Atch 1 - Statement of Work.pdf

1. STATEMENT OF WORK:

Background – There is a need for the thermal printing system to have Annual Software Maintenance Product for D3-MMP in order to comply with the regulatory regulations of CLIA and COLA accreditation in order for patient testing at the Fort Duchesne Health Center Laboratory under Uintah & Ouray (U&O) service unit (Fort Duchesne, UT). The thermal printing systems must be capable of accessioning and barcoding patient lab orders for the labeling, identification, receiving of all patient samples. The thermal printing must also be capable of integration with the RPMS, Data Innovations and all analyzers used by U&O for patient testing. U&O Service Unit laboratory is open on weekdays to perform routine patient testing with occasional STAT and ASAP test order requests by the medical staff.

Description – The DataRay Inc. shall enter into a contract with the Fort Duchesne Health Center located in Fort Duchesne, Utah. Pricing shall include everything listed in the attached Quote # 3442 and Statement of work agreement.

Justification – The thermal printing system is used to perform the identification and barcoding of patient samples for testing on the analyzers. The tests are needed within the same day to provide treatment decisions by the medical staff. Some of these tests are monitored on diabetic patients under the Indian Health Service Governmental Performing Reporting Act (GPRA) Standards.

Impact – The lack of a thermal printing system increases the probability of pre-analytical and post-analytical errors in the laboratory. These pre-analytical and post-analytical errors have a huge impact on patient care. The lack of the service warranty would cause a failure to comply with the regulatory requirements of CLIA and COLA accreditation and could cause the lab to have to shut down.

Data Management Requirements Must be capable of interfacing with the Data Innovations middleware and utilize HL7 format (ASTM protocol) and be bi-directional interfaced with the VA Laboratory Package

5.1 RPMS, Sonora Quest, and all existing and future analyzers.

2. DELIVERY/SHIP TO:

Fort Duchesne Health Center- Laboratory, 6932 East 1400 South Fort Duchesne, UT 84026

3. PERIOD OF PERFORMANCE:

Base year is for a period of 12 months effective through . At the discretion of the Indian Health Service the period of performance may be modified by written notice to exercise an option up to an additional four (4) option years.

Year Period of Performance

Est. Annual Amount

Base Year

$2,785.00

Option Year 1

$2,869.00

Year 2

$2,955.00

Year 3

$3,103.00

Year 4

$3,196.00

4. TRAINING:

The contractor will provide training for a main operator on-site and installation studies and materials at no charge to the Government. Training will also be provided to laboratory technical staff.

5. SERVICE/MAINTENANCE:

The contractor shall provide technical support by telephone or on-site service engineer at no extra charge to the Government and to occur between Mondays through Friday, 8 a.m. to 5:00 p.m. The contractor will callback within 1 hour of the service call placed.

Preventive maintenance will be performed by the contractor that will include travel, labor, and non-consumable parts at no extra charge to the Government.

6. WARRANTY:

The contractor shall provide a one-year warranty on the instrumentation with replacement, if necessary, at no extra charge to the Government.

7. POINT OF CONTACT:

Justin Mitchell

(P) 405-677-5317

(F) 405-677-9463 email: justinm@datarayusa.com

The point of contact (POC)/contract officer representative (COR) shall correspond with the Contractor regarding delivery issues, issuance of modification to add funds and ensuring all administrative paperwork is as complete as appropriate. The POC does not mailto:justinm@datarayusa.com have the authority to change orders or issue changes that would affect the contract price, terms and conditions or period of performance. The POC shall be responsible for the following:

a. Monitoring the contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes to the delivery order;

b. Performing technical evaluation, as required;

c. Performing technical (daily and final) inspection and acceptance as required by this delivery order;

d. Assisting the contractor in the resolution of technical problems encountered during performance;

e. The POC shall certify receipt and acceptance of service;

8. METHOD OF PAYMENT/INVOICE SUBMISSION:

Properly prepared original invoice to be submitted into IPP. Improper prepared invoices shall be returned resulting in delay of payment.

At a minimum, a properly prepared invoice shall include:

a) Invoice Date

b) Purchase Order Number

c) Contractor Name, Address and Telephone Number

d) Contractor’s Tax Identification Number (TIN)

e) Description of Items Sent

f) Unit of Measure, Unit Price and Extended Total

A second and third, identical invoices should be submitted to the point-of-contacts for this contract at the addresses listed above.

9. Suggested Vendors

• DataRay INC.

1141 SE Grand Blvd Suite 105 Oklahoma City, OK 73129