Atch 2 MR Questionnaire.pdf

Market Research Questionnaire Attachment 2

Market Research Questionnaire

VERTICAL TRANSPORTATION EQUIPMENT (VTE) MAINTENANCE, INSPECTION

AND REPAIR IN THE KAISERSLAUTERN MILITARY COMMUNITY (KMC)

NOTE: The attached Performance Work Statement (PWS) is a Draft version only. It is expected that it will be revised based on the results of this Sources Sought Notice and Market Research Questionnaire.

Interested service providers are asked to answer the following questions, not later than 4 April 2025, 14:00 p.m. Central European Summer Time (CEST).

Company Name:

Point of Contact:

Phone Number:

Email:

All questions must be submitted to the Contract Specialist and Contracting Officer identified below. Thank you in advance for your help.

Primary Point of Contact: Secondary Point of Contact:

Beatrice Meier TSgt John Sinclair Contract Specialist Contracting Officer 700 Contracting Squadron/PKA 700 Contracting Squadron/PKA

Email: beatrice.meier.1.de@us.af.mil Email: john.sinclair.1@us.af.mil Phone: 0049-6371-405-4109 Phone: 0049-0631-536-3096

1. Is your company registered in the System for Award Management (SAM)?

YES NO

If YES, please provide your CAGE Code:

2. Is your company DIN EN ISO 9001:2015 certified?

YES NO

3. Is your company DIN EN 13015 certified?

YES NO

4. Is your company a member of the German Chamber of Industry and Commerce (IHK) or German Chamber of Trade?

YES NO

5. Do you have a business relationship with all manufacturers listed in Appendix B, to include Hiro Lift, and are you able to obtain spare parts from all manufacturers listed in Appendix B?

YES NO

6. For this contract, we consider establishing a Firm-Fixed Price Full Service Maintenance and Repair contract with monthly pricing, which includes parts costs* for regular maintenance and repair upfront for the base period and four (4) option years (excluding modernizations/alterations, these would be reimbursed separately) as outlined below, please see historical annual workload data to be used for establishing CLIN pricing:

Contract Line Item Number

Service Description Quantity Unit of Issue Unit Price Extended Price

CLIN X001 Preventive Maintenance and Maintenance Services

12 Months X.XX EUR X.XX EUR

CLIN X002 Safety Inspections 12 Months X.XX EUR X.XX EUR

*CLIN X003 Routine Repairs, Emergency Repairs, and Parts*

12 Months X.XX EUR X.XX EUR

CLIN C004 Modernizations, Alterations

X Number of Calls (as required, separate invoicing)

EA (each) X.XX EUR X.XX EUR

*CLIN X003 includes, in addition to parts for regular maintenance and repair:

Repair/substitution/replacement/renewal/changing of parts, hydraulic oil and hoses, lighting elements, automatic elevator shaft smoke extraction systems (Schachtentrauchungsanlagen), batteries including service, initial installing of Subscriber Identity Module (SIM-Cards) and operation of Global System for Mobile Communications (GSM) wireless data module transmitters to operate Emergency Call Systems (ECS).

Annual Historical Workload Data (may be revised)

ITEM DESCRIPTION OF SERVICE QUANTITY

1 Preventive Maintenance and Maintenance Service (CLIN X001) (In accordance with the current Equipment List)

180 Year

2 Safety Inspections (CLIN X002)

(In accordance with the current Equipment List)

60 Year

3 Routine Service Calls (*CLIN X003) (based on 5-year average)

95 Year

4 Emergency Service Calls (*CLIN X003) (based on 5-year average)

15 Year

Annual Historical Parts Costs (regular maintenance and repair, to include parts listed under *CLIN X003): 160,000 EUR

a. What risk factor would you apply for including parts costs for regular maintenance and repair as well as the parts listed under *CLIN X003 above upfront (no actual parts costs reimbursed with the exception of modernizations/alterations) for five years? Please specify percentage:

b. What would be more cost-effective for the government, a contract with separate invoicing for ALL parts, including modernizations/alterations (ALL actuals parts costs incurred to be reimbursed separately) or inclusion of the parts costs upfront in the repair CLIN (*CLIN X003) for five years, excluding modernizations/alterations (The contractor bears the risk for parts costs)?

c. What would be more cost-effective for the government, a contract with monthly fixed prices per CLIN as outlined above (The contractor bears full risk for costs for maintenance, routine and emergency repairs, and inspections, as well as parts required (excluding modernizations/alterations.)

OR

d. A pricing structure with separate CLINs with X amount of calls for a. maintenance, b. emergency repair, c. routine repair, d. inspection, and a separate CLIN for e. ALL parts including modernizations/alterations (actual parts costs) allowing for the actual number of calls and actual parts costs to be invoiced for and reimbursed?(This pricing structure would allow for additional calls to be added and reimbursed within the contract scope of services, if required).

7. What is customary business practice in Germany, separate reimbursement per repair, inspection, maintenance, emergency, and routine repair call and separate invoicing for parts

OR

monthly fixed pricing for all work to be performed including parts costs (excluding modernizations/alterations) as outlined above?

8. Is the requirement contained in the draft Performance Work Statement (PWS) restrictive in your opinion?

YES NO

If YES, provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

9. Are there any areas in the draft PWS that could be improved/optimized?

YES NO

If YES, please explain:

10. Would your company need a phase-in period to start services? What would the phase-in period consist of? Based on your experience, what is the minimum phase-in time required for effective performance start for this effort?

YES NO

12. Would you be able to start working on emergency calls on base within 90 minutes of notification?

YES NO

12. Provide sufficient information regarding previous experience (indicate whether as a prime contractor or subcontractor, etc.) for similar requirements (include size, scope, complexity, time frame, government or commercial) that will facilitate making a capability determination.

a. Contract Number/Ref. Number: Contract Amount:

Contract Period or Dates of Performance:

Project Title or Brief Description of Work:

Number of Elevators for which Maintenance, Inspection, and Repair Services are/were provided:

Contract Performed on a U.S. Government Installation or for a Private Company:

Customer’s Name and Address:

Contractor Performed as: Prime Contractor Sub-contractor Key Personnel

Teaming Partner Joint Venture Partner

b. Contract Number/Ref. Number: Contract Amount:

Contract Period or Dates of Performance:

Project Title or Brief Description of Work:

Number of Elevators for which Maintenance, Inspection, and Repair Services are/were provided:

Contract Performed on a U.S. Government Installation or for a Private Company:

Customer’s Name and Address:

Contractor Performed as: Prime Contractor Sub-contractor Key Personnel

Teaming Partner Joint Venture Partner

c. Contract Number/Ref. Number: Contract Amount:

Contract Period or Dates of Performance:

Project Title or Brief Description of Work:

Number of Elevators for which Maintenance, Inspection, and Repair Services are/were provided:

Contract Performed on a U.S. Government Installation or for a Private Company:

Customer’s Name and Address:

Contractor Performed as: Prime Contractor Sub-contractor Key Personnel

Teaming Partner Joint Venture Partner