shelving Material Supply Inventory Replenish System for the 59th

Medical Operations Group (59 MDOG), JBSA Lackland, TX 78236. The high density shelving system shall be installed at the Wilford Hall Ambulatory Surgical Center (WHASC) as described in paragraph 1.1 of this SOW. This is for a turnkey project to include all cabling, connectors, hardware, and installation. All equipment shall be delivered at time of install. No drop shipping is permitted.

Background. The contractor shall provide new high density shelving, the Kanban two-bin system, designed to provide for inventory replenishment system to provide 100% utilization of medicine storage space (Room 1L-021), daily inventory counting, and consistent replenishment quantities. 5% stock-outs is acceptable, the Government prefer zero stock-outs. To minimize the impact of these deficiencies and improve service to the clinical staff, a change in the receipt and delivery of consumable supplies is planned. The required system is a 2-bin Kanban system to support consumable supplies.

Scope. To improve the inventory replenishment system in 59 MDOG by outfitting Room 1L-021 with a high density shelving system. The majority of the shelving will be configured for a 2-bin Kanban process. The project consists of two overall requirements: (1) deliver and install high density shelving which can be easily adjusted to accommodate various sizes of consumable products used in an inpatient hospital and outpatient clinics, and (2) install new shelving.

The 2-bin Kanban system shall operate as follows:

The primary location for the stock-keeping unit (SKU) shall be replenished only when the bin becomes empty.

The secondary location will be used as backup until the primary bin is replenished.

At the time of restocking, the Government Representative shall be responsible for rotating inventory from the secondary location to the primary location.

1.1. DESCRIPTION OF SERVICES. This is a one-time system integration project at WHASC, Room No. 1L-021 with one (1) each high density shelving Material Supply Inventory Replenish System. The supplies are listed in para.

1.1.1.2. All pathways and power will be provided by the Government. The contractor shall provide one (1) separate schematic drawings with their quote to ensure it meets the intent and scope of the project. Schematic drawings shall be for high density shelving Material Supply Inventory Replenish System.

These locations are described as follows:

1.1.1. Family Emergency Center, Acute Care Flight, 59 MDOG WHASC

Bldg. 4554 - Room 1L-021

1.1.1.1. Removal/Disposal. The contactor shall remove the existing wire shelving and plastic bins. The contractor shall transport, deliver, and relocate to a storage location (location to be determined by the Government

Representative).

1.1.1.1.1. Supply Room Material in Excess of Periodic Automatic Replenishment (PAR). The Contractor shall be responsible to remove the supplies in excess of PAR values (as identified by the Government Representative) from the supply rooms/departments to a central storage location (location to be determined by the Government Representative).

The Contractor is not responsible for ownership of the supply items. The contractor shall return excess items to the

Government for disposal process.

1.1.1.2. Delivery/Installation. The contractor shall provide products as configured below. This requirement has been reviewed and contains no services that are inherently governmental functions. All services are strictly non-personal in nature. All equipment is required to be new equipment. The high density shelving Material Supply

Inventory Replenish System shall consist of:

Description QTY

Pegasus Medical Concept Incorporated High Density Shelve Material Supply Inventory

Replenish System Supplies.

Equipment Price List

Frame U-type 26"D x 74"H P/N SSG-F74-U 37

Lateral Support Set U-type P/N SSG-LS-U-SET 28

Lateral Support of UU Shelf for Rack P/N SSG-LS-UU-SHLF 2

Shelf for U Rack 24"D x 36"H P/N SSG-SHLF-UU-FR 5

Basket support (Horizontal) for U Frame (Pair) P/N SSG-BR-U-H 224

Ball Bearing Glide (Pair) (Type U), includes Four Cap Nuts

P/N SSG-BBG-RK-U

Ball Bearing Glide Mount for Open Rack (Pair)(Type U), includes Eight Well Nuts P/N

SSG-BBG-U-MNT

Shelf Flat Poly 16"D x 24"H P/N SSG-SHLF-Poly 10

Basket/Tray Handle-U Type (ABS) Color Code Category Handles, 20 Colors Available

P/N SSG-LBL-HDL-U

Solid Tray 5cm Deep P/N SSG-T054060 7

Solid Tray 10cm Deep P/N SSG-T104060 7

Basket 10cm Deep P/N SSG-B104060 144

Basket 20cm Deep P/N SSG-B204060 56

Adjustable Divider (Short) 40cm Front x 5cm Deep P/N SSG-D0540 14

Adjustable Divider (Long) 60cm Front x 5cm Deep P/N SSG-D0560 14

Adjustable Divider (Short) 40cm Front x 10cm Deep P/N SSG-D1040 308

Adjustable Divider (Long) 60cm Front x 10cm Deep P/N SSG-D1060 308

Adjustable Divider (Short) 40cm Front x 20cm Deep P/N SSG-D2040 28

Adjustable Divider (Long) 60cm Front x 20cm Deep P/N SSG-D2060 28

Basket Stop (Set) P/N SSG-BSKSTP 488

Bottom Metal Plates for U Rack (40cm) P/N SSG-FR-BTPLT-U40 28

Shelf Liner 24"D x 36"H P/N SSG-WS-SL2436 1

Locks for Dividers P/N SSG-DIVLCKS 700

Support for Dividers P/N SSG-THLDR 140

Use First/Back Up Label for 2-Bin Baskets P/N SSG-LBL-FRTBCK 448

Vinyl Label Holder (Credit Card Size) P/N SSG-LBLHLD-CC 280

Basket Label Card (2"x3.5") 10/Sheet (Perf) - white

P/N SSG-LBLCRD2x3-W

Vinyl Label Pouch 1-1/8 x 3-1/8 P/N SSG-LBLHLD-1x3 1,300

Open Rack Vinyl Cover w/ Three 18" Sections with Clear Front Panel

P/N SSG-RC-U-3

Open Rack Vinyl Cover w/ Four 18" Sections with Clear Front Panel

P/N SSG-RC-U-4

Open Rack Vinyl Cover w/ Five 18" Sections with Clear Front Panel

P/N SSG-RC-U-5

Installation 2-bin(Kan Ban) 1

1.1.1.2.1. Material Supply Inventory Replenishments System. The contractor shall configure the Material

Supply Inventory Replenish System to provide a turn-key high density shelving system in accordance with commercial practices. This is a turn-key project; all cabling, connectors, hardware, and installation shall be included in the quote. The total number of primary stock-keeping unit (SKU) inventory locations, to include a

10% buffer. The Contractor-designed storage solutions shall include storage options for bulk items and all other low-use medical supplies falling outside the scope of the 2-bin Kanban system. Each storage rack may have approximately 18-22 SKUs and 4-6 days of supply per SKU, depending on the source of supply and potential lead time. The number of SKUs may be limited in Room 1L-021 medicine storage space 8 feet x 10 feet (there is no room for expansion). The primary and secondary location shall be stored adjacent to each other in the same bin.

1.1.1.2.2. High Density Open Racks: The contractor shall provide one 2-Bin (Kan Ban), P/N ASSEM-2B, complete setup to include basket planning, rack assembly, product placement, and material handling labeling of all baskets. The contractor is not responsible to provide additional carts and materials to be stored in the storage

Room 1L-021. The contractor, upon award, shall work with the Government Representative to verify the room and size parameters.

1.1.1.2.3. The contractor shall provide 37 U-Type Frames 26-1/8” Deep by 18” Wide by 78” High to complete

37 Rack Unit system, P/N SSG-F74-U. Frames shall be tubular frames shall be constructed from 1” tubular, galvanized, powder-coated steel in color cream RAL # 9001 or material of equal strength and durability. Shelving estimates provided in this document are based on rack system 26-1/8” deep by 18-3/4” wide by 79-1/2” high. The contractor shall adjust rack counts based on the rack size to provide approximately the same number of linear feet of 26-1/8” deep shelving. The contractor shall configure the space in Room 1L-021 with rack count and shall include the number of racks and SKU sizing data in their quote. The rack system shall provide no more than 5% of

SKUs too large or bulky to be placed in high-density shelving or used within the 2-bin Kanban system; bulk items will be identified prior to implementation. The contractor shall provide a two wire rack type cart(s) high density mobile racks. The rack system and shall be modular and easily adaptable to accommodate future inventory growth and item proliferation. The contractor shall provide single frame and lateral support to extend capacity for racks

(e.g. 18.3” W x 25.6” D and 26.2” W x 17.6” D).

1.1.1.2.4. The contractor shall provide 28 Lateral Support Set U-Type (P/N SSG-LS-U-SET).

1.1.1.2.5. The contractor shall provide two Lateral Support of UU Shelf for Rack (P/N SSG-LS-UU-SHLF).

1.1.1.2.6. The contractor shall provide rack system with non-marking casters with a minimum diameter of 2.5".

1.1.1.2.7. The contractor shall provide five 24” x 36” Shelf for U-Type Rack (P/N SSG-SHLF-UU-FR) to be integrated with basket rack system.

1.1.1.2.8. The contractor shall provide 224 Basket Support (Horizontal) for U-Type Frame (Pair (P/N SSG-BR-

U-H).

1.1.1.2.9. The contractor shall provide eight Ball Bearing Glide (Pair) U-Type includes four cap nuts (P/N SSG-

BBG-RK-U) for the rack system to support the heavy baskets.

1.1.1.2.10. The contractor shall provide eight Ball Bearing Glide Mount for Open Rack (Pair) U-Type includes eight well nuts (P/N SSG-BBG-U-MNT) for the rack system to support the heavy baskets.

1.1.1.2.11. The contractor shall provide ten 16” x 24” Flat Poly Shelf (P/N SSG-SHLF-POLY) to be integrated with basket rack system.

1.1.1.2.12. The contractor shall provide 214 Basket/Tray Handle U-Type (ABS) color code category handles, 20 colors available (P/N SSG-LBL-HDL-U), with ergonomic grip handles that will accommodate insertable color coded plastic strips on the front of each basket/tray. The handles shall be constructed of injection molded acrylonitrile butadiene styrene (ABS) and shall fit securely across the front ledge (lip) of each basket and shall be easily gripped to assist in the movement of the basket in and out. The colored strips must be exchangeable within the handle.

1.1.1.2.13. The contractor shall provide support bins of varying depths constructed of injection molded acrylonitrile butadiene styrene (ABS) with the dimensions of 40cm x 60cm (meet ISO Standards). Bins shall be of open design to minimize dust collection. The basket/solid tray shall be constructed from ABS height with no more than 2.5 cm difference in height between each size. The baskets/solid trays shall be machine washable able to withstand PH-neutral and slightly alkaline detergents and disinfectants. The bins shall be heat resistance with a maximum continuous of 70 degree centigrade and maximum short term of 90 degree centigrade. The system shall be maximum load per bin of 40 kg.

1.1.1.2.13.1. The contractor shall provide seven 5cm Deep Solid Tray (P/N SSG-T054060).

1.1.1.2.13.2. The contractor shall provide seven 10cm Deep Solid Tray (P/N SSG-T104060).

1.1.1.2.13.3. The contractor shall provide 144 10cm Deep Basket (P/N SSG-B104060).

1.1.1.2.13.4. The contractor shall provide 56 20cm Deep Basket (P/N SSG-B204060).

1.1.1.2.14. The contractor shall provide rack system with no more than 10 dividable bins or 10 instrument trays on rollers per section. The contractor shall provide dividers in each bin to include:

1.1.1.2.14.1. 14 40cm Front x 5cm Deep Adjustable Divider (Short) (P/N SSG-D0540).

1.1.1.2.14.2. 14 60cm Front x 5cm Deep Adjustable Divider (Long) (P/N SSG-D0560).

1.1.1.2.14.3. 308 40cm Front x 10cm Deep Adjustable Divider (Short) (P/N SSG-D1040).

1.1.1.2.14.4. 308 60cm Front x 10cm Deep Adjustable Divider (Long) (P/N SSG-D1060).

1.1.1.2.14.5. 28 40cm Front x 20cm Deep Adjustable Divider (Short) (P/N SSG-D2040).

1.1.1.2.14.6. 28 60cm Front x 20cm Deep Adjustable Divider (Long) (P/N SSG-D2060).

1.1.1.2.15. The contractor shall provide 448 Basket Stop (Set) (P/N SSG-BSKSTP).

1.1.1.2.16. The contractor shall provide 28 Bottom Metal Plates for U-Type tack (40cm) (P/N SSG-FR-BTPLT-

U40), solid bottom support plate on each rack to prevent loss of basket space and provides additional stability and protects supplies against mop splash.

1.1.1.2.17. The contractor shall provide one Shelf Liner 24” x 36” (P/N SSG-WS-SL2436).

1.1.1.2.18. The contractor shall provide 700 Locks for Dividers (P/N SSG-DIVLCKS).

1.1.1.2.19. The contractor shall provide 140 Support for Dividers (P/N SSG-THLDR).

1.1.1.2.20. The contractor shall provide 448 Use First/Back Up Label for 2-Bin Baskets (P/N SSG-LBL-

FRTBCK).

1.1.1.2.21. The contractor shall provide 280 Vinyl Label Holder (Credit Card Size) (P/N SSG-LBLHLD-CC).

1.1.1.2.22. The contractor shall provide 28 Basket Label Card (2” x 3.5”) 10/Sheet (Perf) – White (P/N SSG-

LBLCRD2x3-W).

1.1.1.2.23. The contractor shall provide 1,300 Vinyl Label Pouch 1-1/8” x 3-1/8” (P/N SSG-LBLHLD-1x3).

1.1.1.2.24. The contractor shall provide three Open Rack Vinyl Cover with Three 18” Sections with Clear Front

Panel (P/N SSG-RC-U-3).

1.1.1.2.25. The contractor shall provide four Open Rack Vinyl Cover with Four 18” Sections with Clear Front

Panel (P/N SSG-RC-U-4).

1.1.1.2.26. The contractor shall provide one Open Rack Vinyl Cover with Five 18” Sections with Clear Front

Panel (P/N SSG-RC-U-5).

1.1.1.2.27. The contractor shall provide only horizontal basket rails for maximizing storage capacity. The rails shall allow for the baskets to be placed on an angle of 30 degrees or more for easy access and enhanced viewing of supplies once the baskets are extended out at full length. The contractor shall not provide permanently angled baskets. The contractor shall use support rails or telescopic slides capable of supporting heavy consumable medical supplies (e.g. bags of intravenous [IV] fluid). The telescoping slides shall be reinforced with ball bearing and support rails shall be reinforced with injection molded acrylonitrile butadiene styrene (ABS).

1.1.1.2.28. The contractor shall provide non-porous splash guards on bottom of carts. Splash guards shall fully cover the bottom of the racks. Material for the splash guards shall be non-porous, at a minimum 1/8" thick, cover the entire bottom of the cart and not reduce the storing capability and functionality of the lowest bins on the racks.

1.1.1.2.29. The total number of primary stock-keeping unit (SKU) inventory locations shall include a 10% buffer.

The contractor-designed storage solutions shall include storage options for bulk items, and all other low-use medical supplies falling outside the scope of the 2-bin Kanban system. Each storage rack shall be approximately

18-22 SKUs and 4-6 days of supply per SKU, depending on the source of supply and potential lead time. The primary and secondary location shall be stored adjacent to each other in the same bin.

1.1.1.2.30. Bin Set-up. The contractor shall configure the bins. The contractor is not responsible to configuration input. The contractor shall configure each bin to achieve 100% bin planning. The contractor shall label each rack using the labeling schema (style, font, color, etc.) and SKU documentation. The contractor shall keep the primary and secondary bins for each item adjacent to each other. The contractor shall configure primary bins for each item to be visible from the front of the shelf. This will ensure easy scanning and reordering of items by materials management. The contractor is not responsible for 100% bin planning, workflow, physical loading inventory, divider placement, installation of colored coded ergonomic handles, inserting of 2” x 3” description label per bin and compartment bar code labels.

1.1.1.2.36.1. The contractor shall provide a copy of data file that are sorted and categorized to the Government

Representative upon acceptance of completed installation of high density shelving Material Supply Inventory

Replenish System.

1.1.1.2.36.2. The contractor shall provide an adequate quantity of each bin size to slot the current SKUs and an additional 30% SKUs based on this SKU count; this is to account for SKU fluctuation that occurs in the supply room during the course of normal business. The contractor shall configure primary and secondary bins adjacent to one another to the greatest extent possible. The contractor shall configure primary bins at the front of the shelf to facilitate ordering and replenishment. The Government Representative shall provide finalized PAR levels to correspond to the SKU list prior to supply room configuration. SKU counts will be provided by the Government

Representative.

The Government anticipate that enough space to stage a 3-wide rack (approximately 60" wide and 26" deep) and up to 37 bins. Approximate historical distribution of bin sizes has been:

o Small (2” deep bins) – 5% o Medium (4” deep bins) – 75% o Large (8" deep bins) - 20%

1.1.1.2.31. Warranties: The high density shelving Material Supply Inventory Replenish System shall provide 1

Year Warranty to cover: Parts Shipping for Preventative Maintenance, Parts for Preventative Maintenance, Labor for Preventative Maintenance, Travel for Preventative Maintenance, Parts Shipping for Corrective Maintenance, Parts for Corrective Maintenance, Labor for Corrective Maintenance, and Technical Telephone Support.

1.1.1.2.32. Product Type Color and Labeling. The contractor shall provide signage for all SKUs and supply room. The signage shall be displayed above each rack indicating the type of supplies located on the designated racks. Only one sign shall be displayed above racks for that particular SKU type.

1.1.1.2.33. BIN SKU Labeling. The contractor shall provide labeling for each bin SKU. A clip or other device is acceptable to attach the label to the bin in front of the SKU location; the attachment device shall be capable of being attached and removed to signal an empty bin (i.e. adhesive is not acceptable). The contractor shall provide two labels for the two bin Kanban, each SKU, one for the active location, and one for the backup location. The

Government Representative will provide the SKU labels. The Contractor is responsible for applying the labels to the appropriate bins and providing the device used to attach the label.

2.0. OTHER RELATED INFORMATION.

2.1. This is a stand-alone system. The contractor shall work in conjunction with organizational departments to ensure satisfactory implementation of any and all hardware or software system components that will attach to or install on existing network systems or devices. Any requirement for network connectivity or software installation - the contractor shall contact the Government representative 30 days prior to installation date and must be specifically stated in the proposal. **Prior to contract award, any necessary software or hardware to be installed on the government network that does not have a Certificate of Networthiness (CoN) will need to be scanned by the government. Network connectivity and/or remote access to installed devices from devices outside the facility shall not be permitted.

2.2. The contractor shall provide a binder and electronic copy of all operation manuals, list of all equipment

(including manufacturer, model, and serial number), and any other relevant or necessary documentation upon completion of project. Product acceptance shall not be granted until these are delivered and annotated in para.

1.1. of this SOW.

2.3. The contractor shall deliver and install all equipment at time of installation. No equipment shall be drop shipped to the customer. The Government will not provide storage. See drawings in Para. 6.0.

2.4. GOVERNMENT REMEDIES. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Oct 2018), for contractor’s failure to correct nonconforming services.

3.0. ON-SITE RESPONSIBILITIES.

3.1. The contractor shall conduct themselves in a professional, courteous manner, maintaining acceptable appearances and dress. The contractor shall report in at the beginning of each day as well as check out and provide project status at the end of the day.

3.2. The contractor shall be responsible for transportation to and from the jobsite as required. Building/area access will be provided to the Contractor by the Government representatives listed in para. 4.1.

3.3. The contractor shall participate in any safety or training sessions that may be required to meet building or company regulations for contractors (not to exceed 1 hour of onsite training).

3.4. The contractor shall maintain a clean and safe work environment. All unused materials, containers, tools and equipment shall be removed whenever possible and all trash and debris shall be removed at the end of each day.

3.5. The contractor shall take all precautions to protect all floors, walls, windows and other surfaces from stains, marring or other damage and shall be responsible for any necessary repairs.

3.6. The contractor shall acquire, assemble, deliver, and test all specified equipment and components to provide a fully functional system.

4.0. GENERAL INFORMATION.

4.1. Government Representatives. The Government Representatives are: (Primary) SrA Phalandria D. Lee, 210-292-

6402 and (Alternate) SrA Amore D. Dejournett, 210-292-6402.

4.2. HOURS OF OPERATION. All work shall be performed during duty hours. Work must be done within the hours of 0700 and 1700 Monday through Friday. All federal holidays shall be observed.

4.3. EQUIPMENT DELIVERY. Equipment must be delivered to the contractor’s location at the time of install.

No equipment shall be drop shipped to the Government. The Government will not provide any storage.

5.0. GOVERNMENT FURNISHED EQUIPMENT: None

6.0. DRAWINGS (See attached drawing).

Bldg. 4554 - Room 1L-021

10 ft

10 ft

Door 6 ft