Atch 1 Sun Shade PWS 7 Dec 2021 14 Pages.pdf

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PERFORMANCE WORK STATEMENT FOR

AIRCRAFT SUNSHADE SUSTAINMENT

SERVICES

HILL AIR FORCE BASE

UTAH

1151147948C Cross-Out

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TABLE OF CONTENTS

Paragraph Page

1.0. DESCRIPTION OF SERVICES

2.0. SERVICES SUMMARY (SS)

3.0. GOVERNMENT-FURNISHED EQUIPMENT AND TRAINING

4.0. GENERAL INFORMATION

5. 0. APPENDICES

Appendix A – Definitions (1 page)

Appendix B – Deliverables (1 page)

Appendix C – Maintenance Documentation

Appendix D – Semi Annual Inspection Report

Appendix E – Aircraft Sunshade Inspection Checklist

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PERFORMANCE WORK STATEMENT

FOR

AIRCRAFT SUNSHADE SUSTAINMENT SERVICES

1.1. DESCRIPTION OF SERVICES.

1.2. Description of Services. The contractor shall provide all equipment, tools, materials, vehicles, personnel, labor, supervision, and management to perform Aircraft Sunshade Inspection, Maintenance and Repair Services installed at Hill Air Force Base (HAFB), UT. The 388th Maintenance Group requires the semi-annual inspections, maintenance and repairs of the sun shades to be completed semi-annually, in January and July. Agate Steel is the sun shade manufacturer, Aircraft Sunshade is the manufacturer’s name of the item.

1.2.1. Background. Preventative Maintenance is the basis of Air Combat Command’s policy for aircraft sunshade sustainment. The Government’s objective is to maintain safe and reliable aircraft sunshades.

1.3. Mission. The contractor shall sustain aircraft sunshades through scheduled inspection, preventative maintenance and repair of deficiencies.

1.4. Scope. The contractor shall provide all labor, equipment and personnel to inspect, maintain and repair Six Aircraft Sunshades located at Hill AFB, UT. To include Structural Supports for signs of corrosion, excessive movement, cracking or damage; lateral bracing for signs of corrosion, loosening, cracking, missing hardware, or fatigue damage, particularly at the connections; structural anchorage for signs of loosening and cracking around anchorage points on apron, lights, electric, bird nesting mitigation and lightning protection, Foreign Object, cleanliness and serviceability of installed safety markings. The contractor shall provide documentation of inspection, maintenance and repair.

1.5. Inspection, Maintenance and Repair Requirements. The contractor shall perform inspections, maintenance and repairs in accordance with original equipment manufacturers’ (OEM) specifications, procedures, industry standards or best practices, (in that order) and in accordance with applicable federal, state and local building code and regulations or equivalent military standard Unified Facilities Criteria

(UFC) and Unified Facility Guide Specifications (UFGS). The contractor shall advise the Government’s

Program Manager (PM) of any conflicts/ambiguities in the various documents before beginning any task.

1.6. Maintenance Responsibilities. At a minimum, the contractor shall accomplish the following tasks to support aircraft sunshade maintenance.

1.6.1. Inspect, Report, Document. Inspect for, report and document the following:

a) Inherent aircraft structural weakness

b) Corrosion

c) Improper installation

d) Design defect

e) Electrical defect

f) Weather (turbulence) related damage

g) Improper use

h) Destruction

i) Failure (signs of or evidence of electrical, structural or mechanical failure)

j) Severed item

k) Evidence of stress/buckling/fatigue/etc.

l) Missing hardware

m) Loose hardware

n) Wildlife intrusion

o) Other discrepancies

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1.7. Preventative Maintenance Plan (PMP). The contractor shall develop and maintain a PMP that provides details of how the contractor shall address tasks in PWS paragraphs 1.14., Maintenance

Documentation through 1.19., Planned Work, to include how aircraft sunshade configurations shall be maintained and perform preventative maintenance of aircraft sunshades in accordance with the PMP. The contractor shall submit the PMP to the Contracting Officer (CO) and the Government’s PM no later than

60 days after contract award and shall be non-proprietary.

1.8. Requests. Respond to Government PM requests within specified PM’s time-frame. Extensions to PM’s requested time frames shall be approved by the Government PM prior to the needed extension.

(Per unit-specified time-frame)

1.9. Problem Management. Identify, document and notify the Government of actual or potential contractor program management problems and deficiencies and report unresolved problems to the

Government PM. Report site-specific problems affecting maintenance accomplishment and/or contractor performance to Government PM.

1.10. Corrective Action Priority. Perform corrective action in accordance with (IAW) paragraph 1.20.

1.11. Significant Incident Notification Procedure. Inform the CO within 24-hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, contractor or

Government to either potential civil or criminal liability.

1.12. Compliance. The contractor shall comply with all applicable base regulations and instructions.

1.13. Site Management. Provide a single point of contact (POC) for management of all aircraft sunshade activities.

1.14. Maintenance Documentation

1.14.1. Documentation. The contractor shall maintain and submit maintenance documentation to the Government PM, in Microsoft Excel spreadsheet format, found in PWS Appendix C, Maintenance Documentation. Maintenance documentation shall include aircraft sunshade condition (serviceable/unserviceable – see definitions in PWS Appendix A, Definitions), scheduled and unscheduled maintenance activities, discrepancies, corrosion control actions, repairs needed, corrective actions, and identified trends in discrepancies. All documentation shall be considered an integral part of this contract and shall be non-proprietary in nature. This documentation shall be submitted semi annually, if any activities have been performed or changed that pertain to section

1.19. of the PWS. After inspection is performed and no work is necessary, documentation stating

“no discrepancies” needs to be submitted.

1.15. Reference Material. Government PM will maintain copies of applicable aircraft sunshade manuals, drawings, specifications, etc., for use in inspection preventative maintenance and/or repair.

1.16. Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date use, type and amount of product used to include any brand name, process used, specific location where product was applied and the contractor that performed the work. Provide documentation to the Government PM, as requested.

1.17. Requirements. The contractor shall perform tasks IAW manufacturers’ recommended inspection, maintenance and/or repair procedures, industry standards, or best practices (in that order) and be IAW applicable federal, state and local building code and regulations or equivalent military standard Unified

Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). Advise the Government PM of any conflicts/ambiguities in the various documents before beginning any task.

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1.18. Alternate Procedures. The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and or maintenance accomplishment. These procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results and documented conclusions. The PM shall approve all contractor proposed deviations from preventive maintenance requirements prior to implementation.

1.19. Planned Work.

1.19.1. Semi Annual Inspection. Perform and report semi annually inspection procedures to include lightning protection systems, aircraft sunshade structure and metal roofing. The contractor shall submit semi annually inspection documentation to the Government PM per Microsoft Excel spreadsheet format in Appendix D, Semi Annually Inspection Report. This shall be submitted no later than 30-days after the inspection is accomplished.

1.20. Disruption. Coordinate disruptions with the Government PM prior to starting work. Provide notification, at least three working days, prior to disruption (e.g., power outage, blocked access, inspection process maintenance process, repair process, cleaning and/or spraying). Disruptions shall provide the least amount of customer inconvenience. Notify the Government PM (format to be provided by the Government PM) within three working days of expected downtime due to disruption.

1.20.1. Work Schedules. Schedule work with the Government PM to minimize disruption to mission requirements. Coordinate inspections, maintenance and/or repair work no later than 30-calendar days before work is scheduled.

1.21. Work Priorities. The contractor shall include in maintenance documentation procedures for assessing, scheduling and performing emergency, urgent and routine corrective maintenance (CM) as follows:

1.21.1. Emergency Maintenance. Emergency maintenance is classified as an immediate response to repair hardware or structural failure that renders the aircraft sunshade unserviceable and/or unsafe. Scope shall be limited to work necessary to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical). The contractor shall have the capability to assess the emergency condition within 12-hours of notification. The contractor shall initiate actions necessary to render the aircraft sunshade safe within 24-hours of assessment, unless a waiver has been obtained from the Government PM. For events so catastrophic that

24-hour alleviation is not possible, a waiver may be automatic, as approved the Government PM, with guidance from the 388 MXG/CC. Once the emergency condition has been alleviated, the condition shall be re-categorized as urgent or routine (if applicable).

1.21.1.1. Emergency Service Calls. Emergency services are classified as an immediate response to repair hardware or structural failure that renders the aircraft sun shade unserviceable and/or unsafe. The scope shall be limited to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical). The contractor shall be on site and have the capability to assess the emergency condition within four hours of notification and initiate actions necessary to render the aircraft sun shade safe within 24- hours of assessment, unless a waiver has been obtained from the

Government PM. For events so catastrophic that 24-hour alleviation is not possible, a waiver may become automatic, as approved by the Government PM, with guidance from the 388th

Maintenance Group Commander.

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When the emergency condition has been alleviated, the condition shall be re-categorized as urgent or routine (if applicable) by the Government PM.

1.21.2. Urgent Maintenance. Urgent maintenance is classified as a condition that if not acted upon immediately is likely to create an emergency maintenance situation. The contractor shall have the capability to assess the urgent condition within 24-hours of notification. The contractor shall initiate urgent action repairs within 48-hours of assessment and complete urgent work within five days of notification unless a waiver has been obtained from the Government PM.

1.21.3. Routine Maintenance. Routine maintenance is classified as all other maintenance actions. The contractor shall incorporate routine maintenance into a planned work schedule.

1.22. Estimated Time to Repair (ETR). Establish an ETR for aircraft sunshade repairs. Provide written status as changes occur and provide to Government PM within eight hours of a known change from the planned schedule.

2.1. SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold

SS-1 Inspect, maintain and repair aircraft sunshades in accordance with OEM specifications, procedures, industry standards or best practices

1.4. No major non-conformances

SS-2 Estimated time to repair contractor estimate 1.22.

Within +10% of contractor estimate

SS-3 Assess emergency conditions within 12-hours of notification

1.21.1. 100%

SS-4 Initiate Emergency repair actions within 24-hours of assessment

1.21.1. 100%

SS-5 Assess urgent conditions within 24-hours of notification

1.21.2. 90%

SS-6 Initiate urgent repair actions within 48-hours of notification

1.21.2. 90%

2.2. SURVEILLANCE METHODS.

2.2.1. Periodic Surveillances. This method requires the Government PM to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a semi annually basis and may be adjusted, based on quality trends.

2.2.1.1. Receiving two or more unsatisfactory periodic surveillances within a 12-month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory periodic surveillances during the contract period shall constitute a negative trend and the CO may take any appropriate action in accordance with FAR 52.212-4 (a), Contract Terms and Conditions - Commercial

Items, Inspection/Acceptance.

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2.2.2. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the Government PM.

3.1. GOVERNMENT FURNISHED EQUIPMENT AND TRAINING.

3.2. Government-Furnished Equipment. The Government will provide six, 12 bay Sunshades, with each bay measuring approximately 60’ x 90’ x 30’, with available manufacturer's information related to aircraft sunshade; however the contractor is ultimately responsible for care and maintenance of the aircraft sunshades.

3.3. Government-Furnished Security Training. All contractor personnel shall receive base specific security training from the unity Security Manager for controlled access areas, prior to being granted access to controlled areas.

4.1. GENERAL INFORMATION.

4.2. QUALITY CONTROL. The contractor shall develop, document, implement, maintain and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all requirements of the PWS in general and specifically those items identified in the service summary table

(PWS paragraph 2.0). The QCP shall address frequency/interval, numbers and types of quality control

(QC) inspections, the qualifications of personnel accomplishing those tasks and how the contractor shall control the quality of any subcontractors. The contractor shall submit the QCP to the Contracting Officer, no later than 45 days after contract start date. The plan will be reviewed and accepted by the

Contracting Officer.

4.2.1. Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results and corrective actions and reports.

4.3. QUALITY ASSURANCE. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract.

The Government PM will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS. The Government PM will use the contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the Government PM will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO within ten calendar days of receipt.

4.3.1. Performance Evaluation. Contractor performance outputs are subject to surveillance by a

Government PM to ensure PWS compliance. At a minimum, the contractor shall:

4.3.2. Government PM/CO/QAPC. Allow Government representative(s) access to work areas and data, provide support and not interfere with the Government PM, State, Federal and other designated personnel in the performance of their official duties. Permit the CO or authorized representatives access to all

07 Dec 2021 Attachment 1 PWS Page 8 of 14 records, data and facilities used in the performance of the contracted services. Access shall be provided as soon as possible, but is not to exceed one workday of the request. Extensions shall be approved by the

PM prior to the needed extension.

4.2.3. Non-Conformances. Take effective corrective action(s) for any non-conformance identified during internal or government surveillance.

4.2.4. Major Non-conformance. A major non-conformance(s) one that adversely impacts (or has the potential) mission, safety of personnel and/or equipment, environment, performance (quality), schedule

(delivery) and/or cost. The Government PM shall communicate major non-conformances to the contractor on a Corrective Action Request (CAR) form with a suspense date for the contractor’s corrective action plan. The PM must review and send to the contractor. As a minimum, the contractor’s action plan shall address:

1. Action(s) taken to fix the problem (correction)

2. Root cause analysis of the problem

3. Corrective action(s) on the cause of the problem

4. Action(s) taken to prevent recurrence

4.2.5. Minor Non-conformance. A minor non-conformance is a non-conformance which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule

(delivery) or cost. Minor non-conformances are communicated through notices; first notices are issued for any identified minor non-conformances, second non-conformances are issued for repeat minor non-conformances or failing to correct minor non-conformance issues within a reasonable amount of time. A formal corrective action plan is not required for notices.

4.3. GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items (Feb 2012), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Contractor Hours of Operation. The contractor shall perform routine maintenance and repair services between 7:00 a.m. – 5:00 p.m., Monday through Friday.

4.4.1. Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January

President’s Day - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

4.4.1.1. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the

Contractor will be responsible for rescheduling services for the first day past the holiday observance.

4.5. SECURITY REQUIREMENTS. Project is unclassified. Access to classified material not required.

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4.5.1. Illegal Aliens. The contractor shall not hire an illegal alien to work or perform any service on

Hill AFB (HAFB). Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current

Employment Authorization Document. While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document.

Any illegal alien found on the installation shall be immediately detained by the base security forces and barred from the installation.

4.5.2. Listing of Employees. The contractor shall maintain a current listing of employees that require access to HAFB. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the PM, 388 MXG unit security manager, and CO. An updated listing shall be provided when an employee's status or information changes (i.e. terminated for cause, reassignment, retirement, etc.) or when a new employee is added.

4.5.3. Security Training. The contractor ensures all employees receive initial and recurring (annual) security training from the 388 MXG security manager. Training must be conducted IAW DODM

5200.01, DoD Information Security Program, and AFI 31-401, Information Security Program

Management. Contractor personnel who work in AF controlled/restricted areas must be trained IAW

AFI 31- 101, Integrated Defense.

4.5.4. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

Employees shall only be granted access to the installation to perform functions directly related to their respective contract.

4.5.4.1. All contractor employees requiring access to Hill AFB shall be identified on a HAFB visit

Access Request (VAR) form. The contractor shall submit a completed VAR through the CO to 75 SFS

Pass and Registration (75 SFS) NLT 7 duty/business days, and for foreign nationals, 14 duty

/business days, prior to requiring access to the installation.

4.5.5. Retrieving Identification Media. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc. The contractor will notify the Government within 24 hours when unable to retrieve identification media from contract employees.

4.5.6. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.5.6.1. All contractor vehicles shall be inspected prior to entering the installation. They will also be subject to random vehicle inspections upon exiting the installation. Failure to consent to an inspection shall result in the contractor being denied access to the installation.

4.5.6.2. Contractor employees shall wear a seatbelt when operating or riding in any vehicle (military, company, or private owned) while on the installation.

4.5.6.3. Speed limits on HAFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits when driving in the housing and school zones.

4.5.6.4. All vehicle operators shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other

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Penalty: Privileges to operate a motor vehicle while on the installation may be suspended for five days, effective the first day after receipt of notice.

4.5.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on HAFB.

4.5.8. For Official Use Only (FOUO). For Official Use Only (FOUO). The contractor shall comply with DoDM 5200.01-V4, Enclosure 3, DoD Information Security Program: Controlled Unclassified

Information (CUI), requirements. This enclosure identifies the controls and protective measures developed for DoD FOUO material.

4.5.9. Reporting Requirements. Contractor personnel shall report the appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.5.10. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.5.11. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to

AF controlled/restricted areas where contractor personnel will work.

4.5.11.1. Escorted Entry Procedures: Unless granted unescorted entry (see procedures below), all contractor employees will be escorted while in AF controlled/restricted areas on HAFB. When escorted, employees shall remain with their assigned escort at all times while in controlled/restricted areas. Escort responsibility rests with the sponsoring agency. An escort briefing will be provided to all escorted employees prior to entering a controlled/restricted area. Persons providing escort are responsible for providing this briefing. Escort officials assume responsibility for the safe and secure conduct of escorted employees and are required to maintain constant surveillance and control of employees at all times while in a controlled/restricted area.

4.5.11.2. Unescorted Entry Procedures: An AF Form 2586, Unescorted Entry Authorization

Certificate, must be completed and signed by the 388 MXG security manager before a restricted area badge will be issued. Employees must have a completed and favorable National Agency Check with written Inquiries security investigation before receiving a restricted area badge. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management. Unescorted entry should never be granted solely to avoid the inconvenience of escorted entry.

4.5.12. Photography. Photography in or within the close proximity of an AF controlled/restricted area, flightline, or taxiway is strictly prohibited. Contractors that wish to take photos shall coordinate with their QAE or the PM who will coordinate with the appropriate owning unit security manager for a photography clearance memorandum prior to taking photos.

4.5.13. Video/Still Imagery Devices: The use or possession of any device capable of capturing video and still images is strictly prohibited within any controlled/restricted area without written authorization from the installation commander or his/her designated representative. Individuals will be denied access to restricted/controlled areas if in possession of these devices.

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4.5.14. Portable/Personal Electronic Devices (PED): The use of possession of all PEDs used for storing, processing, and/or transmitting information is strictly prohibited within all areas where classified material is discussed, briefed, stored, or processed without written authorization from the Designated

Approval Authority (388 CS/CC & 75 PA).

4.6. Identification and Credentials. All on-site contractor employees shall wear clothing appropriate to the tasks assigned and display the name of the company. Employees shall wear reflective vests while operating on the flight line. The contractor shall ensure all employees have the legal right to perform work within the United States and can pass appropriate security checks. Ensure that only qualified personnel (i.e. certification for welders and electricians) perform inspection, maintenance and repair of aircraft sunshades.

4.7. Contractor Personnel. The Government is authorized to restrict base access to any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

4.8. Laws, Directives and Regulations. Comply with

the laws, regulations and directives of the appropriate Major Command (MAJCOM).

4.9. Terminations. Remove employees identified as potential threat to the health, safety, security, general well-being or operational mission of the installation or its population, or failure to comply with laws, regulations and directives of the appropriate MAJCOM.

4.10. Conflict of Interests. Do not employ any person who is an employee of the government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest.

4.11. Employee Training. Develop, implement and maintain procedures for training, qualifying and certifying employees prior to performance of assigned duties under this contract for welders and electricians. Formulate and provide comprehensive training, qualification and certification procedures for its employees for submission with the QCP.

4.12. Records. Contractor must maintain trained and certified personnel in the areas of certified work, such as welding and electrical. Specialized training must be kept on record and copies of documents for all documents for all certified personnel must be made available to government representative(s) upon request.

4.13. Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions and pay fines and fees resulting from improper contractor actions and/or process.

4.14. Spill Notification. Notify the Government PM and the CO immediately of any pollution incident, as per base requirements.

4.15. Safety and Health (S&H) Program. Follow responsibilities and procedures required to effectively administer conformance with Occupational Safety and Health Administration (OSHA).

4.16. Safety Notification and Reporting. Notify the Government PM of any mishap involving contractor personnel, AF assets AF operations which result in injury, illness or damage.

Follow in place OSHA mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Injuries to contractor personnel shall be reported IAW OSHA requirements.

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4.17. Records Management. The contractor shall ensure all records and documents generated during the period of this contract are made available to the government. All information may be maintained electronically in accordance with AFI33-322 using AFMAN 33-363 as a reference for records management. All publications and forms will be available for contractor’s use through the Hill

Publications Web Site. Any publications or forms that are required for the performance of this contract and are not available electronically are required to be maintained manually.

5.0. SAFETY

5.1 SAFETY REQUIREMENTS Environmental, Safety, And Occupational Health (ESOH): The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act

(Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

5.2 Contractor Compliance: The Contractor shall comply with Public Law 91-596 Occupational Safety and

Health Act (OSHA) and the DODD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). These requirements shall be incorporated into the contractor’s safety and health program.

5.3 Inspections: Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible Quality Assurance Evaluator (QAE) may periodically enter a contractor’s workplace to verify working conditions of Air Force personnel. If an Air Force employee observes improper procedures or unsafe conditions exits which place Air Force personnel or equipment/facilities in jeopardy, the contractor will remove personnel and/or equipment from the unsafe condition and immediately notify the

Contracting Officer and the 388 Safety Office. Department of Labor (DoL), OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They can be considered “no notice” inspections. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by the DoL. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. Fines and additional costs for violations levied against the contractor as a result of OSHA findings, and/or installation safety, fire, health or environmental are the sole responsibility of the contractor and shall not be passed through to the Government. In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations as well as any required FACh investigations.

6.0. APPENDICES.

A. Definitions

B. Deliverables

C. Maintenance Documentation D. Semi Annual Inspection Report

E. Aircraft Sunshade Inspection Checklist

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APPENDIX A

DEFINITIONS

Configuration Management – physical attributes or characteristics. Installation of original hardware/equipment.

Corrosion – the electrochemical oxidation of metals in reaction with an oxidant such as oxygen. Can occur in any environment.

Fatigue – the progressive and localized structural damage that occurs when a material is subjected to cyclic loading.

Fracture – the (local) separation of an object or material into two, or more, pieces under the action of stress.

Fraying – to strain; chafe. To wear away (the edges of fabric, for example) by rubbing.

To become worn away or tattered along the edges. A frayed or threadbare spot, as on fabric.

Hardware – a general term for items such as fasteners, bolts, washers, wire, turn buckles, etc.

Performance Work Statement (PWS) – specifies the government's requirements for services to be performed.

Program Manager (PM) 388 MXG appointed Sun Shade facility manager

Serviceable – safe for use and discrepancies do not pose a hazard to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Structural Failure – loss of the load-carrying capacity below manufacturer’s design. Can refer to a component or member within a structure or of the structure itself.

Unserviceable – presents a danger to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Wear – erosion or sideways displacement of material from its "derivative" and original position on a solid surface performed by the action of another surface. Wear is related to interactions between surfaces and more specifically the removal and deformation of material on a surface as a result of mechanical action of the opposite surface.

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APPENDIX B

DELIVERABLES

DELIVERABLE PWS REFERENCE DUE DATE

PreventativeMaintenancePlan

(PMP)

SemiAnnual

Maintenance

Documentation

WorkSchedules

Quality Control Plan (QCP)

Section 1.7

Section1.13.1.

Section1.19.1

Section 4.1.

60 days after contract award

Semi-annual

NLT 30 days before work is scheduled 45 days after contract award

APPENDIX C

MAINTENANCE DOCUMENTATION

APPENDIX D

SEMI-ANNUAL INSPECTION REPORT

APPENDIX E

AIRCRAFT SUNSHADE INSPECTION CHECKLIST

Physically inspect/correct and/or report to the sustainment contractor as necessary the following:

1. Structure

1.1. Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten bolts to manufacturer specifications with a red marker immediately following the inspection of each bolt or replace if necessary. Any new bolts installed will be marked with a red marker and clearly annotated and identified with regard to the bolt’s location on the sunshade Maintenance Documentation. Treat corrosion and fatigue IAW manufacturer’s specifications.

1.2. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace IAW manufacturer’s specifications.

1.3. Inspect for loose/missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

1.4. Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten and treat corrosion as required IAW manufacturer’s specifications.

07 Dec 2021 Attachment 1 PWS Page 14 of 14

1.5. Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

1.6. Inspect concrete around all anchor plates for cracks/spalling.

1.7. Sun shades frame for severe corrosion, treat corrosion as necessary.

2. Metal Roofing

2.1. Inspect roof panels and fasteners for security. Tighten or replace IAW manufacturer’s specifications.

2.2. Inspect for loose/missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

2.3. Inspect metal roof for severe corrosion, treat corrosion or replace IAW manufacturer’s specifications.

3. Miscellaneous

3.1. Inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace IAW manufacturer’s specifications.

3.2. Inspect bird netting and fasteners for tightness. If loose or damaged, tighten, repair or replace IAW manufacturer’s specifications.

3.3. Sunshades MUST meet NFPA 780 criteria for Lightning Protection.