ATCH 2 STATEMENT OF WORK.pdf

ATTACHMENT 2

STATEMENT OF WORK (SOW)

PARTS CLEANERS AND SOLVENTS

433d Airlift Wing, JBSA-Lackland 27 April 2022

1. DESCRIPTION OF SERVICES/GENERAL INFORMATON.

1.1. Introduction. The 433D Maintenance Squadron is an industrial facility that reworks, repairs, and overhauls various aircraft, engines, and components. Various aircraft components require cleaning through the use of parts cleaning machines. This Performance Work Statement defines the aircraft parts cleaning services required. This is a non-personal services contract to provide parts cleaning machines and solvents. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1. Place of Performance. The work to be performed under this contract will be performed at Joint Base San Antonio-Lackland, San Antonio, TX 78236.

1.1.1.1. Description of Services. The Contractor shall provide parts cleaning machines, supply degreasing solvents, and service the parts cleaning machines. The parts cleaning machines are solvent tanks which vary from 5 gallons to 80 gallons in capacity and are described in paragraph 1.1.1.1.1. All necessary management, supervision, personnel, labor, materials, tools, supplies, transportation, general and specialized equipment, clothing and other items and non-personal services necessary to perform all required work in connection with the parts cleaning machines and solvent supply services. Services include: Monthly cleaning of contractor owned parts cleaning machines. Provision of and refilling the contractor owned machines with Mil Spec PRF 680 Type II solvent.

Provision of the DOT shipping containers to remove spent solvent. Provision of all necessary drum labels and DOT shipping documents. Transportation of spent solvent and proper disposal of spent solvent in accordance with local, State, and Federal regulations.

1.1.1.1.1. Requirement.

Contractor Furnished Parts Washer Machines. The contractor shall provide parts cleaning machines as identified in the below table throughout the life of the contract. Contractor furnished parts cleaning machines shall be set up and operational within five (5) business days following contract award. Upon set up of machines, the contractor shall provide hands on instructions to shop points of contact on how to properly operate machines.

ITEM TANK SIZE APPROXIMATE BUILDING SOLVENT

65-80-gallon automatic solvent parts cleaner with a no less than 22"X 46" agitated immersion tank

Bldg. 826 Military PD680, Type II Solvent

65-80-gallon automatic solvent parts cleaner with a no less than 22"X 46" agitated immersion tank

Bldg. 814 Military PD680, Type II Solvent

65-80-gallon automatic solvent parts cleaner with a no less than 22"X 46" agitated immersion tank

Bldg. 874 Military PD680, Type II Solvent

30-gallon drum with a vat no less than 32"X20" attached Bldg. 894 Military PD680, Type II Solvent Petroleum Naphtha

Paint gun cleaner with five-gallon reservoir attached or solvent container

Bldg. 826 Military PD680, Type II Solvent Lacquer Thinner

1.2. Contractor Responsibilities.

1.2.1. Upon award of the contact, the contractor shall provide Safety Data Sheets for any hazardous materials to the Government Representative and Environmental Office point of contact.

1.2.2. The contractor shall remove all fluids and filters, remove all sludge and grime, wipe down the tank, and the outside of each machine after each service. The contractor shall also maintain and repair contractor furnished parts cleaning machines.

1.2.3. The Contractor shall transport all liquids, sludge, and filters removed from parts cleaning machines for disposal at the contractor's site, except when those items are requested for evaluation by the Environmental Office.

1.2.4. The Contractor shall replenish with clean degreasing solvent, and provide all needed inspections and maintenance on their parts washers. Contractor personnel will check and repair such items as damaged hoses, electrical wiring, and fusible link covers. If the broken equipment is not repairable contractor personnel will replace with new equipment.

1.2.5. The contractor shall submit a service log to the Government Representative within 48 hours of service completion outlining all part cleaning machines serviced to include CLINS, descriptions, serial numbers, types and amount of fluids replaced, whether filter was replaced, and whether sludge was removed. The Government will provide Contractor with list of Government representatives that can sign for the services provided.

1.2.6. Contractor Tank Specifications. All contractor tanks shall incorporate Occupational Safety and Health Administration (OSHA) approved safety features for explosion proof electrical circuits and fusible links capable of automatic lid closure if a fire should occur in a tank. Tanks shall be of heavy construction for industrial application.

All electrical components shall be Underwriters Laboratories (UL) approved.

1.3. General Information.

1.3.1. Quality Control. The contractor shall be responsible for quality control for all work accomplished during the performance of the task. The contractor shall provide and maintain a Quality Control Plan (QCP) which ensures the requirements in this PWS are met. The QCP will be considered acceptable and approved unless the contractor is notified by the Contracting Officer (CO) prior to award. The QCP shall be included in the technical proposal for evaluation and acceptance.

1.3.2. Quality Assurance. The government will periodically evaluate the contractor’s performance to monitor performance to ensure services are received.

1.3.3. Government Remedies. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2021), for contractor’s failure to correct nonconforming services.

1.3.3.1. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the Contracting Officer. The Contracting Officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. Appropriate action shall be taken to resolve outstanding issues. Written minutes of such meetings shall be recorded and provided to both parties. These meetings shall be at no additional cost to the government.

1.3.4. Hours of Operation.

1.3.4.1. The contractor shall provide service from 7:00 am to 3:30 pm, Monday through Friday, the second week of every month, totaling twelve services per unit per year.

1.3.4.2. The 802d Civil Engineering Environmental Flight (802 CES/CEV) personnel will be available to sign the Uniform Hazardous Waste Manifests from 7:30 am to 11:30 am and 12:30 pm to 4:30 pm, Monday through Friday excluding government holidays.

1.3.4.3. Service will not be performed on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

SOW when the Government facility is not closed for the above reasons.

1.3.5. Holidays Observed.

Contractor is not required to perform services on Federal holidays.

New Year's Day (January 1) Birthday of Martin Luther King, Jr. (Third Monday in January) Washington's Birthday (Third Monday in February) Memorial Day (Last Monday in May) Juneteenth National Independence Day (June 19) Independence Day (July 4) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25)

1.3.6. Contractor Personnel

1.3.6.1. Contract Representative. The contractor shall designate a primary and alternate Point of Contact (POC) who shall be responsible for all aspects of the services, in order to affect immediate repair and maintenance of all parts cleaning equipment. This will ensure that none of the Mission Critical repairs being performed are delayed. The name of this person and an alternate who shall act for the contractor when the POC is absent, shall be designated in writing to the Contracting Officer within 10 days of contract award. As soon as any knowledge of changes occurs, the contractor shall immediately provide the updated contact information. The POC shall be available during normal duty hours to discuss any problem areas with designated government personnel. Telephone calls must be returned within four (4) hours. They must have full authority to act for the contractor on all matters pertaining to the performance of this contract.

1.3.6.2. Appearance and Grooming Standards. The contractor personnel shall show clear, continuous evidence of a professional workforce. The contractor's personnel shall present a neat, clean, well-groomed and professional appearance and be easily recognized as contractor employees. Contractor uniforms shall be standardized and bear the company name or logo. The following apparel SHALL NOT BE WORN by contractor personnel: Apparel in a ragged or frayed condition, blue jeans, tank tops, halter-tops, crop tops, sleeveless shirts, doo rags, mesh and see-through garments. Exposed clothing with obscene or advertising logos or undergarment type shirts worn as exterior clothing; gym or sweat suit apparel and other abbreviated attire or any clothing that in the judgment of the government could present an unfavorable image or cast discredit upon the installation, its personnel or the United States Air Force.

1.3.6.3. Tobacco Policy. The contractor and its employees shall comply with established policies governing tobacco use on Air Force installations as described in AFI 48-104, Tobacco Free Living, and local installation policies.

Tobacco use is only allowed in a Designated Tobacco Area (DTA) as define in AFI48-104. Tobacco use to include smokeless and vapor devices are not allowed in work areas or in any government owned or leased buildings.

1.3.6.4. Motor Vehicle Traffic Laws/Regulations. The contractor and its employees shall comply with installation motor vehicle traffic regulations (reference AFI 31-218(I), (in its entirety) Motor Vehicle Traffic Supervision).

1.3.6.5. Listing of Contractor Employees. For security and administrative purposes, the contractor shall maintain a current listing of contractor employees working on this contract. A signed and dated copy of the listing of contractor employees shall be provided to the Government Representative and Contracting Officer prior to the contract start date. The contractor shall provide an updated listing of contractor employees when an employee's status or information changes or when requested by the government.

1.3.6.6. The contractor shall obtain base identification passes, for all contractor personnel who make frequent visits to or perform work on the Air Force installation. The contractor shall obtain the necessary personnel passes and identification items, to include restricted area badges, from the local contracting office prior to commencing performance. The contractor shall comply with the requirements of AFFARS 5352-242-9000, Contractor Access to Air Force Installations. When reporting to the pass and registration office, the authorized contractor individual(s) should provide a valid driver's license or other REAL ID form of identification. When driving on base all vehicles must have current registration, valid vehicle insurance certificate, and any additional requirements to comply with local security procedures.

1.3.7. General

1.3.7.1. Permits. The contractor is responsible for obtaining and holding all necessary licenses and permits and for complying with applicable federal, state, and municipal laws, codes, and regulations in connection with the requirements of this contract. The contractor shall be responsible for all damages to persons or properties that occur as a result of negligence or equipment failure.

1.3.7.2. The Contractor will respond to all emergency type calls as needed within 1 hour of notification outside of normal hours of operation.

1.3.7.3. Invoicing/Payment. The contractor shall submit all invoicing using Wide Area Workflow (WAWF) in arrears. The contractor shall submit a work order signed by the Government Representative for each unit that the servicing was completed before the contractor's invoice is paid. Failure by the contractor to obtain this verification shall relieve the Government of any responsibility for claims submitted by the contractor for servicing the unit or units. Servicing performed after the end of the contract without prior written consent from the Contracting Officer shall not be billed to the Government.

1.3.7.4. Removal of Equipment. It will be the responsibility of the Government Representative to determine that property being removed by a contractor is property of the contractor. It is the responsibility of the contractor to retrieve contractor owned parts cleaning machines within three (3) business days after contract completion.

1.3.7.5. Emergency Medical Treatment. The Wilford Hall Ambulatory Surgical Center can only provide medical care for Government employees for work-related matters. Contractor employees are not eligible for routine health care. Ambulance service and paramedics are available for emergencies. In the event of a medical emergency (serious accident or illness), the Wilford Hall Ambulatory Surgical Center will care for any patient until other arrangements can be made.

1.3.8. Safety Requirements.

1.3.8.1. Safety Considerations. The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Occupational Safety and Health Act, Environmental Protection Agency (EPA), Texas Environmental Protection Agency (TEPA), and Air Force regulations.

1.3.8.2. The contractor must provide personnel protective equipment and training consistent with applicable standards. The contractor shall comply with all national/local fire codes and policies. The contractor shall be required to comply with applicable requirements in DODI 6055.1, DoD Safety and Occupational Health (SOH) Program, AFFARS 5352.223- 9001, Health and Safety on Government Installations, AFI 91-202, The US Air Force Mishap Prevention Program and, DAFMAN 91-203 Air Force Occupational Safety, Fire, and Health Standards.

Requirements in these publications are mandatory, unless indicated otherwise.

1.3.8.3. The contractor shall immediately report all mishaps involving serious personnel injuries, fatalities, and/or government property/equipment damage occurring on the job to the Government Representative. When directed by the CO, contractor personnel shall submit to toxicology testing when their actions or inaction in the CO’s judgment may have been a factor in the mishap sequence. The contractor shall fully cooperate with any Air Force led safety investigation and shall not disturb the mishap scene until proper officials authorize movement. The contractor shall initiate impoundment procedures if directed by the CO.

1.3.8.4. Personnel Protection. The contractor shall ensure contractor personnel are trained in the safe operation, storage, and transportation of hazardous materials. Personnel shall have the proper personal protective equipment such as glasses, gloves, and boots, as required by Occupational Safety and Health Administration (OSHA), and other Environmental regulations.

1.3.9 Environmental Controls.

1.3.9.1. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of Safety Data Sheets (SDS) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Forms 3952, Chemical Hazardous Material Request Authorization Forms. Contractor shall maintain current copies of all waste disposal and handling certifications and permits required by Federal and State agencies, and shall make those copies available to the Government on request.

1.3.9.2. HAZMART. The contractor shall register with the base Hazmart and comply with all the rules and regulations for the storage, usage, and disposal of hazardous materials and products. The contractor shall not bring any hazardous materials on base until all registration and documentation has been accomplished with the HAZMART. The contractor shall provide a copy of each SDS on all hazardous materials to be used by the contractor in performance of work on this contract. The contractor shall forward the usage reports to the HAZMART. Hazardous Waste Office: 210-671-3658, Bioenvironmental: 210-671-5349.

1.3.9.3. All hazardous waste, acid, and contaminated material generated by the execution of this contract will be disposed of in accordance with Base Hazardous Materials Management Plan as well as all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed in accordance with all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Government Representative for direction. Under no circumstance is waste to be removed from the base, nor waste disposed without proper documentation. The contractor must ensure compliance with the disposal procedures described herein without any interruption of service.

1.3.9.4. The Contractor shall recycle the spent or contaminated solvent to the maximum extent feasible. The spent or contaminated solvent will be recycled to the maximum extent feasible in accordance with all federal, state and local laws, codes, ordinances, and regulations.

1.3.9.5. Ozone Depleting Chemicals (ODCs): The contractor shall assure during execution of the tasks outlined in this PWS that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

1.3.9.6. The Contractor shall immediately notify the Fire/Emergency services dispatcher and the Government POC of any spill of any type material. Take appropriate actions to correct and prevent future occurrences. The Contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. If any federal, state, or local agency assesses any monetary fines, penalties, or assessments related to the Contractor and/or the Contractor's representative handling, release, storage, generation, or disposal of hazardous materials, toxic substances or any other regulated substance the Contractor shall indemnify and hold harmless the Government its agents, and employees from every claim or liability, including attorney fees and court costs.

1.3.9.7. The contractor shall reimburse the government for any remediation undertaken to clean up any releases caused by the contractor. The contractor shall reimburse the government for any civil/criminal fines or penalties for any environmental infraction caused by the contractor (or any sub-contracted contractor). The contractor shall be responsible for paying any regulatory agency (OSHA, EPA or NRC, etc.) fines that are a result of contract operations.

1.3.9.8. Spill Cleanup. The contractor is solely responsible for any and all spills or leaks during the performance of this contract that occur as a result of, or are contributed to, by the actions of its agents or employees. The contractor shall provide all materials, labor, and equipment necessary for the cleanup and protection of surrounding personnel, equipment, and the environment to the satisfaction of the government and in a manner that complies with applicable Federal, State, and Local laws and regulations. The clean-up shall be at no cost to the Government.

1.3.9.9. Should the Government be held liable for any noncompliance, neglect or improper actions resulting from the Contractor or the Contractor's representative removal or disposal of hazardous waste, the Contractor shall reimburse the Government for all such liability. The Contractor is absolved of any liability for prior contamination of the site should it be identified.

2. CONTRACTOR FURNISHED ITEMS.

Contractor shall provide, maintain, service, and replace as required, parts washers and solvents appropriate to each location’s requirements.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Government Furnished Services: Government will provide the necessary utilities for the contractor to operate the part washers.

END OF STATEMENT OF WORK