Atch_2_SOW.pdf

PERFORMANCE WORK STATEMENT

PAIS Solid Waste Disposal Service

1. BACKGROUND

The National Park Service is seeking a base plus 4 option year service contract for solid waste collection services at Padre Island National Seashore.

Padre Island National Seashore encompasses 130,434 acres, featuring 65 miles of Gulf Coast beachfront, making it the longest undeveloped barrier island in the world. The park provides stewardship of these natural resources while accommodating over 600,000 annual visitors seeking recreational opportunities.

2. DESCRIPTION OF WORK

The contractor shall provide all materials, labor, supervision, equipment, tools, and services necessary for the proper collection and disposal of solid waste generated within Padre Island National Seashore.

2.01 Scheduled Solid Waste Collection

A. The contractor shall provide scheduled waste collection for 18 government-furnished, 8-cubic-yard front-loading containers, which are strategically staged within park boundaries. The schedule of containers may be adjusted over the contract’s duration based on operational needs. (see attached map of the area showing the staged areas) 20420 Park Road 22, Corpus Christi, TX 78418.

B. Service Schedule:

1. Containers shall be emptied two (2) times per week (Wednesday and Saturday) between 0500

– 1700.

2. The National Park Service reserves the right to adjust service schedule as needed. Any changes to service schedule days required, the contractor will receive a minimum of seven (7) days’ written notice.

3. Associated costs for the vendor to consider in their pricing including:

a. Disposal

b. Overage fees for exceeding 10-ton capacity (minimal expected)

c. Solid waste generation fees

C. The contractor will provide for the following Quality Control as related to Item 2.01:

1. All containers must be completely emptied at each service.

2. Collection areas must be left clean and free of debris after servicing.

3. Waste transport vehicles must be covered at all times to prevent debris from escaping. Any spilled waste must be recovered immediately by the driver.

4. Disposal of collected waste must comply with all local, state, and federal regulations.

2.02 As-Needed Roll-Off Container Services

A. The contractor may be requested to provide delivery and removal of commercial roll-off containers within park boundaries on an as-needed basis. Available container size shall be 30-yard or larger Containers, schedule depending on operational needs. Provide service for up to an estimated 18 disposals per year.

B. Services Include:

1. Delivery and removal of commercial roll-off containers to designated locations.

2. Associated costs for the vendor to consider in their pricing including:

a. Disposal

b. Overage fees for exceeding 10-ton capacity

c. Solid waste generation fees

3. The contractor shall respond within 36 hours of receiving a formal service request.

C. The contractor will provide for the following Quality Control as related to Item 2.02:

1. Containers must be commercial-industrial grade and in safe working condition.

2. All transport vehicles must be covered during transport to prevent debris from escaping.

3. Disposal must comply with all local, state, and federal regulations.

3. GENERAL SPECIFICATIONS

A. Preparatory Meeting: The contractor must attend a pre-service meeting before the contract period begins.

B. Contractor: The contractor must designate an Account Manager in writing, who will serve as the primary point of contact for service-related inquiries, scheduling, and billing concerns.

C. Park Compliance: The contractor and all personnel must adhere to all National Park Service rules and regulations while operating within Padre Island National Seashore. See Padre Island National Seashore Superintendent's Compendium:

https://www.nps.gov/pais/learn/management/superintendents-compendium.htm

D. Accident Reporting: Any accident within the park—including personal injury or property damage— must be reported immediately to the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

E. Safety & Compliance:

1. All work must be performed safely and professionally following industry best practices.

2. All drivers must be properly licensed per Texas Department of Transportation (DOT) regulations.

https://www.nps.gov/pais/learn/management/superintendents-compendium.htm

F. Reports & Records:

1. The contractor must submit a quarterly Refuse Report to the COR by the last working day of each quarter.

2. Solid Waste Reports must include:

a. Total tonnage of refuse collected and disposed of.

b. Disposal site locations (landfill, incinerator, etc.).

G. Pre-Bid Site Visit:

1. The contractor may conduct an on-site visit before submitting a bid to ensure a clear understanding of service requirements.

H. Collaboration & Communication:

1. The contractor must work closely with park personnel and provide periodic updates on contract performance.

2. Adjustments to service schedules or operational needs will be communicated in advance.

a. If changes to scheduled pickup days are required, for (18) 8-yard Gov't-Owned front-loading containers, the contractor will receive a minimum of seven (7) days’ written notice.

b. The contractor must respond within 36 hours of receiving a formal service request for the 30-yard, or larger Roll-Off Containers.

3.01 Cleanup and Restoration:

The Contractor will be required to furnish all labor, materials, and equipment for daily cleanup and restoration of all disturbed areas or features which have been damaged during the course of work.

3.02 Safety:

A. All equipment must meet all federal OSHA, state and local safety requirements and must be properly licensed. A list of the equipment anticipated for use shall be submitted and include the make and model, year manufactured, tag # if applicable, and date of last inspection. The name or logo of the contractor must be clearly displayed on all trucks used on the job.

B. All operations shall be conducted in accordance with all national and local safety codes, laws, rules, regulations and OSHA safety requirements.

C. All workers shall wear OSHA required safety equipment.

3.03 Work Area:

Contractor shall confine his work in connection with this contract to the areas approved by the COR. The public travel ways shall not be encumbered with any of the above or any unusual traffic situations created by reason of operations under this contract without the approval of the COR. (see attached map of the area showing the staged areas) 20420 Park Road 22, Corpus Christi, TX 78418.

4. PROPOSED CONTRACT PERIODS

The performance periods shall be as follows:

Base Year: 9/1/2025 through 8/31/2026

Option Year 1: 9/1/2026 through 8/31/2027

Option Year 2: 9/1/2027 through 8/31/2028

Option Year 3: 9/1/2028 through 8/31/2029

Option Year 4: 9/1/2029 through 8/31/2030

5. PERFORMANCE REQUIREMENTS SUMMARY

The Government expects the contractor to collect solid waste as outlined in the Performance Work Statement. Acceptance of the work will be based on compliance with the work specifications. Non-compliance with any specification will constitute unsatisfactory performance and the contractor will be required to correct any deficiencies. The contractor service requirements are summarized into performance service tasks that relate directly to mission essential items. The Government will utilize the following summary matrix to monitor contractor performance:

Quality Assurance Surveillance Plan

Task Performance Acceptable Evaluation Incentives/ Standard Quality Method Disincentives

1. Dumpster Dumpsters 30 days out Visual inspection Incentive: Contract returned to returned to of 30 days after each service extension;

proper location designated area. Disincentive: Hold with lids secured payment until contract is brought in compliance

2. Dumpsters Dumpsters 28 days out Visual inspection Incentive: Contract maintained as kept clean, no of 30 days and service reports extension;

per PWS damage, no Disincentive: Hold overflowing, payment until contract no pests is brought in compliance

3. Dumpsters Dumpsters 28 days out Review of service Incentive: Contract provided per are available of 30 days logs and reports extension;

performance as scheduled Disincentive: Hold schedule times payment until contract is brought in compliance

4. Housekeeping No trash left 28 days out Visual inspection Incentive: Contract associated with around dumpster of 30 days after service extension;

emptying dumpsters area; area is Disincentive: Hold clean after payment until contract emptying is brought in compliance

5. Hazardous waste No hazardous 100% Visual inspection Incentive: Contract spillage (oil, fluids, spillage compliant and incident extension;

etc.) not allowed detected, spills reports Disincentive: Hold cleaned payment until contract immediately if is brought in compliance occurred

6. Reports and All reports and 100% of Review of Incentive: Contract records provided records required submitted extension;

as per PWS provided documents documents Disincentive: Hold accurately and payment until contract on time is brought in compliance

5.01 Acceptance:

A. Acceptance will be given by the COR after an inspection and verification of the work performed as defined in the contract specifications. Acceptance can be on partially completed work if approved by the COR.

B. The Contractor shall include with all invoices for payment an acceptance report signed by the COR or designated park representative. Failure of the contractor to obtain signed acceptance report(s) will release the government from any obligation to pay for services claimed but not documented by a signed acceptance report.

5.02 Payment:

Reference the Purchase Order number and payment address on the invoice.

6. GOVERNMENT-FURNISHED PROPERTY/SERVICES/MATERIALS/AND EQUIPMENT:

The government shall furnish (18) 8-yard Gov't-Owned front-loading containers under the terms of this contract.

(map of the area showing the staged areas) 20420 Park Road 22, Corpus Christi, TX 78418