Atch 2 - Addenda 52-212-1 Instruction to Offeror and 52 212-2 Evaluation.pdf

ADDENDA TO FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing quotes, as well as specific instructions on the format and content of the quote. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s quote must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable quote evaluation and render the quote ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS).

To be considered, the complete quote must be received not later than the date and time established in the Request for Quote. The quote shall be emailed to the following Point of Contracts (POC):

AFLCMC/PZIBB AFLCMC/PZIBB

Jennifer Blackford TSgt. Casey Straw jennifer.blackford@us.af.mil casey.straw@us.af.mil

Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

All quotes must be in English. All questions must be submitted in writing and emailed to the above POCs no later than 19 July 2023 at 10:00 AM Eastern Standard Time (EST). Questions submitted after this date will not be considered.

3.0 Quote Preparation and Format Instructions. This section provides general guidance for preparing quotes in regards to the format and content of the quote. Each volume shall be complete in itself. To assure timely and equitable evaluation of quotes, offeror must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offeror is cautioned not to include any cost/pricing information in the technical volume.

Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your quote. Offeror is required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed quote submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the quote. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. The background color of each page of the quote submission shall be white or ivory stock only. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated, but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

TITLE NUMBER OF COPIES MAXIMUM NUMBER OF PAGES

Volume I. Price Original Electronic Copy No page limitation.

mailto:jennifer.blackford@us.af.mil mailto:casey.straw@us.af.mil

Volume II. Technical Original Electronic Copy

Limit to no more than 10 pages total **Environmental Spill Plan, Safety Plan, and Quality Control Plan are excluded from this page limitation**

3.2 Pages Counted. Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

3.3 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing.

Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

3.4 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

3.5 Electronic Copies. The content of electronic copy shall be emailed to both mentioned POCs above. The format of all documents submitted shall be either Microsoft Word, Microsoft Excel, or Adobe PDF files only. Each document submitted shall clearly be titled as to what the file contains.

3.6 Quote Clarity. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation of the

Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s quote shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience, and will base the evaluation on the information presented in the Offeror’s quote.

4.0 Specific Quote Instructions. To assure timely and equitable evaluation of the quote, the Offeror must follow the instructions contained herein. The quote must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of two separate parts:

Volume I – Price Volume II – Technical

4.1 Volume I – Price Quote.

4.1.1 Instructions. The Offeror shall complete the CLIN Breakdown, Attachment 3 and submit within Volume I. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation may render the quote ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the CLIN Breakdown. Wages will be subject to Service Contract Labor Standards increases over the contract life unless a valid exemption applies. The Offeror shall submit a contracting & pricing volume IAW the format below.

Tab 1: CLIN Breakdown. A signed copy of the breakdown from an individual legally authorized to bind the offeror, in doing so, the Offeror accedes to the contract terms and conditions as written in the RFQ with attachments.

Tab 2: Price Breakdown. The offeror shall provide a complete breakdown of costs associated to the total amounts provided in the CLIN Breakdown. The minimum items for this breakdown are provided below in 52.212-2, Evaluation Factors.

4.2 Volume II - Technical Quote.

4.2.1 Instructions: The Offeror shall submit a technical volume with its quote IAW the format below. Offerors are cautioned that the Government will only use data provided by the Offeror in this volume in the technical evaluation.

By your quote submission, you are representing that you will perform all the requirements specified in the RFQ. It is not necessary or desirable for you to tell us so in your quote. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Factor. All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor and sub-factors. The response will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements of the following factors:

Sub-factors: The Government will evaluate the technical acceptability on an acceptable or unacceptable basis in regard to meeting the following minimum standards;

1) The contractor shall provide evidence of prior experience.

2) The contractor shall provide a workflow chart to include all labor categories that will be used to perform the services within the PWS.

3) The contractor shall provide a shall provide of an environmental spill plan.

4) The Contractor shall provide a safety plan.

5) The Contractor shall provide a quality control plan (QCP).

6) The Contractor shall provide a Mission Essential plan in accordance with DFARS 252.237-7024.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addenda)

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) Basis for Contract Award. The Government intends to award one firm-fixed price contract for this 100% Small Business Set-Aside service acquisition. Award will be made to the acceptable Offeror representing the quote conforming to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your quote, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a quote being determined ineligible for award.

This contract will be awarded as a Firm Fixed Price (FFP) Service Contract. The submitted quote will be evaluated to identify that the best value criteria was met in accordance with FAR 13.106-3. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description. Award will be made only if the Offeror’s negotiated price is found reasonable and who is determined responsible in accordance with FAR Part 9.104 and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation.

1.0 Evaluation Process. A price analysis will be conducted on the Offeror’s negotiated priced and technically acceptable quote to determine price reasonableness. Award will be made to the quote meeting the technical acceptability standards (contingent contractor’s responsibility determination).

1.1 The Government will initiate concurrent evaluation of all evaluation factors on all proposals. The Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the Government.

1.2 If pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, and in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable; the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable.

1.3 For the purpose of conducting discussions, if the Government rates the technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, the entire proposal will be rated “Unacceptable.” At the conclusion of discussions, if the technical factor is rated “Unacceptable” or if any deficiency or uncertainty relative to the proposal has not been unresolved, evaluation of that proposal will be considered final. The entire proposal will be rated “Unacceptable” and no further consideration will be given to that proposal for award.

1.4 For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated “Unacceptable,” the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award.

2.0 Evaluation Factors. In evaluating quotes, the Government will accept the quote that is complete, fair and reasonable, and most advantageous to the Government. To arrive at a decision, the offer will be assessed in accordance with the following evaluation factors for the contract:

Factor 1: Price Factor 2: Technical

2.1 Price Evaluation. Price proposals will be evaluated for (1) completeness, (2) unbalanced pricing,

(3) fair and reasonableness, and (4) Total Evaluated Price (TEP). The TEP consists of all CLINs added together to form the period of performance as well as the FAR 52.217-8 six-month period amount.

2.1.1 Completeness: The Government will review the pricing submissions for completeness and compliance with ADDENDA TO FAR 52.212-1 Instructions to Offerors.

2.1.2 Unbalanced Pricing: The Government will analyze each proposal to determine whether they are unbalanced with respect to prices proposed on different Contract Line Items Numbers (CLIN) for the same or similar services and/or supplies in the same or similar quantities and with respect to option pricing. An offer may be rejected if the Contracting Officer (CO) determines that the option prices are significantly unbalanced or that otherwise unbalanced pricing poses an unacceptable risk to the Government.

2.1.3 Fair and Reasonableness: The offeror’s price proposal will be evaluated using price analysis in accordance with FAR 15.404-1(b) or DFARS 215.371-3 if only one offer is received.

2.1.4 Total Evaluated Price (TEP): The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP). The TEP will be calculated as:

(i) The sum of the extended prices (unit quantity multiplied by unit price) for the base performance period and option periods I through IV; and

(ii) To account for the maximum six-month extension possible under the clause at FAR 52.217-8, Option to Extend Services, the Government will take the proposed price of the final option period, prorate it to a six-month value, and add that amount to the sum of all CLINS (base performance period and option periods I through IV). The resulting amount will be the TEP. Evaluation of options shall not obligate the Government to exercise the option(s).

2.2 Technical Evaluation. The Offeror is advised that their initial submission should be their best effort. Only technically acceptable quotes are eligible for award. The Government will evaluate the quote for technical acceptability on an Acceptable/Unacceptable basis. For the technical quote to be rated as “Acceptable”, the technical sub factors must be rated acceptable. If any technical sub factor is rated “Unacceptable” the overall quote will be rated as “Unacceptable”.

(i) Acceptable – The quote clearly meets the minimum requirements of the solicitation.

(ii) Unacceptable – The quote does not clearly meet the minimum requirements of the solicitation.

2.2.1 Technical. Proposal must clearly demonstrate that the offeror can meet all the performance standards specified in the Performance Work Statement (PWS).

(A) Sub Factor # 1 – Prior Experience

Standard: The contractor shall provide evidence of current or recent experience in performing the services, either from a current contract or one performed within the last five years , that are comparable in scope and magnitude to the services described in the PWS. At a minimum, the contractor should:

(i) Provide evidence the services performed is/was comparable to the Aircraft Fleet Services AND Aircraft Wash and Corrosion Control services described in the PWS; and

(ii) ) Provide evidence that the services performed are/were provided to aircraft comparable to the size of that of a C-17, C-5, C-130, KC135, A320, A330, A340, B737, B777, and B787).

The standard has been met when: The offeror provides and/or meets factors (i) and (ii).

(B) Sub Factor # 2 -- Manpower Methodology:

Standard: The contractor shall provide a workflow chart that meets all specified services, identifies all labor categories, identifies how labor will be cross-utilized, and provide explanation of how the manpower will assure all required services are met within the timeframes of the specified tasks. The workflow chart shall include all labor categories that will be used to perform the services within the PWS. At a minimum, the workflow chart should include:

(i) All of the services identified within the PWS; and

(ii) Identify all labor categories that will be used in performing the services listed within the PWS;

and

(iii) Specify the amount of time required, by labor category, to accomplish each task specified in the PWS; and

(iv) Identify which labor categories will be used for cross-utilization of services to accomplish the tasks specified in the PWS; and

(v) Provide explanation of how the proposed labor categories will perform the required services and assure all required services are met within the timeframes of the specified tasks, as specified in the PWS.

The standard has been met when: The offeror provides and/or meets factors (i), (ii), (iii), (iv), and (v).

(C) Sub Factor # 3 – Environmental Controls:

Standard: The contractor shall provide evidence that they can comply with all environmental requirements listed within the PWS and shall provide a complete written system process on response of an environmental spill. At a minimum, the contractor should:

(i) Provide evidence of capability in meeting compliance of all applicable laws and regulations, including international, federal, state, and local laws, as specified in the PWS; and

(ii) Provide evidence of flexibility to comply with new laws and regulations as they come into effect over the life of the contract; and

(iii) Provide a complete written system process for how they will respond in the event of an environmental spill to include notification of required personnel.

The standard has been met when: The offeror provides and/or meets factors (i), (ii), and (iii).

(D) Sub Factor # 4 – Safety:

Standard: The contractor shall submit a written system process safety plan, either from a current contract or one performed within the last five years, that demonstrates capability of meeting the safety requirements that are comparable in scope and magnitude to the services described in the PWS. At a minimum, the written system process safety plan should include:

(i) Safety policies, Objectives and Standards, and

(ii) Job and Task Hazard Analysis, and

(iii) Safety Training, and

(iv) Inspection Requirements, and

(v) Hazard Reporting procedures, and

(vi) Accident Investigation and Reporting procedures.

The standard has been met when: The offeror provides and/or meets factors (i), (ii), (iii), (iv), (v), and (vi).

(E) Sub Factor # 5 – Quality Control:

Standard: : The contractor shall submit a written system quality control plan (QCP), either from a current contract or one performed within the last five years, that demonstrates capability of meeting the quality control requirements that are comparable in scope and magnitude to the services described in the PWS. At a minimum, the written system quality control plan should:

(i) Include how the contractor will identify and correct deficiencies and degradation in the quality of services before level of performance becomes unacceptable

(ii) Address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the COR and CO, and

(iii) Describe the methodology to monitor service deficiencies/complaints in relation to the performance standards, approach to inform employees of identified deficiencies/complaints, a process to ensure that the deficiencies/complaints are corrected and eradicated, and

(iv) Shall include samples of all inspection forms, records, reports, and any other internal quality control methods tailored to the specific location(s) and positions.

The standard has been met when: The offeror provides and/or meets factors (i), (ii), (iii), and (iv).

(E) Sub Factor # 6 – Mission Essential plan:

Standard: The contractor shall submit a written system mission essential plan in accordance with DFARS 252.237-7024, that demonstrates capability of meeting the mission essential requirements that are comparable in scope and magnitude to the services described in the PWS.

At a minimum, the written system mission essential plan should address:

(i) The challenges associated with maintaining essential contract services during an extended event, such as a pandemic that occurs in repeated waves, and

(ii) ) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site, and

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home, and

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

The standard has been met when: The offeror provides and/or meets factors (i), (ii), (iii), (iv), and (v).

3.0 A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)