Atch 16 RFI PWS SOUTHCOM Barbados Regional Security System.pdf

PERFORMANCE WORK STATEMENT

REGIONAL SECURITY SYSTEM (RSS), CHRIST CHURCH, BARBADOS

HQ ACC AMIC/PMT

Counter Narcotics & Global Threats (CN&GT) 300 Exploration Way Suite 407 Hampton, VA 23666

This project will be completed under Title 10 United States Code, section 284c

SOUTHCOM – REGIONAL SECURITY SYSTEM (RSS),

CHRIST CHURCH, BARBADOS

ACQUISITION MGT & INTEGRATION

CENTER (AMIC)

COUNTER NARCOTICS AND GLOBAL

THREATS (CN&GT)

CONTENTS

1. CONTRACT OBJECTIVE

1.1. SCOPE

1.2. PERFORMANCE REQUIREMENTS

1.2.1. MATERIALS & EQUIPMENT

1.2.2. LIFE SAFETY

1.2.3. LIFESPAN

1.2.4. COUNTRY SPECIFIC HN CONTRACTOR REQUIREMENTS

1.2.5. DESIGN & CONSTRUCTION STANDARDS AND REQUIREMENTS

1.2.6. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.2.7. EXISTING CONDITIONS AND CONDITIONS AFFECTING THE WORK

1.3. PERFORMANCE SCHEDULE AND LOCATION

1.3.1. PERFORMANCE SCHEDULE

1.3.2. PLACE(S) OF PERFORMANCE

1.4. PROJECT MANAGEMENT

1.5. CONSTRUCTION PROJECT DOCUMENTATION

1.6. CONTRACTOR PAYMENT FOR CONSTRUCTION

1.7. TEMPORARY DUTY TRAVEL (TDY)

1.7.1. TRAVEL INSTRUCTIONS

1.8. OTHER REQUIREMENTS

1.8.1. CONSTRUCTION SITE SUPERINTENDENT

1.8.2. QUALIFICATIONS

1.8.3. CONSTRUCTION SAFETY

1.8.4. ENVIRONMENTAL

1.8.5. CONTRACTOR COMMUNICATION

1.8.6. ISSUE RESOLUTION

1.8.7. DEFENSE BASE ACT (DBA)

1.8.8. MEETINGS

1.8.9. TECHNICAL DISCUSSIONS

1.8.10. ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

1.9. CONSTRUCTION DELIVERY REQUIREMENTS

1.9.1. CONTRACTOR FURNISHED SUPPLIES, EQUIPMENT, AND SERVICES

1.9.2. USG-FURNISHED SUPPORT

1.10. SECURITY

1.11. SUBMITTALS & DELIVERABLES

1.12. QUALITY CONTROL PLAN (QCP)

1.12.1. QC ORGANIZATION

1.12.2. QCP PROCEDURES

1.12.3. QCP INSPECTIONS/TESTS/ETC

1.12.4. QCP SUBMITTAL MANAGEMENT

1.13. INTEGRATED MASTER SCHEDULE (IMS)

1.14. MONTHLY PROGESS REPORT (MPR)

1.15. WARRANTY PLAN

1.16. DESIGN SUBMITTALS

1.16.1. PROCESS

1.16.2. 10% CONCEPTUAL DESIGN SUBMITTAL

1.16.3. 95% DESIGN SUBMITTAL

1.16.4. 100% DESIGN SUBMITTAL

1.17. AS BUILT / RECORD DRAWINGS

1.18. OEM MANUALS

1.19. EU TRAINING

1.20. KEY CONTROL INVENTORY

1.21. ACCEPTANCE INSPECTION REQUEST

1.22. CONTRACT CLOSE-OUT

2. PERFORMANCE STATEMENT

2.1. TASK ORDER DESCRIPTION

2.2. PROJECT(S) OBJECTIVES

2.3. POST LAYOUT

2.4. KEY BUILDING REQUIREMENTS

2.4.1. WAREHOUSE BUILDING

2.5. SITE EARTHWORK & IMPROVEMENTS

2.5.1. DRIVEWAYS & PARKING APRONS

2.5.2. STORMWATER MANAGEMENT

2.6. FOUNDATION

2.6.1. SUPERSTRUCTURE:

2.7. EXTERIOR WALLS

2.7.1. EXTERIOR COATINGS

2.8. EXTERIOR WINDOWS

2.9. EXTERIOR DOORS

2.9.1. OVERHEAD/ROLL-UP DOORS

2.10. ROOFING

2.11. INTERIOR CONSTRUCTION

2.11.1. INTERIOR DOORS

2.11.2. SPECIALTIES

2.11.3. TOILET AND BATH ACCESSORIES

2.11.4. SIGNAGE

2.11.5. COUNTERS

2.11.6. FIRESTOPPING PENETRATIONS

2.12. INTERIOR FINISHES

2.12.1. CEILING FINISHES

2.12.2. INTERIOR COATINGS AND SPECIAL FINISHES

2.12.3. PLUMBING

2.13. DOMESTIC WATER DISTRIBUTION

2.14. SEWER WASTE

2.14.1. FLOOR DRAINS

2.14.2. RAINWATER DRAINAGE

2.15. HVAC

2.15.1. SYSTEMS TESTING AND BALANCING

2.16. FIRE PROTECTION SYSTEMS

2.16.1. OTHER FIRE PROTECTION SYSTEMS

2.17. ELECTRICAL SERVICE & DISTRIBUTION

2.17.1. LIGHTING & BRANCH WIRING

2.18. TELECOMMUNICATIONS SYSTEMS

2.19. GOVERNMENT FURNISHED EQUIPMENT

2.20. MANUFACTURERS RECCOMENDED MAINTENANCE ITEMS

APPENDIX A: N/A

APPENDIX B: OCONUS TRAVEL CLEARANCE REQUEST

APPENDIX C: GOVERNMENT PROVIDED DESIGN DRAWINGS

NOTHING FURTHER THIS PAGE

1. CONTRACT OBJECTIVE

The objective of this contract is to construct and or repair facilities as indicated in Performance Work Statement (PWS) section 2 below using a local national labor force in the country where work will be performed.

1.1. SCOPE

The Contractor shall design and construct facilities and or infrastructure as indicated in the PWS, all attachments and contract documents. The scope includes, but is not limited to, basis of design, detailed drawings, specifications, all associated calculations and analysis (to include, where term “analysis” is noted herein, all engineering calculations, decisions, and conclusions), performance time breakout (construction schedule), schedule of values (SOV) schedule, warranty schedule, and submittal register. The work shall include all labor, transportation, travel, materials, tools, equipment, plant, tests, investigations, surveys, and all functions necessary to provide complete and fully functional facility(s) as required by the PWS and any attachments.

1.2. PERFORMANCE REQUIREMENTS

Complete design build projects for construction, repair and/or security upgrades as indicated within the PWS and any attachment(s). PWS and attachments include the specific project location, as well as project requirements and may include conceptual drawings, and photo documentation. The Contractor is strongly encouraged to conduct a site survey/investigation prior to bidding. The USG will facilitate site visitation to the extent practical. The Contractor is responsible for all risks associated with failure to visit the site and complete a survey. The Contractor is responsible for investigating existing conditions, fully developing the requirements into a comprehensive executable design, ultimately approved by the Host Nation (HN) and the Contracting Officer (CO). Completed facilities and infrastructure systems shall be weather tight, waterproof, insect, and rodent proof. The requirement is for the completed facility(s)/building(s) and/or infrastructure systems to be complete and useable prior to final acceptance.

1.2.1. MATERIALS & EQUIPMENT

All materials, equipment and articles incorporated into the work shall be new and specifically designed, manufactured, and installed for the intended use. The Contractor shall provide detailed submittal data (i.e. technical data, specifications, catalog cut sheets, material samples, photos, etc.) to the US Government (herein, USG) for all materials and equipment. Additionally:

• The Contractor shall specify heavy duty commercial grade materials and equipment that are very durable and low maintenance in harsh austere conditions.

• The use of materials and equipment that are locally manufactured and supported (i.e. material and/or replacement parts available) in the HN or region is required.

• The manufacturer’s installation instructions/recommendations shall be followed for all materials and equipment.

• All materials & equipment shall comply with HN building code, environmental safety and health (ES&H) laws & regulations.

• All equipment and fixtures to include but not limited to; air handlers, condensers, water heaters, boilers, generators, fuel tanks, plumbing fixtures, appliances, etc. shall be installed with suitable clearance and be accessible for servicing or replacement. All equipment shall have isolation/disconnecting means (switches or valves as appropriate) located within sight of the equipment and readily accessible.

1.2.2. LIFE SAFETY.

The Contractor shall ensure the design & construction includes necessary life safety systems (i.e. fire alarms, smoke detectors, emergency lighting, exit lighting, fire suppression systems, etc.), identifies egress routes, and complies with HN building code and fire safety requirements as appropriate. The construction and all work shall comply with all local safety and health requirements.

1.2.3. LIFESPAN

Design lifespan for all facilities and infrastructure shall be IAW with local building code and not less than fifty (50) years, whichever is greater.

1.2.4. COUNTRY SPECIFIC HN CONTRACTOR REQUIREMENTS

A. Licensed HN Subcontractors. The contractor shall team with one (1) or more HN licensed subcontractor(s) to perform the design, construction, repair or other work as required by this contract (See Appendix A for a list of currently cleared HN subcontractors). The contractor is responsible for partnering/selecting HN subcontractor(s) that comply with the agency/authority (Border Guard (BG), National Police, SEMAR etc.) security and other requirements for accessing the installation/property where the work is to be performed. The Contractor shall comply with human rights requirements of the Foreign Assistance Act and 10 U.S. Code § 2249e. HN labor laws and regulations shall apply.

B. Site Access Information: The Contractor shall obtain approval from the HN agency/authority that controls the site/facilities for all personnel requiring access. The Contractor shall follow all HN agency requirements for access.

Typically, the Host Nation agency/authority requires the following information for each person who will require access to the site(s) a minimum of forty (40) days in advance to allow for approval clearances for access to HN properties.

The required personnel and vehicle information includes:

1. Company name. Provide company name (i.e., Contractor, Sub-contractor, etc.), address, and phone number

2. Personnel Names. Provide full names for each person requiring access to the site

3. Job Title. Provide the job title/trade of each person

4. Vehicle Information. Provide the following for each vehicle requiring access to the site:

a. Manufacturer

b. Model

c. Color

d. License Plate Number

e. Copy of Registration Document

5. Copy* of Passport or official National Identification. Provide official identification information which includes:

a. Document number

b. Photo

c. Full Name

d. Expiration date

* Copy must be high resolution scan of passport picture & signature page

1.2.5. DESIGN & CONSTRUCTION STANDARDS AND REQUIREMENTS

A. Design and Construction Codes. All standards, building codes, and regulations as referenced in the Basic Contract, this PWS and attachments shall apply. All Federal Acquisition Regulation (FAR) clauses contained in the basic contract apply and are incorporated by reference. For the design and construction, the Contractor shall provide a list of the standards, building codes, and regulations required by the HN and local building codes. The design and construction shall comply with HN requirements regarding threatened or endangered species, environmental protection, cultural and historical resources. Should the HN not have buildings codes the International Building Code (IBC), and standards referenced therein shall apply.

B. FAR Clauses:

• 1.602-1 Authority

• 52.211-12 Liquidated Damages-Construction

• 52.236-2 Differing Site Conditions

• 52.236-3 Site Investigation and Conditions Affecting the Work

• 52.236-5 Material and Workmanship

• 52.236-6 Superintendence by the Contractor

• 52.236-7 Permits and Responsibilities

• 52.236-8 Other contracts

• 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Structures

• 52.236-10 Operations and Storage Areas

• 52.236-11 Use and Possession Prior to Completion

• 52.236-12 Cleaning Up

• 52.236-13 Accident Prevention

• 52.236-15 Schedules for Construction Contracts

• 52.236-21 Specifications and Drawings for Construction

• 52.236-26 Preconstruction Conference

• 52.246-12 Inspection of Construction

C. Language. The design drawings and specifications provided by the Contractor shall be submitted in English and HN language. Drawings and specifications are to be submitted in AutoCAD and Portable Document Format (PDF).

1.2.6. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place.

The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor.

The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the CO may have the necessary work performed and charge the cost to the Contractor.

1.2.7. EXISTING CONDITIONS AND CONDITIONS AFFECTING THE WORK

The Contractor is responsible for thoroughly examining the site, prior to bidding, and ascertaining the nature and location of the work and the general and local conditions which can affect the work or its cost, and bears the risk of unanticipated cost increases, for factors including but not limited to:

• Conditions bearing upon transportation, disposal, handling, and storage of materials and equipment.

• Securing the site(s), material, equipment and work for safety and to prevent theft and/or vandalism.

• Availability of material, equipment, labor, lodging, transportation, water, electric power, sanitary sewer, and roads.

• Uncertainties of weather including historical weather data, river stages, tides, or similar physical conditions at the site.

• Conformation and conditions of the ground and structures.

• Character of equipment and facilities needed preliminary to and during work performance.

• Providing life support for all supporting personnel.

1.3. PERFORMANCE SCHEDULE AND LOCATION

1.3.1. PERFORMANCE SCHEDULE

The contractor shall determine the period of performance (PoP) based on and clearly supported by their technical approach. The contractor shall submit an Integrated Master Schedule (IMS), per paragraph 1.13, that graphically depicts the tasks, order of performance, and task durations that supports the contractor’s technical approach.

1.3.2. PLACE(S) OF PERFORMANCE

The principal place(s) of performance are listed in paragraph 2.

1.4. PROJECT MANAGEMENT

The contractor shall designate an on-site project superintendent to perform oversight of all contractor and/or sub-contractor personnel to ensure successful completion of this project.

1.5. CONSTRUCTION PROJECT DOCUMENTATION

The contractor shall prepare and keep accurate and up-to-date all necessary working (on-site) drawings for building construction, site construction and utilities. An accurate and current construction plan and schedule shall be maintained on the work-site for review by USG or any local officials at any time.

1.6. CONTRACTOR PAYMENT FOR CONSTRUCTION

a) The basis for payment shall be the SOV. The Contractor shall submit a SOV. The SOV will consist of a cost breakdown that incorporates the proposed contract price. The SOV will assign values to each major activity necessary to complete the work. Values must include all direct and indirect costs. The SOV must contain sufficient detail to enable the USG to evaluate applications for payment. The SOV shall include a breakdown of material, labor and other direct costs (ODC). Lump sum pricing is not acceptable.

b) Contractor is authorized to invoice monthly per FAR 52.232-5. Any variations from the monthly requirement must be approved, in writing, by the CO.

c) Invoices shall be submitted in Wide Area Workflow (WAWF).

d) Invoices shall be supported by monthly progress report, IMS and quality control (QC) documentation. QC documentation is objective evidence (i.e., tests, inspection reports, photos, operation reports, commissioning documents, etc.) that clearly show the work complies with all applicable HN regulations, drawing & specifications, contract, and PWS requirements.

e) Invoicing for materials shall be fully supported by copies of purchase orders and Proof of Delivery (photos, inventories, inspection documents, etc.).

f) Contractor will notify the Program Manager (PM) and Contracting Officer’s Representative (COR), through WAWF, when invoice is submitted.

g) All material and work covered by progress payments made shall, at the time of payment, become the sole property of the USG, but this shall not be construed as relieving the Contractor from the sole responsibility for all material and work upon which payments have been made or the restoration of any damaged work; or waiving the right of the USG to require the fulfillment of all of the terms of the contract.

1.7. TEMPORARY DUTY TRAVEL (TDY)

1.7.1. TRAVEL INSTRUCTIONS

The Contractor shall coordinate all travel for US citizens Outside Contiguous US (OCONUS) travel with the PM and COR per CN&GT procedures and DoD Foreign Clearance Guide, including approval through Aircraft and Personnel Automated Clearance System (APACS)—see Appendix B. All travel expenses under this contract shall be part of the fixed price offer. The Contractor shall ensure that all (on foreign soil only, verify with COR or Travel Coordinator) employees are loaded into the Synchronized Pre-deployment and Operational Tracker (SPOT) database, if applicable, and have a current DD Form 93, Record of Emergency Data Card, on file with the Contractor. The Contractor shall ensure that all OCONUS travelers have country clearance and Letter of Authorization (LOA) approved by the CO prior to travel, as applicable. Travel requires PM or COR approval prior to APACS country clearance and SPOT submittal (OCONUS).

1.8. OTHER REQUIREMENTS

1.8.1. CONSTRUCTION SITE SUPERINTENDENT

The Contractor shall directly oversee the work and have a competent superintendent on the work site at all times when work is in progress. The superintendent must have not less than ten (10) years of demonstrated experience with comparable size and scope of construction projects. The superintendent position shall not be dual tasked (i.e., QC lead, ES&H, etc.). The superintendent must be capable of effective communication with all personnel and sub-contractors at any tier. The superintendent shall document the daily site activities (labor, materials, equipment, etc.), progress, permits obtained, weather, and QC activities, maintain record/as-built drawings, and ES&H related inspections or actions.

1.8.2. QUALIFICATIONS

All design, construction and construction related activities shall be accomplished by personnel qualified to perform the duties and tasks they perform. All construction, maintenance and/or repair shall be performed by, or under the direct supervision of, licensed/certified personnel. This includes, but is not limited to; electrical, plumbing, Heating, Ventilation Air Conditioning (HVAC), welding, crane operations, etc. The contractor shall retain copies of all licenses/certifications and make them available to the USG.

1.8.3. CONSTRUCTION SAFETY

The Contractor shall comply with the referenced codes and standards and all HN and local safety and health requirements. Additionally, the Contractor shall place particular emphasis on elements listed below:

• Control of Hazardous Energy (Lockout/Tagout)

• Personal Protective Equipment (PPE)

• Safety Data Sheets (SDS)

• Noise & Dust Control

• Fall Protection

• Confined Spaces

• Crane, forklift & heavy equipment operations

• Public/pedestrian safety

• Hot Work: Prior to engaging in any work that produces open flame, sparks, or heat that could provide a source of ignition (i.e., welding, soldering, brazing, grinding, etc.) the Contractor shall complete an activity hazard analysis to identify and mitigate risks associated with fire, personal injury, and damage to property.

o Housekeeping:

o All work areas, means of access, and laydown areas shall be maintained in a safe and orderly condition at all times.

o All stairways, hallways, passageways, and accessways shall be kept free of materials, trash/debris, and obstructions at all times.

o Trash/debris shall be removed promptly as required to prevent accumulation and/or safety or fire hazards.

• Fire Prevention

• Environmental - All work shall comply with HN and local environment regulations.

• Disposal of Debris: All debris shall be removed and disposed of, off the site/installation, by the Contractor

IAW with all HN and local regulations.

1.8.4. ENVIRONMENTAL

The design and construction shall comply with all HN regulations. The Contractor shall ensure the design and construction prevents or mitigates stormwater runoff and prevents erosion. The Contractor shall take necessary measures to protect the work site from erosion, rutting from vehicle traffic and construction operations, and flooding.

The Contractor is responsible for designing and installing storm water related systems or structures including but not limited to ditches, swales, culverts, gutters, downspouts, retention ponds, etc., and providing proper grade and slope to prevent flooding and erosion to support the facilities and or infrastructure installed or impacted by this contract.

1.8.5. CONTRACTOR COMMUNICATION

In the interest of assuring and maintaining the highest order of foreign and diplomatic relations in the HN, the Contractor is enjoined from having any direct or indirect negotiations, dealings, agreements, business or entreaties with officials of the HN, which would have a direct or indirect effect upon accomplishing or performing on this contract, and which could be construed by the HN government or HN citizens as having been officially or unofficially sanctioned, approved or constructively condoned by the USG. Contacts by the Contractor relating to the above shall be through appropriate USG channels as prescribed by the CO. Specifically excluded from the prohibition herein set forth is the incidental daily contacts of the Contractor or his employees, which they may reasonably be expected to have in the normal course of travel, daily work, labor disputes, customs clearances, and passport control. All Contractor personnel shall communicate professionally and only with respect to contract business concerns with non- acquisition personnel. All contract information and communication shall flow through and be provided to the CO, PM and/or COR, as applicable, to affect appropriate contract action and address in-country issues. Only the CO, PM and/or COR or officially designated representative, will report and communicate contract performance status with other the USG personnel and management chains.

1.8.6. ISSUE RESOLUTION

The Contractor shall monitor and report all situations that could cause delays in performance, increase in cost, or unsuccessful contract performance. The Contractor shall formally notify the CO immediately, in writing, and prior to incurring additional cost or delay to the contract.

* NOTE: This is not an all-inclusive list and does not relieve the contractor of responsibility for providing submittals and deliverables as required elsewhere in the PWS and/or other contract documents. Contracting Officer approval of submittals does not constitute or imply acceptance, nor does it relieve the Contractor from the obligation to furnish material conforming to the plans and specifications or from complying with any contract requirement.

1.8.7. DEFENSE BASE ACT (DBA)

DBA insurance is required for all personnel performing work OCONUS (unless they are a citizen of the delivery country). The contractor shall provide DBA IAW FAR 52.228.3. In addition, the contractor shall provide medical evacuation insurance for all personnel performing duties.

1.8.8. MEETINGS

The Contractor shall produce and provide detailed minutes, including attendance to the USG within three (3) business days for all meetings.

1.8.9. TECHNICAL DISCUSSIONS

The Contractor shall present and participate in technical discussions and shall inform the CO, PM, Systems Engineering and technical Assistance (SETA) support contractor, and/or COR as soon as practicable to be any problems with contract execution and any proposed solutions.

1.8.10. ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

Contractors shall address OCI as part of their on-going management.

1.9. CONSTRUCTION DELIVERY REQUIREMENTS

Upon completion of the requirements set forth in PWS, the Contractor shall provide a completed DD Form 1354, Transfer and Acceptance of DOD Real Property, for submission.

1.9.1. CONTRACTOR FURNISHED SUPPLIES, EQUIPMENT, AND SERVICES

The Contractor shall furnish the required supplies and services needed to perform the requirements set forth in this

PWS.

1.9.2. USG-FURNISHED SUPPORT

Not Applicable (N/A)

1.10. SECURITY

All work performed under this contract shall be at the Unclassified level.

1.11. SUBMITTALS & DELIVERABLES

The following are submittals required by this contract:

• Delivery Method shall be by Email or DoD Safe for large files (i.e., Drawings)

• Recipients shall be CO, PM, SETA support contractor, COR

• USG Review Time of Updates: 14 Days

• Contractor Resubmittal Time: 7 Days

Submittal Details

QC Plan (QCP)

Reference: Paragraph 1.13 Due Date: Within 30 days after contract award Updates: The Contractor shall provide any changes or updates to the USG PM/COR/CO for USG review and acceptance prior to Contractor implementation.

IMS Reference: Paragraph 1.14 Due Date: 5th business day of each month

Schedule of Values (SOV) Reference: Paragraph 1.1 Due Date: Within 30 days after contract award

Submittal Details Monthly Progress Report

(MPR)

Reference: Paragraph 1.15 Due Date: 5th business day of each month capturing data from the previous month

ES&H Plan Due Date: 45 Days prior to start of construction

Warranty and Warranty Plan

Reference: Paragraph 1.16 Due Date: 45 days prior to turnover of equipment or facility acceptance

Designs & Drawings

Reference: Paragraph 1.17 Due Date: 10% Conceptual Layout- as indicated on contractor’s schedule 95% - as indicated on contractor’s schedule 100% - as indicated on contractor’s schedule Drawings, As-Built – Delivered within 14 days of final acceptance

- AutoCAD & Adobe files (soft) copies to USG. Paper (hard) copy to end user (EU) at final acceptance.

Operation and Maintenance Manuals

Reference: Paragraph 1.19 Due Date: 14 calendar days prior to final acceptance

Key Control Inventory Reference: Paragraph 1.21 Due Date: At final acceptance per location

Acceptance Inspection Request

Reference: Paragraph 1.21 Due Date: No later than 45 calendar days prior to final acceptance

Contract Close Out Reference: Paragraph 1.23 Due Date: 30 calendar days prior to final acceptance

Invoicing Schedule of Values

Reference: Paragraph 1.6 Due Date: as needed

Figure 1-1: Submittals & Deliverables

1.12. QUALITY CONTROL PLAN (QCP)

The Contractor shall submit a comprehensive QCP for this contract per the Deliverables schedule in Section 1.12.

The plan shall detail the procedures & processes to be implemented and the objective evidence to be obtained to verify compliance with all PWS requirements.

1.12.1. QC ORGANIZATION

At a minimum, the plan shall include a description of the QC organization including a chart showing lines of authority for all aspects of the work. The plan shall identify personnel that will perform QC duties on site and report results to the Designer, Superintendent, and Contractor senior leadership. The contractor shall submit the name, qualifications, duties, responsibilities, and authorities of each person assigned a Contractor QC (CQC) function. The contractor shall provide a copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract.

1.12.2. QCP PROCEDURES

The QCP shall include procedures for scheduling, reviewing, inspecting, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, purchasing agents, designers, consultants and architect-engineers (AE).

1.12.3. QCP INSPECTIONS/TESTS/ETC.

The QCP shall list the associated inspections, tests, and/or commissioning(s) to be accomplished to verify all construction requirements are met and to provide objective evidence of all verifications. Copies of all inspection, test, and/or commissioning documents are to be provided to the USG. The Contractor shall provide objective evidence (i.e., tests, inspection reports, photos, operation reports, commissioning documents, etc.) that the work complies with all applicable HN regulations, drawing & specifications, contract and PWS requirements. The plan shall list the definable features of work (DFOW) to be performed and the QC to be performed to verify compliance. A DFOW is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. The plan shall include procedures for tracking preparatory, initial, and follow-up control phases, control verification, and acceptance tests including documentation and other objective evidence.

1.12.4. QCP SUBMITTAL MANAGEMENT

The QCP shall include procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, purchasing agents, designers of record, consultants, and AE.

1.13. INTEGRATED MASTER SCHEDULE (IMS)

The Contractor shall provide an initial IMS incorporating applicable items below within thirty (30) days after contract award. Additionally, an updated IMS is a monthly deliverable per Section 1.12. The Contractor shall provide any subsequent changes or updates to the USG for review with the PM or CO approval prior to implementation.

A. Progress

If, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the CO, without additional cost to the USG. In this circumstance, the CO may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the CO deems necessary to demonstrate how the approved rate of progress will be regained.

B. Liquidated Damages o If the Contractor fails to complete the work within the time specified in the contract, the CO may impose liquidated damages in the amount of $80.00 for each calendar day of delay until the work is completed or accepted.

o The CO may assess additional costs, to include travel costs, incurred by the USG to conduct additional inspections, oversight and/or turnover actions beyond the contract completion date.

The Contractor shall provide and maintain an updated IMS that defines and covers all phases of the contract from award to closeout. The IMS shall include the following items for Design and Construction Activities:

• Predecessor and successor relationship

• Scheduled Starts and Actual Starts

• Scheduled Finishes and Actual Finishes

• Activity Durations with Percent (%) completed for each activity.

• Design and Construction phases. This may include as required, Design phase with appropriate USG

Submittal Review periods, Site Mobilization, Procurement, shipping and delivery of long lead items (Theater/Country Clearances, HN building or planning permits, materials, equipment, etc.), as well as Construction Activities including Site work, (clearing & grading), Demolition, Foundation, Utilities, Structural, Plumbing, Electrical, HVAC, Commissioning activities, etc.

1.14. MONTHLY PROGESS REPORT (MPR)

The primary focus of the MPR is for the contractor to provide a management level summary of activities to date including the most recent period. The MPR shall include the sections:

A. Narrative Assessment o Actual progress versus scheduled progress o Percentage ahead or behind schedule o Management level discussion an analysis of progress to date. If progress is behind schedule, provide a narrative description of the plan (based on updated IMS that is being submitted concurrently with this MPR for USG review and approval) to bring the schedule up to date.

o Key Accomplishments past period o Significant Activities for upcoming period, including highlighting any significant QC testing planned o Description of any corrective actions taken for activities identified for rework

B. Resources & Other Factors o Labor Force o Equipment o Key Materials delivered to site o Key Materials scheduled to be delivered in the upcoming period o Brief summary of weather

C. Risks/Issues o Identify key risks that could jeopardize progress or quality. Some types of examples, include but are not limited to, political unrest, significant weather events (heavy rainstorms, severe heat and/or cold, heavy snow, etc.), material delivery delays (customs issues or supply chain issues, etc.), equipment availability (crane, well rig, or other heavy equipment, etc.), Skilled Labor shortfalls for specialized skills, On-site Superintendent or QC turnover during project, etc.

o For identified risks, provide mitigation plans

D. QC Reporting with Photo Documentation o QC activities summarized from the QCP to highlight QC activity performed during the past period. The combination of the QCP checklist summary and the photo documentation will be used during the invoicing process for verification.

o QCP Checklist to identify DFOW under progress at each of the site, with the date and the QC representative who inspected the work item.

o Photo-documentation including photos with labeled description under each applicable QCP action taken during the reporting period. This documentation shall include overall site photos, photos of delivered materials and equipment used onsite, as well as key QC activities at key inspection points—examples could include foundation preparation, rebar installation before concrete placement, block wall installation, electrical wiring, etc.

o Document any inspections or audits from HN regulatory or permitting agencies during past period.

o Document any highly specialized testing, if applicable. Details may include description of QC action(s)

(test, inspection, etc.), date/time, person(s) that performed the QC, standard(s) to which the test/inspection was performed, Results of the test/inspection (i.e. 10 ohms, 300 cfm, etc.) and Pass/Fail, and Equipment and/or materials used to complete the test/inspection—test equipment such as meters (i.e. ground test, airflow, light meter, etc.), torque wrenches etc. with manufacturer, model, serial number and calibration date of the equipment.

1.15. WARRANTY PLAN

The work performed under this contract shall have a warranty as required by award DD Form 1155, but not less than one

(1) year, (material, equipment, design and workmanship) from time of final acceptance. The warranty plan shall contain the following information as a minimum:

• Warranty start date.

• Warranty end date.

• Identify primary and alternate points of contact in the country/region for each warranted item.

• Identify Prime Contractor primary and alternate points of contact for warranty issues.

• Define contractor’s response time for warranty issues. Response time is the time from the initial notification of the problem to the date & time of technician/mechanic arrival at the site to take necessary actions to correct a problem.

• All items specified in the design shall be provided with Original Equipment Manufacturer (OEM) warranties, if applicable. The terms of the warranties shall be clearly presented in the name of the end user (EU).

• Detailed description of all actions (i.e., operator pre-checks, generator engine oil and oil filter changes) required by the EU to maintain warranty.

All utilization of standard OEM warranties associated with equipment, other than real property, shall be the responsibility of the EU upon receipt of the equipment from the USG. This includes, but is not limited to, warranty registration and warranty analysis or repair. Upon delivery and acceptance, it is the responsibility of the EU to register

* NOTE: Construction may begin when the design reaches a stage where any required HN building permits/approvals are applied for and obtained, and the design has been submitted to and approved by the Government. Copies of HN permits/approvals must be submitted to the CO prior to construction start.

all warranties and follow the warranty process for communication, servicing, and/or exchange. All requirements for shipping a product to the OEM for warranty analysis or repair will be the responsibility of the EU.

1.16. DESIGN SUBMITTALS

1.16.1. PROCESS

The design process is iterative. Multiple submissions of the design at various stages may be required. The team (Contractor, USG, & Mission Partners) objective is to complete the design & construction as quickly and efficiently as possible.

1.16.2. 10% CONCEPTUAL DESIGN SUBMITTAL

Following the contract award the Contractor shall arrange an initial design meeting(s). The design meeting’s purpose is the clarify and finalize the site and building/project layouts, with the goal being customer-concurrence.

The resulting conceptual drawings and narrative shall be submitted to USG for approval, after which the contractor may proceed to prepare the design. Prior to beginning the conceptual design process, the Contractor shall identify the designer of record (DOR) responsible for the design. The Contractor shall submit the name, contact information and current license/certification information to the USG. The design meeting(s) may be virtual or in-person. The location of the meeting(s) may be at the Contractor’s CONUS facilities, AMIC facility, or OCONUS in the HN. The Contractor may request and arrange additional meetings throughout the design and is highly encouraged to do so.

The USG team would like to partner with and support the Contractor’s design efforts to facilitate the successful completion of the contract. Frequent communication throughout the process is critical. The Contractor may submit draft designs or portions of design for USG review at any time.

1.16.3. 95% DESIGN SUBMITTAL

Design Requirements. All drawings and documents must be fully coordinated, dimensioned, detailed, noted and cross-referenced. Additionally, the design documents must include any design drawings required by the local, regional, or HN government to obtain building and/or other permits and approvals. The design shall be developed, signed and stamped by a professional engineer licensed by the HN. The Contractor shall obtain appropriate local government approval of the design drawings. As a minimum, the 95% design shall include the following, as applicable:

• List of required local and/or HN permits

• List of applicable codes, regulations and or standards applicable to the design and/or work

• Geotechnical study/survey, or for repair of an existing facility a structural survey/report

• Topographic Plan

• Seismic, live and dead loads, soil bearing capacity, wind loads, snow/ice loads, rain loads, frost depth, and flood elevation/risk, etc. as it applies to the project and site

• Climate data including extreme temperature range the required infrastructure shall be designed to

• Site Plans to include boundaries, all utilities and connection point

• Foundation Plans

• Structural Plans

• Basis of design and design analysis to include engineering calculations, decisions, and conclusions

• Photos of existing site(s) and conditions

• Architectural (including elevations, floor layouts and furniture plans), Civil, Mechanical, Electrical, etc.

Plans

• Construction/Installation drawings and/or instructions as necessary

• Color boards, finish schedules, etc.

• Technical specifications

• Construction Submittal register

• Manufacturer product data on equipment, fixtures, etc.

• Warranty Plan

• Test, Inspection, and Commissioning Plan

1.16.4. 100% DESIGN SUBMITTAL

The 100% design submission shall incorporate all USG comments/feedback on the 95% design. If USG does not have any comments for feedback on the 95% design, the design shall be labeled and submitted as the 100% design. The 100% design shall be signed and stamped by a professional engineer licensed in the HN. The Contractor shall ensure the documents are properly labeled and/or marked as the 100% design and submit IAW with Table:1. The 100% submittal shall contain all necessary information to proceed with and complete construction. The USG approval of the design documents does not relieve the contractor from compliance with HN approval and or permits, if required.

The Contractor shall not deviate from the approved design without USG approval. A copy of 100% design documents with any changes will be maintained on the construction site(s) at all times. The 100% drawings will be used as the basis for the record (as-built) drawings to be developed and submitted at close-out.

1.17. AS BUILT / RECORD DRAWINGS

The Contractor shall record all approved changes in the 100% drawing set to create As-Builts drawings. The As-builts shall be labeled as such and submitted as such IAW Table:1. Complete sets of as-built/record drawings (pdf combined into one (1) document, and AutoCAD format) shall be submitted as part of the closeout documents prior to final payment. Drawing submissions must follow the Construction Specifications Institute (CSI) uniform drawing system for drawings organization.

1.18. OEM MANUALS

OEM manuals/documents shall be provided for all equipment at, or prior to, the final acceptance inspection. Manuals shall be provided in the HN language.

1.19. EU TRAINING

The Contractor shall provide the EU training on the operation of all systems and equipment. The Contractor shall submit a syllabus of the equipment that training is to be provided on. The training shall be conducted prior to the final acceptance inspection. The Contractor shall submit an attendance list (name, organization, contact information) after training is completed.

1.20. KEY CONTROL INVENTORY

The Contractor shall provide a key inventory, a securable key control box, and not less than three (3) keys for all doors and locks, as applicable.

1.21. ACCEPTANCE INSPECTION REQUEST

The Contractor shall request, in writing, a final acceptance inspection. The request shall include the Contractor’s certification that all work & requirements of the PWS, design, and terms and conditions of the contract have been completed, inspected, and accepted by the Contractor. The request shall be supported by all necessary objective evidence (i.e., HN permits or approvals, test reports, inspection reports, photos, QC reports, operation reports, commissioning documents, etc.). If no HN permits or approvals were required for the design and/or construction the acceptance inspection request shall include a letter from the designer of record stating such.

1.22. CONTRACT CLOSE-OUT

Not less than thirty (30) days prior to final acceptance, the Contractor shall complete and submit:

• DD 1354. Submit draft DD Form 1354, Transfer and Acceptance of DoD Real Property, for all Real Property for approval. The DD Form 1354 shall be completed IAW UFC 1-300-08 Criteria for Transfer and Acceptance of DoD Real Property

• DD 250. The contractor shall document all non-real property assets/equipment and/or materials on a DD Form 250, Material Inspection and Receiving Report and in the equipment inventory.

Delivery Instructions. Two (2) sets of contract close-out documents shall be submitted one (1) in English to be delivered to the USG and one (1) in the HN language to be provided to the EU.

2. PERFORMANCE STATEMENT

2.1. TASK ORDER DESCRIPTION

The Regional Security System (RSS), headquartered at Paragon Base, Barbados, is the Eastern Caribbean’s regional coordination organization for maritime training and combined operations for the seven member states (Antigua & Barbuda, Barbados, Dominica, Grenada, Saint Kitts & Nevis, Saint Lucia, and Saint Vincent & the Grenadines).

The proposed RSS Maritime Sustainment Facility will include a climate-control, secure warehouse for storing critical maritime spare parts for the RSS and its member states. The objective would be to provide a secure, centralized storage location for all RSS member states to house low-frequency, high-value critical spare parts (i.e., replacement engines, etc.), Project site coordinates are approximately (13°04'09.4"N, 59°29'33.0"W)

Figure 2-1 Project Location Map

2.2. PROJECT(S) OBJECTIVES

Design and construct a 1,600 SF warehouse for the storage of boat maintenance items owned by the Regional Security System (RSS) in Barbados at the Barbadian Defense Forces’ Paragon Base in Christ Church, Barbados.

Construction shall include:

Project 1: New Warehouse building to be used to store replacement parts and maintenance components for a variety of watercraft employed in CD/CTOC efforts throughout the Eastern Caribbean. The warehouse shall include office space, unisex bathroom, conditioned & Un-conditioned warehouse space meant to store spare maritime engines and other critical spare components/parts. Facility must also include loading dock & ramp, asphalt driveway and access apron. Provide all associated support utilities (i.e., fire detection system, Septic tank, potable water supply and storage tank, electrical distribution etc.) necessary to provide a complete and useable facility.

2.3. POST LAYOUT

The drawing below highlights the approximate current layout with existing buildings, and also includes Notional highlights of new building to be constructed under this task order.

* Note: This is not an all-inclusive list of requirements and does not relieve the contractor of responsibility to produce a full design and for providing complete and usable facilities. Drawings and photos provided in this PWS are for informational purposes only.

The Contractor is responsible for all aspects of design including adapting to the specific local and site conditions.

Figure 2-2: Existing Post Layout and Notional Siting of New Warehouse building

2.4. KEY BUILDING REQUIREMENTS

Key Building Requirements Proj. Facility Key Requirements Notes

1 Warehouse 1,600 SF warehouse with office space for 2 individuals, unisex bathroom, conditioned space for critical electronic components, un-conditioned space for engine storage, Loading Dock & Ramp

Loading Dock & Ramp

Rooms Office Sized to support two personnel, not less than

240 sq ft Insulated walls and ceilings.

Furniture to be provided by others

Conditioned Space

Temperature controlled, not less than 280 sq ft

Insulated walls and ceilings.

Storage Racks to be provided by others

Un-Conditioned Space (Warehouse)

Sized to support not less than 7 outboard boat motors, not less than 1000 sq ft.

12’ W x 10’ H Steel Roll-up door

12’ W x 10’ H Steel Roll-up door for large items

Toilet (Unisex) 1 toilet, 1 urinal, and 1 sink with countertop & mirror, not less than 80 sq ft

Figure 2-3: Key Building Requirements

Key Utility Requirements

Facility Title Electrical Service

Potable Water Service

Sanitary Sewer Service

Telecommunications Service

Remarks

Warehouse X X X X Lighting and duplex GFCI Outlets Figure 2-4: Key Utility Requirements

* Note: This is not an all-inclusive list of requirements and does not relieve the contractor of responsibility to produce a full design and for providing complete and usable facilities. Drawings and photos provided in this PWS are for informational purposes only.

The Contractor is responsible for all aspects of design including adapting to the specific local and site conditions.

Key Facility Requirements

Facility Title

Water Heater(s)

Heating System(s)

A/C System(s)

Ventilation System(s)

Cooker(s) Refrigerator(s) Washer Dryer

Remarks

Warehouse N/A N/A X X N/A N/A N/A Split A/C units, Mechanical ventilation to provide fresh air Figure 2-5: Key Facility Requirements

2.4.1. WAREHOUSE BUILDING

Design and construct a single-story Warehouse Building—the facility shall be no less than 1600 SF. Functional areas include but not limited to Office area for 2 personnel, Conditioned space for critical components storage and Un-Conditioned warehouse storage space for large marine equipment such as boat engine, Unisex Toilet, Loading Dock and Ramp. Finish floor elevation shall be not less than 3 ft above grade. Provide automatic Overhead roll-up commercial door. Due to the proximity to the ocean and the extremely humid and corrosive conditions all metal surfaces shall be coated with marine grade paint/coatings or shall be corrosion proof stainless steel or an approved equal. All systems (electrical, mechanical, etc.), equipment, and fixtures shall be outdoor (NEMA/IP) rated. Install Bollards and or other traffic control means necessary to safely guide traffic and or prevent damage to facilities or infrastructure.

Figure 2-6: Notional Warehouse Site Layout

* Note: This is not an all-inclusive list of requirements and does not relieve the contractor of responsibility to produce a full design and for providing complete and usable facilities. Drawings and photos provided in this PWS are for informational purposes only.

The Contractor is responsible for all aspects of design including adapting to the specific local and site conditions.

Figure 2-7: Notional Warehouse Floor Plan

Photo 2-8: Concept Warehouse Section

Figure(s) 2-6., 2-7 and 2-8., depicts Notional Layout, Floor Plan and Section.

2.5. SITE EARTHWORK & IMPROVEMENTS

Provide all necessary earthwork, grading and compaction to ensure the site will not flood or retain storm water run-off. Provide all materials, labor, transportation, equipment, etc. required to provide the required earthwork, grading & slope. All unsuitable material and surplus excavation must become the property of the Contractor and must be disposed of off the site in accordance with Host nation regulations/law. Provide sidewalks as required.

2.5.1. DRIVEWAYS & PARKING APRONS

Provide asphalt driveway and parking apron and other parking improvements. Must also include parking entrances for two-way traffic, service drive for delivery vehicles, markings, and signage.

2.5.2. STORMWATER MANAGEMENT

The design shall incorporate low impact development strategies complying with Local storm water management program permit requirements. The contractor shall acquire any required regulatory permits. Project includes all storm water structures (swales, ditches, culverts, retention ponds, headwalls, etc.) necessary to control runoff and prevent flooding and/or standing water on the site or at facility(s).

2.6. FOUNDATION

Finished floor elevation shall be not less than 0.9m above grade.

2.6.1. SUPERSTRUCTURE:

Steel, concrete & masonry (non-combustible materials)

Live & dead loads: In accordance with HN building code.

Wind loads: Design wind…